23 November 2023 | Brussels, Belgium
Once-Only Forumfor Citizens
This focus group will be organised for a small group of citizens, including students, and recent graduates, to define their current user journey for cross-border administrative procedures and to test how the OOTS may help to improve this journey.
Practical information
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Location
Conference Center Albert Borschette (CCAB)
Rue Froissart 36
1040 Brussels, Belgium -
Date
18 - 20 October 2023
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Registration
01 - 12 September 2023
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Target groups
All Member State teams relevant for implementing the Once-Only Technical System (to be defined by the relevant national coordinators).
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Fees
No fees are charged to participate in this event.
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Travel
The Commission can cover the reimbursement of travel costs for one public and one private sector expert per Member State.
Description
The October 2023 Projectathon will be based on the production version of the Once-Only Technical Design Documents.
Previous Projectathons were an opportunity for all parties to learn, make mistakes, to help each other and to assess the status of their respective Once-Only developments. The October event builds on this, adding a focus on assessing production readiness of the Once-Only Technical System components.
Those test cases prepared for the previous Projectathons form the baseline of this event. Ahead of the October 2023 Projectathon, the Commission and participating teams will discuss together how to update existing test cases or add new test cases to best facilitate the assessment of production readiness.
A high-level overview and summary of current test cases is available to the testing and deployment sub-group (restricted access).
The full test cases with detailed step-by-step descriptions will be made accessible later via the Gazelle platform (restricted access).
In addition to the main plenary testing track, this event will allow for some more advanced scenarios to be discussed in dedicated exploration sessions or in a restricted test session between teams interested in such scenarios.
The tests will start with static and pre-agreed data. This is to be discussed in and shared through the relevant Testing and deployment sub-group (restricted access) and/or collaborative space on Teams. Those Member States that want to go further and create custom datasets or dynamic datasets for bilateral tests are invited to do so as well.
Note that the day before the Projectathon (“day 0”, 17 October) may be used by the Member State teams to prepare on-site and optionally perform some tests with other early birds. Please indicate this in the registration form or via email. The event venue will still be in the process of being prepared by the organising team at this time.
The Commission strongly encourages all Member States to participate actively in the final Projectathon of 2023.
The Commission also encourages Member States to test all infrastructural elements that compose the Once-Only Technical System such as eIDAS Support, eDelivery Access Point, preview area, logging and the appropriate handling of Once-Only Technical System metadata. The Once-Only Technical System Support team is available throughout the summer in case Member States need help to find the right resources or a helping-hand to use them.
All Member States are expected to be represented on-site. Physical presence is of the essence for ensuring a successful event. The main focus of the October event is for Member States to assess their production readiness of the Once-Only Technical System components. This event will also be a unique opportunity for Member States not only to test but also to exchange experiences and ideas among colleagues.
Projectathon agenda
Exploration rooms
Projectathon timeline
1Information
29 June 2023
Attend the Projectathon Deep-Dive session during the OOTS Implementers Café on 29 June 2023.
Signal your intention to participate to the October 2023 Projectathon as Members States (can be with multiple teams).
Implementers Café #6
“Common Services Admin App & Projectathon Debrief (June event) and Preparation (October event)” 29/06/2023
2Registration
01 - 12 September 2023
1. Register for the event via the EU survey and provide your consent to the Projectathon personal data privacy statement. (contact us if you are unsure about registration).
2. Register* your organisation, system under test (SUT), SUT operator(s) and features to be tested in Gazelle.
* or duplicate it from previous registration
3Pre-projectathon test
14 September - 13 October 2023
Perform Preparatory Test to get your system, test data and yourself ready before Projectathon.
02 - 13 October 2023
Perform Connectivity Test to ensure network connection of SUTs are well configured before Projectathon.
4Projectathon
18 - 20 Octotber 2023
Game on!
Connect and perform Peer-to-Peer marathon test!
5Post-projectathon
7 November 2023
Publication of Test Reports, lessons learned and best practices.
Implementers Café #7
“Projectathon Debrief (October event) and next steps” 07/11/2023
How to register for the October Once-Only Technical System Projectathon
- 1
The Organising Team invites the National Coordinators register for the Projectathon event via an event registration form (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).
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The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).
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The MS Gazelle admin then select the relevant test session (October 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).
Past Projectathons
The Commission is organising three Once-Only Technical System Projectathons in 2023. These are three-day events where national teams will connect various systems and perform a marathon of peer-to-peer interoperability and compliance tests in a structured environment.
Past Projectathon highlights
Explore the Valuable Insights and Reflections on Projectathon Events and discover how Member States can benefit from participation before implementing the OOTS.
Go to Projectathon #1 highlights Go to Projectathon #2 highlights
Projectathon Playbook
The Projectathon Playbook provides a detailed overview of the Projectathon events organized for teams across the Member States willing to test their system before the go-live of the Once-Only Technical System.