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Taxation and Customs Union
A spreadsheet and a pen

Customs administrations are in the frontline to enforce intellectual property rights at the EU borders. In order to effectively carry out their task, customs need the active engagement of the right-holders themselves. Co-operation is the most effective weapon: thanks to the information provided by the right-holders, customs may identify more easily goods suspected of infringing intellectual property rights (IPR) and take the necessary action.

As a right-holder, you can defend your rights by asking customs to detain goods suspected of infringing IPR.

Where to apply?

In order to do so, you should lodge an application for action (AFA) with the competent customs department requesting them to take action.

Contact List Intervention
English
(625.24 KB - PDF)
Preuzimanje

Where will the AFA be valid?

The AFA can be a national or Union application depending on the intellectual property right(s) on which it is based. A Union application for action when granted in one EU Member States has the same legal status in all other Member States, where action was requested for in that application.

The application for action can be a national or Union application depending on the intellectual property right(s) on which it is based. A Union application for action when granted in one EU Member States has the same legal status in all other Member States, where action was requested for in that application.

How to submit the AFA?

As of 13 December 2021, right holders wishing to submit an AFA should connect to the IPEP Trader Portal for COPIS or to the national portal of the following Member States:

•           IPEP trader portal for COPIS

•           Germany

•           Italy

•           Spain

The national portal of the Member State (DE, ES, IT) is only for electronic submission of an application to be issued by the competent customs department of that Member State. It can be a national application or a Union application.

The IPEP trader portal for COPIS is a single electronic access point deployed at EU level for submitting an application (national or Union) to any of the 27 Member States’ competent customs department.

The holder of the decision should address any further communication, amendments or request for extension of the decision granting an application via the same portal as used for the initial application.

Where applications have been filed using the forms any further communication or request for extension of the decision granting an application should be sent using the IPEP Trader Portal for COPIS.

How I can access the system?

The access to the IPEP Trader Portal for COPIS is validated and managed through the Uniform User Management and Digital Signature System (UUM&DS) or via an account in IPEP.

Right holders and their representatives need to hold a valid Economic Operators Registration and Identification number (EORI number) and the appropriate roles (cust-executive profile) assigned to access the Intellectual Property Enforcement Portal (IPEP).

In order to obtain an EORI number, applicants and representatives need to contact the competent customs authority for EORI registration in the country where they are established. Persons not established in the customs territory of the Union should request the assignment of the EORI number to the customs authorities of the EU country responsible for the place where they first lodge a declaration or apply for a decision. See also the TAXUD EORI information website

The UUM&DS system implements identity federation between the Commission and all Member States' identity and access management (IAM) systems for the purposes of providing secure authorised access to the EU Customs electronic systems for economic operators and persons other than the economic operators.

The Economic Operator has to be registered in MS IAM that federates UUM&DS. Depending on the type of the authenticating Member State, the process that should be followed is described in the UUM&DS Economic Operators Manual.

The UUM&DS system can also be used by Economic Operators for managing the authorisation assignments (delegations) to their delegated users such as:

  • First level delegation: customs representatives for the economic operators (CR) or employees of the economic operators (EMPL)
  • Second level delegation: employee of a customs representative for an economic operator

for the Member States that have selected to use the central delegation service as presented in the table below:

Member State

Delegation Type

No Delegation

1st Level (CR)

1st Level (EMPL)

2nd Level

Austria

Local

 

 

X

X

Belgium

--*

X

 

 

 

Bulgaria

Local

 

X

X

X

Croatia

Local

 

X

X

X

Cyprus

Central

 

X

 

 

Czechia

Local

 

X

 

 

Denmark

Local

X

X

X

X

Estonia

--*

X

 

 

 

Finland

--*

X

 

 

 

France

--*

X

 

 

 

Germany

Central

 

X

 

 

Greece

Central

 

X

X

X

Hungary

Local

 

X

X

X

Ireland

Central

 

X

 

 

Italy

Local

 

X

X

X

Latvia

Local

 

 

X

 

Lithuania

Local

 

X

X

X

Luxembourg

Central

 

X

X

 

Malta

--*

X

 

 

 

Netherlands

--*

X

 

 

 

Poland

Local

 

X

X

X

Portugal

Local

 

X

X

 

Romania

Central

 

X

X

 

Spain

Local

 

X

X

X

Slovakia

Central

 

 

X

 

Slovenia

Local

 

 

X

 

Sweden

--*

X

 

 

 

 

* At this stage these Member States don't have the capability to offer delegation options in the WAYF (Where Are You From) page

Relevant background material for IPEP and UUM&DS

To connect with the systems, please use one of the supported internet browsers: Microsoft Edge, Google Chrome or Mozilla Firefox.

Online addresses to the systems:

  1. IPEP Trader Portal for COPIS  – where the Economic Operators in Member States will register their applications; the authentication being provided by UUM&DS or IPEP
  2. Central Uniform User Management and Digital Signature System – UUM&DS – where Member States traders may manage authorisation assignments (delegations)

Documentation about the systems:

  1. UUM&DS Economic Operators Manual
  2. IPEP Trader Portal AFA filling user guide
  3. National Service Desks Contact Points
  4. Legal notice containing a disclaimer, a copyright notice and rules on both personal data protection and the use of the EU emblem by third parties

Forms and manuals

Application for Action - 2021
hrvatski
(1.98 MB - PDF)
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Extension Request
hrvatski
(1023.87 KB - PDF)
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Manual for completion of applications for action and extension requests
English
(494.35 KB - PDF)
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  • For right holders trading with China, a specific User Guide exists
Customs Protection of IPR in China - User Guide
English
(917.54 KB - PDF)
Preuzimanje

Submission of important and urgent information

In addition, two forms have been elaborated in close collaboration with industry. The aim is to provide a mechanism to notify the relevant customs administrations swiftly, in a clear structured way about specific information or general trends concerning suspected IPR infringing goods.

These forms should be sent to the relevant contact point

Contacts
English
(601.43 KB - PDF)
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  • "Red Alert" form, to be used to notify customs about urgent, specific information
Red Alert
English
(20.25 KB - PDF)
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Red Alert
English
(25.87 KB - XLS)
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  • "New Trends" form to be used to notify customs about new trends
New Trends
English
(27.81 KB - XLS)
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New Trends
English
(22.99 KB - PDF)
Preuzimanje

Alerts can also be sent via the EUIPO’s IP Enforcement Portal.

Further information about the use of the alert function in IPEP can also be found in a tutorial called “How to send alerts to enforcement authorities” on YouTube

Useful links