Research & Innovation - Participant Portal


TOPIC : Strategic pre-commercial procurements of innovative, advanced systems to support security

Topic identifier: SU-GM02-2018-2020
Publication date: 27 October 2017
Focus area: Boosting the effectiveness of the Security Union (SU)

Types of action: CSA Coordination and support action
Opening date:
15 March 2018
Deadline: 23 August 2018 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2018-2020
Topic Description
Specific Challenge:

Innovative solutions are needed when resources from different countries are required to work more closely together. Such solutions should support the development of the EU’s Security Union.

  • Sub-topic 1: [2018] Common requirements specifications for innovative, advanced systems to support security

Practitioners from several countries are invited to work on common requirements of any kind of system that they may need in the future to enhance border and external security, to fight against crime and terrorism, to protect infrastructure, or to make societies more resilient, and to involve their respective procurement bodies in preparing for future acquisitions. Practitioner organisations may be private or public entities.

To ensure that the outcome of this action becomes also available to EU Member State national authorities as well as EU agencies not participating for further procurement purposes, proposals must necessarily state:

(1). Agreement from participating procurement authorities to negotiate, in good faith and on a case-by-case basis, with non-participating procurement authorities that wish to procure a capability or a product fully or partly derived from this action, the use of the information required to run such a procurement process, and solely for that purpose.

(2). Commitment from participating procurement authorities to consult with any legal entity generating information to be released for the purpose set out in paragraph (1), unless contrary to applicable legislation.

(3). Commitment from participating procurement authorities to negotiate the use granted under paragraph (1) on Fair Reasonable and Non-Discriminatory (FRAND) terms.

The following options of the Model Grant Agreement will be implemented:
- Options on additional exploitation obligations of Article 28.1 of the Model Grant Agreement will be applied.
- Grants awarded under this topic will be complementary to the grant agreement under Sub-topic 2 of this Topic. The respective options of Article 2, and Article 41.4 of the Model Grant Agreement[1] will be applied.

A subset of the domains addressed by the proposals selected for funding by the Commission further to this Call will be continued with pre-commercial procurement activities in 2020.

Proposals should lead to solutions are to be developed in compliance with European societal values, fundamental rights and applicable legislation, including in the area of free movement of persons, privacy and protection of personal data. Societal aspects (e.g. perception of security, possible side effects of technological solutions, societal resilience) have to be taken into account in a comprehensive and thorough manner. All participating procurement authorities should also commit to comply with EU data protection legislation in the development of innovative, advanced systems to support security and in particular the principles of data protection by design and by default.

The Commission considers that proposals requesting a contribution from the EU of about EUR 1 million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.


  • Sub-topic 2: [2020] Procurement of prototype systems among those specified as a result of Sub-topic 1

The Commission considers that proposals for pre-commercial procurement activities building upon successful activities resulting from Sub-topic 1 may require a contribution from the EU ranging from EUR 4 to 12 million. The Commission is envisaging to dedicate about EUR 32 million to Sub-topic 2 in 2020. Type of Action for 2020: Pre-Commercial Procurement.

Expected Impact:

Short term:

  • Common requirements for innovative prototypes agreed among the practitioner organisations involved in the action.
  • Technical tender documents ready for use by subsequent pre-commercial procurement actions, as well as by non-participating procurement authorities.
Delegation Exception Footnote:

For 2018, 2019 and 2020 topics, this activity will be delegated to the Research Executive Agency, nevertheless the Commission reserves the possibility to exclude a specific project from the delegation to the REA if it appears that that project would necessarily have a close link to the development of EU policies in the field of security.

It is expected that this topic will continue in 2020.


Topic conditions and documents

1. Eligible countries: described in Annex A of the Work Programme.
A number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects. See the information in the Online Manual.


2. Eligibility and admissibility conditions: described in Annex B and Annex C of the Work Programme.

In the Sub-topic called for in 2018 (Sub-topic 1), Participation is required of at least 6 relevant practitioner organisations, as well as of 3 potential "buyers" of systems (e.g. departments or agencies dealing with acquisition planning, or procurement), from 3 different EU or Associated countries.

In the Sub-topic called for in 2020 (Sub-topic 2), Participation is required of at least 3 relevant practitioner organisations, as well as of 3 potential "buyers" of systems (e.g. departments or agencies dealing with acquisition planning, or procurement), from 3 different EU or Associated countries.

Proposal page limits and layout: please refer to Part B of the proposal template in the submission system below.


3. Evaluation:

  • Evaluation criteria, scoring and thresholds are described in Annex H of the Work Programme.
  • Submission and evaluation processes are described in the Online Manual.


4. Indicative time for evaluation and grant agreements:

Information on the outcome of evaluation (single-stage call): maximum 5 months from the deadline for submission.
Signature of grant agreements: maximum 8 months from the deadline for submission.


5. Proposal templates, evaluation forms and model grant agreements (MGA):

Coordination and Support Action:

Specific provisions and funding rates
Standard proposal template
Standard evaluation form
General MGA - Multi-Beneficiary
Annotated Grant Agreement


6. Additional provisions:

Horizon 2020 budget flexibility
Classified information
Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply.

Grants awarded under the Sub-topic called for in 2018 (Sub-topic 1) under this topic will be complementary to the following actions:

the grant agreement under Sub-topic 2 of this Topic.

The respective options of Article 2, Article 31.6 and Article 41.4 2 of the Model Grant Agreement will be applied.

Under the Sub-topic called for in 2020 (Sub-topic 2) under this topic, the funding rate is 90% of the eligible costs.

This rate is considered appropriate to give a strong incentive for PCPs in the areas identified under Sub-topic 1 under this topic while still maintaining a leverage effect by requiring a minimum contribution, albeit limited, from the participants.

For grants awarded under this topic the beneficiaries must grant access rights for EU institutions, bodies, offices or agencies and Member States under the special conditions for the Specific Objective ‘Secure societies - Protecting freedom and security of Europe and its citizens’. The respective option of Article 31.5 of the Model Grant Agreement will be applied.

For grants awarded under this Security call for Coordination and Support Actions, Pre-Commercial Procurement Actions, Innovation Actions and/or Research and Innovation Actions, the Commission or Agency may object to a transfer of ownership or the exclusive licensing of results to a third party established in a third country not associated to Horizon 2020. The respective option of Article 30.3 of the Model Grant Agreement will be applied.

Members of consortium are required to conclude a consortium agreement, in principle prior to the signature of the grant agreement.

8. Additional documents:

1. Introduction WP 2018-20

14. Secure societies – protecting freedom and security of Europe and its citizens WP 2018-20

18. Dissemination, Exploitation and Evaluation WP 2018-20

General annexes to the Work Programme 2018-2020

Legal basis: Horizon 2020 Regulation of Establishment
Legal basis: Horizon 2020 Rules for Participation
Legal basis: Horizon 2020 Specific Programme



7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

Open access to research data
The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in Annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs. See the Online Manual.

Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.


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Submission Service

To access the Electronic Submission Service of the topic, please select the type of action that is most relevant to your proposal from the list below and click on the 'Start Submission' button. You will then be asked to confirm your choice of the type of action and topic, as these cannot be changed in the submission system. Upon confirmation you will be linked to the correct entry point.

To access existing draft proposals for this topic, please login to the Participant Portal and select the My Proposals page of the My Area section.

Type of Action Coordination & support action [CSA]
Topic Strategic pre-commercial procurements of innovative, advanced systems to support security - SU-GM02-2018-2020
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