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15 - 17 May 2024 | Brussels, Belgium

EventOOTS Ad-Hoc Meeting with Competent Authorities:

Helping Competent Authorities understand the Once-Only Technical System.

Practical information

  • Location

    Conference Center Albert Borschette (CCAB)
    Rue Froissart 36
    1040 Brussels, Belgium

  • Date

    15 - 17 May 2024

  • Registration

    Registration is organised through members of the Single Digital Gateway coordination group.

  • Target groups

    Competent Authorities that can be connected to the Once-Only Technical System.

  • Fees

    No fees are charged to participate in this event.

  • Travel

    The Commission can cover the reimbursement of travel costs for two representatives of Competent Authorities per Member State wishing to join this event.

Description

The Once-Only Technical System lets EU public authorities securely exchange official documents and data at the request of citizens and businesses as part of cross-border administrative procedures, e.g., when registering an address or vehicle when moving abroad.

For the Once-Only Technical System to operate, national Competent Authorities must be connected to the System, in order to allow for the exchange of documents and data (‘Evidence’).

This event will allow for such Competent Authorities to learn more about the Once-Only Technical System it’s legal basis and technical architecture.

Download the privacy statement

Agenda

  • 11:00-12:00​
    Walk through of the OOTS user journey​
    Room - CCAB
    In this session participants will be asked to click through different OOTS procedures prototypes. The objective is to familiarise participants the expected end user journey and identify potential challenges that can be addressed in more specific exploratory sessions throughout the event.
  • 13:00-14:00​​
    Evidence mapping for evidence requesters​​
    Room - CCAB
    This session will discuss which competent authorities need to connect to the OOTS as evidence requesters, how to submit your procedural requirements, how to add your data to the Common Services and will seek to identify challenges and solutions to make the process between all stakeholders more efficient.​
  • 14:00-15:00
    Adapting procedure portals to OOTS
    Room - CCAB
    In this session the EC will present the UX recommendations for procedure portals, and we’ll brainstorm on potential challenges to implement them in various scenarios that competent authorities may have.
  • 15:30-17:00
    Evidence mapping for evidence providers
    Room - CCAB
    This session will discuss which competent authorities need to connect to the OOTS as evidence providers, how they can use the evidence explorer to determine what evidence types will need to be provided and how they can input their data to the Common Services.

The second two days of this event coincide with the #4 Once-Only Technical System Projectathon.

Projectathons bring together national implementation teams from EU Member States who actually build, test and refine the core architecture of the Once-Only Technical System. Competent Authorities are invited to join various workshops, testing sessions and other exploration sessions to better understand Once-Only Technical System.

Go to Projectathon #4

Speakers

Joao Rodrigues Frade is currently leading the Building Blocks and Innovative Services Sector with the Directorate-General for Digital Services (DIGIT) of the European Commission. His sector has a multifaceted and active role in shaping Europe's digital future encompassing the delivery of reusable digital solutions, the management of large Digital Transformation projects and advancing the Web3 (r)evolution.

Athanasios Karalopoulos works as a team leader of the Single Digital Gateway team of the European Commission, at the Unit "Digital transformation of industry" of the Directorate General for "Internal Market, Industry, Entrepreneurship and SMEs" (DG GROW). Athanasios has a special focus on digitalization as an enabler to the functioning of the Single Market. He joined the Commission in 2013 and he has been involved in many EU initiatives in the areas of data (incl. public sector & research data) and interoperability.

Nils McGrath has worked on European cross-border UX challenges for over five years. He now leads the Evidence Mapping subgroup and UX Lab in the context of the implementation of the OOTS.

Thomas Fillis is a consultant in the European Commission’s Directorate-General for Digital Services (DIGIT) working on the Once-Only Technical System. Prior to joining DIGIT, Thomas worked in the European Parliament as well as in the private and not-for-profit sectors. A native of Liverpool, he has certifications from Universities in the UK, Germany and the Netherlands.

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