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Project life-cycle deadlines and payment modalities

project life-cycle deadlines payment modalities
Indicative date of notification of award decision Indicative date for signing grant agreement Date of final payment/request for reimbursement of the balance N. of pre-financings Interim (technical) report % of grant provided at different stages
KA1 - Mobility of higher education students and staff 4 months from the submission deadline 4 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 2 Yes Prefin.: 80%-20% Balance: 0%
KA1 - Other types of mobility (VET, school education, adult education and youth) 4 months from the submission deadline 4 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 1 No Prefin.: 80% Balance: 20%
KA1 – VET (optional) 4 months from the submission deadline 4 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 2 Yes

Prefin.: 80%-20%

Balance: 0%

KA1 - Erasmus Mundus Joint Master Degrees 5 months from the submission deadline 6 months from the submission deadline No balance payment foreseen 3 No Prefin.: 25%-50%-25% Balance: 0%
KA2 – Strategic Partnerships lasting up to 2 years 4 months from the submission deadline 5 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 1 No Prefin.: 80% Balance: 20%
KA2 – Strategic Partnerships lasting between 2 and 3 years 4 months from the submission deadline 5 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 2 Yes Prefin.: 40%-40% Balance: 20%
KA2 – Strategic Partnerships Schools Exchange Partnerships format (optional) 4 months from the submission deadline 6 months from the submission deadline  Within 60 calendar days from the receipt of the final reports by all NAs involved 2 Yes Prefin.: 80%-20% Balance: 0%
KA2 - Knowledge Alliances (including European Universities) and Sector Skills Alliances 5 months from the submission deadline 7 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 2 Yes Prefin.: 40%-40% Balance: 20%
KA2 – Capacity Building for Higher Education 6 months from the submission deadline 7 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 2 Yes Prefin.: 50%-40% Balance: 10%
KA2 – Capacity Building in the youth field 5 months from the submission deadline 6 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 1 Yes Prefin.: 80% Balance: 20%
KA3 – Youth Dialogue projects 4 months from the submission deadline 4 months from the submission deadline Within 60 calendar days from the receipt of the final report by NA 1 No Prefin.: 80% Balance: 20%
Jean Monnet activities 5 months from the submission deadline 6 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 1 Yes Prefin.: 70% Balance: 30%
Sport - Collaborative Partnerships 5 months from the submission deadline 6 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 1 No Prefin.: 70% Balance: 30%
Sport – Small Collaborative Partnerships 5 months from the submission deadline 6 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 1 No Prefin.: 70% Balance: 30%
Sport – Not-for-profit European sport events 5 months from the submission deadline 6 months from the submission deadline Within 60 days from the receipt of the final report by EACEA 1 No Prefin.: 70% Balance: 30%

 

For Strategic Partnerships using the School Exchange Partnerships format and Key Action 1 projects in the field of VET, depending on the national legal framework and the legal status of organisations involved in the project, the National Agency may decide to apply a 100% pre-financing model. For Key Action 1 projects in the field of VET, the National Agency may decide to use the 100% pre-financing model only if the applicant is a school according to the national law. In cases where this model is not applied, the other financing models applicable for these actions will be used.

Please note that the indicative dates provided in the table above are given for general information only and do not constitute a legal obligation for the National Agencies and the Executive Agency. Similarly as regards the payment modalities presented above, it should be noted that they will be applied in general, but depending on the individual situation of the applicant organisation or consortium concerned (e.g., depending on the financial capacity), different arrangements may be provided for in the grant agreement or grant decision. In case of a shortage of EU appropriations for a given budget year, the first pre-financing payment levels may be further reduced.