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18 - 20 October 2023 | Brussels, Belgium

projectathonProjectathon #3

A marathon of peer-to-peer interoperability and compliance tests in a structured environment.

Registration: 01 - 12 September 2023

Practical information

  • Location

    Conference Center Albert Borschette (CCAB)
    Rue Froissart 36
    1040 Brussels, Belgium

  • Date

    18 - 20 October 2023

  • Registration

    01 - 12 September 2023

  • Target groups

    All Member State teams relevant for implementing the Once-Only Technical System (to be defined by the relevant national coordinators).

  • Fees

    No fees are charged to participate in this event.

  • Travel

    The Commission can cover the reimbursement of travel costs for one public and one private sector expert per Member State.

Description

The October 2023 Projectathon will be based on the production version of the Once-Only Technical Design Documents.

Previous Projectathons were an opportunity for all parties to learn, make mistakes, to help each other and to assess the status of their respective Once-Only developments. The October event builds on this, adding a focus on assessing production readiness of the Once-Only Technical System components.

Those test cases prepared for the previous Projectathons form the baseline of this event. Ahead of the October 2023 Projectathon, the Commission and participating teams will discuss together how to update existing test cases or add new test cases to best facilitate the assessment of production readiness.

A high-level overview and summary of current test cases is available to the testing and deployment sub-group (restricted access).

The full test cases with detailed step-by-step descriptions will be made accessible later via the Gazelle platform (restricted access).

In addition to the main plenary testing track, this event will allow for some more advanced scenarios to be discussed in dedicated exploration sessions or in a restricted test session between teams interested in such scenarios.

The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant Testing and deployment sub-group (restricted access) and/or collaborative space on Teams. Those Member States that want to go further and create custom datasets or dynamic datasets for bilateral tests are invited to do so as well.

Note that the day before the Projectathon (“day 0”, 17 October) may be used by the Member State teams to prepare on-site and optionally perform some tests with other early birds. Please indicate this in the registration form or via email. The event venue will still be in the process of being prepared by the organising team at this time.

The Commission strongly encourages all Member States to participate actively in the final Projectathon of 2023.

The Commission also encourages Member States to test all infrastructural elements that compose the Once-Only Technical System such as eIDAS Support, eDelivery Access Point, preview area, logging and the appropriate handling of Once-Only Technical System metadata. The Once-Only Technical System Support team is available throughout the summer in case Member States need help to find the right resources or a helping-hand to use them.

All Member States are expected to be represented on-site. Physical presence is of the essence for ensuring a successful event. The main focus of the October event is for Member States to assess their production readiness of the Once-Only Technical System components. This event will also be a unique opportunity for Member States not only to test but also to exchange experiences and ideas among colleagues.

Download the privacy statement

Projectathon agenda

  • 08:00 - 09:00
    Welcome coffee & registration

    CCAB - room 0.A

  • 09:00 - 09:30
    Welcome to the #3 Once-Only Technical System Projectathon (Day 1)

    Plenary

  • 09:30 - 09:45
    High-level keynote, Kerstin Jorna (Director-General, GROW) - opening #3 Projectathon

    Plenary

  • 09:45 - 10:15
    Introduction to the Once-Only Technical System Projectathon

    Plenary

  • 10:15 - 12:00
    Technical set-up and initial tests

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 0.A

  • 13:00 - 15:00
    Peer-to-peer testing - Part 1

    Plenary

  • 15:00 - 15:30
    Coffee break

    CCAB - room 0.A

  • 15:00 - 17:00
    Peer-to-peer testing - Part 2

    Plenary

  • 17:00 - 17:20
    Wrap-up of the day + intro to next day

    Plenary

  • 17:30 +
    Social event

  • 08:30 - 09:00
    Welcome coffee

    CCAB - room 0.A

  • 09:00 - 09:45
    Introduction to the Once-Only Technical System Projectathon (day 2)

    Plenary

  • 09:45 - 12:00
    Peer-to-peer testing - Part 1

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 0.A

  • 13:00 - 15:00
    Peer-to-peer testing - Part 2

    Plenary

  • 15:00 - 15:30
    Coffee break

    CCAB - room 0.A

  • 15:00 - 17:00
    Peer-to-peer testing - Part 3

    Plenary

  • 17:00 - 17:20
    Wrap-up of the day + intro to next day

    Plenary

  • 17:20 - 17:30
    Closing of day 2

    Plenary

  • 08:30 - 09:00
    Welcome coffee

    CCAB - room 0.A

  • 09:00 - 09:15
    Welcome words, Natalia Aristimuño Pérez, Director, European Commission, Directorate-General for Informatics (DIGIT)

    Plenary

  • 09:15 - 10:00
    Introduction to the Once-Only Technical System Projectathon (day 3)

    Plenary

  • 10:00 - 12:00
    Peer-to-peer testing - Part 1

    Plenary

  • 12:00 - 13:00
    Lunch

    CCAB - room 0.A

  • 13:00 - 14:00
    State of play of October Projection

    Plenary

  • 14:00 - 14:30
    Coffee break

    CCAB - room 0.A

  • 14:30 - 14:45
    High-level keynote, Veronica Gaffey (Director General, DIGIT) - closing #3 Projectathon

    Plenary

  • 14:45 - 16:00
    Peer-to-peer testing - Part 2

    Plenary

  • 16:00 - 17:30
    Extra testing time (optional)
  • 17:30
    End

Exploration rooms

  • 13:30 - 14:30
    Semantic Repository

    Room 0.B

    This session aims to introduce the OOTS Semantic Repository (SR) and explain its benefits and expected use cases. By the end, you will understand its key features, current development status, future evolution plans and why it is crucial in today's fragmented data landscape to achieve a better interoperability among MS. The OOTS SR is here to meet that need, bridging gaps and harmonizing data for a unified understanding of procedures, requirements, evidence types and other OOTS semantic assets.
  • 13:30 - 16:00
    UX Lab Workshop

    Room 3.04

    Discover the OOTS on procedure portals.
  • 13:30 - 16:00
    Common Services UX testing (by appointment)

    Room 3.05

    UX Testing studies aim to gather feedback from the audience from different Member States regarding the Common Services Admin tool – i.e., how users perceive, use and input information, and provide insights and recommendations for improvement.

  • 10:00 - 16:00
    UX Lab Workshop

    Room 3.04

    Authenticate, locate and request evidence and re-direct to preview.
  • 10:00 - 11:30
    OOTS Operational Governance

    Room 0.B

    This session simulates a situation (e.g., proposing and analysing a change, undergoing the change management process), testing the functionality and completeness of the operational arrangements.
  • 10:00 - 16:00
    Common Services UX testing (by appointment)

    Room 3.05

    UX Testing studies aim to gather feedback from the audience from different Member States regarding the Common Services Admin tool – i.e., how users perceive, use and input information, and provide insights and recommendations for improvement.
  • 10:30 - 12:00
    LCM and eDelivery integration #1 (by appointment)

    Room 3.10

    The objective of the session is to establish and test the Environment for successfully sending LCM Messages to the EC Common Services Instance. MS will deploy and configure the eDelivery APs for communicating with the Sandbox instance of the CS using LCM specifications. MS must also be able to create LCM messages (pre-created manually or generated by a system on-demand) for sending.
  • 13:30 - 14:30
    Related Systems

    Room 0.B

    This session discusses approaches using the messaging bridge integration pattern to simplify the implementation of the OOTS. A bridge is a component that allows integration of two systems (in our case, one of which is the OOTS) using their existing interfaces. This session will cover the case study of EMREX, a system used in higher education using a user redirection mechanism similar to the Once-Only preview feature.
  • 13:30 - 15:00
    LCM and eDelivery integration #2 (by appointment)

    Room 3.10

    The objective of the session is to establish and test the Environment for successfully sending LCM Messages to the EC Common Services Instance. MS will deploy and configure the eDelivery APs for communicating with the Sandbox instance of the CS using LCM specifications. MS must also be able to create LCM messages (pre-created manually or generated by a system on-demand) for sending.
  • 15:00 - 16:30
    Onboarding

    Room 0.B

    This session presents the Onboarding journey created to help MSs be ready to use OOTS from an organizational, legal, financial, and technical perspective.
  • 15:30 - 17:00
    LCM and eDelivery integration #3 (by appointment)

    Room 3.10

    The objective of the session is to establish and test the Environment for successfully sending LCM Messages to the EC Common Services Instance. MS will deploy and configure the eDelivery APs for communicating with the Sandbox instance of the CS using LCM specifications. MS must also be able to create LCM messages (pre-created manually or generated by a system on-demand) for sending.

  • 10:00 - 12:00
    UX Lab Workshop

    Room 3.04

    Preview and redirect back to procedure portal.
  • 10:00 - 12:00
    Trilateral Pilot on Doing Business Abroad and eIDAS for legal persons

    Room 0.B

    UX The three countries Austria, the Netherlands and Germany are working together on piloting SDG in the business sector. One of the main subjects of this pilot is the usage of eIDAS for legal persons and the question of powers and mandates. In this session, the countries want to explain their approach and discuss with other member states, how legal persons could be represented, which challenges they had and which solutions they found during their implementation.
  • 10:00 - 12:00
    Common Services UX testing (by appointment)

    Room 3.05

    UX Testing studies aim to gather feedback from the audience from different Member States regarding the Common Services Admin tool – i.e., how users perceive, use and input information, and provide insights and recommendations for improvement.

Perform Peer-to-Peer test

  • 1

    Search potentional Test Partner through Gazelle

  • 2

    Meet Test Partner and Schedule test

  • 3

    Execute Tests and upload evidence in Gazelle

  • 4

    Monitor examine evidence and evaluate test result

  • 5

    Fix bug (if any)

Projectathon timeline

June
September-October
November
June

1Information

29 June 2023

Attend the Projectathon Deep-Dive session during the OOTS Implementers Café on 29 June 2023.

Signal your intention to participate to the October 2023 Projectathon as Members States (can be with multiple teams).

Implementers Café #6
“Common Services Admin App & Projectathon Debrief (June event) and Preparation (October event)” 29/06/2023

September-October

2Registration

01 - 12 September 2023

1. Register for the event via the EU survey and provide your consent to the Projectathon personal data privacy statement. (contact us if you are unsure about registration).

2. Register* your organisation, system under test (SUT), SUT operator(s) and features to be tested in Gazelle.

* or duplicate it from previous registration

September-October

3Pre-projectathon test

Projectathon Kick-off session with all participants. Online event on the morning of 13 September.
 

14 September - 13 October 2023

Perform Preparatory Test to get your system, test data and yourself ready before Projectathon.

02 - 13 October 2023

Perform Connectivity Test to ensure network connection of SUTs are well configured before Projectathon.

         
September-October

4Projectathon

18 - 20 Octotber 2023

Game on!

Connect and perform Peer-to-Peer marathon test!

     
November

5Post-projectathon

7 November 2023

Publication of Test Reports, lessons learned and best practices.

Implementers Café #7
“Projectathon Debrief (October event) and next steps” 07/11/2023

How to register for the October Once-Only Technical System Projectathon

  • 1

    The Organising Team invites the National Coordinators register for the Projectathon event via an event registration form (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).

  • 2

    The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).

  • 3

    The MS Gazelle admin then select the relevant test session (October 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).

Past Projectathons

The Commission is organising three Once-Only Technical System Projectathons in 2023. These are three-day events where national teams will connect various systems and perform a marathon of peer-to-peer interoperability and compliance tests in a structured environment.

Projectathon #1

Past

The April Projectathon brought together participants and observers to perform key tests on their national Once-Only Technical System implementations, ahead of the June and October sessions.

19 - 21 April 2023

Projectathon #2

Past

The June Projectathon provided a valuable moment for national implementation teams to perform interoperability tests prior to the summer recess.

14 - 16 June 2023

 

Past Projectathon highlights

Explore the Valuable Insights and Reflections on Projectathon Events and discover how Member States can benefit from participation before implementing the OOTS.

Go to Projectathon #1 highlights Go to Projectathon #2 highlights

 

Projectathon Playbook

The Projectathon Playbook provides a detailed overview of the Projectathon events organized for teams across the Member States willing to test their system before the go-live of the Once-Only Technical System.

Download the Projectathon Playbook

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