19 - 21 April 2023 | Brussels, Belgium

projectathonProjectathon #1

A marathon of peer-to-peer interoperability and compliance tests in a structured environment.

Registration: Closed

Practical information

Location

Conference Center Albert Borschette (CCAB)
Rue Froissart 36
1040 Brussels, Belgium
Date

19 April - 21 April 2023
Registration

Closed
Target groups

All Member States teams relevant for implementing the Once-Only Technical System (to be coordinated with the National Coordinator).
Fees

No fees are charged to participate to the actual Projectathon event itself.
Accommodation

Any hotel reservation is the responsibility of the participants. Member State reimbursement is possible but limited up to one public and one private sector expert per Member State.

Description

The April 2023 Projectathon will be based on the OOTS TDDs (Technical Design Documents) version Q4 2022. For this event, an overview of a mix of test cases has been prepared, in sync with those specifications and tailored to the development status of the Member States. It consists of the following elements:

5 Evidence Exchange scenarios without preview,
5 Evidence Exchange scenarios with preview,
2 Maintenance flow scenarios (Common Service updates).

A high-level overview and summary of test cases is available to the Testing and deployment sub-group (restricted to relevant users on the wiki). The full test cases detailed will be visible in Gazelle (restricted to users that registered as participants to the Projectathon).

The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant subgroup (Testing and deployment) and/or collaborative space on Teams.

Download the privacy statement

Projectathon agenda

Day 1
- 08:00 - 09:00
  
  Welcome coffee & registration
  CCAB
- 09:00 - 09:45
  
  Introduction to the OOTS Projectathon
  Plenary
- 09:45 - 10:00
  
  Welcome to the OOTS Projectathon (keynote speech)
  Keynote speaker (TBC): Veronica Gaffey, Director-General “Informatics” (DG DIGIT)
  Plenary
- 10:00 - 12:00
  
  Technical set-up and initial tests
  Plenary
- 12:00 - 13:00
  
  Lunch
  CCAB
- 13:00 - 15:00
  
  Peer-to-peer testing - Part 1
  Plenary
- 15:00 - 15:30
  
  Coffee break
  CCAB
- 15:00 - 17:00
  
  Peer-to-peer testing - Part 2
  Plenary
- 17:00 - 17:20
  
  Wrap-up of the day + intro to next day
  Plenary
- 17:20 - 17:30
  
  Closing of day 1
  Plenary
- 17:30 - 19:00
  
  Cocktail
  CCAB
- 19:30 - 22:00
  
  Informal dinner
  TBC
Day 2
- 08:30 - 09:00
  
  Welcome coffee
  CCAB
- 09:00 - 09:45
  
  Introduction to the OOTS Projectathon
  Plenary
- 09:45 - 10:00
  
  Welcome to the OOTS Projectathon (keynote speech)
  Keynote speaker (TBC): Hubert Gambs, Deputy Director-General DG GROW - Internal Market, Industry, Entrepreneurship and SMEs
  Plenary
- 10:00 - 12:00
  
  Peer-to-peer testing - Part 1
  Plenary
- 12:00 - 13:00
  
  Lunch
  CCAB
- 13:00 - 15:00
  
  Peer-to-peer testing - Part 2
  Plenary
- 15:00 - 15:30
  
  Coffee break
  CCAB
- 15:00 - 17:00
  
  Peer-to-peer testing - Part 3
  Plenary
- 17:00 - 17:20
  
  Wrap-up of the day + intro to next day
  Plenary
- 17:20 - 17:30
  
  Closing of day 2
  Plenary
- 18:30 - 22:00
  
  Informal drinks
  TBC
Day 3
- 08:30 - 09:00
  
  Welcome coffee
  CCAB
- 09:00 - 09:45
  
  Introduction to the OOTS Projectathon
  Plenary
- 09:45 - 12:00
  
  Peer-to-peer testing - Part 1
  Plenary
- 12:00 - 13:00
  
  Lunch
  CCAB
- 13:00 - 14:15
  
  State of play of April Projection & introduction to June Projectathon
  Plenary
- 14:15 - 14:30
  
  Policy update
  Plenary
- 14:30 - 16:00
  
  Peer-to-peer testing - Part 2
  Plenary
- 16:00
  
  End

Exploration rooms

Day 2
- 10:00 - 16:00
  
  Usability Testing - Common Services Administration Tool
  room1
  This session offers usability testing of the common services administration tool. The Usability Lab will be open to participants who wish to volunteer for some usability testing. A testing session lasts around approximately 30-40 minutes and no prior knowledge is needed. The team will show you the latest version of the OOTS interface and gather your feedback. There is no need to sign up, you can drop in any time to make your contribution.
- 10:00 - 12:00
  
  Once-Only Technical System Support services
  room2
- 13:00 - 15:00
  
  eDelivery "open door"
  room2
Day 3
- 10:00 - 12:00
  
  Usability Testing - Common Services Administration Tool
  room1
- 10:00 - 11:00
  
  Once-Only Technical System Support services
  room2
- 10:30 - 12:00
  
  Semantic services
  room2

Perform Peer-to-Peer test

1
Search potentional Test Partner through Gazelle
2
Meet Test Partner and Schedule test
3
Execute Tests and upload evidence in Gazelle
4
Monitor examine evidence and evaluate test result
5
Fix bug (if any)

Projectathon timeline

13 December 2022

Information

Attend the Projectathon Deep-Dive session during the OOTS Implementers Café on 13 December 2022.

Signal your intention to participate to the April 2023 Projectathon as Members States (can be with multiple teams).

Implementers café #2 “eDelivery & OOTS Projectathon Process” 13/12/2022
Implementers café #3 “eID & OOTS Projectathon Registration” 31/01/2023
7 February-10 March 2023

Registration

1. Register for the event via the EU survey and provide your consent to the Projectathon personal data privacy statement.

2. Register your organisation, system under test (SUT), SUT operator(s) and features to be tested in Gazelle.

Implementers café #4 “Projectathon preparation and 'Once-Only' Common Services” 21/02/2023
14 March 2023

Pre-projectathon test

Projectathon Kick-off session with all participants
Hybrid event on 14 March together with GCG meeting.
15 March-14 April 2023

Pre-projectathon test

Perform Preparatory Test to get your system, test data and yourself ready before Projectathon.
03 April-14 April 2023

Pre-projectathon test

Perform Connectivity Test to ensure network connection of SUTs are well configured before Projectathon.

Q&A session for Participants before the Projectahon 12/04/2023
19 April-21 April 2023

Projectathon

Game on! Connect and perform Peer-to-Peer marathon test!
5 May 2023

Post Projectathon

Publication of Test Reports, lessons learned and best practices.

Implementers café #5 “Common Services Admin App & Projectathon debrief (April event) and Preparation (June event)” 05/05/2023

How to register to the OOTS Projectathons

1
The Organising Team invites the National Coordinators who express an interest in participating in the April Projectathon event to register for this event via email.
2
National Coordinators register for the Projectathon event via an event registration form provided by the Organising Team (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).
3
The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).
4
The MS Gazelle admin then select the relevant test session (April 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).

Projectathon Playbook

The Projectathon Playbook provides a detailed overview of the Projectathon events organized for teams across the Member States willing to test their system before the go-live of the Once-Only Technical System.

Download the Projectathon Playbook

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