Archive:Tutorial:Updating the regional yearbook

Procedure and timing (for the 2016 edition)

	I. Preparatory phase
18 December 2015	Deadline for Eurostat units responsible for a particular chapter to provide feedback on the first consultation (answer the questionnaire).
18-29 January 2015	Second consultation with participating units on a draft version of the detailed chapter plan.
19 February 2015	Finalised version of the detailed chapter plans to be agreed; no more structural changes should be made to the planned content after this date.
	II. Drafting and review phase
4 March 2016	Data extraction for maps, tables and figures by INFORMA. Data for producing the maps will be delivered as a priority action.
23 March 2016	Delivery of finalised MS Excel files by INFORMA to Unit E4 for sending to Bilbomática to produce the maps. INFORMA will start drafting the text.
29 April 2016	Delivery of a full set of draft maps from Bilbomática to Unit E4.
27 May - 10 June 2016	Third consultation with participating units on the draft text, tables, figures and maps. Any proposed changes made to the text should be made using track changes in MS Word any proposed changes made to the MS Excel content (tables and figures) should be highlighted by shading cells that are changed or changing the font colour where changes are made or adding comment boxes with precise descriptions of changes. The formatting of the MS Excel files should not be changed as these files will already have been processed for the layout stage.
	III. Completion phase
17 June 2016	Delivery of a final set of high resolution maps from Bilbomática.
1 July 2016	The English version of the text and all tables, figures and maps should be available. INFORMA will load content to Statistics Explained.
8-15 July 2016	Fourth consultation with participating units to validate the articles in Statistics Explained. INFORMA will prepare files for the translation service.
29 July 2016	INFORMA will provide Eurostat with a draft PDF version.
5 August 2016	Units B4 and E4 will provide INFORMA with any comments on the draft PDF version.
12 August 2016	INFORMA will provide Unit E4 with final PDF files in English.
September 2016	News release (release of PDF and online version in Statistics Explained), accompanied by the release of a new set of maps in the Statistical Atlas.
October 2016	Delivery of the print version and presentation at the "Open Days - European week of Regions and Cities".
November 2016	Translations will be inserted and validated in Statistics Explained.

Responsibilities

The following table lists the chapters of the Eurostat regional yearbook 2015, including the production units and the Eurostat publication themes.

Chapter	Unit	Publication theme
1. EU regional policies and the regional dimension of Europe 2020	E2 Environmental Statistics and Accounts; Sustainable Development; DG REGIO; CoR	1. General and regional statistics
2. Population	F2 Population	3. Population and social conditions
3. Health	F5 Education, health and social protection	3. Population and social conditions
4. Education	F5 Education, health and social protection	3. Population and social conditions
5. Labour market	E4 Regional statistics and geographical information	3. Population and social conditions
6. Economy	C2 National and Regional Accounts Production. Balance of payments	2. Economy and finance
7. Structural business statistics	G2 Structural Business Statistics and Global Value Chains	4. Industry, trade and services
8. Research and innovation	G4 Innovation and Information society	9. Science and technology
9. Information society	G4 Innovation and Information society	4. Industry, trade and services
10. Tourism	G3 Short term Business Statistics and Tourism	4. Industry, trade and services
11. Transport	E3 Transport	7. Transport
12. Agriculture	E1 Agriculture and fisheries	5. Agriculture and fisheries
13. Focus on regional gender statistics	F3 Labour market	3. Population and social conditions
14. Focus on quality of life	F4 Quality of life	3. Population and social conditions
15. Focus on European cities	E4 Regional statistics and geographical information	1. General and regional statistics

Rules and principles for the publication process

• NUTS version: please note that all of the work for the 2015 edition of the Eurostat regional yearbook should be based on NUTS 2010.

• Data extractions: the extraction date is set for the 16th March 2015. There will not be any opportunity during the production phase to make multiple extractions of the same data. Later revisions/updates of data can not be integrated into the publication, the only exception is corrections of obvious mistakes.

• Map production: one of the main elements of the regional yearbook is its collection of statistical maps. For detailed rules and instructions regarding the production of maps, please read a detailed article in the Regional yearbook map production tutorial. Note that the MS Excel files for map production will be produced by INFORMA based on the data that is downloaded on 16th March 2015. Another external contractor (Bilbomatica) will be responsible for the production of the maps.

• Colour schemes for the maps: the relevant Eurostat publication theme colours will be applied to each map as defined in the Eurostat graphical style guide. This will make it easier to reuse the same map in other publications. For the 2015 exercise, there will be one exception with the introduction of a standard for so-called 'traffic light' maps that contrast high / low values or contrast values above / below the EU average; these maps will consistently use the colours for theme 1.

• Drafting of chapters and processing of tables and figures: all chapters will be written in English and the tables, figures and maps will be produced in English. The tables and figures will be formatted by INFORMA using the layout rules for Statistics Explained.

• Consultation phase with Eurostat units: draft chapters will be distributed to Eurostat units (by Åsa Önnerfors) by 15th May 2015 for comments within two weeks – as such the deadline for comments will be no later than 29th May 2015. If the person responsible for providing comments will not be available during this planned two-week period, Åsa Önnerfors in Unit E4 should be contacted in advance so that a replacement may be agreed.

• Finalisation in Statistics Explained: once comments have been integrated the chapters will be processed and appear as draft articles on Statistics Explained. The contact persons in the units will not be asked to comment upon the articles again since the content of each chapter will already have been agreed — the formatting for Statistics Explained will be checked and validated by the regional unit and the dissemination unit; all articles (chapters) of the publication should be available online within Statistics Explained before the end of June 2015.

Support

For further questions related to the regional yearbook, please contact: mailto:Asa.ONNERFORS@ec.europa.eu, Unit E4.