Research & Innovation - Participant Portal


TOPIC : Facilitating public procurement of innovative sustainable transport and mobility solutions in urban areas

Topic identifier: MG-4.4-2016
Publication date: 14 October 2015

Types of action: CSA Coordination and support action
Opening date:
15 October 2015
Deadline: 26 January 2016 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2016-2017
Topic Description
Specific Challenge:

Market demand for sustainable urban mobility solutions can be boosted by increasing purchaser (and indirectly end-user) awareness about technologies and processes used in implementing sustainable urban solutions. Urban areas concentrate demand for sustainable transport and mobility solutions (such as alternatively fuelled vehicles and supporting (refuelling) infrastructure) by public procurers. The procurement of innovation can support the broad market take-up of innovative solutions through the jointly planning (across borders) demand created by public procurers.


Under this topic, support should be provided for the establishment of a number of cross-border networking activities that plan future public procurements of innovation (PPI[1]) and/or pre-commercial procurements (PCP[2]) of solutions that result in sustainable urban mobility, including vehicles corresponding to alternative fuels infrastructure as legislated in Directive 2014/94. Also actions funded here could complement those funded in the ELENA instrument in two ways: the preparatory public procurement activities funded in this topic could lead to ELENA applications, or the implementation of an ELENA action could be supported as part of the actions funded in this topic.

Proposals should be driven by clearly identified needs of the procurers, including life-cycle and cost-benefit assessments. It is envisaged that there will be a fairly small (about 5-10 organisations) consortium of public procurers that organises dissemination activities for a larger group of public procurers. Clear commitments from participants for a further Europe-wide take-up and rollout of results during and following the project are expected. Proposals could include new approaches for market consultations with suppliers, paying special attention to SME suppliers. Proposals should consider where possible strategies to plan and implement joint, cross-border procurement of solutions that are not yet available on a large-scale commercial basis and which entail a higher risk than purchasing products that are already commercially widely available.

Consortia should consist of public procurers or a group or multiple groups thereof, i.e. contracting authorities in the meaning of the public procurement Directives at all levels (local, regional, national and supra-national) that plan to establish implementation plans for improving the quality and efficiency of their public service offering by procurement of innovative solutions[3] for use in cities and communities. This includes both contracting authorities in the meaning of the public procurement directive for public authorities (2004/18/EC) and utilities (2004/17/EC), for example public transport operators, relevant ministries, utilities, communes and cities, police or fire brigades, e-government administrations, etc.

The activities funded by the topic do not finance the actual procurement(s) made by project consortia or their members.

The Commission considers that proposals requesting a contribution from the EU of between EUR 0.6 to 1 million each would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

Actions will lead to:

―An executed plan over the project lifetime that contains at least the following:1) better harmonised (between the various procurers) and articulated technical specifications; and 2) new, joint approaches for doing the competitive dialogue and defining award criteria in the specific area(s) of common purchasing needs.

―Setting up 'buyers groups' of public procurers that undertake joint, cross-border or coordinated procurements.

―Exchanging experience in procurement practices and strategies (organising trainings and other information exchange tools) in the specific area(s) of common purchasing needs.

―A set of well-documented practices available for replication

―Increased awareness, capacity building and a demonstrated, increased public purchasing of innovative urban mobility solutions.

Delegation Exception Footnote:

This activity directly aimed at supporting the development and implementation of evidence base for R&I policies and supporting various groups of stakeholders is excluded from the delegation to the Innovation and Networks Executive Agency (INEA) and will be implemented by the Commission services.

[1]PPI - Public procurement of innovative solutions means procurement where contracting authorities act as a launch customer for innovative goods or services which are not yet available on a large-scale commercial basis, and may include conformance testing.

[2]PCP - Pre-commercial procurement means procurement of R&D services involving risk-benefit sharing under market conditions, and competitive development in phases, where there is a separation of the research and development phase from the deployment of commercial volumes of end-products.

[3]Broader applications possible in the reformed public procurement directives 2014/24/EU and 2014/25/EU

Topic conditions and documents

Please read carefully all provisions below before the preparation of your application.

  1. List of countries and applicable rules for funding: described in part A of the General Annexes of the General Work Programme.
    Note also that a number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects (follow the links to China, Japan, Republic of Korea, Mexico, Russia, Taiwan).

  2. Eligibility and admissibility conditions: described in part B and C of the General Annexes of the General Work Programme.

    Proposal page limits and layout: Please refer to Part B of the standard proposal template.

  3. Evaluation

    3.1  Evaluation criteria and procedure, scoring and threshold: described in part H of the General Annexes of the General Work Programme.

    3.2 Submission and evaluation process: Guide to the submission and evaluation process

  4. Indicative timetable for evaluation and grant agreement:

    Information on the outcome of single-stage evaluation: maximum 5 months from the deadline for submission.
    Signature of grant agreements: maximum 8 months from the deadline for submission.

    Information on the outcome of two-stage evaluation:
          For stage 1: maximum 3 months from the deadline for submission.
          For stage 2: maximum 5 months from the deadline for submission.
    Signature of grant agreements: maximum 8 months from the deadline for submission.
  5. Provisions, proposal templates and evaluation forms for the type(s) of action(s) under this topic:

    Coordination and Support Actions:

    Specific provisions and funding rates
    Standard proposal template
    Standard evaluation form
    H2020 General MGA -Multi-Beneficiary
    Annotated Grant Agreement

  6. Additional provisions:

    Horizon 2020 budget flexibility

    Classified information

    Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply.

    Financial support to Third Parties – where a topic description foresees financial support to Third Parties, these provisions apply.

  7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions, and proposals must refer to measures envisaged. Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved. 

  8. Additional doccuments:


Applicants can find introductory remarks to the activities of this respective area of the call in the text of the H2020 Work Programme 2016-17 for Societal Challenge "Smart, green and integrated transport" which can be accessed by clicking in the link above.

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