Austria (2017 eInvoicing Country Sheet)

Legislation

The provision of Section 5 of the Austrian ICT Consolidation Act from 2012 mandates that all contracting partners of the federal government, including foreign contracting partners, must only submit structured electronic invoices for the provision of goods and services to government departments[1].

eInvoicing is mandatory only for the federal government although a few exceptions do not require eInvoicing. These include immediate payments, leasing contracts, insurance contracts, etc.

eInvoicing platform and management solutions

Austria mandates the use of the Federal Service Portal (Unternehmensserviceportal – USP), the central processing eInvoicing platform of the federal government to receive eInvoices. eInvoices based on Austrian national eInvoicing format ‘ebInterface’ as well as PEPPOL eInvoices are sent to the Austrian Federal Government through the Federal Service Portal. The portal is operated by the Federal Computing Centre (BRZ). A one-time registration step is necessary before eInvoices can be transmitted (source).

Solution providers in Austria can choose their preferred eInvoicing platform for submitting eInvoices. However, any used solution (except for solutions using the PEPPOL infrastructure) must connect to the Federal Service Portal (USP) that provides authentication services necessary for the submission of eInvoices and to the E-rechnung.gv.at, which is a data transfer “method” for the submission of eInvoices specifically to the Austrian Public Sector. Additionally, the Federal Economic chamber maintains a list of service operators, connected to USP, through which the automatic electronic transmission of invoices to federal agencies can be performed.

Delivery of e-Invoices to this service (E-Rechnung.gv.at) is free of charge for the user.

Approach for receiving and processing

The Austrian federal government receives and processes eInvoices from economic operators supported by the following solutions:

• The Federal Government receives eInvoices created by means of a direct eInvoice upload, manual eInvoice creation via webform or a web-service connection.
• The Federal Service Portal (USP) provides authentication services necessary for the submission of eInvoices and does not require further use of electronic signature.

Thus, companies submit eInvoices via E-rechnung.gv.at after authenticating in the Federal Service Portal (USP) or as paper, e-mail, PDF etc. via a solution provider managing the transmission. Solution providers already connected to the Federal Service Portal (USP) can forward their clients’ invoices without the need for individual registration.

After the submission, the eInvoices are stored as automatically generated PDFs. This is followed by an automatic pre-acquisition of the invoice receipt document, linking to the archive, which then initiates the processing workflow. The eInvoice processing is integrated into the federal budgeting and bookkeeping system process. Once received by public administrations , eInvoices are processed at federal level through automated and integrated systems linked to the workflow and core systems of the public administrations.

While the processing of eInvoices is automated and integrated in federal government, it widely differs for all other public entities. For example, in cases when organisations do not have ERP systems in place, eInvoices are processed manually.

Additional information

The Federal Procurement office (BBG) and the Austrian Federal Computing Centre (BRZ) work in different EU initiatives (CEN/e-SENS). BBG and BRZ were participating in the e-SENS pilot on eInvoicing.

The Austrian government also prepared a specific plan at the federal level for the implementation of the European standard on eInvoicing. The mandatory Portal ( e-Rechnung.gv.at)  will be extended to allow Austrian public entities to receive invoices according to EN-16931.

[1] Government departments include all federal ministries and their subordinate departments, as well as the Parliament, the Office of the Federal President, the Administrative Court, the Constitutional Court, the Austrian Ombudsman Board and the Austrian Court of Audit.

VALIDATED BY THE EMSFEI MEMBER

Last updated:  Dec 05, 2017 18:32