A marathon of peer-to-peer interoperability and compliance tests in a structured environment.
Registration: Closed
Projectathon #1 highlights
Explore the valuable insights and reflections on Projectathon events and discover how Member States can benefit from participation before implementing the OOTS.
This report summarises key results from the testing that took place from 19-21 April 2023. It also provides a useful overview of lessons learned recommendations for the June and October Projectathons.
Watch the official April 2023 Projectathon ‘aftermovie’.
Practical information
Location
Conference Center Albert Borschette (CCAB) Rue Froissart 36 1040 Brussels, Belgium
Date
19 April - 21 April 2023
Registration
Closed
Target groups
All Member States teams relevant for implementing the Once-Only Technical System (to be coordinated with the National Coordinator).
Fees
No fees are charged to participate to the actual Projectathon event itself.
Accommodation
Any hotel reservation is the responsibility of the participants. Member State reimbursement is possible but limited up to one public and one private sector expert per Member State.
Description
The April 2023 Projectathon will be based on the OOTS TDDs (Technical Design Documents) as specified in this announcement. For this event, an overview of a mix of test cases has been prepared, in sync with those specifications and tailored to the development status of the Member States. It consists of the following elements:
5 Evidence Exchange scenarios without preview,
5 Evidence Exchange scenarios with preview,
2 Maintenance flow scenarios (Common Service updates).
A high-level overview and summary of test cases is available to the testing and deployment sub-group (restricted to relevant users on the wiki). The full test cases detailed will be visible in Gazelle (restricted to users that registered as participants to the Projectathon).
The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant subgroup (Testing and deployment) and/or collaborative space on Teams.
Welcome to the Once-Only Technical System Projectathon (keynote speeches)
Natalia Aristimuño Pérez, Director, European Commission, Directorate-General for Informatics (DIGIT) and
Hubert Gambs, deputy Director-General, European Commission, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs (GROW)
Plenary
10:15 - 12:00
Technical set-up and initial tests
Plenary
12:00 - 13:00
Lunch
CCAB - room 1.D
13:00 - 15:00
Peer-to-peer testing - Part 1
Plenary
15:00 - 15:30
Coffee break
CCAB - room 1.D
15:00 - 17:00
Peer-to-peer testing - Part 2
Plenary
17:00 - 17:20
Wrap-up of the day + intro to next day
Plenary
17:20 - 17:30
Closing of day 1
Plenary
17:30 - 19:00
Cocktail (including a word from Veronica Gaffey Director General, DIGIT)
CCAB - room 1.D
19:15 - 22:00
Informal dinner
TBC
08:30 - 09:00
Welcome coffee
CCAB - room 1.D
09:00 - 09:45
Introduction to the OOTS Projectathon
Plenary
09:45 - 12:00
Peer-to-peer testing - Part 1
Plenary
12:00 - 13:00
Lunch
CCAB - room 1.D
13:00 - 15:00
Peer-to-peer testing - Part 2
Plenary
15:00 - 15:30
Coffee break
CCAB - room 1.D
15:00 - 17:00
Peer-to-peer testing - Part 3
Plenary
17:00 - 17:20
Wrap-up of the day + intro to next day
Plenary
17:20 - 17:30
Closing of day 2
Plenary
18:30+
Informal drinks
TBC
08:30 - 09:00
Welcome coffee
CCAB - room 1.D
09:00 - 09:45
Introduction to the OOTS Projectathon
Plenary
09:45 - 12:00
Peer-to-peer testing - Part 1
Plenary
12:00 - 13:00
Lunch
CCAB - room 1.D
13:00 - 14:15
State of play of April Projectathon & introduction to June Projectathon
Plenary
14:15 - 14:30
Policy update
Plenary
14:30 - 16:00
Peer-to-peer testing - Part 2
Plenary
16:00
End
Exploration rooms
10:00 - 16:00
Usability Testing - Common Services Administration Tool
Rooms 304 & 305
This session offers usability testing of the common services administration tool. The Usability Lab will be open to participants who wish to volunteer for some usability testing. A testing session lasts around approximately 30-40 minutes and no prior knowledge is needed. The team will show you the latest version of the OOTS interface and gather your feedback. There is no need to sign up, you can drop in any time to make your contribution.
10:00 - 12:00
Once-Only Technical System Support services
Room 310
This session presents the scope of the OOTS support service. This means you will have a clear understanding of how you can best get the help you need with different topics, such as how to log OOTS-related issues and requests, how to notify issues relating to the eDelivery building block, log organisational requests and issues, how to request assistance in component level testing and how to log questions relating to the Technical Design Document. This session will also explain how best to contact the service desk and will provide you with an opportunity to share your feedback on how we might improve this service.
13:00 - 15:00
eDelivery "open door"
Room 310
This session offers a chance for participants to meet eDelivery experts in an ‘open door’ setting. Participants can ask general and technical questions relating to eDelivery. This comes ahead of an OOTS advanced webinar on eDelivery planned on 22 May 2023.
10:00 - 12:00
Usability Testing - Common Services Administration Tool
Rooms 304 & 305
This session offers usability testing of the common services administration tool. The Usability Lab will be open to participants who wish to volunteer for some usability testing. A testing session lasts around approximately 30-40 minutes and no prior knowledge is needed. The team will show you the latest version of the OOTS interface and gather your feedback. There is no need to sign up, you can drop in any time to make your contribution.
10:00 - 11:00
Once-Only Technical System Support services
Room 310
This session presents the scope of the OOTS support service. This means you will have a clear understanding of how you can best get the help you need with different topics, such as how to log OOTS-related issues and requests, how to notify issues relating to the eDelivery building block, log organisational requests and issues, how to request assistance in component level testing and how to log questions relating to the Technical Design Document. This session will also explain how best to contact the service desk and will provide you with an opportunity to share your feedback on how we might improve this service.
11:00 - 12:00
Semantic services
Room 310
This session offers a presentation on the development of proofs of concept (PoC) in the education and transport domains, enabling the cross-border registration of vehicles and educational diplomas in and between different EU Member States. This session will further provide an update on the progress of the semantic repository as well as the inclusion of useful controlled vocabularies.
Perform Peer-to-Peer test
1
Search potentional Test Partner through Gazelle
2
Meet Test Partner and Schedule test
3
Execute Tests and upload evidence in Gazelle
4
Monitor examine evidence and evaluate test result
5
Fix bug (if any)
Projectathon timeline
13 December 2022
Information
Attend the Projectathon Deep-Dive session during the OOTS Implementers Café on 13 December 2022.
Signal your intention to participate to the April 2023 Projectathon as Members States (can be with multiple teams).
The Organising Team invites the National Coordinators who express an interest in participating in the April Projectathon event to register for this event via email.
2
National Coordinators register for the Projectathon event via an event registration form provided by the Organising Team (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).
3
The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).
4
The MS Gazelle admin then select the relevant test session (April 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).
Past & Upcoming Projectathons
Since 2023, the Commission has been organising Once-Only Technical System Projectathons. These are three-day events where national teams connect various systems and perform a marathon of peer-to-peer interoperability and compliance tests in a structured environment.
Projectathon #4
Upcoming
In 2024, the Commission will organise two thematic Projectathons. The May 2024 Projectathon will focus on Education and Population data, and on linking the Once-Only Technical System with related systems such as EMREX.
15 - 17 May 2024
Projectathon #3
Past
The October Projectathon is the final such event in 2023, just ahead of the legal deadline for EU Member States to implement the Once-Only Technical System. It builds on the work and experiences of the April and June Projectathons.
18 - 20 October 2023
Projectathon #2
Past
The June Projectathon provided a valuable moment for national implementation teams to perform interoperability tests prior to the summer recess.
14 - 16 June 2023
Projectathon Playbook
The Projectathon Playbook provides a detailed overview of the Projectathon events organized for teams across the Member States willing to test their system before the go-live of the Once-Only Technical System.
