Reference metadata describe statistical concepts and methodologies used for the collection and generation of data. They provide information on data quality and, since they are strongly content-oriented, assist users in interpreting the data. Reference metadata, unlike structural metadata, can be decoupled from the data.
Agency for Integration, Migration and Asylum, I.P.
1.2. Contact organisation unit
DPEE - Planning, Studies and Statistics Department
1.3. Contact name
Confidential because of GDPR
1.4. Contact person function
Confidential because of GDPR
1.5. Contact mail address
AIMA, I.P
Avenida António Augusto Aguiar, 20 1069-119 Lisboa
1.6. Contact email address
Confidential because of GDPR
1.7. Contact phone number
Confidential because of GDPR
1.8. Contact fax number
Confidential because of GDPR
2.1. Metadata last certified
22 August 2024
2.2. Metadata last posted
22 August 2024
2.3. Metadata last update
22 August 2024
3.1. Data description
Data collection on the residence permits (RESPER) statistics contains statistical information based on the principles stated in the Union legislation on migration Regulation (EC) No 862/2007 as amended by the Regulation (EU) 2020/851 and the Commission Regulation (EU) No 216/2010 implementing the categories of reasons for residence permits.
The main RESPER data collection based on Article 6 of the Migration Statistics Regulation
First residence permits,
Residence permits issued on the occasion of changing the immigration status or reason to stay,
Residence permits valid at the end of the year,
Long-term residence permits valid at the end of the year,
Long-term permits issued during the year.
Statistics collected on voluntary basis
Residence permits issued for family reunification with beneficiaries of protection status.
3.2. Classification system
See table 3.2. in annex ‘Quality report tables RESPER’.
3.3. Coverage - sector
Migration and asylum – Residence permits statistics.
3.4. Statistical concepts and definitions
See table 3.4. in annex ‘Quality report tables RESPER’.
3.5. Statistical unit
Number of persons
3.6. Statistical population
See table 3.6. in annex ‘Quality report tables RESPER’.
3.7. Reference area
Portugal.
3.8. Coverage - Time
See table 3.8. in annex ‘Quality report tables RESPER’.
3.9. Base period
Not applicable.
Number of persons.
Calendar year.
6.1. Institutional Mandate - legal acts and other agreements
It should be noted that until 2021, statistics on residence permits were based on Regulation (EC) No 862/2007; and the provision of data for the reference year 2021 onwards is based on Regulation (EC) No 862/2007, as amended by Regulation (EU) 2020/851.
The new Agency for Integration, Migration and Asylum in Portugal, also known as AIMA,I.P., came into action on October, the 29th, 2023.
This new Agency faced the challenge of integrating the functions previously carried out by SEF, maintaining the regionalised service structure and introducing new digital strategies to facilitate and improve the processe of Residence.
The launch of AIMA embodies the separation of policial and administrative functions, allowing the initiation of a series of new measures, functionalities and policies that will expand and improve the quality of access to services, reinforcing the security of processes and procedures and the trust and
credibility of users and society in general.
When it was, the Aliens Service checked the entries in the system, eliminated duplicate data and incorrectly entered data.
Now, the people in charge of the data recording units supervise and control the work and record the data and its accuracy when it is recorded.
6.2. Institutional Mandate - data sharing
With the reallocation of SEF's attributions and responsibilities to Agency for Integration, Migration and Asylum, I. P. (AIMA) and the restructuring of the Portuguese system for managing border control, international protection and the documentation of foreign citizens, the following steps were taken, with close cooperation is ensured between all the institutions:
- Border control; coordination and coordination of management, information and data bases and information systems relating to the movement of people and border control:
National Republican Guard (GNR)
Public Security Police (PSP);
Internal Security System - Border and Foreigners Coordination Unit (SSI/UCFE);
- Supervision and control of the stay of foreign citizens:
Public Security Police (PSP);
National Republican Guard (GNR);
- Responsibility for coordinating the work of the security forces and services among themselves and between them and the Institute of Registries and Notaries, I. P., and the AIMA:
SSI/UCFE
In practice, AIMA is responsible for assessment and decision of return cases.
GNR and PSP are responsible for the execution of return decisions.
7.1. Confidentiality - policy
The General Data Protection Regulation (GDPR) is a European law (EU 2016/679) that lays down rules on the protection, processing and free movement of people's personal data in European Union countries.
On the basis of this Regulation, data is treated with designated confidentiality and specific data on citizens is not disclosed.
7.2. Confidentiality - data treatment
The Statistics Department, in accordance with the GDPR, and the department responsible for data protection at AIMA, regulate the necessary confidentiality of the data extracted.
8.1. Release calendar
RESPER statistics are only published and disseminated in accordance with current legislation, which means that data is submitted annually.
RESPER is a data supply using Eurostat statistics on residence permits Technical guidelines and exceptions applied.
In PT, the statistics are taken from an internal platform.
The data is reliable and verified by the Statistics Director, to be extracted and analyzed on the new platform being designed at AIMA.
12.1. Relevance - User Needs
AIMA is constantly made available to INE - National Institute of Statistics, either by e-mail or on its platform with deadlines for sending.
This is necessary data and an obligation of the Portuguese state.
12.2. Relevance - User Satisfaction
Not applicable.
12.3. Completeness
See table 12.3. in annex ‘Quality report tables RESPER’.
12.3.1. Data completeness - rate
Not applicable.
13.1. Accuracy - overall
The accuracy of all the tables on residence permits is quite high, which means almost 100% accuracy.
The statistics reported almost accurately measure the target population, as provided for in Regulation (EC) No 862/2007 (asamended by Regulation (EU) 2020/851) and as defined in the Operational Guidelines for residence permit statistics.
The target population, i.e. third-country nationals applying for a residence permit, is represented very accurately by the residencepermit applications in the IND registers, and validated compilations of this data are made to fill in the mandatory tables.
The deviation is usually almost zero.
13.2. Sampling error
Not applicable.
13.2.1. Sampling error - indicators
Not applicable.
13.3. Non-sampling error
Sometimes there are some processing errors in the extraction of the table, sometimes in the extraction method. There may be small measurement errors: a person may be included more than once in the reference dataset, however, this is usually less than 1% of cases.
13.3.1. Coverage error
Virtually non-existent differences
13.3.1.1. Over-coverage - rate
Not applicable.
13.3.1.2. Common units - proportion
Not applicable.
13.3.2. Measurement error
There may be small measurement errors: for the first authorizations, a person may be included more than once in the reference data set, this happens when a person receives an authorization more than once in the same reference period due to administrative problems. However, this is usually less than 1% of cases. Some people have several permits, so in the 'all permits valid on December 31' table they are counted more than once.
Based on the data, all mandatory tables are extracted, checked and validated annually.
13.3.3. Non response error
Not applicable.
13.3.3.1. Unit non-response - rate
Not applicable.
13.3.3.2. Item non-response - rate
Not applicable.
13.3.4. Processing error
Rare processing errors sometimes occur in the extraction of the table or its method. The error is corrected.
13.3.5. Model assumption error
Not applicable.
14.1. Timeliness
Given the transfer of responsibilities from SEF to AIMA, I.P., as well as the reduction in the number of staff, it can be said that this has led to a certain delay in the submission of some work.
But we have clearly made an extra effort and managed to submit everything almost on time, always with the support of our partners.
14.1.1. Time lag - first result
Not applicable.
14.1.2. Time lag - final result
Not applicable.
14.2. Punctuality
See table 14.2. in annex ‘Quality report tables RESPER’.
14.2.1. Punctuality - delivery and publication
Not applicable.
15.1. Comparability - geographical
Statistics are comparable between geographical areas in PT
15.1.1. Asymmetry for mirror flow statistics - coefficient
Not applicable.
15.2. Comparability - over time
See table 15.2. in annex ‘Quality report tables RESPER’.
15.2.1. Length of comparable time series
Not applicable.
15.3. Coherence - cross domain
There are no coherence issues with other data sets.
15.3.1. Coherence - sub annual and annual statistics
The statistics are comparable over all years.
There are no sub annual statistics, only annual statistics.
15.3.2. Coherence - National Accounts
Not applicable.
15.4. Coherence - internal
All the statistics on residence permits are extracted from a database/SEF where we are now creating a new database/AIMA, which contains all the individual administrative data on residence permits, and all the statistics on residence permits are consistent with theset of data extracted.
Not applicable.
17.1. Data revision - policy
Not applicable.
17.2. Data revision - practice
See table 17.2. in annex ‘Quality report tables RESPER’.
17.2.1. Data revision - average size
Not applicable.
18.1. Source data
See table 18.1. in annex ‘Quality report tables RESPER’.
18.2. Frequency of data collection
AIMA submitted annually the REPER data.
18.3. Data collection
RESPER data is taken from the PT internal platform and after verification and validation, they are submitted to Eurostat via EDAMIS platform.
Each data table is submitted according to the date indicated by EUROSTAT.
(Ever since the clear separation of duties between the police and the administration that came with the creation of AIMA, there have been clear tasks within the institution.
The statistics department is clearly responsible for working on, analyzing and submitting statistical data for the whole of AIMA.
18.4. Data validation
A set of standardised validation checks are applied by Eurostat before publishing the data.
Data providers may transmit the data only in csv (comma separated value) templates (administered by Eurostat to Member States).
The new validation service infrastructure is built around two components performing validation operations: one for structural validation (called STRUVAL) and one for content validation (called CONVAL).
The validation rules below are checked to ensure the internal consistency of the data:
Variable codes and values of data are from a predefined set of accepted code-listsand format;
Statistics are confronted against other relevant data (e.g. a 'total' value of a given disaggregation (dimension) should equal the sum of the disaggregated data);
Investigating inconsistencies in the statistics;
Analysis of size and sign of revision;
Verifying the statistics against expectations and domain intelligence;
Outlier detection.
18.5. Data compilation
Based on the national detailed figures transmitted by the national data providers, Eurostat derives European aggregates by applying common calculation method:
The geographical aggregation is done by arithmetical sum, when there are no missing values among the components of the respective geographical aggregate.
Otherwise, they are not calculated.
18.5.1. Imputation - rate
Not applicable.
18.6. Adjustment
Not applicable
18.6.1. Seasonal adjustment
No statistical technique applied.
AIMA, I.P., is still updating its entire IT park and platforms due to the change in AIMA's structure.
But it's important to say that with the support we've had from our partners, everything has clearly worked out for the best
Data collection on the residence permits (RESPER) statistics contains statistical information based on the principles stated in the Union legislation on migration Regulation (EC) No 862/2007 as amended by the Regulation (EU) 2020/851 and the Commission Regulation (EU) No 216/2010 implementing the categories of reasons for residence permits.
The main RESPER data collection based on Article 6 of the Migration Statistics Regulation
First residence permits,
Residence permits issued on the occasion of changing the immigration status or reason to stay,
Residence permits valid at the end of the year,
Long-term residence permits valid at the end of the year,
Long-term permits issued during the year.
Statistics collected on voluntary basis
Residence permits issued for family reunification with beneficiaries of protection status.
22 August 2024
See table 3.4. in annex ‘Quality report tables RESPER’.
Number of persons
See table 3.6. in annex ‘Quality report tables RESPER’.
Portugal.
Calendar year.
The accuracy of all the tables on residence permits is quite high, which means almost 100% accuracy.
The statistics reported almost accurately measure the target population, as provided for in Regulation (EC) No 862/2007 (asamended by Regulation (EU) 2020/851) and as defined in the Operational Guidelines for residence permit statistics.
The target population, i.e. third-country nationals applying for a residence permit, is represented very accurately by the residencepermit applications in the IND registers, and validated compilations of this data are made to fill in the mandatory tables.
The deviation is usually almost zero.
Number of persons.
Based on the national detailed figures transmitted by the national data providers, Eurostat derives European aggregates by applying common calculation method:
The geographical aggregation is done by arithmetical sum, when there are no missing values among the components of the respective geographical aggregate.
Otherwise, they are not calculated.
See table 18.1. in annex ‘Quality report tables RESPER’.
Eurostat disseminate the PT data anually.
Given the transfer of responsibilities from SEF to AIMA, I.P., as well as the reduction in the number of staff, it can be said that this has led to a certain delay in the submission of some work.
But we have clearly made an extra effort and managed to submit everything almost on time, always with the support of our partners.
Statistics are comparable between geographical areas in PT
See table 15.2. in annex ‘Quality report tables RESPER’.
