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Welcome to What's New!
The purpose of this page is to describe changes implemented in the latest version of the NEF system which affect participants.


NEF Version 1.25.0

Date

May 5, 2011

Version

NEF version 1.25.0

Release Note

Click here

Audience

NEF users


Introduction

The following document describes the changes that have been implemented in NEF V2 in this version.


Minor Enhancements

REA: Allow multiple hosts within IRSES 2008

Within the call FP7-PEOPLE-IRSES-2008, it is now possible to add third parties, and to add funding for third parties in the "Budget Overview" window.


ALL RDG: Amounts in the screen "Reporting Periods" are populated according the values provided in the "Funding Request" screen

New checks were implemented:

  • The project duration is automatically updated when it is changed in the General Information screen and vice versa.
  • When the value in the Project Duration box, does not match the total in the Reporting periods, an error message is displayed. There is also a warning when the duration is changed, informing the user that the existing costs entered in the project duration screen are lost.
  • On the Estimated eligible costs and Requested EU contribution there is a check informing the user when this does not match the results coming from the Budget Overview screens. (Within the pdf, the A3.2 should match thus the A5 values).
  • For ERCEA, the check on the project duration is also implemented for scientific periods.

DG RTD: INFRA: Screen 'installation' that is filled in NEF should prefill the information that appears in the A3.1 form

For the FP7-INFRASTRUCTURES calls: In the "Infrastructure" screen, the value noted in the column "Access costs charged to the GA" , is now automatically ported towards the 'Eligible Costs' screen.


ERCEA: Banner in the Pricicipal Investigator screen

Within the Principal Investigator screen, a banner is shown on top of the page.


ERCEA: Prefill the Authorised Representatives

Within the Authorised Representatives screen, a Search button is added that allows the user to search for known authorised representatives for that participant. When the user selects one of the values in the combo box, the contact details are automatically pre-filled.


ALL RDG: Re-Ordering of terminated participants is now possible


DG CONNECT (former DG INFSO): Exact dates visibility from Reporting Periods.

In the Periods Summary screen, during a Cost Claim exercise, the exact dates are now visible under the Periods:

Within the Session Management screen, the dates of the period are visible, as within the financial summary pdf:


DG CONNECT (former DG INFSO): Support for CP-CSA-PCP.

Modifications within the 'Eligible costs' screens:

  • Note that there is no check on Subcontracting field.
  • The National Contribution is available for each participant.
  • A check is implemented on the Requested EU contribution.

Modifications within the 'Budget Overview' screen:

  • A check that the total on the national contribution (all participants) is higher or equal than 50% of the subcontracting.
    The budget screen was extended with a column 'National Contribution' and a warning when the total requested exceeds 50% of the RTD costs.

Fixes

The following issues have been resolved in this release of NEF:

DG

INTERFACE

HEADLINE

ALL

NEF

LFV: Add International Organisation to the conditions.

ALL

NEF

Gpf document exported from NEF contain as extension format: "-GPF" and for the DoW "-DoW".

ALL

NEF

Check on the invitation send by NEF that the 'to' field doesn't contain duplicates.

ALL

NEF

Special Clause 9 should not be visible in the front office.

ALL

NEF

Cannot enter more than 500 000 in eligible costs.

ALL

NEF

Spelling errors in warning message when changing project duration.

ALL

NEF

Termination date of a participant can only be changed once.

RTD

NEF

RTD: Projects within CSA have a different percentage in the column RTD/innovation of the pdf.

CONNECT
(former INFSO)

NEF

Submit should not be possible when Form C are not finalised.

ALL

NEF

Spelling: Replace 'deprecated' by 'obsolete'.

ALL

NEF

Exit months in A3 form have wrong rounding when the exit month is the last month of the year.

ALL

NEF

Session Comparator: Wrong duplication in work packages.

RTD

NEF

Problems in the DoW WT8, wrong random calculations were shown.

ALL

NEF

Terminated third party with validation error blocks submission.

REA

NEF

IIF 2010: Can not save researcher screen.

ERC

NEF

ERC/REA: General Information: Rephrase the Starting date by removing 'Commission' and replacing it with 'Agency'.


Known issues

This table shows known issues not solved in this release and planned for the next major release NEF Version 1.26, (30 may 2011):

DG

INTERFACE

HEADLINE

ERC

NEF

ERC-2010 Error while processing when text box in Eligible Costs is empty.

ALL

NEF

The error message isn't presented when trying to save empty Legal Officer.

ALL

NEF

DoW columns RTD/Demonstration.

ALL

NEF

Dow WT7 not generated correctly.

REA

NEF

ITN IAPP: Calculation of totals in "Contribution per participant" not working before save.

ALL

NEF

Prefill date of preparation of the DoW.

ALL

NEF

LFV: Change wording of Financial evaluation.

ALL

NEF

INFRA: Screen 'installation" that is filled in NEF should prefil the information that appears in the A3.1 form.

REA

NEF

IRSES: Adding a new reporting period, adds a reporting period that goes over the project duration.

ERC

NEF

Remove SC30 option.


NEF Hotfix Version 1.24.1

Date

April 12, 2011

Version

NEF version 1.24.1

Release Note

Click here

Audience

NEF users

Fixes

The following fixes have been implemented in this release:

DG

Interface

Headline

RTD

CPM

Added Fel-id in the exchange CPM/NEF webservice.

REA

CPM

CIG scheme: Fixed the problem where total of the Participant Cost was not exported in the NEF/CPM webservice.

REA

NEF

SME scheme:Fixed the problem where the Reporting Periods screen lost data after saving the screen.

CONNECT
(former INFSO)

NEF

CP CSA PCP scheme: Added WT9 in the Description of Work (DoW) for PCP projects.

CONNECT
(former INFSO)

NEF

CP CSA PCP: Made modifications in Budget Overview.

SHARED

NEF

LFV: Added a property to avoid the automation running on different servers at the same time.

SHARED

NEF

LFV: Removed automation for new participants in Amendments.

SHARED

NEF

LFV: Changed footer in the email for requests ERC and CIP that go to DG RTD.


NEF Version 1.24

Date

April 5, 2011

Version

NEF version 1.24

Release Note

Click here

Audience

NEF users


Major Enhancements

REA Support for Work Packages 2011: IRSES, IIF, IOF and IEF

General: Monthly living allowances to comply with the yearly reference rates as defined in the 2011 Work Programme People.

The new structure for IEF, IIF and IOF to comply as listed in Table 3.3 of the 2011 Work Programme People.


IIF- IOF- IEF: Changes included:

Categories of researchers
  • Experienced researchers (more than 10 years research experience) 
  • Experienced researchers (less than 10 years research experience)
Mobility

Family/No Family:  "Mobility allowance" calculation is based on:

  • Family -  1000 Euros per researcher-month
  • No Family -  700 Euros per researcher-month

(info) Both calculations are always multiplied by the country correction coefficient of the "host country" (Table 3.2 of WP 2011).The rates for the mobility allowance are monthly. The monthly duration of the project should be considered to calculate the final mobility allowance.

Table "Budget" A3: Column 'Applicable mobility allowance', In case of Family -  1000 Euros per researcher-month; No Family -  700 Euros per researcher-month - both always multiplied by the country   correction coefficient of the "host country" . Currently it seems NEF calculates at 800.


Other changes: 
  • Travel distance and Project is laboratory based disappear from the screens.
  • The career exploratory allowance, and Travel allowance are removed from the calculations.
  • The participation expenses are calculated by multiplying the flat rate 800 euros per research-month by the months of duration of the project.
  • In General Information -  Starting date : When the user chooses  'The effective date notified by the coordinator/beneficiary' option, the field where the user fills in the duration must be pre-filled with the value '12' and must be made read-only for the front-office users.

For IOF specific:
  • In the screen Recruitment and allowance: Table "Recruitment table": In the row for "Outgoing phase", the combo box in the column "Host country" excludes within the choices all EU member states and associated countries.
  • In the Pdf, Table "Reporting Periods" A5: Column "Total estimated eligible cost' and 'Total requested EU contribution' should be prefilled with data as available in the A3 file, column 'Total EU contribution' and split accordingly the reporting period. Note, the pre-filled value in the column "Total estimated eligible cost' and 'Total requested EU contribution' are the same.   

For IIF specific:

Screen Recruitment and allowance: Table "Recruitment table": The combo box in the column "Host country" should exclude within the choices all EU member states and associated countries.


Example IIF 2011:


Example IOF 2011:


Example IEF 2011:


IRSES 2011: Changes Included:

The idea for 2011 is to get information that allows us to create a Gantt chart and the mentioned tables.

In the Screen "Funding Request":

It includes a new column called "Starting Month (1-48)" between columns "Number seconded researchers month" and" EU contribution researcher month". For secondments: disclaimer a disclaimer appears when "Duration" of a secondment is more than 12 months.

Column "EU contribution/researcher month": Combo-box is now read-only and fixed to the amount of 2100 when Country in From or To is a long distance.

Column "Number seconded researchers month": The warning that appears when an amount is entered larger than 12 is replaced with a blocking error.

Also in the Column "Number seconded researchers month": A blocking error appears when the 'Starting month' is zero

In the Column "Number seconded researchers month": A blocking error should appear when 'Starting month' + value in the column exceeds the project duration time

In the Table A3.2: Column "Starting month": If the starting month goes over the project duration a blocking error should appear

Example IRSES 2011:

In the gpf: Table A.3.2. Secondments:

This table is a new table and will show a distribution of the EU granted fellow-months and self-funded fellow-months per partner and the total. It will be similar to A3.1 but with all the participants. This table will substitute to the previous A.3.2 that shows all the inputted data. The new table will help to reduce the size of the GPF and to get a better overview of the project.


In the gpf: Table A.3.3. Seconded Fellow-months from Partners to Beneficiaries

This table will help to understand the A.3.1 and A.3.2 during the negotiation phase. The table gets the data from the Budget Screen.


In the gpf: Table A.3.4. Gantt chart

It will show the secondments distribution of the project encoded in the "Funding Request" table in a more visual way. It will be attached in the Annex I.

The Gantt will be updated every time that any data is changed in NEF. Therefore, the Negotiation process will be facilitated and it will avoid mistakes that will oblige us to amend the GA.



In the gpf: Table A.5. Reporting periods

This table is filled up automatically from the "Funding request table". It is very important to know if the distribution of the budget is bigger in the 1st period than in the 2nd, if it is balanced in both periods and if it is based in the activities and objectives planned in the Annex I. The reporting periods months are retrieved on the import from CPM, the amounts related to it however, are automatically filled up when any data is inputted in "Funding request" table in NEF.


Full automation on LFV -Validation Services process

Note
title

ALL RDG except DG MOVE/ENER/ENTR
Nef now manages missing legal and financial documents automatically!!

NEF will now manage the missing legal and financial documents automatically.
This implies that in case of missing legal information, NEF sends a notification to the Validation Services (VS) putting the missing information as high priority. In case of missing financial info, NEF sends a notification to Validation Services who is in charge of the follow up.
The document itself, must be uploaded by the LEAR through the Participant Portal in URF.The automatic process runs every night, on all participants known in NEF who will be subject to a decision tree where it will sends an automated request for a financial viability check.
Check Legal and Financial Validation of a Beneficiary  for further information.
The decision tree is the following in sequence:
1) If Participant is a public Body or a Higher Education or has State Warranty flagged in PDM or is flagged as an International organiation then the financial viability check is not needed.
2) If NEF can't find any recent financial information in PDM (<18 months), or there is no financial information, then the financial viability check is again not needed.
3) If the participant is a coordinator, the financial viability check is requested.
4) If the participant is requesting more than 500k for EU Contribution, the financial viability check is requested.
The automation is effective as of the release date, on all FP7 calls, with exception of the calls in the charts below. The request for a financial viability check, will be sent to REA VS, for all FP7 projects coming from DG RTD, REA and INFSO.  The requests executed from ERC will be routed to the VS team in DG RTD.


The following charts show the exceptions:


DG CONNECT (former INFSO): Export button (Warning screen) /Add comments in Cost Claims

The warning screen in an amendment session, now also includes an export opportunity towards pdf as in a cost claim session, one is able to leave comments:


ALL DG: Social Networks

On the button of the page, social networks links are included, on which every weekday news will be published. The links provided change dependant on the front-or backoffice and will lead to:

For the front-office:
On twitter: NEF_EXTERNAL
On Facebook: NEF External

For the back-office:

On twitter: NEF_TWEET

On Facebook: NEF


Corrections

The following issues have been resolved in this release:

DG

INTERFACE

HEADLINE

ALL

NEF

Change footer LFV text to comply with new participant url

REA

NEF

ITN 2007 - There was no check on the maximum for management and overhead

ALL

NEF

Legal data indicates validation error however in the form there are no errors

RTD

NEF

CP-CSA-Infra vs CP-CSA-Infra-PP should differentiate in the WT9 in PDF

REA

NEF

IRG: Error message is shown when editing duration in reporting period

RTD

NEF

For Infrastructures: WT9 might have a wrong layout in PDF

ERC

NEF

Scientific periods are not always ordered correctly

REA

NEF

IAPP 2008: Calculation on the page "per beneficiary" is not correct for new added companies

ALL

NEF

Allow special characters in the acronym, DoW and PartA

ALL

NEF

Soft delete the participant in the workpackages: don't delete the workpackage when the lead beneficiary of the workpackge is removed

ALL

NEF

The Requested EU contribution when we choose the SC9 isn't put to readOnly

CONNECT
(former INFSO)

NEF

Without form-c, partner can not be finalised

ALL

NEF

Terminated third party with validation error blocks submission

ALL

NEF

Participant list and list of milestones in work package is not ordered

ALL

NEF

Terminated partners not always taken  as part of coordination cost

ALL

NEF

Add "DoW" to the filename of the pdf

JTI

NEF

FCH-CP: Maximum reimbursement indirect costs set to 100% instead of 20%

CONNECT
(former INFSO)

NEF

Without form-c, partner can not be finalised

REA

CPM

Row version error upon import from CPM

ALL

NEF

Terminated third party with validation error blocks submission

ALL

CPM

Very big decimals are return as 10 E9 in the NEF webservices

ALL

NEF

LFV: After the automatic request, the Request and Revoke buttons appear in the same time for a participant

ALL

NEF

Participant list and list of milestones in work package is not ordered

ALL

NEF

Terminated partners not always taken  as part of coordination cost

ALL

NEF

Add "DoW" to the filename of the pdf

JTI

NEF

FCH-CP: Maximum reimbursement indirect costs set to 100% instead of 20%


Known Issues

Known issues not solved in this release and planned for the next major release version 1.25 (April 30,2011) 

DG

INTERFACE

HEADLINE

RTD

CPM

Part B is lost upon export/import with CPM

SHARED

NEF

Session Comparator screen shows sometimes wrong work packages

REA

NEF

IIF 2010: Can't save the researcher screen (isolated cases)a

SHARED

NEF

Wrong rounding for exit month in A3 form

SHARED

CPM

NEF should auto-save upon import from CPM

CONNECT
(former INFSO)

NEF

CIPTN+: "Coordination Costs" - column is not shown on "budget overview"+


NEF Version 1.22 (February 15 2011)


Support has been implemented for the following funding schemes:

  • Work Programme 2011: ITN (Networks for Initial Training)
  • Work Programme 2011: IAPP (Industry-Academia Partnerships and Pathways)
  • Work Programme 2011: CIG (Support for training and career development of researcher)

The following issues have been resolved in this release:

Fixes

NEF now allows submission of cost claims when costs are zero.

Fixed the problem where the pdf for the Description of Work contained the wrong entry and exit dates.

Fixed the problem where calculation on EC Contribution in Form C1 for funding scheme "RG" was incorrect.

The Form C field "Do you declare average personnel costs according to Art. II.14.1 ?" is now editable.


Minor Enhancements

ALL DG: Ability to promote third party to beneficiary

It is now possible to promote a third party to a beneficiary. Previously a third party had to be removed and added again, with user being obliged to re-encode all the previous entered data. With this version, the user can promote the third party with one click towards participant or even coordinator via the Legal Data screen:



ALL DG: Ability to change the termination date

This new feature makes it possible to change the termination date of a terminated participant in the current amendment exercise. Upon choosing terminate participant, the user is prompted to fill a termination date (which should be after the project start date):


Then, in the Legal Data screen, the user is able to change the termination date. If necessary, the user can unterminate the participant, by simply removing the terminate date, which brings back the participant in the consortium.


NEF V2 version 1.20 (January 2011)


Major Enhancement

Support for Firefox 

It is possible to use NEF with the Firefox server version 3.6. The user will see an adapted look & feel on the main screens.