Research & Innovation - Participant Portal


TOPIC : Engaging and activating public authorities

Topic identifier: EE-09-2016-2017
Publication date: 14 October 2015

Types of action: CSA Coordination and support action
Opening date:
15 March 2016
Deadline: 15 September 2016 17:00:00

Types of action: CSA Coordination and support action
Opening date:
19 January 2017
Deadline: 07 June 2017 17:00:00

Time Zone : (Brussels time)
  Horizon 2020 H2020 website
Pillar: Societal Challenges
Work Programme Year: H2020-2016-2017
Topic Updates
  • 24 May 2017 18:09

    Description of projects launched under the H2020 EE Call 2016 are now available in the H2020 Energy Efficiency Data Hub:!vM67rD

  • 27 July 2016 10:48

    Work Programme 2016-17 Revision (European Commission Decision C(2016)4614 of 25 July 2016)

    Call 2017: The scope of topic EE-09-2017: Engaging and activating public authorities has been extended in 2017 to also cover actions falling under part 'a) Actions aiming at engaging public authorities', which is now also open in 2017.

    Call 2017: The single budget line for the topics EE-09-2017: Engaging and activating public authorities and EE-16-2017 Effective implementation of EU product efficiency legislation has been divided. Topic EE-09-2017 has a single budget line of 7.0 EUR million.

  • 10 November 2015 16:10

    Be among the 500 participants coming from SMEs, associations, businesses, European and national trade associations, chambers of commerce and European institutions expected at the event on 8th December 2015. How to apply for funding? What are the Energy Efficiency priorities of the H2020 2016 call for proposals deadline 15 September 2016? If you are asking these questions or if you want to network and raise questions to the EASME team during the dedicated information sessions, please register for theInfo Day. If you can't make it to Brussels the event will be live web streamed.

Topic Description
Specific Challenge:

Due to their spending power and pivotal role within the community, the public sector is an important driver in supporting a market transformation towards more efficient energy systems, buildings, products, services and towards stimulating a general public behaviour for increased uptake of energy efficiency solutions.

One of the key challenges remains in linking up public bodies at the national, regional and local level through effective multi-level governance to realise an energy transition driven from the local level with concerted planning and implementation of energy projects, as well as in achieving a coherent transformation of the energy system capitalising on synergies and economies of scale.


a) Actions aiming at engaging public authorities – open in 2016/2017

Proposals demonstrating an innovative approach in empowering public authorities to step up their active role to develop, finance and implement ambitious sustainable energy plans and measures (for instance by capitalising on synergies with the Covenant of Mayors or Smart Cities & Communities or similar public initiatives), on the basis of reliable data. Public actors are encouraged to adopt a multi-stakeholder approach and to look at sectors with high energy saving potential such as buildings, industry and urban mobility, as well as to take into consideration the integration of relevant indoor environment quality[1] criteria regulations when increasing energy efficiency performance of buildings.

Proposals should focus on one of the following topics:

  • Raising the capacity of Member States to fulfil their obligation under the Energy Efficiency Directive, Energy Performance of Buildings Directive, Ecodesign and Labelling Directives (e.g. monitoring on the energy efficiency progress and policies)
  • Innovative ways to enable public engagement in the energy transition, developing interface capacities within public authorities to engage with civil society
  • Supporting public authorities to foster integrated energy, transport mobility and land-use planning at local level
  • Supporting public authorities to foster multi-level governance, linking up local, regional and national levels for delivering integrated sustainable energy planning and projects to achieve synergies and economies of scale
  • Enhance and create appropriate structures for rolling-out quality management and certification schemes for energy efficiency/renewable energy targeted in municipalities, as well as supporting collaboration between scheme operators to attract a higher number of municipalities.
  • Developing financing strategies for capital-intensive technologies for heating and cooling (e.g. heat pumps).

b) Peer to peer learning for public authorities - step up public authorities' capacity to help deliver the energy transition – open in 2016/2017

Support will be provided to facilitating organisations which are identifying the peer-learning potential and facilitating in-depth exchange across Europe. Facilitating organisation consortia will involve the Local and Regional Energy Agencies and other relevant actors and will be in charge of i) developing and implementing a transparent and effective identification and matching process, based on evident needs and mutual benefits of potential participant as well as on successful sustainable energy projects and measures; ii) assessing the replication potential and delivering a replication plan (peer-learning plan) including documenting the results and impacts in an easily accessible format for wider application; iii) organising the peer-learning exchanges; iv) defining the learning objectives and expected impacts and; v) proactively disseminating and ensuring further replication of results (e.g. replication strategy) beyond the participating public authorities and Member States.

Proposals should provide indicative cost data structure for the set-up, facilitation and running of the exchange programmes including the specific cost per exchange.

The Commission considers that proposals requesting a contribution from the EU of between EUR 1 and 2 million would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.

Expected Impact:

The proposed actions are expected to demonstrate the impacts listed below:

  • Primary energy savings, renewable energy production and investments in sustainable energy triggered in the territory of participating parties by the project within its duration (respectively in GWh/year and million Euro of investments per million Euro of EU funding); (for a & b)
  • Number of integrated plans, vertically and or horizontally (for a)
  • Number of certified municipalities (for a)
  • Number of consumers/stakeholders engaged with their Public Authority (for a)
  • Policies and strategies created/adapted to include sustainable energy issues at all governance levels (to be measured in Number of citations / statements from governance bodies) (for a)
  • Public authorities with increased skills/capability/competencies on energy issues (to be measured in number of people with increased capacity) (for b)
  • Policies and strategies created/adapted (to be measured in number of newly institutionalised energy policies and/or plans in learning public authorities) (for b)
  • Number of relationships established between public authorities (for b).
Cross-cutting Priorities:

Open Innovation

[1]Indoor environmental quality includes aspects of thermal and visual comfort, acoustics, air quality, etc.

Topic conditions and documents

Please read carefully all provisions below before the preparation of your application.

  1. List of countries and applicable rules for funding: described in part A of the General Annexes of the General Work Programme.
    Note also that a number of non-EU/non-Associated Countries that are not automatically eligible for funding have made specific provisions for making funding available for their participants in Horizon 2020 projects (follow the links to Australia, Brazil, Canada, China, Hong Kong & Macau, India, Japan, Republic of Korea, Mexico, Russia, Taiwan).

  2. Eligibility and admissibility conditions: described in part B and C of the General Annexes of the General Work Programme. The following exceptions apply, taking into account the nature of the activity and with the objective to maximize the European Added Value and European market uptake through transnational collaboration*. The following additional eligibility criteria apply:
    1. at least three legal entities shall participate in an action;
    2. each of the three legal entities shall be established in a different Member State or Associated Country
    3. all three legal entities shall be independent of each other within the meaning of Article 8 of the Rules for Participation.
    * Transition towards Secure, Clean and Efficient Energy and the Energy Union project are cross-national policy initiatives and priorities aiming at trans-national solutions.

    Proposal page limits and layout: Please refer to Part B of the standard proposal template.
  3. Evaluation

    3.1  Evaluation criteria and procedure, scoring and threshold: described in part H of the General Annexes of the General Work Programme

    3.2 Submission and evaluation process: Guide to the submission and evaluation process

  4. Indicative timetable for evaluation and grant agreement:

    Information on the outcome of single-stage evaluation: maximum 5 months from the deadline for submission.
    Signature of grant agreements: maximum 8 months from the deadline for submission.
  5. Provisions, proposal templates and evaluation forms for the type(s) of action(s) under this topic:

    Coordination and Support Action:

    Specific provisions and funding rates
    Standard proposal template (call specific templates must be downloaded from the electronic submission system)
    Standard evaluation form
    H2020 General MGA -Multi-Beneficiary
    Annotated Grant Agreement
  6. Additional provisions:

    Horizon 2020 budget flexibility

    Classified information

    Technology readiness levels (TRL) – where a topic description refers to TRL, these definitions apply.

    Financial support to Third Parties – where a topic description foresees financial support to Third Parties, these provisions apply.

  7. Open access must be granted to all scientific publications resulting from Horizon 2020 actions.

    Where relevant, proposals should also provide information on how the participants will manage the research data generated and/or collected during the project, such as details on what types of data the project will generate, whether and how this data will be exploited or made accessible for verification and re-use, and how it will be curated and preserved.

    Open access to research data
    The Open Research Data Pilot has been extended to cover all Horizon 2020 topics for which the submission is opened on 26 July 2016 or later. Projects funded under this topic will therefore by default provide open access to the research data they generate, except if they decide to opt-out under the conditions described in annex L of the Work Programme. Projects can opt-out at any stage, that is both before and after the grant signature.

    Note that the evaluation phase proposals will not be evaluated more favourably because they plan to open or share their data, and will not be penalised for opting out.

    Open research data sharing applies to the data needed to validate the results presented in scientific publications. Additionally, projects can choose to make other data available open access and need to describe their approach in a Data Management Plan.

    - Projects need to create a Data Management Plan (DMP), except if they opt-out of making their research data open access. A first version of the DMP must be provided as an early deliverable within six months of the project and should be updated during the project as appropriate. The Commission already provides guidance documents, including a template for DMPs.

    - Eligibility of costs: costs related to data management and data sharing are eligible for reimbursement during the project duration.

    The legal requirements for projects participating in this pilot are in the article 29.3 of the Model Grant Agreement.

  8. Additional documents:

    H2020 Work Programme 2016-17: Introduction
    H2020 Work Programme 2016-17: Secure, clean and efficient energy
    H2020 Work Programme 2016-17: Dissemination, Exploitation and Evaluation
    H2020 Work Programme 2016-17: General Annexes
    Legal basis: Horizon 2020 - Regulation of Establishment
    Legal basis: Horizon 2020 Rules for Participation
    Legal basis: Horizon 2020 Specific Programme 
Additional documents

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