A practical toolkit for preparing Roadmaps for Administrative Capacity Building


On 13 October 2020 (9:30-11:00), a session on “Strengthening MS administrative capacity” will take place during the European Week of Regions and Cities. The session will present the results of the Pilot project on frontloading administrative capacity building achieved so far, as well as the Synthesis report (one of the outcomes of Phase 1 of the Pilot) highlighting common challenges, experiences, needs and solutions, emerged throughout the implementation of the Pilot action. Furthermore, a practical toolkit on Roadmaps for administrative capacity building that aims at providing inspiration for MS administrations seeking to develop roadmaps for building their own administrative capacity will be presented as well.

The speakers at the session will be:

  • Daniel Gerson (OECD)
  • Maria-Varinia Michalun (OECD)
  • Marina Hudolin (Croatia)
  • Konstantinos Raftopoulos (Greece)

The session will be moderated by Ann-Kerstin Myleus (DG REGIO).
More information

This practical toolkit aims to provide inspiration for Member State administrations seeking to develop roadmaps for building their own administrative capacities in order to facilitate programme implementation and to encourage good practices. It builds on experiences from the Pilot action on frontloading administrative capacity building to prepare for the post-2020 programming period. In this pilot, five managing authorities and one intermediate body in Bulgaria, Croatia, Greece, Poland and Spain received expertise from the OECD to develop roadmaps to address their administrative capacity building needs.

The toolkit falls into six main sections that reflect the main stages in the process of roadmap development:

  • The first section (Why) sets out the rationale for investing in capacity building.
  • The second section (What) outlines the various options for funding capacity building set out in the draft legislation proposed for 2021-2027 and describes how they can be combined in a roadmap for building administrative capacities.
  • The third section (How) explains the roadmap development process and methodologies, and stresses the importance of involving stakeholders.
  • The fourth section (Indicators) focuses on measuring performance. A well thought-out set of indicators is needed to monitor implementation of the roadmap and measure the success of the actions it encompasses.
  • The fifth section (Roadmap structure) gives an example of the possible structure of a roadmap for building administrative capacities.
  • The sixth section (Financing not linked to costs) provides support for Member States wishing to avail themselves of ‘Financing not linked to costs for technical assistance’. It deals with how to develop such schemes, and how to identify and price the results to be achieved or the conditions to be fulfilled. The use of indicators to measure success is also covered.

The toolkit is available in English and some additional EU languages bg cs el en es fr hr hu it pl pt ro sk sl

More information

The OECD has drafted a report on phase 1 of the pilot action on frontloading administrative capacity building. The report includes key findings and recommendations for managing authorities, national authorities and the European Commission. The practical toolkit builds on the experiences of this pilot action.

OECD Report: Strengthening Governance of EU Funds under Cohesion Policy

Factsheet on the pilot action summarising the key findings and recommendations bg cs da de el en es et fi fr hr hu it lt lv nl pl pt ro sk sl sv