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19 - 21 April 2023 | Brussels, Belgium

projectathonProjectathon #1

A marathon of peer-to-peer interoperability and compliance tests in a structured environment.

Registration: Closed

Projectathon #1 highlights

Explore the valuable insights and reflections on Projectathon events and discover how Member States can benefit from participation before implementing the OOTS.

Go to Projectathon highlights

 

Projectathon #1 Report

This report summarises key results from the testing that took place from 19-21 April 2023. It also provides a useful overview of lessons learned recommendations for the June and October Projectathons.

Download the Report

Video

Watch the official April 2023 Projectathon ‘aftermovie’.

Practical information

  • Location

    Conference Center Albert Borschette (CCAB)
    Rue Froissart 36
    1040 Brussels, Belgium

  • Date

    19 April - 21 April 2023

  • Registration

    Closed

  • Target groups

    All Member States teams relevant for implementing the Once-Only Technical System (to be coordinated with the National Coordinator).

  • Fees

    No fees are charged to participate to the actual Projectathon event itself.

  • Accommodation

    Any hotel reservation is the responsibility of the participants. Member State reimbursement is possible but limited up to one public and one private sector expert per Member State.

Description

The April 2023 Projectathon will be based on the OOTS TDDs (Technical Design Documents) as specified in this announcement. For this event, an overview of a mix of test cases has been prepared, in sync with those specifications and tailored to the development status of the Member States. It consists of the following elements:

  • 5 Evidence Exchange scenarios without preview,
  • 5 Evidence Exchange scenarios with preview,
  • 2 Maintenance flow scenarios (Common Service updates).

A high-level overview and summary of test cases is available to the testing and deployment sub-group (restricted to relevant users on the wiki). The full test cases detailed will be visible in Gazelle (restricted to users that registered as participants to the Projectathon).

The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant subgroup (Testing and deployment) and/or collaborative space on Teams.

Download the privacy statement

Projectathon agenda

  • 08:00 - 09:00
    Welcome coffee & registration

    CCAB - room 1.D

  • 09:00 - 09:45
    Introduction to the OOTS Projectathon

    Plenary

  • 09:45 - 10:15
    Welcome to the Once-Only Technical System Projectathon (keynote speeches)
    Natalia Aristimuño Pérez, Director, European Commission, Directorate-General for Informatics (DIGIT) and
    Hubert Gambs, deputy Director-General, European Commission, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs (GROW)

    Plenary

  •  
  • 10:15 - 12:00
    Technical set-up and initial tests

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 1.D

  • 13:00 - 15:00
    Peer-to-peer testing - Part 1

    Plenary

  • 15:00 - 15:30
    Coffee break

    CCAB - room 1.D

  • 15:00 - 17:00
    Peer-to-peer testing - Part 2

    Plenary

  • 17:00 - 17:20
    Wrap-up of the day + intro to next day

    Plenary

  • 17:20 - 17:30
    Closing of day 1

    Plenary

  • 17:30 - 19:00
    Cocktail (including a word from Veronica Gaffey Director General, DIGIT)

    CCAB - room 1.D

  • 19:15 - 22:00
    Informal dinner

    TBC

  • 08:30 - 09:00
    Welcome coffee

    CCAB - room 1.D

  • 09:00 - 09:45
    Introduction to the OOTS Projectathon

    Plenary

  • 09:45 - 12:00
    Peer-to-peer testing - Part 1

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 1.D

  • 13:00 - 15:00
    Peer-to-peer testing - Part 2

    Plenary

  • 15:00 - 15:30
    Coffee break

    CCAB - room 1.D

  • 15:00 - 17:00
    Peer-to-peer testing - Part 3

    Plenary

  • 17:00 - 17:20
    Wrap-up of the day + intro to next day

    Plenary

  • 17:20 - 17:30
    Closing of day 2

    Plenary

  • 18:30+
    Informal drinks

    TBC

  • 08:30 - 09:00
    Welcome coffee

    CCAB - room 1.D

  • 09:00 - 09:45
    Introduction to the OOTS Projectathon

    Plenary

  • 09:45 - 12:00
    Peer-to-peer testing - Part 1

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 1.D

  • 13:00 - 14:15
    State of play of April Projectathon & introduction to June Projectathon

    Plenary

  • 14:15 - 14:30
    Policy update

    Plenary

  • 14:30 - 16:00
    Peer-to-peer testing - Part 2

    Plenary

  • 16:00
    End

Exploration rooms

  • 10:00 - 16:00
    Usability Testing - Common Services Administration Tool

    Rooms 304 & 305

    This session offers usability testing of the common services administration tool. The Usability Lab will be open to participants who wish to volunteer for some usability testing. A testing session lasts around approximately 30-40 minutes and no prior knowledge is needed. The team will show you the latest version of the OOTS interface and gather your feedback. There is no need to sign up, you can drop in any time to make your contribution.
  • 10:00 - 12:00
    Once-Only Technical System Support services

    Room 310

    This session presents the scope of the OOTS support service. This means you will have a clear understanding of how you can best get the help you need with different topics, such as how to log OOTS-related issues and requests, how to notify issues relating to the eDelivery building block, log organisational requests and issues, how to request assistance in component level testing and how to log questions relating to the Technical Design Document. This session will also explain how best to contact the service desk and will provide you with an opportunity to share your feedback on how we might improve this service.
  • 13:00 - 15:00
    eDelivery "open door"

    Room 310

    This session offers a chance for participants to meet eDelivery experts in an ‘open door’ setting. Participants can ask general and technical questions relating to eDelivery. This comes ahead of an OOTS advanced webinar on eDelivery planned on 22 May 2023.

  • 10:00 - 12:00
    Usability Testing - Common Services Administration Tool

    Rooms 304 & 305

    This session offers usability testing of the common services administration tool. The Usability Lab will be open to participants who wish to volunteer for some usability testing. A testing session lasts around approximately 30-40 minutes and no prior knowledge is needed. The team will show you the latest version of the OOTS interface and gather your feedback. There is no need to sign up, you can drop in any time to make your contribution.
  • 10:00 - 11:00
    Once-Only Technical System Support services

    Room 310

    This session presents the scope of the OOTS support service. This means you will have a clear understanding of how you can best get the help you need with different topics, such as how to log OOTS-related issues and requests, how to notify issues relating to the eDelivery building block, log organisational requests and issues, how to request assistance in component level testing and how to log questions relating to the Technical Design Document. This session will also explain how best to contact the service desk and will provide you with an opportunity to share your feedback on how we might improve this service.
  • 11:00 - 12:00
    Semantic services

    Room 310

    This session offers a presentation on the development of proofs of concept (PoC) in the education and transport domains, enabling the cross-border registration of vehicles and educational diplomas in and between different EU Member States. This session will further provide an update on the progress of the semantic repository as well as the inclusion of useful controlled vocabularies.

Perform Peer-to-Peer test

  • 1

    Search potentional Test Partner through Gazelle

  • 2

    Meet Test Partner and Schedule test

  • 3

    Execute Tests and upload evidence in Gazelle

  • 4

    Monitor examine evidence and evaluate test result

  • 5

    Fix bug (if any)

Projectathon timeline

  • 13 December 2022

    Information

    Attend the Projectathon Deep-Dive session during the OOTS Implementers Café on 13 December 2022.

    Signal your intention to participate to the April 2023 Projectathon as Members States (can be with multiple teams).

    Implementers café #2 “eDelivery & OOTS Projectathon Process” 13/12/2022
    Implementers café #3 “eID & OOTS Projectathon Registration” 31/01/2023

  • 7 February-10 March 2023

    Registration

    1. Register for the event via the EU survey and provide your consent to the Projectathon personal data privacy statement.

    2. Register your organisation, system under test (SUT), SUT operator(s) and features to be tested in Gazelle.

    Implementers café #4 “Projectathon preparation and 'Once-Only' Common Services” 21/02/2023

  • 14 March 2023

    Projectathon Kick-Off Meeting

    Projectathon Kick-off session with all participants
    Hybrid event on 14 March together with GCG meeting.

  • 15 March-14 April 2023

    Pre-projectathon test

    Perform Preparatory Test to get your system, test data and yourself ready before Projectathon.

  • 03 April-14 April 2023

    Pre-projectathon test

    Perform Connectivity Test to ensure network connection of SUTs are well configured before Projectathon.

    Q&A session for Participants before the Projectahon 12/04/2023

  • 19 April-21 April 2023

    Projectathon

    Game on! Connect and perform Peer-to-Peer marathon test!

  • 5 May 2023

    Post Projectathon

    Publication of Test Reports, lessons learned and best practices.

    Implementers café #5 “Common Services Admin App & Projectathon debrief (April event) and Preparation (June event)” 05/05/2023

Past & Upcoming Projectathons

Since 2023, the Commission has been organising Once-Only Technical System Projectathons. These are three-day events where national teams connect various systems and perform a marathon of peer-to-peer interoperability and compliance tests in a structured environment.

Projectathon #4

Upcoming

In 2024, the Commission will organise two thematic Projectathons. The May 2024 Projectathon will focus on Education and Population data, and on linking the Once-Only Technical System with related systems such as EMREX.

15 - 17 May 2024

Projectathon #3

Past

The October Projectathon is the final such event in 2023, just ahead of the legal deadline for EU Member States to implement the Once-Only Technical System. It builds on the work and experiences of the April and June Projectathons.

18 - 20 October 2023

Projectathon #2

Past

The June Projectathon provided a valuable moment for national implementation teams to perform interoperability tests prior to the summer recess.

14 - 16 June 2023

 

Projectathon Playbook

The Projectathon Playbook provides a detailed overview of the Projectathon events organized for teams across the Member States willing to test their system before the go-live of the Once-Only Technical System.

Download the Projectathon Playbook

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