Welcome to the participating teams and practical info
11:00 - 12:00
Technical set-up and initial tests
12:00 - 13:00
Lunch
13:00 - 15:00
Peer-to-peer testing – Part 1
15:00 - 15:30
Coffee break
15:30 - 17:00
Peer-to-peer testing – Part 2
17:00 - 17:20
Wrap-up of the day + introduction to next day
From 17:30
Social event
Brussels, Belgium
08:30 - 09:15
Welcome breakfast & coffee
09:15 - 09:45
Introduction to the Once-Only Technical System Projectathon (Day 2)
09:45 - 12:00
Peer-to-peer testing – Part 1
12:00 - 13:00
Lunch
13:00 - 15:00
Peer-to-peer testing – Part 2
15:00 - 15:30
Coffee break
15:30 - 17:00
Peer-to-peer testing – Part 3
17:00 - 17:20
Wrap-up of the day + introduction to next day
17:20 - 17:30
Closing of Day 2
Exploration rooms
11:00-12:00
Walk through of the OOTS user journey Room 1 In this session participants will be asked to click through different OOTS procedures prototypes. The objective is to familiarise participants the expected end user journey and identify potential challenges that can be addressed in more specific exploratory sessions throughout the event.
13:00-14:00
Evidence mapping for evidence requesters Room 1 This session will discuss which competent authorities need to connect to the OOTS as evidence requesters, how to submit your procedural requirements, how to add your data to the Common Services and will seek to identify challenges and solutions to make the process between all stakeholders more efficient.
14:00-15:00
Adapting procedure portals to OOTS Room 1 In this session the EC will present the UX recommendations for procedure portals, and we’ll brainstorm on potential challenges to implement them in various scenarios that competent authorities may have.
14:00-15:30
Authentication & Identity Matching Room 2 In this session experts in cross-border authentication and national identity matching and UX will come together to discuss challenges and explore potential solutions.
15:30-17:00
Evidence mapping for evidence providers Room 1 This session will discuss which competent authorities need to connect to the OOTS as evidence providers, how they can use the evidence explorer to determine what evidence types will need to be provided and how they can input their data to the Common Services.
16:00-17:00
Legal person authentication Room 2 In this session experts will discuss the latest state of play, on-going challenges and potential solutions to cross-border legal person authentication.
09:30-10:30
Population – Enabling the exchange of structured data Room 1 This session will explore the procedural requirements, potential OOTS data models and national data models with a view to enabling the exchange of structured data in the population domain.
09:30-12:00
Preview space Room 2 In this session we will explore challenges related to the language of the evidence, whether the user should have the option to download the evidence, and whether the preview space can request the user to provide more information to filtering the list of evidences to show and explore other challenges.
11:00-12:00
Education – Enabling the exchange of structured data Room 1 This session will explore the procedural requirements, potential OOTS data models and national data models with a view to enabling the exchange of structured data in the education domain.
13:00-15:00
The future of the Common Services Room 1 In this session we will explore how the Common Services could be enhanced to manage the procedural requirements definition process, better display information requirements and allow evidence providers to publish all the attributes they are able to supply.
13:00-14:00
EMREX Room 2 This session will be a deep dive on the architecture, user experience and data input requirements for the Common Services to enable evidence exchange with the EMREX bridge.
14:00-15:00
EESSI Room 2 This sessions will discuss the latest udpates on the business and technical side in the analysis of an EESSI / OOTS bridge.
15:30-17:00
Strategies and resources for onboarding CAs Room 1 In this session we will discuss the various strategies Member States are using to onboarding competent authorities and brainstorm ideas for resources, tools and communication activities to support the process.
15:30-17:00
Delayed Response Room 2 This sessions will explore users flows and architecture considerations to enable the exchange of evidences that are not ready to be exchanged in real-time.
How to register in the OOTS Projectathons
1
The Organising Team invites the National Coordinators to register for the Projectathon event via an event registration form (using EU Survey)
2
National Coordinators register for the Projectathon event via EU Survey. They share the link to the event registration form with each person joining the Projectathon from their Member State (including the Competent Authorities). It is mandatory for every participant from a Member State to fill in the event registration form for the May 2024 Projectathon (it is a pre-condition for getting access to the Gazelle platform). Please register on time, this is also needed for the catering.
3
Once the event registration process is completed (see step 2), the Supporting Team invites National Coordinators to encode their organisation and users (team members) in the Gazelle platform (active participants only). Note that all participants will have to register again in 2024 (2023 data has been anonymised and removed from Gazelle). In case you need test related data for archiving or auditing purposes, don’t forget to archive your data in Gazelle at the end of the year since data will be again anonymised and will be deleted one month after the end of the year (around end of January 2025)
4
National Coordinators select the relevant test session (May 2024) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only). Note that since data of 2023 has been anonymized in Gazelle and because there is a new modelisation for 2024, you will have to recreate your SUT.
