Small Collaborative Partnerships
What are the aims of a small Collaborative Partnership?
Small Collaborative Partnerships will allow organisations to develop and reinforce networks, increase their capacity to operate at transnational level, exchange good practices, confront ideas and methods in different areas relating to sport and physical activity. Selected projects may also produce tangible outputs and are expected to disseminate the results of their activities, although in a way that is proportional to the aim and scope of the project. Small Collaborative partnerships involve various organisations including in particular public authorities at local, regional and national levels, sport organisations, sport-related organisations and educational bodies. Small Collaborative Partnerships will in particular aim at ensuring the continuity of Preparatory actions 2013 and are, in particular, projects aimed to:
- Encourage social inclusion and equal opportunities in sport;
- Promote European traditional sports and games;
- Support the mobility of volunteers, coaches, managers and staff of non-profit sport organisations;
- Protect athletes, especially the youngest, from health and safety hazards by improving training and competition conditions;
- Promote education in and through sport with special focus on skills development.
Small Collaborative Partnerships should promote the creation and development of transnational networks in the field of sport. The EU can thereby provide opportunities for strengthened cooperation among stakeholders, which would not have existed without EU action. Small Collaborative Partnerships should also foster synergy with, and between, local, regional, national and international policies to promote sport and physical activity and to address sport-related challenges.
Small Collaborative Partnerships should include at least one local or regional sport club.
The Commission, through its Executive Agency, will carry one selection round over the year.
Which Activities are supported under this Action?
Erasmus+ offers a large flexibility in terms of activities that Small Collaborative Partnerships can implement, as long as a proposal demonstrates that these activities are the most appropriate to reach the objectives defined for the project. Small Collaborative Partnerships may typically cover a broad range of activities, such as for example:
- networking among stakeholders;
- promotion, identification and sharing of good practices;
- preparation, development and implementation of educational and training modules and tools;
- awareness-raising activities on the added value of sport and physical activity in relation to the personal, social and professional development of individuals;
- conferences, seminars, meetings, events and awareness-raising actions underpinning the aforementioned activities.
Who can take part in a Small Collaborative Partnership?
Small Collaborative Partnerships are open to any type of public institutions or organisations active in the field of sport and physical activity. Depending on the objective of the project, Small Collaborative Partnerships should involve an appropriate and diverse range of partners in order to benefit from different experiences, profiles and expertise and to produce relevant and quality project results.
Small Collaborative Partnerships target the cooperation between organisations established in Programme Countries.
A Small Collaborative Partnership should be composed of:
- applicant/coordinator: organisation that submits the project proposal on behalf of all the partners. When the project is granted, the applicant/coordinator will become the main EU grant beneficiary and will sign a beneficiary grant agreement. Please consult Part C of this Guide for more information on financial and contractual arrangements. Its coordinating role stands for the following duties:
- represents and acts on behalf of the participating organisations vis-à-vis the European Commission;
- bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
- coordinates the Collaborative Partnership in cooperation with all other project partners;
- receives the EU financial support from the Erasmus+ Programme and is responsible for distributing the funds among partners involved in the project.
- partners: organisations that contribute to the preparation, implementation and evaluation of the Small Collaborative Partnership.
What are the criteria used to assess a Small Collaborative Partnership?
The list hereafter includes the formal criteria that a Small Collaborative Project must respect in order to be eligible for an Erasmus+ grant:
Eligibility Criteria
Eligible participating organisations |
Any organisation or public body, with its affiliated entities (if any), active in the field of sport, established in a Programme Country or in any Partner Country of the world (see sec-tion "Eligible Countries" in Part A of this Guide). For example, such organisation can be (non-exhaustive list):
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Who can apply? |
Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project. |
Number and profile of participating organisations |
A Small Collaborative Partnership is transnational and involves at least three organisations from three different Programme Countries. There is no maximum number of partners. However, the budget for project management and implementation is capped (and equivalent to 5 partners). All participating organisations must be identified at the time of applying for a grant. |
Duration of project |
From 12 to 24 months. The duration must be chosen at application stage (12, 18 or 24 months), based on the objective of the project and on the type of activities foreseen over time. |
Venue(s) of the activity |
Activities must take place in the countries (one or more) of the organisations involved in the Small Collaborative Partnership. |
Where to apply? |
To the Education, Audiovisual and Culture Executive Agency, located in Brussels. |
When to apply? |
Applicants have to submit their grant application by 2 April at 17:00 (Brussels time) for projects starting on 1 January of the following year. |
How to apply? |
Please see Part C of this Guide for more details on how to apply. |
Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.
Award criteria
Within these categories, projects will be assessed against the following criteria:
Relevance of the project (maximum 30 points) |
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Quality of the project design and implementation (max 20 points) |
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Quality of the project team and the cooperation arrangements (maximum 20 points) |
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Impact and dissemination (maximum 30 points) |
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To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 10 points for the categories "quality of the project design and implementation" and "quality of the project team and the cooperation arrangements").
What are the funding rules?
The budget of the project must be drafted according to the following funding rules (in euro):
Maximum grant awarded for Small Collaborative Partnerships: 60 000 EUR
Eligible costs |
Financing mechanism |
Amount |
Rule of allocation |
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Project management and implementation |
Project management (e.g. planning, finances, coordination and communication between partners, etc.); small scale learning/teaching/training materials, tools, approaches etc. Virtual cooperation and local project activities; information, promotion and dissemination (e.g. brochures, leaflets, web information, etc.). |
Contribution to unit costs |
Contribution to the activities of the coordinating organisation: |
Maximum 1.500 EUR per month |
Based on the duration of the Small Collaborative Partnerships and on the number of participating organisations involved |
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Contribution to unit costs |
Contribution to the activities of the other participating organisations: |
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Transnational project meetings |
Participation in meetings between project partners and hosted by one of the participating organisations for implementation and coordination purposes. Contribution to travel and subsistence costs |
Contribution to unit costs |
For travel distances between 100 and 1999KM:
For travel distances of 2000 KM or more: |
Conditional: applicants must justify the need for the meetings in terms of number of meetings and participants involved. Travel distances must be calculated using the distance calculator supported by the European Commission. |
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Eligible costs |
Financing mechanism |
Amount |
Rule of allocation |
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Exceptional costs |
Contribution to real costs related to subcontracting or purchase of goods and services. |
Real costs |
80% of eligible costs |
Conditional: subcontracting has to be related to services that cannot be provided directly by the participating organisations for duly justified reasons. Equipment cannot concern normal office equipment or equipment normally used by the participating organisations. |