- Created by Gianmarco PIVA, last modified by Ines COSTA on Jun 22, 2018
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Responsible | Federal Ministry of Finance |
Legislation | Austrian ICT Consolidation Act (ICTKonG), 2012 B2G eInvoicing is mandatory in Austria since 2014 |
Mandatory for | Submitting: Economic operators |
Standard(s) | ebInterface (national XML standard) and PEPPOL-BIS (UBL - international) |
Platform | Any platform can be used if connected to the authentication services of the Federal Service Portal (Unternehmensserviceportal – USP). E-rechnung.gv.at for eInvoicing Transmission PEPPOL invoices and credit notes according to BIS 4A and BIS 5A can be received. |
Legislation
The provision of Section 5 of the Austrian ICT Consolidation Act from 2012 mandates that all contracting partners of the federal government, including foreign contracting partners, must only submit structured electronic invoices for the provision of goods and services to government departments[1].
eInvoicing is mandatory only for the federal government although a few exceptions do not require eInvoicing. These include immediate payments, leasing contracts, insurance contracts, etc.
eInvoicing platform and management solutions
Austria mandates the use of the Federal Service Portal (Unternehmensserviceportal – USP), the central processing eInvoicing platform of the federal government to receive eInvoices. eInvoices based on Austrian national eInvoicing format ‘ebInterface’ as well as PEPPOL eInvoices are sent to the Austrian Federal Government through the Federal Service Portal. The portal is operated by the Federal Computing Centre (BRZ). A one-time registration step is necessary before eInvoices can be transmitted (source).
Solution providers in Austria can choose their preferred eInvoicing platform for submitting eInvoices. However, any used solution (except for solutions using the PEPPOL infrastructure) must connect to the Federal Service Portal (USP) that provides authentication services necessary for the submission of eInvoices and to the e-Rechnung.gv.at, which is a data transfer “method” for the submission of eInvoices specifically to the Austrian Public Sector. Additionally, the Federal Economic chamber maintains a list of service operators, connected to USP, through which the automatic electronic transmission of invoices to federal agencies can be performed.
Delivery of e-Invoices to this service (E-Rechnung.gv.at) is free of charge for the user.
Approach for receiving and processing
The Austrian federal government receives and processes eInvoices from economic operators supported by the following solutions:
- The Federal Government receives eInvoices created by means of a direct eInvoice upload, manual eInvoice creation via webform or a web-service connection.
- The Federal Service Portal (USP) provides authentication services necessary for the submission of eInvoices and does not require further use of electronic signature.
Thus, companies submit eInvoices via E-rechnung.gv.at after authenticating in the Federal Service Portal (USP) or as paper, e-mail, PDF etc. via a solution provider managing the transmission. Solution providers already connected to the Federal Service Portal (USP) can forward their clients’ invoices without the need for individual registration.
After the submission, the eInvoices are stored as automatically generated PDFs. This is followed by an automatic pre-acquisition of the invoice receipt document, linking to the archive, which then initiates the processing workflow. The eInvoice processing is integrated into the federal budgeting and bookkeeping system process. Once received by public administrations , eInvoices are processed at federal level through automated and integrated systems linked to the workflow and core systems of the public administrations.
While the processing of eInvoices is automated and integrated in federal government, it widely differs for all other public entities. For example, in cases when organisations do not have ERP systems in place, eInvoices are processed manually.
Status on the implementation of the European Standard on eInvoicing (EN)
The latest amendment of the act on public procurement, currently in preparation, will transpose the Directive 2014/55/EU. This act comes into force in 2018. As mentioned in the section "Additional information“ the necessary technical requirements of the European standard on eInvoicing are covered in the existent portal e-Rechnung.gv.at.
Additional information
The Federal Procurement office (BBG) and the Austrian Federal Computing Centre (BRZ) work in different EU initiatives (CEN/e-SENS). BBG and BRZ were participating in the e-SENS pilot on eInvoicing.
The Austrian government also prepared a specific plan at the federal level for the implementation of the European standard on eInvoicing. The mandatory Portal (e-Rechnung.gv.at) will be extended to allow Austrian public entities to receive eInvoices according to EN-16931.
[1] Government departments include all federal ministries and their subordinate departments, as well as the Parliament, the Office of the Federal President, the Administrative Court, the Constitutional Court, the Austrian Ombudsman Board and the Austrian Court of Audit.
Are you aware of further developments on eInvoicing B2G in this country? Contact us via the link Something wrong with this page? at the bottom of this page.
You can also access the 2016 and 2017 eInvoicing Country Sheets via the eInvoicing User Community.
VALIDATED BY THE EMSFEI MEMBER
Last updated: Jun 22, 2018 10:55
Status | REVIEWED |
---|---|
Reviewer | Gerhard Laga & Bernhard Misak |
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