Reference metadata describe statistical concepts and methodologies used for the collection and generation of data. They provide information on data quality and, since they are strongly content-oriented, assist users in interpreting the data. Reference metadata, unlike structural metadata, can be decoupled from the data.
Migration Analysis and Statistics Division, Bureau of the Head of the Office
1.3. Contact name
Confidential because of GDPR
1.4. Contact person function
Confidential because of GDPR
1.5. Contact mail address
Urząd do Spraw Cudzoziemców
ul. Taborowa 33
02-699 Warszawa
1.6. Contact email address
Confidential because of GDPR
1.7. Contact phone number
Confidential because of GDPR
1.8. Contact fax number
Confidential because of GDPR
2.1. Metadata last certified
29 January 2025
2.2. Metadata last posted
29 January 2025
2.3. Metadata last update
29 January 2025
3.1. Data description
Data collection on Dublin statistics contains statistical information based on the Article 4.4 of Regulation (EC) No 862/2007 on Community statistics on migration and international protection.
Incoming ‘Dublin’ requests by submitting country (PARTNER), type of request, legal provision, sex and type of applicant (RI)
Outgoing ‘Dublin’ requests by receiving country (PARTNER), type of request, legal provision, sex and type of applicant (RO)
Incoming ‘Dublin’ requests based on EURODAC by submitting country (PARTNER), type of request, legal provision, sex and type of applicant (REDACI)
Outgoing ‘Dublin’ requests based on EURODAC by receiving country (PARTNER), type of request, legal provision, sex and type of applicant (REDACO)
Pending ‘Dublin’ incoming requests by submitting country (PARTNER), type of request, sex and type of applicant (RPENI)
Pending ‘Dublin’ outgoing requests by receiving country (PARTNER), type of request, sex and type of applicant (RPENO)
Incoming ‘Dublin’ requests for information by submitting country (PARTNER), legal provision, sex and type of applicant (RINFI)
Outgoing ‘Dublin’ requests for information by receiving country (PARTNER), legal provision, sex and type of applicant (RINFO)
Incoming responses to ‘Dublin’ requests for information by submitting country (PARTNER), legal provision, duration of response, sex and type of applicant (RESI)
Outgoing responses to ‘Dublin’ requests for information by receiving country (PARTNER), legal provision, duration of response, sex and type of applicant (RESO)
Unilateral ‘Dublin’ decisions by partner country, type of decision, sex and type of applicant (DUNI)
Decisions on incoming ‘Dublin’ requests by submitting country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DI)
Decisions on outgoing ‘Dublin’ requests by receiving country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DO)
Decisions on incoming ‘Dublin’ requests based on EURODAC by submitting country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DEDACI)
Decisions on outgoing ‘Dublin’ requests based on EURODAC by receiving country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DEDACO)
Incoming ‘Dublin’ transfers by submitting country (PARTNER), legal provision, duration of transfer, sex and type of applicant (TI)
Outgoing ‘Dublin’ transfers by receiving country (PARTNER), legal provision, duration of transfer, sex and type of applicant (TO)
Pending incoming ‘Dublin’ transfers by submitting country (PARTNER), sex and type of applicant (TPENI)
Pending outgoing ‘Dublin’ transfers by receiving country (PARTNER), sex and type of applicant (TPENO)
3.2. Classification system
See table 3.2. in annex ‘Quality report tables Dublin 2024’.
3.3. Coverage - sector
Migration and asylum – Dublin statistics.
3.4. Statistical concepts and definitions
See table 3.4. in annex ‘Quality report tables Dublin 2024’.
3.5. Statistical unit
number of persons
3.6. Statistical population
See table 3.6. in annex ‘Quality report tables Dublin 2024’.
3.7. Reference area
Poland
3.8. Coverage - Time
See table 3.8. in annex ‘Quality report tables Dublin 2024’.
3.9. Base period
Not applicable.
Number of persons.
Calendar year.
6.1. Institutional Mandate - legal acts and other agreements
Until 2021 the Dublin statistics are based on the Regulation (EC) 862/2007. Data delivery for reference year 2021 onwards is based on Regulation (EC) 862/2007 as amended by Regulation (EU) 2020/851.
The Office for Foreigners is responsible in Poland for colecting statisctical data, including the Dublin data on the basis of the Foreigners Act.
6.2. Institutional Mandate - data sharing
Agreement on data exchange between the Office for Foreigners and the Main Office for Statistics.
7.1. Confidentiality - policy
The General Data Protection Regulation applies in Poland, and therefore to the Office for Foreigners, as well as the Act on personal data protection. Please find more information at this website.
7.2. Confidentiality - data treatment
Statistical confidentiality is ensured and unauthorised disclosure prevented by trainings for personnel and risk management procedures.
8.1. Release calendar
The release calendar is in line with Eurostat reporting (monthly, quarterly and annual reports).
8.2. Release calendar access
Please you can find more information about the release calendar at this website (Release calendar).
8.3. Release policy - user access
Statistical data is published on the Office for Foreigners' website and is accessible for all interested stakeholders.
Yearly.
10.1. Dissemination format - News release
Please you can find more information at these websites:
The Office for Foreigners quality management system is based on ISO 9000. Quality assurance procedures include training courses, benchmarking, assessments, and use of best practices.
11.2. Quality management - assessment
The quality assurance processes as described in 11.1. lead to qualitatively good data. When in the described registrations and processes errors are found, they are immediately corrected, thereby ensuring qualitatively good data sets. On the ensuing data sets, in this case the Dublin tables, no other quality checks are performed.
12.1. Relevance - User Needs
The Office for Foreigners provides statistical data on asylum and migration to wide range of stakeholders (authorities, public institutions, NGOs, researchers). The quality meets users' requirements.
12.2. Relevance - User Satisfaction
There are no surveys on users' satisfaction available. However, taking into account users' opinions and feedback, the statistical data provided by the Office for Foreigners meets users' expectations.
12.3. Completeness
See table 12.3. in annex ‘Quality report tables Dublin 2024’.
12.3.1. Data completeness - rate
Not applicable.
13.1. Accuracy - overall
The accuracy of all Dublin tables is high, which means about 100 % accuracy. The reported statistics measure accurately the target population, as foreseen by Regulation (EC) 862/2007 (as amended by Regulation (EU) 2020/851) and as defined in the Technical Guidelines for Dublin statistics. The target population, i.e. the third country nationals submitting an application of asylum under the Dublin III Regulation, is very accurately represented in the datawarehouse of the Office for Foreigners and validated compilations of these data are made to fill the mandatory Dublin tables. The reported statistics measure accurately the target population because the database includes all cases. RESI and RESO files do not provide the data of the disaggregation by duration of responses to requests for information.
13.2. Sampling error
Not applicable.
13.2.1. Sampling error - indicators
Not applicable.
13.3. Non-sampling error
There are no coverage errors, no measurement errors, no nonresponse errors.
13.3.1. Coverage error
There are no coverage errors.
13.3.1.1. Over-coverage - rate
Not applicable.
13.3.1.2. Common units - proportion
Not applicable.
13.3.2. Measurement error
There are no measurement errors.
13.3.3. Non response error
There are no nonresponse errors.
13.3.3.1. Unit non-response - rate
Not applicable.
13.3.3.2. Item non-response - rate
Not applicable.
13.3.4. Processing error
Not applicable.
13.3.5. Model assumption error
Not applicable.
14.1. Timeliness
Data supply to Eurostat is in accordance with the Regulation and the Technical Guidelines, also concerning the timeframe of sending data to Eurostat.
Number of days (on average) after the end of the reference period at which the country is able to report the first/preliminary data, at the earliest: 80 days.
Reasons for possible long production of the first/preliminary data and plans to improve the situation: We produce the reports within the agreed deadlines.
14.1.1. Time lag - first result
Not applicable.
14.1.2. Time lag - final result
Not applicable.
14.2. Punctuality
See table 14.2. in annex ‘Quality report tables Dublin 2024’.
14.2.1. Punctuality - delivery and publication
Not applicable.
15.1. Comparability - geographical
The statistics are comparable between all regions of Poland; there is only one national system of accumulating and processing the data.
15.1.1. Asymmetry for mirror flow statistics - coefficient
Not applicable.
15.2. Comparability - over time
See table 15.2. in annex ‘Quality report tables Dublin 2024’.
15.2.1. Length of comparable time series
The Dublin statistics are comparable overall years.
15.3. Coherence - cross domain
There are no coherence issues with other data sets.
15.3.1. Coherence - sub annual and annual statistics
The Dublin statistics are comparable overall years.
Dublin has no sub annual statistics, only annual statistics.
15.3.2. Coherence - National Accounts
Not applicable.
15.4. Coherence - internal
All Dublin statistics are extracted from a datawarehouse POBYT, the registration system in which all administrative individual data records concerning 'Dublin' (requests, decisions, transfers) are registered.
Not applicable.
17.1. Data revision - policy
Not applicable.
17.2. Data revision - practice
See table 17.2. in annex ‘Quality report tables Dublin 2024’.
17.2.1. Data revision - average size
Not applicable.
18.1. Source data
See table 18.1. in annex ‘Quality report tables Dublin 2024’.
18.2. Frequency of data collection
All source data are collected and processed continuously. In order to submit the data to Eurostat, compilations of the data are made on an annual base.
18.3. Data collection
The Office for Foreigners collects administrative data via IT system called POBYT.
Data collection on Dublin statistics contains statistical information based on the Article 4.4 of Regulation (EC) No 862/2007 on Community statistics on migration and international protection.
Incoming ‘Dublin’ requests by submitting country (PARTNER), type of request, legal provision, sex and type of applicant (RI)
Outgoing ‘Dublin’ requests by receiving country (PARTNER), type of request, legal provision, sex and type of applicant (RO)
Incoming ‘Dublin’ requests based on EURODAC by submitting country (PARTNER), type of request, legal provision, sex and type of applicant (REDACI)
Outgoing ‘Dublin’ requests based on EURODAC by receiving country (PARTNER), type of request, legal provision, sex and type of applicant (REDACO)
Pending ‘Dublin’ incoming requests by submitting country (PARTNER), type of request, sex and type of applicant (RPENI)
Pending ‘Dublin’ outgoing requests by receiving country (PARTNER), type of request, sex and type of applicant (RPENO)
Incoming ‘Dublin’ requests for information by submitting country (PARTNER), legal provision, sex and type of applicant (RINFI)
Outgoing ‘Dublin’ requests for information by receiving country (PARTNER), legal provision, sex and type of applicant (RINFO)
Incoming responses to ‘Dublin’ requests for information by submitting country (PARTNER), legal provision, duration of response, sex and type of applicant (RESI)
Outgoing responses to ‘Dublin’ requests for information by receiving country (PARTNER), legal provision, duration of response, sex and type of applicant (RESO)
Unilateral ‘Dublin’ decisions by partner country, type of decision, sex and type of applicant (DUNI)
Decisions on incoming ‘Dublin’ requests by submitting country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DI)
Decisions on outgoing ‘Dublin’ requests by receiving country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DO)
Decisions on incoming ‘Dublin’ requests based on EURODAC by submitting country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DEDACI)
Decisions on outgoing ‘Dublin’ requests based on EURODAC by receiving country (PARTNER), type of decision, type of request, legal provision, sex and type of applicant (DEDACO)
Incoming ‘Dublin’ transfers by submitting country (PARTNER), legal provision, duration of transfer, sex and type of applicant (TI)
Outgoing ‘Dublin’ transfers by receiving country (PARTNER), legal provision, duration of transfer, sex and type of applicant (TO)
Pending incoming ‘Dublin’ transfers by submitting country (PARTNER), sex and type of applicant (TPENI)
Pending outgoing ‘Dublin’ transfers by receiving country (PARTNER), sex and type of applicant (TPENO)
29 January 2025
See table 3.4. in annex ‘Quality report tables Dublin 2024’.
number of persons
See table 3.6. in annex ‘Quality report tables Dublin 2024’.
Poland
Calendar year.
The accuracy of all Dublin tables is high, which means about 100 % accuracy. The reported statistics measure accurately the target population, as foreseen by Regulation (EC) 862/2007 (as amended by Regulation (EU) 2020/851) and as defined in the Technical Guidelines for Dublin statistics. The target population, i.e. the third country nationals submitting an application of asylum under the Dublin III Regulation, is very accurately represented in the datawarehouse of the Office for Foreigners and validated compilations of these data are made to fill the mandatory Dublin tables. The reported statistics measure accurately the target population because the database includes all cases. RESI and RESO files do not provide the data of the disaggregation by duration of responses to requests for information.
Number of persons.
Not applicable.
See table 18.1. in annex ‘Quality report tables Dublin 2024’.
Yearly.
Data supply to Eurostat is in accordance with the Regulation and the Technical Guidelines, also concerning the timeframe of sending data to Eurostat.
Number of days (on average) after the end of the reference period at which the country is able to report the first/preliminary data, at the earliest: 80 days.
Reasons for possible long production of the first/preliminary data and plans to improve the situation: We produce the reports within the agreed deadlines.
The statistics are comparable between all regions of Poland; there is only one national system of accumulating and processing the data.
See table 15.2. in annex ‘Quality report tables Dublin 2024’.
