13 - 14 June 2024 | Brussels, Belgium
Online and offline event#3 OOTS Accelerator Event 2024
This hybrid event aims to accelerate technical readiness of Member States’ national infrastructure.
Registration: From XX May - until XX June 2024
Practical information
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Location
Brussels, Belgium
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Date
13 - 14 June 2024
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Registration
XX May - XX June 2024
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Target groups
All Member State teams relevant for implementing the Once-Only Technical System, including Competent Authorities to be onboarded or informed.
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Fees
No fees are charged to participate in this event.
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Travel
The Commission can cover the reimbursement of travel costs for one public and one private sector expert per Member State.
Description
The May 2024 Projectathon will be based on the production version of the Once-Only Technical Design Documents.
Previous Projectathons were an opportunity for all parties to learn, make mistakes, help each other and to assess the status of their respective Once-Only developments. The October 2023 event focussed on assessing production-readiness of the Once-Only Technical System components. In 2024, the European Commission is organising two Projectathons (in May and October).
Both 2024 Projectathons will be thematic. The May 2024 Projectathon will focus on Education and Population data, and on linking the Once-Only Technical System with related systems such as EMREX. EMREX is an independent, international network that provides an electronic data exchange solution aiming to empower individuals to control their own student data and exchange throughout lifespan, across borders and for various purposes. With 1.600+ connected institutions, the EMREX network enables students to transfer their academic credentials to institutions, employers and more in a fast and secure way.
This Projectathon runs concurrently with a meeting of national Competent Authprities, allowing them to learn more about the Once-Only Technical System.
A high-level overview and summary of current test cases is available to the Testing and deployment sub-group (restricted access).
The full test cases with detailed step-by-step descriptions will be made accessible later via the Gazelle platform (restricted access).
In addition to the main plenary testing track, this event will allow for some more advanced scenarios to be discussed in dedicated exploration sessions or in a restricted test session between teams interested in such scenarios.
The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant Testing and deployment sub-group (restricted access) and/or collaborative space on Teams. Those Member States that want to go further and create custom datasets or dynamic datasets for bilateral tests are invited to do so as well.
In order to get most benefits from a Projectathon the aim is to be fully automated during the May 2024 Projectathon itself and only use the manual or tooling steps to get up to speed before the event or during the setup stage.
Projectathon agenda
Exploration rooms
How to register in the OOTS Projectathons
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1
The Organising Team invites the National Coordinators to register for the Projectathon event via an event registration form (using EU Survey)
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2
National Coordinators register for the Projectathon event via EU Survey. They share the link to the event registration form with each person joining the Projectathon from their Member State (including the Competent Authorities). It is mandatory for every participant from a Member State to fill in the event registration form for the May 2024 Projectathon (it is a pre-condition for getting access to the Gazelle platform). Please register on time, this is also needed for the catering.
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3
Once the event registration process is completed (see step 2), the Supporting Team invites National Coordinators to encode their organisation and users (team members) in the Gazelle platform (active participants only). Note that all participants will have to register again in 2024 (2023 data has been anonymised and removed from Gazelle). In case you need test related data for archiving or auditing purposes, don’t forget to archive your data in Gazelle at the end of the year since data will be again anonymised and will be deleted one month after the end of the year (around end of January 2025)
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National Coordinators select the relevant test session (May 2024) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only). Note that since data of 2023 has been anonymized in Gazelle and because there is a new modelisation for 2024, you will have to recreate your SUT.
Projectathon PlaybookWant to learn more?
Explore the Projectathon Playbook for a detailed overview of the Projectathon events organisation, teams and how to participate.