Key Action 3: Support for policy reform

The activities in support for policy reform are targeted at the achievement of the goals of the European policy agendas, in particular the Europe 2020 Strategy, of the Strategic framework for European cooperation in education and training (ET 2020) and of the European Youth Strategy.

 

Which Actions are supported?

 The following Action is implemented through this Programme Guide:

  • Youth Dialogue Projects.

This Part B of the Guide provides detailed information on the criteria and funding rules applying to this Action.

In addition, Key Action 3 covers many other Actions in support of policy reform in the education, training and youth fields that are implemented directly by the European Commission or through specific calls for proposals managed by the Executive Agency. More information is available on the websites of the European Commission, the Executive Agency and National Agencies. A concise description of these Actions is provided below:

Knowledge in the fields of education, training and youth, involving evidence gathering, analysis and peer learning. In particular:

  • thematic and country-specific expertise, studies on policy issues and reforms, including the activities carried out by the Eurydice network and the Youth Wiki correspondents;
  • support to the participation of Erasmus+ countries in European/international surveys aimed at monitoring specific trends and developments, including the evolution of language competences development in Europe;
  • EU Presidency events, conferences and high-level meetings;
  • exchanges of experience and good practice and peer reviews;
  • support to the implementation of the Open Methods of Coordination.

Initiatives for policy innovation aimed to develop new policies or prepare their implementation. They include specific calls for proposals managed by the Executive Agency on: a) European policy experimentations, led by high-level public authorities and involving field trials on policy measures in several countries, based on sound evaluation methods ; b) forward-looking cooperation projects for innovative policy development.

Support to European policy tools, in particular:

  • Transparency tools (skills and qualifications), to facilitate transparency and recognition of skills and qualifications, as well as the transfer of credits, foster quality assurance, support skills management and guidance. This Action will also include networks providing support for the implementation of those tools;
  • Skills intelligence for the development and support of European tools such as the EU Skills Panorama –online platform;
  • Networks supporting specific policy areas such as literacy and adult learning, as well as youth work and youth information (SALTO and Eurodesk);
  • Dedicated higher education tools – development and support to tools such as U-Multirank, support to the Bologna Process or to the external dimension of higher education; the national teams of Higher Education Reform Experts in neighbourhood and enlargement, as well as Russia and Central Asia;
  • Dedicated VET tools for the implementation of the VET Mobility Charter, to increase the quality level of organised mobility, and to support the National Authorities on apprenticeships in increasing the quality and supply of apprenticeships throughout Europe.

Cooperation with international organisations, such as the OECD and the Council of Europe. This Action will also foster policy dialogue with Partner Countries as well as the promotion of the international attractiveness of European higher education in the world. It will also support the network of Higher Education Reform Experts in Partner Countries neighbouring the EU and the international alumni associations.

Stakeholder dialogue, policy and Programme promotion, including:

  • Civil Society Cooperation supporting European NGOs and EU-wide networks in the fields of education, training and youth though a specific call for proposals managed by the Executive Agency;
  • public events, meetings, debates and consultations with policy makers and stakeholders on relevant policy issues (such as the Education, Training and Youth Forum or the European Youth Week);
  • Dialogue in the youth field, including the support to National Working Groups as well as meetings promoting dialogue between young people and decision-makers (see section below);
  • awareness-raising, information and dissemination activities on policy outcomes and priorities, on the Erasmus+ Programme, its results and its potential synergies with other EU programmes, in particular the European Structural and Investment Funds.

The Actions implemented through this Key Action are aimed to:

  • improve the quality, efficiency and equity of education and training systems and youth policies through the Open Methods of Coordination.
  • support the implementation of the general and Country-Specific Recommendations resulting from the European Semesters;
  • promote transnational cooperation and mutual learning between competent authorities at the highest political level in order to improve systems, structures and processes;
  • develop knowledge and analytical capacity to support evidence-based policy under the Strategic framework for cooperation in education and training (ET2020), the European Youth Strategy and specific policy agendas such as the Bologna and Copenhagen processes;
  • make available sound comparative international data and appropriate secondary analyses for European and national policy making, facilitating the collection and analysis of substantive evidence to assess and monitor the implementation of innovative policies and to encourage transferability and scalability;
  • support European networks and implement tools fostering the transparency and recognition of skills and qualifications acquired through formal, non-formal and informal learning,
  • support the active involvement of civil society networks and non-governmental organisations in policy implementation;
  • support the Dialogue mechanisms with young people and encourage their active participation in democratic life
  • support exchanges of good practices, dialogue, mutual learning and cooperation among policy makers, practitioners and stakeholders from Programme and Partner Countries;
  • raise awareness of the results of European policies and of the Erasmus+ Programme and facilitate their exploitation at local, regional or national level. Raise the profile and attractiveness of European higher education worldwide;
  • foster synergies with other EU programmes, such as the European Structural and Investment Funds, as well as with funding schemes at national or regional level.

 

Youth Dialogue projects

What is the aim of this Action?

This Action promotes the active participation of young people in democratic life and fosters debate around topics centred on the themes and priorities set under the EU Youth Strategy, in particular with regards to the Youth Goals, and its dialogue mechanisms. Dialogue mechanisms1 are structured around priorities and timing and foresee events where young people discuss the agreed themes among themselves and with policy-makers, youth experts and representatives of public authorities in charge of youth in order to obtain results which are useful for policy-making.

 

What are Youth Dialogue projects?

Youth Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe.

A Youth Dialogue project has three phases:

  1. planning and preparation;
  2. implementation of the activities;
  3. evaluation (including reflection on a possible follow-up).

 

Which Activities are supported under this Action?

Under this Action, a project can comprise one or more of the following activities:

  • national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to the EU Youth Strategy and its Dialogue mechanisms;
  • national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member State holding the turn of Presidency of the European Union;
  • events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week;
  • consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.);
  • meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life;
  • events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

The activities are led by young people; the young participants must be actively involved in all the stages of the project, from preparation to follow-up. Non-formal learning principles and practices are reflected throughout the implementation project.

The following activities are not eligible for grants under this Action: statutory meetings of organisations or networks of organisations; politically influenced events.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that the project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility criteria

Eligible participating organisations

A participating organisation can be:

  • a non-profit organisation, association, NGO;
  • a European Youth NGO;
  • a public body at local or regional level;

established in a Programme Country or in a Partner Country neighbouring the EU (regions 1 to 4; see section "Eligible Countries" in Part A of this Guide). Organisations from eligible Partner Countries can only take part in the project as partners (not as applicants).

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. In case of projects realised by two or more participating organisations, one of the organisations applies on behalf of all participating organisations involved in the project.

Number of participating organisations

Transnational/International activities: the activity must involve at least two participating organisations from at least two different countries, of which at least one is a Programme Country.

National activities: the activity involves at least one organisation from a Programme Country.

Eligible participants

Young participants: young people aged between 13 and 30 resident in the countries involved in the project.

Decision-makers: if the project foresees the participation of decision-makers or experts in the youth policy field, these participants can be involved regardless of their age and geographical provenance.

Number of participants

Minimum 30 young participants must be involved in the project.

Participants from the country of the receiving organisation must be involved in each activity.

Venue(s)

National activities: the activity must take place in the country of the applicant organisation.

Transnational/international activities: the activities may take place in any of the Programme Countries involved in the activity.

Exception: Only in duly justified cases and if the main activity includes elements of dialogue with decision-makers at European level, an activity can take place at the seat of an Institution of the European Union2

Duration of project

From 3 to 24 months.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by the following dates:

  • 5 February at 12:00 (midday Brussels time) for projects starting between 1 May and 30 September of the same year;
  • 30 April at 12:00 (midday Brussels time) for projects starting between 1 August and 31 December of the same year;
  • 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other Criteria A timetable for each of the activities planned in the project must be annexed to the application form. 
A Declaration of Honour of the legal representative must be annexed to the application form. 

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (Please see section "What is the aim of this Action?" above );
  • the needs and objectives of the participating organisations and of the individual participants.
  • The extent to which the proposal is suitable of:
  • producing high-quality outcomes for participants;
  • reinforcing the capacities of the participating organisations.
  • The extent to which the project involves young people with fewer opportunities.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities, and follow-up);
  • The consistency between project objectives and activities proposed;
  • The quality of the practical arrangements, management and support modalities ;
  • The quality of the non-formal learning participative methods proposed and the active involvement of young people during all the stages of the project;
  • The appropriateness of measures for selecting and/or involving participants in the activities;
  • The extent to which the project proposal involves relevant decision makers (policy-makers, youth experts, representatives of public authorities in charge of youth, etc.);
  • If appropriate, the quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders .

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime ;
  • outside the organisations and individuals directly participating in the project at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else you should know about this Action?

Exceptional costs for expensive travel

Applicants of mobility projects will be allowed to claim financial support for travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"), including cases where the participants opt for cleaner, lower carbon emission means of transport (e.g. train), which result in expensive travel costs. This would be allowed provided that applicants can justify that the standard funding rules (based on contribution to unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded per project for a Youth Dialogue project: 50 000 euro

 

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

 

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission3 The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip4  

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational support

Grant contribution to all other costs directly linked to the preparation, implementation and follow-up of the activity

Contribution to unit costs

C1.1 per day of activity per participant5

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support and exceptional costs must be motivated in the application form

Exceptional costs

Costs connected to (online) consultations and opinion polls of young people in so far as necessary for the participation in this Action.

Costs connected to dissemination and exploitation of results.

Costs to support the participation of young people with fewer opportunities on equal terms as others (excluding costs for travel and organisational support).

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Costs for providing a financial guarantee, if the National Agency asks for it.

Expensive travel costs of participants, including the use of cleaner, lower carbon emission means of transport (for details, see section "what else you should know about this action").

Real costs

Costs connected to (online) consultations and opinion polls of young people, for financial guarantee and dissemination activities: 75% of eligible costs

Expensive travel costs: maximum up to 80% of eligible costs

Other costs: 100% of eligible costs

 

Table A - Organisational support (amounts in euro per day)

The amounts depend on the country where the activity takes place.

 

Country

Organisational

Support

 

 

C1.1

Belgium

42

Bulgaria

32

Czech Republic

32

Denmark

45

Germany

41

Estonia

33

Ireland

49

Greece

38

Spain

34

France

38

Croatia

35

Italy

39

Cyprus

32

Latvia

34

Lithuania

34

Luxembourg

45

Hungary

33

Malta

39

Netherlands

45

Austria

45

Poland

34

Portugal

37

Romania

32

Slovenia

34

Slovakia

35

Finland

45

Sweden

45

United Kingdom

45

North Macedonia

28

Iceland

45

Liechtenstein

45

Norway

50

Turkey

32

Serbia

29

Partner Country

29