Erasmus+ Programme Guide

 

In the case of conflicting meanings between language versions, the English version prevails.

Version 1 (2019): 24/10/2018

Abbreviations

  • DG EAC: Directorate-General for Education, Youth, Sport and Culture
  • EACEA: Educational, Audiovisual & Culture Executive Agency
  • ECHE: Erasmus Charter for Higher Education
  • ECTS: European Credit Transfer and Accumulation System
  • ECVET: European Credit System for Vocational Education and Training
  • EHEA: European Higher Education Area
  • EIB: European Investment Bank
  • ELL: European Language Label
  • EP: European Parliament
  • EPALE: Electronic Platform for Adult Learning in Europe
  • EQAR: European Quality Assurance Register
  • EQAVET: European Quality Assurance in Vocational Education and Training
  • EQF: European Qualifications Framework
  • ESCO: European Skills, Competences, Qualifications & Occupations
  • EU: European Union
  • FR: Financial Regulation
  • HEI: Higher education institution
  • HERE: Higher Education Reform Experts
  • ICT: Information and Communication Technology
  • ISP: Intensive Study Programme
  • EMJMD: Erasmus Mundus Joint Master Degree
  • NA: National Agency
  • NARIC: National Academic Recognition Information Centre
  • NEO: National Erasmus+ Office
  • NQF: National Qualifications Framework
  • OECD: Organisation of Economic Cooperation and Development
  • OER: Open Educational Resources
  • OMC: Open Method of Coordination
  • PIC: Participant Identification Code
  • URF: Unique Registration Facility
  • VET: Vocational Education and Training

Introduction

This Programme Guide is a tool for anybody who would like to have a thorough knowledge of what the Erasmus+ Programme is about. This document is mainly addressed to those who wish to be:

  • participating organisations: meaning those organisations, institutions, bodies organising activities supported by the Programme;
  • participants: meaning those individuals (students, trainees, apprentices, pupils, adult learners, young people, volunteers, or professors, teachers, trainers, youth workers, professionals in the field of education, training, youth and sport, etc.) involved in activities organised by the participating organisations.

Every year, thousands of projects are submitted by organisations across Europe in order to receive financial support from the Erasmus+ Programme; for this reason, the Commission has set up a transparent evaluation process that aims atproviding grants for the best projects:

  • for most Actions, all the rules and conditions for receiving a grant from the Programme are specified in this Programme Guide;
  • for some other Actions, which are only mentioned in this Programme Guide, the rules and conditions for receiving a grant are described in specific calls for proposals published by or on behalf of the European Commission.

When planning an application, potential participating organisations can also be inspired and informed by other reference documents; some of these documents are listed in Annex IV of this Guide.

 

How to read the Programme Guide

The Programme Guide has three main parts:

Furthermore, this Guide includes the following Annexes:

Part A: General information about the Erasmus+ Programme

Erasmus+ is the EU Programme in the fields of education, training, youth and sport for the period 2014-20201. Education, training, youth and sport can make a major contribution to help tackle socio-economic changes, the key challenges that Europe will be facing until the end of the decade and to support the implementation of the European policy agenda for growth, jobs, equity and social inclusion.

Fighting high levels of unemployment - particularly among young people - is one of the most urgent tasks for European governments. Too many young people leave school prematurely running a high risk of being unemployed and socially marginalised. The same risk threatens many adults with low skills. Technologies are changing the way in which society operates, and there is a need to ensure the best use is made of them. EU businesses need to become more competitive through talent and innovation.

Europe needs more cohesive and inclusive societies which allow citizens to play an active role in democratic life. Education, training, youth work and sport are key to promote common European values, foster social integration, enhance intercultural understanding and a sense of belonging to a community, and to prevent violent radicalisation. Erasmus+ is an effective instrument to promote the inclusion of people with disadvantaged backgrounds, including newly arrived migrants.

Another challenge relates to the development of social capital among young people, the empowerment of young people and their ability to participate actively in society, in line with the provisions of the Lisbon Treaty to "encourage the participation of young people in democratic life in Europe". This issue can also be targeted through non-formal learning activities, which aim at enhancing the skills and competences of young people as well as their active citizenship. Moreover, there is a need to provide youth organisations and youth workers with training and cooperation opportunities, to develop their professionalism and the European dimension of youth work.

Well-performing education and training systems and youth policies provide people with the skills required by the labour market and the economy, while allowing them to play an active role in society and achieve personal fulfilment. Reforms in education, training and youth can strengthen progress towards these goals, on the basis of a shared vision between policy makers and stakeholders, sound evidence and cooperation across different fields and levels.

The Erasmus+ Programme is designed to support Programme Countries' efforts to efficiently use the potential of Europe’s talent and social assets in a lifelong learning perspective, linking support to formal, non-formal and informal learning throughout the education, training and youth fields. The Programme also enhances the opportunities for cooperation and mobility with Partner Countries, notably in the fields of higher education and youth.

In accordance with one of the new elements introduced in the Lisbon Treaty, Erasmus+ also supports activities aiming at developing the European dimension in sport, by promoting cooperation between bodies responsible for sports. The Programme promotes the creation and development of European networks, providing opportunities for cooperation among stakeholders and the exchange and transfer of knowledge and know-how in different areas relating to sport and physical activity. This reinforced cooperation will notably have positive effects in developing the potential of Europe’s human capital by helping reduce the social and economic costs of physical inactivity.

The Programme supports actions, cooperation and tools consistent with the objectives of the Europe 2020 Strategy and its flagship initiatives, such as Youth on the Move and the Agenda for new skills and jobs. The Programme also contributes to achieve the objectives of the Education and Training Strategic Framework for European cooperation in Education and Training and of the European Youth Strategy through the Open Methods of Coordination.

This investment in knowledge, skills and competences will benefit individuals, institutions, organisations and society as a whole by contributing to growth and ensuring equity, prosperity and social inclusion in Europe and beyond.

The Erasmus+ Programme Guide is drafted in accordance with the Erasmus+ annual Work Programme adopted by the European Commission, and therefore may be revised to reflect the priorities and lines of action defined in the Work Programmes adopted in the following years.  The implementation of this Guide is also subject to the availability of the appropriations provided for in the draft budget after the adoption of the budget for the year by the Budgetary Authority or as provided for in the system of provisional twelfths.

Building on past experience, looking towards the future

The Erasmus+ Programme builds on the achievements of more than 25 years of European programmes in the fields of education, training and youth, covering both an intra-European as well as an international cooperation dimension. Erasmus+ is the result of the integration of the following European programmes implemented by the Commission during the period 2007-2013:

  • The Lifelong Learning Programme
  • The Youth in Action Programme
  • The Erasmus Mundus Programme
  • Tempus
  • Alfa
  • Edulink
  • Programmes of cooperation with industrialised countries in the field of higher education

These programmes have been supporting Actions in the fields of higher education (including its international dimension), vocational education and training, school education, adult education and youth (including its international dimension).

Erasmus+ aims at going beyond these programmes, by promoting synergies and cross-fertilisation throughout the different fields of education, training and youth, removing artificial boundaries between the various Actions and project formats, fostering new ideas, attracting new actors from the world of work and civil society and stimulating new forms of cooperation.

It is therefore crucial that the Programme is associated with a strong brand name that is widely recognised. For this reason, all the Actions and activities supported under the Programme will have to be communicated first and foremost by using the "Erasmus+" brand name. However, to help participants and beneficiaries of former programmes to find their way into Erasmus+, for the purpose of communication and dissemination, the following names may be used for those Actions targeting a specific sector, in addition to the common "Erasmus+" brand name, as follows:

  • "Erasmus+: Comenius", in relation to the activities of the Programme exclusively related to the field of school education;
  • "Erasmus+: Erasmus", in relation to the activities of the Programme exclusively related to the field of higher education and targeting Programme Countries;
  • "Erasmus+: Erasmus Mundus", in relation to the Erasmus Mundus Joint Masters Degrees;
  • "Erasmus+: Leonardo da Vinci", in relation to the activities of the Programme exclusively related to the field of vocational education and training;
  • "Erasmus+: Grundtvig", in relation to the activities of the Programme exclusively related to the field of adult learning;
  • "Erasmus+: Youth in Action", in relation to the activities of the Programme exclusively related to the field of youth non-formal and informal learning;
  • "Erasmus+: Jean Monnet", in relation to the activities of the Programme exclusively associated with the field of European Union studies;
  • "Erasmus+: Sports", in relation to the activities of the Programme exclusively related to the field of sport.

What are the objectives and important features of the Erasmus+ Programme?

Important features of the Erasmus+ Programme

The following features of the Programme deserve special attention. Some of them are presented in more detail on the Commission website.

 

Recognition and validation of skills and qualifications

Erasmus+ supports EU transparency and recognition tools for skills and qualifications – in particular

  • Europass
  • Youthpass
  • the European Qualifications Framework (EQF)
  • the European Credit Transfer and Accumulation System (ECTS)
  • the European Credit System for Vocational Education and Training (ECVET)
  • the European Quality Assurance Reference Framework (EQAVET)
  • the European Quality Assurance Register (EQAR)
  • the European Association for Quality Assurance in Higher Education (ENQA) 

as well as EU-wide networks in the field of education and training supporting these tools, in particular the National Academic Recognition Information Centre (NARIC), Euroguidance networks, the National Europass Centres and the EQF National Coordination Points.

A common purpose of these tools is to ensure that skills and qualifications can be more easily recognised and are better understood, within and across national borders, in all sub-systems of education and training as well as in the labour market, no matter whether these were acquired through formal education and training or through other learning experiences (e.g. work experience; volunteering, online learning). The tools also aim to ensure that education, training and youth policies further contribute to achieve the Europe 2020 objectives of smart, sustainable and inclusive growth and its education and employment headline targets through better labour market integration and mobility.

In order to fulfil these objectives, the tools available should be able to cater for new phenomena such as internationalisation of education and growing use of digital learning, and support the creation of flexible learning pathways in line with learners' needs and objectives. The tools may also need to evolve in the future, leading to enhanced coherence and simplification that allow learners and workers to move freely for learning or working.

More information available at: http://ec.europa.eu/education/policy/strategic-framework/skills-qualifications_en

Dissemination and exploitation of project results

Dissemination and exploitation of results are crucial areas of the Erasmus+ project lifecycle. They give participating organisations the opportunity to communicate and share outcomes and deliverables, thus extending the impact of their projects, improving their sustainability and justifying the European added value of Erasmus+.

In order to successfully disseminate and exploit project results, organisations involved in Erasmus+ projects are asked to give the necessary thought to dissemination and exploitation activities when designing and implementing their project. The level and intensity of such activities should be proportional to the objectives, the scope and the targets of the different Actions of Erasmus+.

Results achieved in a particular project may be highly relevant and interesting also in fields not covered by the project and it is up to the individual projects to develop strategies and methods ensuring that others can easily access what has been developed and produced. Specific guidelines in this respect can be found in Annex II to this Programme Guide.

 

Erasmus+ Open Access Requirement for Educational Materials

Erasmus+ promotes the open access of project outputs to support learning, teaching, training, and youth work. In particular, Erasmus+ beneficiaries are committed to make any educational resources and tools which are produced in the context of projects supported by the Programme - documents, media, software or other materials freely available for the public under an open license. The materials should be easily accessible and retrievable without cost or limitations, and the open licence must allow the public to use, reuse, adapt and share the resource. Such materials are known as ‘Open Educational Resources’ (OER). To achieve this aim, the resources should be uploaded in an editable digital form, on a suitable and openly accessible platform. While Erasmus+ encourages beneficiaries to apply the most open licenses,1 beneficiaries may choose licenses that impose some limitations, e.g. restrict commercial use by others, or commit others to apply the same license on derivative works, if this is appropriate to the nature of the project and to the type of material, and if it still allows the public to use, reuse, adapt and share the resource. The open access requirement is obligatory and is without prejudice to the intellectual property rights of the grant beneficiaries.

 

Erasmus+ Open Access for Research and Data

Erasmus+ encourages beneficiaries to publish research output through open access pathways, i.e. in ways which are free of cost or other access restrictions. Beneficiaries are also encouraged to apply open licenses to this research output. Whenever possible, data collected by projects should be published as 'open data', i.e. with an open license, in a suitable format and on a suitable open data platform.

 

International dimension

Erasmus+ includes a strong international dimension (i.e. cooperation with Partner Countries) notably in the fields of higher education and youth.

In the field of higher education, Erasmus+ supports the following main Actions targeting cooperation with Partner Countries:

  • International credit mobility of individuals and Erasmus Mundus Joint Master Degrees (under Key Action 1) promoting the mobility of learners and staff from and to Partner Countries;
  • Capacity-building projects in higher education (under Key Action 2) promoting cooperation and partnerships that have an impact on the modernisation and internationalisation of higher education institutions and systems in Partner Countries, with a special focus on Partner Countries neighbouring the EU;
  • Support to policy dialogue (under Key Action 3) through the network of Higher Education Reform Experts in Partner Countries neighbouring the EU, the international alumni association, policy dialogue with Partner Countries and international attractiveness and promotion events;
  • Jean Monnet activities with the aim of stimulating teaching, research and reflection in the field of European Union studies worldwide.

In the field of youth, Erasmus+ supports the following main Actions:

  • Mobility for young people and youth workers (under Key Action 1) promoting Youth Exchanges and mobility of youth workers in cooperation with Partner Countries neighbouring the EU;
  • Capacity-building projects in the field of youth (under Key Action 2) promoting cooperation and mobility activities that have a positive impact on the qualitative development of youth work, youth policies and youth systems as well as on the recognition of non-formal education in Partner Countries, notably in African, Caribbean and Pacific (ACP), Asian and Latin American countries;
  • Involvement of young people and youth organisations from Partner Countries neighbouring the EU in the Youth Dialogue Projects (under Key Action 3) through their participation in international meetings, conferences and events that promote dialogue between young people and decision-makers.

In addition, other Actions of the Programme (Strategic Partnerships, Knowledge Alliances, Sectors Skills Alliances, Collaborative Partnerships) are also open to organisations from Partner Countries in so far as their participation brings an added value to the project (for more information, please consult Part B of this Guide).

 

Multilingualism

Multilingualism is one of the cornerstones of the European project and a powerful symbol of the EU's aspiration to be united in diversity. Foreign languages have a prominent role among the skills that will help equip people better for the labour market and make the most of available opportunities. The EU has set the goal that every citizen should have the opportunity to acquire at least two foreign languages, from an early age.

The promotion of language learning and linguistic diversity is one of the specific objectives of the Programme. The lack of language competences is one of the main barriers to participation in European education, training and youth programmes. The opportunities put in place to offer linguistic support are aimed to make mobility more efficient and effective, to improve learning performance and therefore contribute to the specific objective of the Programme.

Linguistic support is available for the language used by participants for studying or carrying out a traineeship abroad in the framework of long-term mobility activities supported under Key Action 1. Linguistic support will mainly be offered via the Erasmus+ Online Linguistic Support, as e-learning offers advantages for language learning in terms of access and flexibility.

The Erasmus+ Online Linguistic Support (http://erasmusplusols.eu) includes a mandatory assessment of language competences and voluntary language courses. Language assessment is a crucial aspect of the initiative in order to provide the right preparation for each participant and collect evidence on language skills of EU mobility participants. Therefore, a language assessment will be undertaken by participants before mobility and another assessment will be carried out at the end of the mobility period to monitor progress in language competences. The results of the language assessment test carried out by participants before their departure will not preclude them from taking part in the mobility activity, whatever the result is.

The online language assessment shall thus not be used to select Erasmus+ mobility participants, but to provide them with an opportunity to boost their level where needed. The provision of linguistic support shall be based on mutual trust between sending and receiving institutions: it is the responsibility of the sending institution to provide participants with the most appropriate linguistic support, to ensure that they reach the recommended level agreed with the receiving institution by the start of the mobility.

Before the capacity of the online tools can be developed to cover all languages, funding will be provided to beneficiaries of mobility projects with a view to provide linguistic support in the languages not available through the online service offered by the Commission.

Under Key Action 2, Strategic Partnerships in the area of language teaching and learning will be encouraged. Innovation and good practices aiming to promote language skills can include for example teaching and assessment methods, development of pedagogical material, research, computer assisted language learning and entrepreneurial ventures using foreign languages. Furthermore, funding for linguistic support can be provided when necessary to beneficiaries of Strategic Partnerships who organise long-term training and teaching activities for staff, youth workers and learners.

As regards the European Language Label (ELL) awards, National Agencies are encouraged to organise - on a voluntary basis - regular (annual or biennial) national competitions in the Programme Countries. The ELL award should function as a stimulus to exploit and disseminate the results of excellence in multilingualism, and promote public interest in language learning.

Under Key Action 3, and to support Member States' efforts to integrate refugees in Europe's education and training systems, the Erasmus+ Online Linguistic Support (OLS) provided to Erasmus+ participants is extended to the benefit of around 100.000 refugees under the 2016, 2017, 2018 and 2019 Calls and until the available budget has been spent free of charge for them.

The participation of Erasmus+ National Agencies and beneficiary institutions/organisations is fully voluntary. Under this Call, the beneficiaries of the Erasmus+ programme that wish to take part receive a number of additional OLS licences to be allocated specifically to refugees who intend to learn one of the languages available in the OLS. The beneficiary institutions/organisations will be responsible for allocating the licences to the refugees and for reporting on the use of these licences.

 

Equity and Inclusion

The Erasmus+ Programme aims at promoting equity and inclusion by facilitating the access to participants with disadvantaged backgrounds and fewer opportunities compared to their peers whenever disadvantage limits or prevents participation in transnational activities for reasons such as:

  • disability (i.e. participants with special needs): people with mental (intellectual, cognitive, learning), physical, sensory or other disabilities;
  • educational difficulties: young people with learning difficulties; early school-leavers; low qualified adults; young people with poor school performance;
  • economic obstacles: people with a low standard of living, low income, dependence on social welfare system or homeless; young people in long-term unemployment or poverty; people in debt or with financial problems;
  • cultural differences: immigrants or refugees or descendants from immigrant or refugee families; people belonging to a national or ethnic minority; people with linguistic adaptation and cultural inclusion difficulties;
  • health problems: people with chronic health problems, severe illnesses or psychiatric conditions;
  • social obstacles: people facing discrimination because of gender, age, ethnicity, religion, sexual orientation, disability, etc.; people with limited social skills or anti-social or risky behaviours; people in a precarious situation; (ex‑)offenders, (ex‑)drug or alcohol abusers; young and/or single parents; orphans;
  • geographical obstacles: people from remote or rural areas; people living in small islands or in peripheral regions; people from urban problem zones; people from less serviced areas (limited public transport, poor facilities).

In the field of youth, an Inclusion and Diversity Strategy has been designed as a common framework to support the participation and inclusion of young people with fewer opportunities in Erasmus+. The Strategy is available on the website2 of the European Commission.

 

Protection and safety of participants

Protection and safety of participants involved in the Erasmus+ projects are important principles of the Programme. All persons participating in the Erasmus+ Programme should have the opportunity to take full advantage of the possibilities for personal and professional development and learning. This should be assured in a safe environment which respects and protects the rights of all persons.

To this end each organisation participating in the Erasmus+ Programme must have in place effective procedures and arrangements to promote and guarantee the safety and protection of the participants in their activity. With this regard, all students, trainees, apprentices, pupils, adult learners, young people, staff and volunteers, involved in a mobility activity under all Key Actions of the Erasmus+ Programme, must be insured against the risks linked to their participation in these activities. Apart from the volunteering activities which foresee a specific insurance policy, the Erasmus+ Programme does not define a unique format of insurance, nor does it recommend specific insurance companies. The Programme leaves it up to project organisers to seek the most suitable insurance policy according to the type of project carried out and to the insurance formats available at national level. Furthermore, it is not necessary to subscribe to a project-specific insurance, if the participants are already covered by existing insurance policies of the project organisers.

In either case, the following areas must be covered:

  • wherever relevant, travel insurance (including damage or loss of luggage);
  • third party liability (including, wherever appropriate, professional indemnity or insurance for responsibility);
  • accident and serious illness (including permanent or temporary incapacity);
  • death (including repatriation in case of projects carried out abroad).

If applicable, it is strongly recommended that participants in transnational activities are in possession of a European Health Insurance Card. This is a free card that gives access to medically necessary, state-provided healthcare during a temporary stay in any of the 28 EU countries, Iceland, Liechtenstein and Norway, under the same conditions and at the same cost (free in some countries) as people insured in that country. More information on the card and on how to obtain it is available at http://ec.europa.eu/social/main.jsp?catId=559.

Finally, if projects involve young people under 18, participating organisations are required to obtain the prior authorisation of participation from their parents or those acting on their behalf.

General objective

The Erasmus+ Programme shall contribute to the achievement of:

  • the objectives of the Europe 2020 Strategy, including the headline education target 1;
  • the objectives of the strategic framework for European cooperation in education and training (ET 2020), including the corresponding benchmarks;
  • the sustainable development of Partner Countries in the field of higher education;
  • the overall objectives of the renewed framework for European cooperation in the youth field;
  • the objective of developing the European dimension in sport, in particular grassroots sport, in line with the EU work plan for sport;
  • the promotion of European values in accordance with Article 2 of the Treaty on the European Union 2.
  • 1. The headline education target is to reduce early school leaving to less than 10% and increase attainment in tertiary education to at least 40% by 2020.
  • 2. The Union is founded on the values of respect for human dignity, freedom, democracy, equality, the rule of law and respect for human rights, including the rights of persons belonging to minorities. These values are common to the Member States in a society in which pluralism, non-discrimination, tolerance, justice, solidarity and equality between women and men prevail.

What is the structure of the Erasmus+ Programme?

In order to achieve its objectives, the Erasmus+ Programme implements the following Actions:

Key action 1 - Mobility of individuals

This Key Action supports:

  • Mobility of learners and staff: opportunities for students, trainees and young people as well as for professors, teachers, trainers, youth workers, staff of education institutions and civil society organisations to undertake a learning and/or professional experience in another country;
  • Erasmus Mundus Joint Master Degrees: high-level integrated international study programmes delivered by consortia of higher education institutions that award full degree scholarships to the best master students worldwide;
  • Erasmus+ Master Loans: higher education students from Programme Countries can apply for a loan backed up by the Programme to go abroad for a full Master Degree. Students should address themselves to national banks or student loan agencies participating in the scheme.

Key action 2 - Cooperation for innovation and the exchange of good practices

This Key Action supports:

  • Transnational Strategic Partnerships aimed to develop initiatives addressing one or more fields of education training and youth and promote innovation, exchange of experience and know-how between different types of organisations involved in education, training and youth or in other relevant fields. Certain mobility activities are supported in so far as they contribute to the objectives of the project;
  • Knowledge Alliances between higher education institutions and enterprises which aim to foster innovation, entrepreneurship, creativity, employability, knowledge exchange and/or multidisciplinary teaching and learning;
  • Sector Skills Alliances supporting the design and delivery of joint vocational training curricula, programmes and teaching and training methodologies, drawing on evidence of trends in a specific economic sector and skills needed in order to perform in one or more professional fields;
  • Capacity-building projects supporting cooperation with Partner Countries in the fields of higher education and youth. Capacity-building projects aim to support organisations/institutions and systems in their modernisation and internationalisation process. Certain types of capacity-building projects support mobility activities in so far as they contribute to the objectives of the project;
  • IT support platforms, such as eTwinning, the School Education Gateway, the European Platform for Adult Learning (EPALE) and the European Youth Portal, offering virtual collaboration spaces, databases of opportunities, communities of practice and other online services for teachers, trainers and practitioners in the field of school and adult education as well as for young people, volunteers and youth workers across Europe and beyond. In addition, since 2018, the Erasmus+ Virtual Exchange initiative offers intercultural learning experiences between young people in Europe and the Southern Mediterranean countries.

Key action 3 - Support for policy reform

This Key Action supports:

  • Knowledge in the fields of education, training and youth for evidence-based policy making and monitoring, in particular:
  • country-specific and thematic analysis, including through cooperation with academic networks;
  • peer learning and peer reviews through the Open Method of Coordination in education, training and youth.
  • Initiatives for policy innovation to stimulate innovative policy development among stakeholders and to enable public authorities to test the effectiveness of innovative policies through field trials based on sound evaluation methodologies;
  • Support to European policy tools to facilitate transparency and recognition of skills and qualifications, as well as the transfer of credits, to foster quality assurance, support validation of non-formal and informal learning, skills management and guidance. This Action also includes the support to networks that facilitate cross-European exchanges, the learning and working mobility of citizens as well as the development of flexible learning pathways between different fields of education, training and youth;
  • Cooperation with international organisations with highly recognised expertise and analytical capacity (such as the OECD and the Council of Europe), to strengthen the impact and added value of policies in the fields of education, training and youth;
  • Stakeholder dialogue, policy and Programme promotion involving public authorities, providers and stakeholders in the fields of education, training and youth for raising awareness about the European policy agendas, in particular Europe 2020, Education and Training 2020, the European Youth Strategy, as well as the external dimension of European education, training and youth policies. These activities are essential to develop the capacity of stakeholders to actively support the implementation of policies by stimulating the exploitation of the Programme results and generating tangible impact. 

Jean Monnet activities

The Jean Monnet Activities will support:

  • Academic Modules, Chairs, Centres of Excellence in order to deepen teaching in European integration studies embodied in an official curriculum of a higher education institution, as well as to conduct, monitor and supervise research on EU content, also for other educational levels such as teacher training and compulsory education. These Actions are also intended to provide in-depth teaching on European integration matters for future professionals in fields which are in increasing demand on the labour market, and at the same time aim at encouraging, advising and mentoring the young generation of teachers and researchers in European integration subject areas;
  • Policy debate with academic world, supported through: a) Networks to enhance cooperation between different universities throughout Europe and around the world, foster cooperation and create a high knowledge exchange platform with public actors and the Commission services on highly relevant EU subjects; b) Projects for innovation and cross-fertilisation and spread of EU content aimed to promote discussion, reflection on EU issues and to enhance knowledge about the EU and its processes;
  • Support to associations, to organise and carry out statutory activities of associations dealing with EU studies and EU issues, and to publicize EU facts among a wider public enhancing active European citizenship.

The Jean Monnet Activities also provide operating grants to designated institutions which pursue an aim of European interest and organises Studies and conferences with the purpose of providing policy-makers with new insights and concrete suggestions.

Sport

Actions in the field of sport will support:

  • Collaborative Partnerships, aimed at promoting the integrity of Sport (anti-doping, fight against match fixing, protection of minors), supporting innovative approaches to implement EU principles on good governance in sport, EU strategies in the area of social inclusion and equal opportunities, encouraging participation in sport and physical activity (supporting the implementation of EU Physical Activity Guidelines, volunteering, employment in sport as well as education and training in sport), and supporting the implementation of the EU guidelines on dual careers of athletes. These partnerships include also Small Collaborative Partnerships, aimed at encouraging social inclusion and equal opportunities in sport, promoting European traditional sports and games, supporting the mobility of volunteers, coaches, managers and staff of non-profit sport organisations and protecting athletes, especially the youngest, from health and safety hazards by improving training and competition conditions.
  • Not-for-profit European sport events, granting individual organisations in charge of the preparation, organisation and follow-up to a given event. The activities involved will include the organisation of training activities for athletes and volunteers in the run-up to the event, opening and closing ceremonies, competitions, side-activities to the sporting event (conferences, seminars), as well as the implementation of legacy activities, such as evaluations or follow-up activities;
  • Strengthening of the evidence base for policy making through studies; data gathering, surveys; networks; conferences and seminars which spread good practices from Programme Countries and sport organisations and reinforce networks at EU level so that national members of those networks benefit from synergies and exchanges with their partners;
  • Dialogue with relevant European stakeholders, being mainly the annual EU Sport Forum and support to Sport Presidency events organised by the EU Member States holding the Presidency of the EU. Other ad hoc meetings and seminars relevant to ensure optimal dialogue with the sport stakeholders may also be organised as appropriate.

What is the budget?

The Programme has an overall indicative financial envelope of 14.774 billion EUR under Heading 1 and of 1.680 billion EUR under Heading 4 of the EU Budget for the seven years (2014-2020). The annual budget is adopted by the Budgetary Authority. The different steps for the adoption of the EU budget can be followed at:

http://ec.europa.eu/budget/explained/management/deciding/deciding_detail/decide_detail_en.cfm

For information about the available budget by action, planned number of projects to be granted as well as indicative average grants, please consult the 20191 Erasmus+ Annual Work Programme (http://ec.europa.eu/dgs/education_culture/more_info/awp/index_en.htm)  

Who implements the Erasmus+ Programme?

The European Commission

The European Commission is ultimately responsible for the running of the Erasmus+ Programme. It manages the budget and sets priorities, targets and criteria for the Programme on an on-going basis. Furthermore, it guides and monitors the general implementation, follow-up and evaluation of the Programme at European level. The European Commission also bears the overall responsibility for the supervision and coordination of the structures in charge of implementing the Programme at national level.

At European level, the European Commission's Education, Audiovisual and Culture Executive Agency (Executive Agency) is responsible for the implementation of the centralised Actions of the Erasmus+ Programme. The Executive Agency is in charge of the complete life-cycle management of these projects, from the promotion of the Programme, the analysis of the grant requests, the monitoring of projects on the spot, up to the dissemination of the project and Programme results. It is also responsible for launching specific calls for proposals relating to some Actions of the Programme which are not covered through this Guide.

The European Commission, notably through the Executive Agency, is also responsible for:

  • carrying out studies in the fields supported by the Programme;
  • carrying out research and evidence-based activities through the Eurydice network;
  • improving the visibility and the systemic impact of the Programme through dissemination and exploitation activities of the Programme’s results;
  • ensuring the contractual management and financing of bodies and networks supported by the Erasmus+ Programme;
  • managing calls for tenders to provide services within the framework of the Programme.

 

The National Agencies

The implementation of the Erasmus+ Programme is mainly implemented as Indirect Management, meaning that the European Commission entrusts budget implementation tasks to National Agencies; the rationale of this approach is to bring Erasmus+ as close as possible to its beneficiaries and to adapt to the diversity of national education, training and youth systems. For this purpose, each Programme Country has appointed one or more National Agencies (for the contact details, please consult Annex IV of this Guide). These National Agencies promote and implement the Programme at national level and act as the link between the European Commission and participating organisations at local, regional and national level. It is their task to:

  • provide appropriate information on the Erasmus+ Programme;
  • administer a fair and transparent selection process for project applications to be funded in their country;
  • monitor and evaluate the implementation of the Programme in their country;
  • provide support to project applicants and participating organisations throughout the project life-cycle;
  • collaborate effectively with the network of all National Agencies and the European Commission;
  • ensure the visibility of the Programme;
  • promote the dissemination and exploitation of the results of the Programme at local and national level.

In addition, National Agencies play an important role as intermediate structures for the qualitative development of the Erasmus+ Programme by:

  • carrying out activities - outside the tasks of project life-cycle management - that support the qualitative implementation of the Programme and/or trigger policy developments in the fields supported by the Programme;
  • providing a supportive approach to newcomers and less advantaged target groups in order to remove the obstacles to full participation in the Programme;
  • seeking cooperation with external bodies in order to increase the impact of the Programme in their country.

The supportive approach of National Agencies aims at guiding the users of the Programme through all phases, from the first contact with the Programme through the application process to the realisation of the project and the final evaluation. This principle is not in contradiction with the fairness and the transparency of selection procedures. Rather, it is based on the idea that in order to guarantee equal opportunities for everybody, it is necessary to give more assistance to some Programme target groups through advising, counselling, monitoring, and coaching systems tailored to their needs.

 

What other bodies are involved in the implementation of the Programme?

Apart from the bodies mentioned above, the following structures provide complementary expertise to the implementation of the Erasmus+ Programme:

Eurydice network

The Eurydice network primarily focuses on the way education in Europe is structured and organised at all levels and aims at contributing towards a better mutual understanding of systems in Europe. It provides those responsible for education systems and policies in Europe with European-level comparative analyses and national specific information in the fields of education and youth, which will assist them in their decision-making.

The Eurydice Network produces a vast source of information, including

  • detailed descriptions and overviews of national education systems (National Education systems and Policies),
  • comparative thematic reports devoted to specific topics of Community interest (Thematic Reports),
  • indicators and statistics (Key Data Series), and
  • a series of facts and figures related to education, such as national education structures, school calendars, comparison of teacher salaries and of required taught time for countries and education levels (Facts and Figures).

It consists of a central coordinating unit located at the Executive Agency and national units based in all Erasmus+ Programme Countries plus Albania, Bosnia and Herzegovina and Montenegro.

More information is available on the website of the Executive Agency: https://eacea.ec.europa.eu/homepage

 

Youth Wiki National Correspondents Network

In line with the EU Youth Strategy and the objective of improving the knowledge on youth issues in Europe, financial support is provided to National Structures contributing to the Youth Wiki, an interactive tool providing information on the situation of young people in Europe and on national youth policies in a coherent, updated and exploitable way.

Financial support is given to the bodies designated by the national authorities, located in a Programme Country, for actions carried out by these bodies for the production of country specific information, comparable country descriptions and indicators which contribute towards a better mutual understanding of youth systems and policies in Europe.

 

eTwinning Support Services

eTwinning is a community of teachers from pre-primary to upper secondary schools, hosted on a secure platform accessible only to teachers vetted by national authorities.  Participants can involve themselves in many activities: carrying out projects with other schools and classrooms; discussions with colleagues and development of professional networking; involvement in a variety of professional development opportunities (online and face-to-face); etc.  eTwinning is funded under Key Action 2 of the Erasmus+ Programme.  Since its launch in 2005, more than 570.000 teachers in over 190.000 schools have registered and nearly 75.000 projects have taken place in the programme countries.

Teachers and schools participating in eTwinning receive support from their National Support Services (NSS). These are organisations appointed by the competent national authorities. They assist schools during the process of registration, partner finding and project activity, promote the Action, deliver prizes and quality labels and organise professional development activities for teachers.

The National Support Services are coordinated by a Central Support Service (CSS), which is also responsible for the development of the eTwinning Internet platform and the organisation of teacher professional development activities at European level.

The list of all services and more information available at: https://www.etwinning.net/en/pub/contact.htm

 

The School Education Gateway (SEG)

The School Education Gateway is Europe’s online platform for school education, currently available in 23 EU languages, intended to provide everything that teachers need in terms of information, learning and professional development, peer support and networking, collaborative project and mobility opportunities, policy insights etc. Apart from the teacher community, the target user base of the SEG includes all parties participating in activities under the Erasmus+ Programme such as: schools and other educational actors and organizations; policy makers and national authorities; NGOs; enterprises; etc. 

As it is a public website, it can be accessed by anyone on Internet (i.e. also from countries outside the EU). This wide reach is expected to improve the links between policy and practice in European school education, as well as help promote policy based on the reality of what is happening at schools and what is needed by the job market.

The SEG offers a wide range of content, such as good practices from European projects; monthly blog contributions and video interviews of European school education experts; online courses for teachers to help tackle topical classroom challenges; resources such as teaching materials, tutorials and the European Toolkit for Schools;  information on school education policies; topical news and events; etc. It offers special tools to support teachers and school staff in finding training and mobility opportunities for professional development (on-site courses, job shadowing, teaching assignments etc), which can be funded under Erasmus+ Key Action 1:

  • Erasmus+ tool "Course Catalogue" (for face-to-face training opportunities);
  • Erasmus+ tool "Mobility Opportunities" (for teacher mobility under KA1);

More information: http://schooleducationgateway.eu

 

EPALE

The Electronic Platform for Adult Learning in Europe - known as EPALE - is an initiative of the European Commission funded by the Erasmus+ programme. It is open to teachers, trainers and volunteers, as well as policy-makers, researchers, media and academics involved in adult learning.

The site offers interactive networks, enabling users to link with others all around Europe, engage in discussions and exchange good practice.  Amongst many tools and content, EPALE offers instruments of specific interest for Erasmus+ (potential) beneficiaries. Some examples include:

  • A Calendar of courses and events, which can be used
  • to find mobility opportunities to beneficiaries of KA1 projects
  • to promote courses and events organised by KA2 projects
  • A Partner-search tool, useful to find partners to prepare an EU-funded project or to find or offer a job-shadowing opportunity.
  • Communities of practice offer an additional facility to liaise with people and organisations with similar interest
  • Collaborative spaces, where project partners can work in a safe environment to develop their project
  • A Resource centre, where project beneficiaries can reference articles, reports, manuals, and any other material produced by their project or their organisation, hence offering an additional dissemination opportunity
  • A Blog, where participants in projects can share their experience or upload videos presenting their results in an informal and dynamic way.

Projects that receive EU funding are encouraged to share information on their activities and results on the platform through blog posts, news, events and other kinds of activities.

EPALE is implemented by a Central Support Service and a network of National Support Services in Erasmus+ Programme countries, which are in charge of identifying interesting information and encourage stakeholders to use and contribute to the platform. EPALE can be accessed at http://ec.europa.eu/epale.

 

ERASMUS+ VIRTUAL EXCHANGE

Erasmus+ Virtual Exchange allows young people coming from both sides of the Mediterranean to engage in intercultural dialogue and to improve their skills through online learning tools. It expands the reach and scope of Erasmus+, complementing the traditional physical mobility. Erasmus+ Virtual Exchange works closely with universities and youth organisations to reach young people, youth workers, students and academics from the 33 Programme Countries and the 10 Partner Countries of the Southern Mediterranean region (Algeria, Egypt, Israel, Jordan, Lebanon, Libya, Morocco, Palestine1, Syria and Tunisia).

Virtual exchanges are online dialogues that take place usually as part of formal or non-formal education programmes and are recognised everywhere. All debates are moderated by trained facilitators who follow an agreed code of conduct. Logging into a safe video-conferencing platform, young people meet in small groups to discuss social, global or personal topics. The goal is to engage in self-reflection, active listening, respect and critical thinking. Dialogues also improve employability skills, as they demand effective communication, practice of other languages and collaboration across differences.

Erasmus+ Virtual Exchange also trains youth workers and university professors to develop virtual exchange projects with partners of other countries, putting in contact young people from different cultures. Moreover, the project helps the leaders of Massive Open Online Courses (MOOCs) to develop a virtual exchange component to be inserted in their programmes.

All information can be found at: https://europa.eu/youth/erasmusvirtual

 

National Erasmus+ Offices

In the Partner Countries concerned (Western Balkans, Eastern and Southern Mediterranean countries, Russia and Central Asia) the National Erasmus+ Offices (NEOs) assist the Commission, the Executive Agency and the local authorities in the implementation of the Erasmus+ Programme. They are the focal point in these countries for their stakeholders involved in the Erasmus+ Programme in the area of higher education. They contribute to improving awareness, visibility, relevance, effectiveness and impact of the international dimension of Erasmus+.

The National Erasmus+ Offices are responsible for:

  • providing information about Erasmus+ activities that are open to the participation of their countries in the field of higher education;
  • advising and assisting potential applicants;
  • monitoring Erasmus+ projects;
  • coordinating the local team of Higher Education Reform Experts (HEREs);
  • monitoring the legacy of the Tempus IV Programme (2007-2013);
  • contributing to studies and events;
  • providing support to policy dialogue;
  • maintaining contacts with the local authorities and EU delegations;
  • following policy developments in the field of higher education in their country.

ACP Secretariat

In the Partner Countries concerned (ACP countries), implementation of certain actions will be done in close cooperation with the Committee of Ambassadors of the Group of African, Caribbean and Pacific States represented by the ACP Secretariat which is involved in the programming and implementation of these actions.

 

Network of Higher Education Reform Experts (HEREs)

In the Partner Countries concerned (Western Balkans, Eastern and Southern Mediterranean countries, Russia and Central Asia), the National Teams of Higher Education Reform Experts provide a pool of expertise to local authorities and stakeholders to promote reform and enhance progress in higher education. They participate in the development of policies in higher education in their respective country. HERE activities are based on "peer to peer" contacts. Each national team consists of five to fifteen members. The HEREs are experts in the field of higher education (Rectors, Vice-Rectors, Deans, senior academics, international relations officers, students etc.).

The mission of the HEREs involves supporting:

  • policy development in their respective countries, by supporting modernisation, reform processes and strategies in higher education, in close contact with the local authorities concerned;
  • policy dialogue with the EU in the field of higher education;
  • training and counselling activities targeted at local stakeholders, in particular higher education institutions and their staff;
  • Erasmus+ projects (in particular those implemented under the Capacity-building Action) by disseminating their results and outcomes, notably good practices and innovative initiatives and exploiting these for training purposes.

 

Euroguidance network

Euroguidance is a European network of national resource and information centres. All Euroguidance centres share two common goals:

  • to promote the European dimension in guidance for education and vocational training;
  • to provide quality information on lifelong guidance and mobility for learning purposes.

The main target group of Euroguidance is guidance practitioners and policy makers from both the educational and employment sectors in all European countries. 

More information available at http://euroguidance.eu/.

 

Europass National Centres

Europass aims to help individuals to present and document their skills and qualifications in a clear and transparent way throughout Europe. Communication between job-seekers and employers, as well as mobility for working or learning purposes, are facilitated by this initiative.

In every country (European Union and European Economic Area plus North Macedonia, Serbia and Turkey), a National Europass Centre coordinates all activities related to the Europass documents. It is the first point of contact for any person or organisation interested in using or learning more about Europass.

More information available at: http://europass.cedefop.europa.eu/en/about/national-europass-centres

 

European Qualifications Framework (EQF) National Coordination Points (NCP)

The EQF NCPs support national authorities in establishing national qualifications frameworks. The activities of the EQF NCPs are geared towards the following:

  • Referencing of national qualifications systems to the European reference levels;
  • Referencing to the appropriate EQF level on qualifications certificates, diplomas and Europass documents issued by the competent authorities.

More information available at: http://ec.europa.eu/ploteus

 

Network of EQAVET National Reference Points

The EQAVET National Reference Points (NRPs) are established by national authorities and bring together existing relevant bodies involving the social partners and all stakeholders concerned at national and regional levels, to contribute to the implementation of the European framework for quality assurance in VET. The EQAVET NRPs aim to

  1. provide active support for the implementation of the EQAVET work programme,
  2. take concrete initiatives to promote further development of the EQAVET framework in the national context,
  3. support self-evaluation as a complementary and effective means of quality assurance allowing the measurement of success and the identification of areas for improvement and
  4. ensure that information is disseminated to stakeholders effectively.

More information available at: http://www.eqavet.eu/

 

National Academic Recognition Information Centres (NARIC)

The NARIC network provides information concerning the recognition of diplomas and periods of study undertaken in other European countries as well as advice on foreign academic diplomas in the country where the NARIC is established. The NARIC network provides authoritative advice to anyone travelling abroad for the purposes of work or further education, but also to institutions, students, advisers, parents, teachers and prospective employers.

The European Commission supports the activities of the NARIC network through the exchange of information and experience between countries, the identification of good practices, the comparative analysis of systems and policies in this field, and the discussion and analysis of matters of common educational policy interest.

More information available at: www.enic-naric.net

 

Network of National Teams of ECVET Experts

The National Teams of ECVET Experts provide a pool of expertise to support the implementation of a European Credit System for Vocational Education and Training (ECVET). They promote the adoption, the application and the use of ECVET in the Programme Countries and provide counselling to VET relevant competent bodies and institutions.

More information available at:

 

SALTO Resource Centres

The aim of the SALTO Resource Centres is to help improve the quality and impact of projects funded by the Erasmus+ programme.

YOUTH

In the field of youth, the SALTO centres provide expertise, resources, information and training in specific areas for National Agencies and other actors involved in youth work, and foster the recognition of non-formal and informal learning. They either have a thematic (participation and information, inclusion and diversity, training and cooperation) or geographical (Eastern Partnership Countries and Russia, Southern Mediterranean, Western Balkans) focus.

The work of the Youth SALTO centres involves:

  • organising training courses, study visits, forums, cooperation and partnership-building activities;
  • developing and documenting training and youth work methods and tools;
  • giving an overview of European training activities that are available to youth workers through the European Training Calendar;
  • issuing practical publications and guidance;
  • providing up-to-date information about European youth work and the different priorities;
  • providing a database of trainers and resource persons in the field of youth work and training;
  • monitoring of Erasmus+ Volunteering accreditations in Partner Countries neighbouring the EU;
  • coordinating the implementation of Youthpass, the instrument to support validation of non-formal and informal learning outcomes in youth mobility and youth work activities.

Education and Training

In the fields of Education and Training, the SALTO centre offers a platform for European training activities aiming to improve the quality and impact of the Erasmus+ programme at a systemic level. These activities, such as workshops, training courses, seminars and partnership building activities on Erasmus+ priority themes, enable stakeholders to, inter alia, develop their organizations' capacities to fully seize Erasmus+ opportunities, share best practices across European countries, find partners, or increase their projects' impact at European level. The Education and Training SALTO centre provides expertise, resources and information on these training opportunities for stakeholders and National Agencies in the Education & Training fields.

More information available at: www.salto-youth.net. and www.salto-et.net

Otlas – the partner finding tool

One of the tools developed and hosted by the SALTO-Youth Resource Centres is Otlas, a central online partner finding tool for organisations in the youth field. Organisations can register their contact details and areas of interest in Otlas, and also create partner requests for project ideas.

More information available at: www.salto-youth.net/otlas or www.otlas.eu

 

Eurodesk network

The Eurodesk network offers information services to young people and those who work with them on European opportunities in the education, training and youth fields, and the involvement of young people in European activities.

Present in all Programme Countries, and coordinated at European level by the Eurodesk Brussels-link Office, the Eurodesk network offers enquiry answering services, funding information, events and publications. It also contributes to the animation of the European Youth Portal.

The European Youth Portal offers European and national information and opportunities that are of interest to young people who are living, learning and working in Europe. It gives information around eight main themes, covers 33 countries and is available in 27 languages.

To access the European Youth Portal, go to: http://europa.eu/youth/splash_en.

For more information on Eurodesk, go to: http://www.eurodesk.eu.

 

  • 1. This designation shall not be construed as recognition of a State of Palestine and is without prejudice to the individual positions of the Member States on this issue.

Who can participate in the Erasmus+ Programme?

Individuals - students, trainees, apprentices, pupils, adult learners, young people, volunteers, professors, teachers, trainers, youth workers, professionals of organisations active in the fields of education, training and youth constitute the main target population of the Programme.

However, the Programme reaches these individuals through organisations, institutions, bodies or groups that organise such activities. The conditions of access to the Programme therefore relate to these two actors: the "participants" (individuals participating in the Programme) and the "participating organisations" (including groups of at least four young people active in youth work but not necessarily in the context of youth organisations, also referred to as informal groups of young people). For both participants and participating organisations, the conditions for participation depend on the country in which they are based.

 

Participants

As a general rule, participants in Erasmus+ projects must be established in a Programme Country. Some Actions, notably in the fields of higher education and youth, are also open to participants from Partner Countries.

The specific conditions for participating in an Erasmus+ project depend on the type of Action concerned.

In general terms:

  • For projects relevant for the field of higher education, the main targets are: higher education students (short cycle, first, second or third cycle), higher education teachers and professors, staff of higher education institutions, trainers and professionals in enterprises;
  • For projects relevant for the field of vocational education and training, the main targets are: apprentices and students in vocational education, professionals and trainers in vocational training, staff of initial vocational education organisations, trainers and professionals in enterprises;
  • For projects relevant for the field of school education, the main targets are: school leaders, school teachers and school staff, pupils in pre-primary, primary and secondary education;
  • For projects relevant for the field of adult education, the main targets are: members of non-vocational adult education organisations, trainers, staff and learners in non-vocational adult education;
  • For projects relevant for the youth field the main targets are: young people from 13 to 301, youth workers, staff and members of organisations active in the youth field;
  • For projects relevant to the field of sport, the main targets are: professionals and volunteers in the field of sport, athletes and coaches.

For more details on the conditions for participation in each specific Action, please consult Part B and Annex I of this Guide.

  • 1. Different age limits apply depending on the different types of activities. For more information please consult Part B and Annex I of this Guide. Please also consider the following: 

    lower age limits - participants must have reached the minimum age at the start date of the activity.
    upper age limits - participants must not be older than the indicated maximum age at the application deadline.

Participating organisations

Erasmus+ projects are submitted and managed by participating organisations representing the participants. If a project is selected, the applicant organisation becomes a beneficiary of an Erasmus+ grant. Beneficiaries sign a grant agreement or are notified of a grant decision which entitles them to receive financial support for the realisation of their project (grant agreements are not signed with individual participants). Some Actions of the Programme are also open to informal groups of young people.

As a general rule, organisations participating in Erasmus+ projects must be established in a Programme Country. Some Actions are also open to participating organisations from Partner Countries, notably in the field of higher education and youth.

The specific conditions for participating in an Erasmus+ project depend on the type of Action supported by the Programme. In general terms, the Programme is open to any organisation active in the fields of education, training, youth or sport. Several Actions are also open to the participation of other players in the labour market.

For more details, please consult Part B and Annex I of this Guide.

 

Eligible countries

The Erasmus+ Programme is open to the following countries:

Programme Countries

The following countries can fully take part in all the Actions of the Erasmus+ Programme:

Member States of the European Union (EU)1

Belgium

Bulgaria

Czech Republic

Denmark

Germany

Estonia

 Ireland

Greece

Spain

France

Croatia

Italy

Cyprus

Latvia

Lithuania

Luxembourg

Hungary

Malta

Netherlands

Austria

Poland

Portugal

Romania

Slovenia

Slovakia

Finland

Sweden

United Kingdom2

 

Non EU Programme Countries

North Macedonia

Iceland

Liechtenstein

Norway

Turkey

Serbia3

 

 

Partner Countries

The following countries can take part in certain Actions of the Programme, subject to specific criteria or conditions (for more information, please consult Part B of this Guide). Funding will be allocated to organisations in the countries within their territories as recognised by international law.

Applicants and participants must respect any restrictions placed on EU external assistance imposed by the European Council. Applications have to be in line with the overall EU values of respect for human dignity, freedom, democracy, equality, the rule of law and respect for human rights, including the rights of persons belonging to minorities as foreseen in art 2 of the Treaty of the European Union.

Partner Countries neighbouring the EU4

Western Balkans (Region 1)

Eastern Partnership countries

(Region 2)

South-Mediterranean countries

(Region 3)

 

Russian Federation (Region 4)

 

Albania

Bosnia and Herzegovina

Kosovo5

Montenegro

Armenia

Azerbaijan

Belarus

Georgia

Moldova

Territory of Ukraine as recognised by international law

 

Algeria

Egypt

Israel

Jordan

Lebanon

Libya

Morocco

Palestine.6

Syria

Tunisia

Territory of Russia as recognised by international law
 

Other Partner Countries

Some Actions of the Programme are open to any Partner Country of the world listed below. For some other Actions the geographical scope is less broad. 

The Partner Countries below are regrouped according to the financial instruments of the EU external action.

Region 5

 

Andorra, Monaco, San Marino, Vatican City State

Region 67

Asia

Afghanistan, Bangladesh, Bhutan, Cambodia, China, DPR Korea, India, Indonesia, Laos, Malaysia, Maldives, Mongolia, Myanmar, Nepal, Pakistan, Philippines, Sri Lanka, Thailand and Vietnam

Region 78

Central Asia

Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, Uzbekistan

Region 89

Latin America

Argentina, Bolivia, Brazil, Colombia, Costa Rica, Cuba, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Venezuela

 

Region 910

Iran, Iraq, Yemen

Region 1011

South Africa

Region 11

ACP

Angola, Antigua and Barbuda, Bahamas, Barbados, Belize, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Cape Verde, Central African Republic, Chad, Comoros, Congo, Congo - Democratic Republic of the, Cook Islands, Djibouti, Dominica, Dominican Republic, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Ghana, Grenada, Guinea, Guinea-Bissau, Guyana, Haiti, Republic of Côte d'Ivoire, Jamaica, Kenya, Kiribati, Lesotho, Liberia, Madagascar, Malawi, Mali, Marshall Islands, Mauritania, Mauritius, Micronesia- Federated States of, Mozambique, Namibia, Nauru, Niger, Nigeria, Niue, Palau, Papua New Guinea, Rwanda, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And The Grenadines, Samoa, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Sudan, Sudan, Suriname, Swaziland, Timor Leste - Democratic Republic of, Tanzania, Togo, Tonga, Trinidad and Tobago, Tuvalu, Uganda, Vanuatu, Zambia, Zimbabwe.

Region 1212

Industrialised: Gulf Cooperation countries

Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, United Arab Emirates.

 

Region 1313

Other Industrialised countries

Australia, Brunei, Canada, Chile, Hong Kong, Japan, (Republic of) Korea, Macao, New Zealand, Singapore, Taiwan, United States of America, Uruguay.

Region 14

Faroe Islands, Switzerland

 

For more information, please consult the detailed description of the Actions of the Programme in the Part B of this Guide. 

Requirements regarding visa and residence permits

Participants in Erasmus+ projects may need to obtain a visa for staying abroad in the Programme or Partner Country hosting the activity. It is a responsibility of all the participating organisations to ensure that the authorisations required (short or long-term stay visas or residence permits) are in order before the planned activity takes place.

It is strongly recommended that the authorisations are requested from the competent authorities well in advance, since the process may take several weeks. National Agencies and the Executive Agency may give further advice and support concerning visas, residence permits, social security, etc.  The EU Immigration Portal contains general information on visa and residence permits, for both short-term and long-term stays: https://ec.europa.eu/immigration/

  • 1. According to Article 33.3 of the Council Decision 2013/755/EU* on the Association of the OCTs with the European Union adopted on 25 November 2013 (http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2013:344:0001:0118:EN:PDF), the Union shall ensure that individuals and organisations from or to Overseas Countries and Territories (OCT) shall be eligible for the Erasmus+, subject to the rules of the Programme and the arrangements applicable to the Member State with which these OCTs they are connected. This means that individuals and organisations from the OCTs are participating in the programme on a 'Programme country' status, the 'Programme country' being the Member State with which they are connected. The list of OCTs can be found at: https://ec.europa.eu/europeaid/regions/overseas-countries-and-territories-octs/oct-eu-association_en
  • 2. FOR BRITISH APPLICANTS: Please be aware that eligibility criteria must be complied with for the entire duration of the grant. If the United Kingdom withdraws from the European Union during the grant period without concluding an agreement with the European Union ensuring in particular that British applicants continue to be eligible, you will cease to receive EU funding (while continuing, where possible, to participate) or be required to leave the project on the basis of the relevant provisions of the grant agreement on termination.
  • 3. The recognition of Serbia as a Programme Country is subject to the following conditions:
    • The availability of the appropriations provided for in the draft budget for 2019 after the adoption of the budget for 2019 for Serbia.
    • Amendment to the Agreement between European Union and Republic of Serbia on the participation of the Republic of Serbia in "Erasmus+": the Union programme for education, training, youth and sport.
  • 4. The eligibility criteria formulated in commission notice Nr.2013/C-205/05 (OJEU C-205 of 19/07/2013, pp. 9-11) shall apply for all actions implemented through this Programme Guide, including with respect to third parties receiving financial support in the cases where the respective action involves financial support to third parties by grant beneficiaries in accordance with article 204 of the EU's Financial Regulation.
  • 5. This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo declaration of independence.
  • 6. This designation shall not be construed as recognition of a State of Palestine and is without prejudice to the individual positions of the Member States on this issue.
  • 7. Classification used in the framework of the Development and Cooperation Instrument (DCI).
  • 8. As above
  • 9. As above
  • 10. As above
  • 11. As above
  • 12. Classification used in the framework of the Partnership Instrument (PI).
  • 13. Classification used in the framework of the Partnership Instrument (PI).

Part B - Information about the actions covered by this guide

In this Part readers will find, for all of the Actions and activities covered by the Erasmus+ Programme Guide, the following information:

  • a description of their objectives and expected impact;
  • a description of the supported activities;
  • tables presenting the criteria which are used to assess project proposals;
  • additional information useful in order to have a good understanding of the type of projects supported;
  • a description of the funding rules.

Before submitting an application, applicants are advised to read carefully the entire section concerning the Action under which you wish to apply. Applicants are also advised to read carefully the complementary information provided in Annex I of this Guide.

Education and Training

Opportunities in higher education, vocational education and training, school education and adult education.

 

Which Actions are supported?

The following sections "Key Action 1", "Key Action 2" and "Key Action 3" present concrete Actions that are designed to achieve the Programme objectives in the field of education and training. Among these Actions, the ones mainly - but not exclusively - connected with the field of education and training are:

  • Mobility projects for learners and staff in higher education and vocational education and training (VET);
  • Mobility projects for staff in school education and adult education;
  • Erasmus Mundus Joint Master Degrees;
  • Erasmus+ Master Loans;
  • Strategic Partnerships;
  • Knowledge Alliances - European Universities;
  • Sector Skills Alliances;
  • Capacity Building in the field of higher education.

The Key Action 3 section also provides information about Erasmus+ activities in support to education and training policies, involving policy analysis and peer learning, initiatives for policy innovation, tools and networks, cooperation with international organisations and dialogue with policy makers, and stakeholder organisations. These activities are implemented through specific calls for proposals managed directly by the European Commission or by its Executive Agency. For more information, please visit the websites of the Commission and of the Executive Agency.

 

What are the aims of these Actions?

Specific objectives

The specific objectives pursued by the Erasmus+ Programme in the field of education and training are to:

  • improve the level of key competences and skills, with particular regard to their relevance for the labour market and their contribution to a cohesive society, in particular through increased opportunities for learning mobility and through strengthened cooperation between the world of education and training and the world of work;
  • foster quality improvements, innovation excellence and internationalisation at the level of education and training institutions, in particular through enhanced transnational cooperation between education and training providers and other stakeholders;
  • promote the emergence and raise awareness of a European lifelong learning area designed to complement policy reforms at national level and to support the modernisation of education and training systems, in particular through enhanced policy cooperation, better use of EU transparency and recognition tools and the dissemination of good practices;
  • enhance the international dimension of education and training, in particular through cooperation between Programme and Partner-Country institutions in the field of VET and in higher education, by increasing the attractiveness of European higher education institutions and supporting the EU's external action, including its development objectives, through the promotion of mobility and cooperation between Programme and Partner-Country higher education institutions and targeted capacity building in Partner Countries;
  • improve the teaching and learning of languages and promote the EU's broad linguistic diversity and intercultural awareness.

Youth

Non-formal and informal learning opportunities in the youth field.

 

Which Actions are supported?

The following sections "Key Action 1", Key Action 2" and "Key Action 3" present concrete Actions that are designed to achieve the Programme objectives in the field of youth. Among these Actions, the ones mainly - but not exclusively - connected with the field of youth (non-formal and informal learning) are:

  • Mobility projects for young people (Youth Exchanges) and youth workers;
  • Strategic Partnerships;
  • Capacity Building in the field of youth;
  • Youth Dialogue projects.

The Key Action 3 section also provides information about Erasmus+ Actions in support of youth policies, involving policy analysis and peer learning, prospective initiatives, tools and networks, cooperation with international organisations, dialogue with stakeholder organisations, which will be promoted under Erasmus+ in support of youth systems. These Actions are implemented through specific calls for proposals managed by the European Commission's Executive Agency or directly by the European Commission. For more information, visit the websites of the Commission and of the Executive Agency.

 

What are the aims of these Actions?

Specific objectives

The specific objectives pursued by the Erasmus+ Programme in the field of youth are to:

  • improve the level of key competences and skills of young people, including those with fewer opportunities, as well as to promote participation in democratic life in Europe and the labour market, active citizenship, intercultural dialogue, social inclusion and solidarity, in particular through increased learning mobility opportunities for young people, those active in youth work or youth organisations and youth leaders, and through strengthened links between the youth field and the labour market;
  • foster quality improvements in youth work, in particular through enhanced cooperation between organisations in the youth field and/or other stakeholders;
  • complement policy reforms at local, regional and national level and to support the development of knowledge and evidence-based youth policy as well as the recognition of non-formal and informal learning, in particular through enhanced policy cooperation, better use of EU transparency and recognition tools and the dissemination of good practices;
  • enhance the international dimension of youth activities and enhance the capacity of youth workers and organisations in their support for young people in complementarity with the European Union's external action, in particular through the promotion of mobility and cooperation between stakeholders from Programme and Partner Countries and international organisations.

Over the 2014-2020 period, 8,6% of the budget will be allocated in support of non-formal and informal learning opportunities in the youth field.

 

Three Key Actions

The Actions in the fields of education and training and youth will be presented together in the following sections, considering that:

  • these Actions are all organised in a framework based on three Key Actions;
  • several Actions are instruments to support the objectives in both the education and training and in the youth fields;
  • the Erasmus+ Programme aims to promote synergies, cooperation and cross-fertilisation between the different fields.

This approach will also avoid unnecessary repetitions in this Guide.

 

Key Action 1: Learning Mobility of Individuals

Which Actions are supported?

This Key Action supports:

  • Mobility projects in the field of education, training and youth;
  • Erasmus Mundus Joint Master Degrees;
  • Erasmus+ Master Loans.

The Actions supported under this Key Action are expected to bring positive and long-lasting effects on the participants and participating organisations involved, as well as on the policy systems in which such activities are framed.

As regards students, trainees, apprentices and young people, the mobility activities supported under this Key Action are meant to produce the following outcomes:

  • improved learning performance;
  • enhanced employability and improved career prospects;
  • increased sense of initiative and entrepreneurship;
  • increased self-empowerment and self-esteem;
  • improved foreign language competences;
  • enhanced intercultural awareness;
  • more active participation in society;
  • better awareness of the European project and the EU values;
  • increased motivation for taking part in future (formal/non-formal) education or training after the mobility period abroad.

As regards staff, youth workers and professionals involved in education, training and youth, the mobility activities are expected to produce the following outcomes:

  • improved competences, linked to their professional profiles (teaching, training, youth work, etc.);
  • broader understanding of practices, policies and systems in education, training or youth work across countries;
  • increased capacity to trigger changes in terms of modernisation and international opening within their educational organisations;
  • greater understanding of interconnections between formal and non-formal education, vocational training and the labour market respectively;
  • better quality of their work and activities in favour of students, trainees, apprentices, pupils, adult learners, young people and volunteers;
  • greater understanding and responsiveness to social, linguistic and cultural diversity;
  • increased ability to address the needs of the disadvantaged;
  • increased support for and promotion of mobility activities for learners;
  • increased opportunities for professional and career development;
  • improved foreign language competences;
  • increased motivation and satisfaction in their daily work.

Activities supported under this Action are also expected to produce the following outcomes on participating organisations:

  • increased capacity to operate at EU/international level: improved management skills and internationalisation strategies; reinforced cooperation with partners from other countries; increased allocation of financial resources (other than EU funds) to organise EU/international projects; increased quality in the preparation, implementation, monitoring and follow up of EU/international projects;
  • innovative and improved way of operating towards their target groups, by providing for example: more attractive programmes for students, trainees, apprentices, young people and volunteers in line with their needs and expectations; improved qualifications of teaching and training staff; improved processes of recognition and validation of competences gained during learning periods abroad; more effective activities for the benefit of local communities, improved youth work methods and practices to actively involve young people and/or to address disadvantaged groups, etc.;
  • more modern, dynamic, committed and professional environment inside the organisation: ready to integrate good practices and new methods into daily activities; open to synergies with organisations active in different social, educational and employment fields; planning strategically the professional development of their staff in relation to individual needs and organisational objectives; if relevant, capable of attracting excellent students and academic staff from all over the world.

In the long run, the combined effect of the several thousands of projects supported under this Key Action is expected to have an impact on the systems of education, training and youth in the participating countries, thus stimulating policy reforms and attracting new resources for mobility opportunities in Europe and beyond.

 

Mobility projects in the field of education, training and youth

What are the aims of a mobility project?

Education, training and youth activities play a key role in providing people of all ages with the necessary means to participate actively in the labour market and in society at large. Projects under this Action promote transnational mobility activities targeting learners (students, trainees, apprentices, young people), and staff (professors, teachers, trainers, youth workers, and people working in organisations active in the education, training and youth fields) and aiming to:

  • support learners in the acquisition of learning outcomes (knowledge, skills and competences) with a view to improving their personal development, their involvement as considerate and active citizens in society and  their employability in the European labour market and beyond;
  • support the professional development of those who work in education, training and youth with a view to innovating and improving the quality of teaching, training and youth work across Europe;
  • enhance notably the participants' foreign languages competence;
  • raise participants' awareness and understanding of other cultures and countries, offering them the opportunity to build networks of international contacts, to actively participate in society and develop a sense of European citizenship and identity;
  • increase the capacities, attractiveness and international dimension of organisations active in the education, training and youth fields so that they are able to offer activities and programmes that better respond to the needs of individuals, within and outside Europe;
  • reinforce synergies and transitions between formal, non-formal education, vocational training, employment and entrepreneurship;
  • ensure a better recognition of competences gained through the learning periods abroad.

This Action also supports international mobility activities from or to Partner Countries in the fields of higher education and youth. This action also contributes to cooperation between the EU and eligible Partner Countries and reflects the EU external action objectives, priorities and principles:

  • enhance the attractiveness of higher education in Europe and support European higher education institutions in competing on the higher education market worldwide;
  • support the priorities identified in the Communications “New European Consensus on Development”1 and the "European Higher Education in the World" Communication2;
  • support the internationalisation, attractiveness quality, equity of access and modernisation of higher education institutions outside Europe in view of promoting the development of Partner Countries;
  • promote the development and external policy objectives and principles including national ownership, social cohesion, equity, proper geographical balance and diversity. Special attention will be given to the least developed countries as well as to disadvantaged students from poor socio-economic backgrounds and to students will special needs;
  • promote non-formal learning and cooperation in the field of youth with Partner Countries.

What is a mobility project?

Organisations active in the fields of education, training and youth will receive support from the Erasmus+ Programme to carry out projects promoting different types of mobility. A mobility project will consist of the following stages:

  • Preparation (including practical arrangements, selection of participants, set up of agreements with partners and participants, linguistic/intercultural/learning- and task-related preparation of participants before departure);
  • Implementation of the mobility activities;
  • Follow-up (including the evaluation of the activities, the validation and formal recognition - where applicable - of the learning outcomes of participants during the activity, as well as the dissemination and use of the project's outcomes).

An important innovation introduced in Erasmus+ compared to many actions of mobility supported under past European programmes is that Erasmus+ reinforces the support offered to the participants of mobility activities in improving their foreign language competences before and during their stay abroad. A European online linguistic support service was gradually introduced by the European Commission starting from the year 2014. The service provides the participants in long-term mobility activities with the opportunity to assess their knowledge of the language they will use to study or work abroad as well as to follow an online language course to improve their competences. Participants with a level of at least B2 in the main language of instruction or work may choose to follow an OLS course in the language of the receiving country, if available (more details on the support to language learning can be found in Annex I).

Furthermore, Erasmus+, more than in the past programmes, offers space for developing mobility activities that involve partner organisations with different backgrounds and active in different fields or socio-economic sectors (e.g. traineeships of university students or VET learners in enterprises, NGOs, public bodies; teachers in schools following professional development courses in companies or training centres; business experts giving lectures or training in higher education institutions, etc.).

A third important element of innovation and quality of mobility activities is that Erasmus+ participating organisations have the possibility to organise mobility activities within a broader strategic framework and in the medium term. Through a single grant application, covering a period of up to two years, the coordinator of a mobility project will be able to organise several mobility activities, allowing many individuals to go abroad to different countries. As a consequence, under Erasmus+ the applicant organisations will be able to conceive their project in line with the needs of participants, but also according to their internal plans for internationalisation, capacity building and modernisation.

Depending on the profile of participants involved, the following types of mobility projects are supported under Key Action 1 of the Erasmus+ Programme:

in the field of Education and Training:

  • mobility project for higher education students and staff;
  • mobility project for VET learners and staff;
  • mobility project for school staff;
  • mobility project for adult education staff.

in the field of Youth

  • mobility project for young people and youth workers.

Long-term mobility of staff, the short and long-term mobility of pupils as well as the blended mobility of adult learners can be supported under Key Action 2 Strategic Partnerships.

The sections below provide the detailed information about the criteria and conditions applying to each typology of mobility project.

Mobility project for higher education students and staff

This mobility project can comprise one or more of the following activities:

 

Student mobility:

Student mobility can be in any subject area/academic discipline. To ensure high-quality mobility activities with maximum impact on the students, the mobility activity has to be compatible with the student’s degree-related learning and personal development needs.

Students may carry out either one or a combination of the activities described below:

  • a study period abroad at a partner higher education institution (HEI);

The study period abroad must be part of the student's study programme to complete a degree at a short cycle, first cycle (Bachelor or equivalent), second cycle (Master or equivalent) and third or doctoral cycle.

A study period abroad may include a traineeship period as well. Such a combination creates synergies between the academic and professional experience abroad and may be organised in different ways depending on the context: either one activity after the other or both at the same time. The combination follows the funding rules and minimum duration of study mobility.

  • a traineeship (work placement) abroad in an enterprise or any other relevant workplace1. Traineeships abroad at a workplace are supported during short cycle, first, second, third cycle studies and, in the case of mobility within Programme Countries, within a maximum of one year after the student’s graduation. This also includes the 'assistantships' for student teachers

In order to better support students to acquire the skills necessary for their future, a partnership between the Erasmus+ and Horizon 2020 programmes has been established. This partnership will provide and promote further traineeship opportunities for students and recent graduates who wish to acquire digital skills2 and competences required to perform jobs and thrive in an economy and society which is being continuously digitally transformed. Students and recent graduates from all disciplines are invited to apply for a traineeship in these domains. These traineeships are expected to take place in the EU Member States as well as in Horizon 2020 associated countries.

Wherever possible, the traineeships should be an integrated part of the student's study programme.

 

Staff mobility:

  • teaching periods: this activity allows HEI teaching staff or staff from enterprises to teach at a partner HEI abroad. Staff mobility for teaching can be in any subject area/academic discipline.
  • training periods: this activity supports the professional development of HEI teaching and non-teaching staff as well as the development of involved institutions. It may take the form of training events abroad (excluding conferences) and job shadowing/observation periods/training at a partner HEI, or at another relevant organisation abroad.

A period abroad can combine teaching and training activities.

In the grant allocation for mobility of staff between Programme Countries, emphasis will be put on training periods for HEI teaching staff that allow them to develop pedagogical and curriculum design skills.

The majority of the budget of this Action will support activities involving mobility between Programme Countries. However, a limited amount of the budget available for this Action can fund international activities between Programme and all Partner Countries of the world, except regions 5 and 12 (see section "eligible countries" in Part A of this Guide).

Funding for mobility between Programme and Partner Countries comes from several financial instruments of the European Union for external cooperation. To ensure that this action follows the EU's external priorities, the Commission has set a number of targets and rules for cooperation with Partner Countries. 

Applicants for mobility projects between Programme and Partner countries should take into account the available budget for mobility with different regions of the world and the priorities explained hereafter in the section "additional information for mobility between Programme and Partner Countries".

 

What is the role of organisations participating in this project?

Participating organisations involved in the mobility project assume the following roles and tasks:

  • Applicant organisation from a Programme Country: in charge of applying for the mobility project, signing and managing the grant agreement and reporting. The applicant can be a consortium coordinator: leading a mobility consortium of partner organisations of the same country aimed at organising any type of student and staff mobility.
  • Sending organisation: in charge of selecting students/staff and sending them abroad. This also includes grant payments (for those in Programme Countries), preparation, monitoring and recognition related to the mobility period.
  • Receiving organisation: in charge of receiving students/staff from abroad and offering them a study/traineeship programme or a programme of training activities, or benefiting from a teaching activity.
  • Intermediary organisation: this is an organisation active in the labour market or in the fields of education, training and youth work in a Programme Country. It may be a partner in a national mobility consortium, but is not a sending organisation. Its role may be to share and facilitate the administrative procedures of the sending higher education institutions and to better match student profiles with the needs of enterprises in case of traineeships and to jointly prepare participants.

For mobility between Programme and Partner Countries, only organisations from Programme Countries can apply and administer the payments for inbound and outbound mobility.

The sending and receiving organisations, together with the students/staff, must have agreed on the activities to be undertaken by the students - in a 'Learning Agreement' - or by staff members - in a 'Mobility Agreement' - prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party. When the activity is between two higher education institutions (student mobility for studies and staff mobility for teaching), an 'inter-institutional agreement' has to be in place between the sending and the receiving institutions before the exchanges can start.

By signing the Erasmus Charter for Higher Education (ECHE), higher education institutions commit to provide all the necessary support to mobile participants, including linguistic preparation. To support them, online linguistic support is being gradually implemented in the course of the Programme for all long-term mobility activities between Programme Countries lasting two months and longer. It is made available by the European Commission to eligible participants to assess their foreign language competences and to offer, where necessary, the most appropriate language learning before and/or during mobility (for more details, see Annex I of this Guide). Partner Country higher education institutions are not eligible to sign the ECHE, therefore details of the linguistic support offered to mobile participants should be made explicit in the inter-institutional agreement.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that a higher education mobility project must respect in order to be eligible for an Erasmus+ grant:

 

General Eligibility Criteria

Who can apply?

  • For an application as individual HEI: higher education institutions established in a Programme Country and awarded with an Erasmus Charter for Higher Education (ECHE). For more information on the Charter, see the section "Erasmus Charter for Higher Education" below and the Annex I of this Guide).       
  • For an application as national mobility consortium: coordinating organisations established in a Programme Country and coordinating a consortium awarded with a higher education consortium accreditation. Organisations that do not hold a valid consortium accreditation can apply for this accreditation on behalf of a Mobility Consortium at the same time of applying for a mobility project grant. All the involved higher education institutions from eligible Programme countries must hold an Erasmus Charter for Higher Education (ECHE). These organisations will be eligible for a mobility project only if their application for the consortium accreditation is successful.

Higher education students and staff cannot apply directly for a grant; the selection criteria for participation in the mobility activities are defined by the higher education institution in which they study or are employed, in accordance with the provisions foreseen in Annex I to this Guide.

Eligible activities

A higher education mobility project must comprise one or more of the following activities:

  • Student mobility for studies;
  • Student mobility for traineeships;
  • Staff mobility for teaching;
  • Staff mobility for training.

Eligible countries

Mobility between Programme Countries:

  • any Programme Country

Mobility between Programme and Partner Countries:

  • any Programme Country;
  • any Partner Country of the world, except regions 5 and 12 (see section "eligible countries" in Part A of this Guide)

Number of participating organisations

The number of organisations in the application form is one (the applicant). It is either a single HEI or a national mobility consortium coordinator established in a Programme Country.

During the implementation of the mobility project, a minimum of two organisations (at least one sending and at least one receiving organisation) from different Programme Countries must be involved. For mobility projects involving Partner Countries, the minimum is one from a Programme Country and one from an eligible Partner Country.

Duration of project

The applicant must choose the duration at application stage, based on the scale of the project and on the type of activities planned over time.

Mobility between Programme Countries: 16 or 24 months.

Mobility between Programme and Partner Countries: 24 or 36 months.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by 5 February at 12:00 (midday Brussels time) for projects starting on

  • 1 June of the same year, for mobility projects between Programme Countries

  • 1 August of the same year, for mobility projects between Programme and Partner Countries

How to apply?

Please see part C of this Guide for details on how to apply.

Other criteria

A HEI may apply for grants to its National Agency via two different channels:

  • directly as an individual HEI,
  • via a consortium of which it is a member.  

A HEI can apply only once per selection round for a mobility project between Programme Countries as individual HEI and/or as member of a given consortium. However, a HEI may be part of or coordinate several different national mobility consortia applying at the same time. The same applies to mobility projects between Programme and Partner Countries.

Both channels (individual application and consortium application) may be used simultaneously. However, the HEI/department remains responsible of preventing double funding of a participant when the two channels are used in the same academic year.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Additional Eligibility Criteria during implementation for Student Mobility

Eligible participating organisations

  • Student mobility for studies:

All participating Programme Country organisations (both sending and receiving) must be HEIs awarded with an ECHE.  All Partner Country organisations must be HEIs recognised by competent authorities and have signed inter-institutional agreements with their Programme Country partners before the mobility takes place.

  • Student mobility for traineeships:

In the case of mobility between Programme Countries, the sending organisation must be a HEI awarded with an ECHE.
In the case of mobility between Programme and Partner Countries, the sending organisation must be a Programme Country HEI awarded with an ECHE or a Partner Country HEI recognised by competent authorities that has signed inter-institutional agreements with their Programme Country partners before the mobility takes place.

The receiving organisation can be3:

  • any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
    • a public or private, a small, medium or large enterprise (including social enterprises);
    • a public body at local, regional or national level;
    • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
    • a research institute;
    • a foundation;
    • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
  • a non-profit organisation, association, NGO;
  • a body providing career guidance, professional counselling and information services;
  • a Programme Country HEI awarded with an ECHE.

Duration of the activity

Study periods: from 34 to 12 months (including a complementary traineeship period, if planned).

Traineeships: from 2 to 12 months.

The same student may participate in mobility periods totalling up to 12 months 5 maximum per each cycle of study6, independently of the number and type of mobility activities. Participation with a zero-grant from EU funds counts as well towards this maximum duration :

  • during the first study cycle (Bachelor or equivalent) including the short-cycle (EQF levels 5 and 6);
  • during the second study cycle (Master or equivalent - EQF level 7); and
  • during the third cycle as doctoral candidate (doctoral level or EQF level 8).

The duration of a traineeship by recent graduates counts towards the 12 months maximum of the cycle during which they apply for the traineeship.

Venue(s) of the activity

Students must carry out their mobility activity in a Programme or Partner Country different from the country of the sending organisation and the country where the student has his/her accommodation during his/her studies7.

Eligible participants

Students registered in a HEI and enrolled in studies leading to a recognised degree or another recognised tertiary level qualification (up to and including the level of doctorate). In case of mobility for studies, the student must be enrolled at least in the second year of higher education studies. For traineeships, this condition does not apply. 

Recent higher education graduates may participate in a traineeship between Programme Countries. Recent graduates must be selected by their HEI during their last year of study, and must carry out and complete their traineeship abroad within one year of obtaining their graduation.

 

Additional Eligibility Criteria during implementation for Staff Mobility

Eligible participating organisations

  • Staff mobility for teaching:

The receiving organisation must be a Programme Country HEI awarded with an ECHE or a Partner Country HEI recognised by competent authorities and having signed an inter-institutional agreement with the sending Programme Country partner before the mobility takes place.

The sending organisation must be:

  • a Programme Country HEI awarded with an ECHE, or a Partner Country HEI recognised by competent authorities and having signed an inter-institutional agreement with the receiving Programme Country partner; or
  • in the case of staff invited to teach at HEI; any public or private organisation (not awarded with an ECHE) active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
    • a public or private, a small, medium or large enterprise (including social enterprises);
    • a public body at local, regional or national level;
    • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
    • a research institute;
    • a foundation;
    • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
    • a non-profit organisation, association, NGO;
    • a body providing career guidance, professional counselling and information services.
  • Staff mobility for training:

The sending organisation must be a Programme Country HEI awarded with an ECHE or a Partner Country HEI recognised by competent authorities and having signed an inter-institutional agreement with the receiving Programme Country partner  before the mobility takes place.  

The receiving organisation must be:

  • a Programme Country HEI awarded with an ECHE, or a Partner Country HEI recognised by competent authorities and having signed an inter-institutional agreement with the receiving Programme Country partner; or
  • any Programme Country public or private organisation active in the labour market or in the fields of education, training and youth. See examples in the previous page.

Duration of the activity

From 2 days (5 days from and to Partner Countries) to 2 months, excluding travel time. In mobility between Programme Countries, the minimum 2 days must be consecutive. In the case of invited staff from enterprises, the minimum duration for mobility between Programme Countries is 1 day.   
A teaching activity has to comprise a minimum of 8 hours of teaching per week (or any shorter period of stay). If the mobility lasts longer than one week, the minimum number of teaching hours for an incomplete week should be proportional to the duration of that week.  The following exceptions apply:

  • There is no minimum number of teaching hours for invited staff from enterprises.
  • If the teaching activity is combined with a training activity during a single period abroad, the minimum number of hours of teaching per week (or any shorter period of stay) is reduced to 4 hours.

Venue(s) of the activity

Staff must carry out their mobility activity in any Programme Country or Partner Country different from the country of the sending organisation and the staff country of residence.

Eligible participants

Staff mobility for teaching:

  • staff working in a Programme or Partner Country HEI.
  • Staff from enterprises invited to teach at an HEI in a Programme or Partner Country from any enterprise working in a programme or partner country, public or private organisation (not awarded with an ECHE) active in the labour market or in the fields of education, training and youth (including employed doctoral candidates).

Staff mobility for training: staff working in a Programme or Partner Country HEI.

 

Additional information for Mobility between Programme and Partner Countries  

The budget available for mobility between Programme and Partner Countries is divided between different regions of the world in 12 budgetary envelopes and the size of each budgetary envelope is different. Further information on the amounts available under each budgetary envelope will be published on the National Agencies' websites.

In general the funds will have to be used in a geographically balanced way. The EU has set a number of targets regarding geographical balance and priorities that have to be attained at European level over the whole duration of the programme (2014-2020).  The targets do not have to be attained by individual higher education institutions, but National Agencies will take these targets into account in order to allocate the available budget. In addition, higher education institutions are encouraged to work with partners in the poorest and least developed Partner Countries.

These are the geographical targets set for mobility between Programme and Partner Countries at EU level by 2020:

  • With Developing Asia and Latin America, 25% of the funds should be used to organise mobility with the least developed countries of the region. These countries are:
    • For Asia: Afghanistan, Bangladesh, Cambodia, Laos, Nepal, Bhutan and Myanmar;
    • For Latin  America: Bolivia, El Salvador, Guatemala, Honduras and Nicaragua;
  • No more than 30% of the budget available for Asia should be spent on mobility with China and India;
  • And no more than 35 % available for Latin America on Brazil and Mexico.

Due to the requirement to carry out mobilities with countries in regions 6, 7, 8, 9, 10 and 118 that contribute to development assistance, mobility for short-, first- and second cycle students is limited to inbound mobility from Partner to Programme Countries9. Outbound mobility towards these regions is only available at doctoral level and for staff.

There will however be a few exceptions for certain Programme Countries. Please check your National Agency's website. 

Finally, higher education institutions are free to apply for 100% staff mobility or 100% student mobility or any combination thereof, provided this complies with any secondary criteria set by the National Agency (see section below).

 

Secondary Criteria for Mobility between Programme and Partner Countries set by National Agencies

Where the budget envelope for a particular Partner Region or Country is limited, a National Agency may choose to add one or more secondary criteria from the list below.In the event that a National Agency chooses to use secondary criteria this decision will be communicated in advance of the deadline, in particular on the National Agency’s website.

  • The degree level (for example limiting applications to one or two cycles only – BA, MA or PhD);
  • Privileging only staff or only student mobility;
  • Limiting the duration of mobility periods (for example limiting student mobility to 6 months, or limiting staff mobility to 10 days).

 

Award criteria for a mobility project within Programme Countries10

There is no qualitative assessment (the quality has been assessed at the ECHE application stage or when selecting a national mobility consortium) and therefore there are no award criteria.

Any eligible grant application (after having passed the eligibility check) will get funding.

The maximum grant amount awarded will depend on a number of elements:

  • the number of mobility periods and months/days applied for;
  • the past performance of the applicant in terms of number of mobility periods, good quality in the implementation of activities and sound financial management, in case the applicant has received a similar grant in previous years;
  • the total national budget allocated for the mobility Action.

 

Award criteria for a mobility project between Programme and Partner Countries

Eligible grant applications (after having passed the eligibility check) will be assessed on the basis of the following criteria:

Relevance of the strategy

(maximum 30 points)

The extent to which the planned mobility project is relevant to the internationalisation strategy of the higher education institutions involved (both in the Programme and in the Partner country) and the rational for choosing staff and/ or student mobility.

Quality of the cooperation arrangements

(maximum 30 points)

The extent to which the applicant organisation has previous experience of similar projects with higher institutions/organisations in the partner country and the clarity of the description of responsibilities, roles and tasks between partners.

Quality of the activity design and implementation

(maximum 20 points)

The completeness and quality of arrangements for the selection of participants, the support provided to them and the recognition of their mobility period (in particular in the Partner country).

Impact and dissemination

(maximum 20 points)

The potential impact of the project on participants, beneficiaries, partner organisations, at local, regional and national levels and the quality of measures aimed at disseminating the results of the mobility project at faculty and institution levels, and beyond where applicable, in both the programme and partner countries.

 

The applicant will explain how the project meets these four criteria from the point of view of its own institution (or institutions in the case of applications submitted by consortia) and the Partner Country institutions.

To be considered for funding, proposals must score at least 60 points in total, with a minimum of 15 points for "relevance of the strategy".

In order to allocate the available budget for each region, the mobilities planned with each Partner Country will be listed in order of merit in a regional ranking.

The grant awarded to a higher education institution will depend on a number of elements:

  • the number of mobility periods and months/days applied for;
  • the budget allocated per country or region;
  • the geographical balance within a given region or sub-region.

The National Agency may fund mobilities with a Partner Country that is ranked lower in the regional ranking, when it is necessary to ensure geographical balance within that region, as defined by the geographical targets mentioned above.

The National Agency is not obliged to fund all the mobilities requested for a particular Partner Country if the request is considered excessive with respect to the budget available.

Where possible and in addition to the overarching criteria of order of merit and geographical balance, the National Agency will seek to spread the available budget widely to avoid dominance of a small number of HEIs. The National Agency will strive to be as inclusive as possible, maximising participation of stakeholders without undermining quality, geographic balance or the minimum critical size per mobility project to ensure feasibility.

 

What accreditation do applicants need for this mobility project?

Erasmus Charter for Higher Education

The award of an Erasmus Charter for Higher Education (ECHE) is a pre-requisite for all higher education institutions established in a Programme Country that wish to participate in a Higher Education mobility project either as a single higher education institution or as a member of a national mobility consortium. Every year, the European Commission - via the Education, Audiovisual and Culture Executive Agency – publishes a specific call for proposals that sets the detailed conditions to be followed and qualitative criteria to be met in order to be awarded with an ECHE. This call is available on the website of the Executive Agency.

For HEIs established in a Partner Country, the HEI must be accredited by the relevant national accreditation organisation.  As they are not eligible to receive an ECHE, they must in addition have established an inter-institutional agreement with their Programme Country partner(s) which encapsulates the principles of the ECHE.

 

Consortium accreditation in Higher Education

An organisation from a Programme Country, applying on behalf of a national mobility consortium, must hold a valid consortium accreditation. This accreditation is awarded by the same National Agency that assesses the request of funding for a higher education mobility project. The requests for accreditation and for mobility projects grant can be made at the same time. However, the grant for mobility projects will be awarded only to those HEIs and organisations that are successful at the end of the accreditation process. To obtain a consortium accreditation, the following conditions must be met:

 

Eligibility Criteria

Eligible participating organisations

A national mobility consortium in higher education can be composed of the following participating organisations:

  • higher education institutions holding a valid Erasmus Charter for Higher Education (for more information on the Charter, see the section "Erasmus Charter for Higher Education" above and the Annex I of this Guide); and
  • any public or private organisation active in the labour market or in the fields of education, training and youth (see examples of eligible participating organisations in the previous page).

Each participating organisation must be established in the same Programme Country.

Who can apply?

Any eligible participating organisation can act as coordinator and apply on behalf of all the organisations involved in the consortium.

Number of participating organisations

A national mobility consortium must comprise minimum three eligible participating organisations, including two sending HEIs.

All member organisations of the national mobility consortium must be identified at the time of applying for the consortium accreditation.

Duration of the consortium accreditation

All consecutive annual calls and no later than call 2020.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their accreditation application by 5 February at 12:00 (midday Brussels time) for projects starting on the same year.

How to apply?

Please see part C of this Guide for details on how to apply.

 

Award Criteria

The application for accreditation will be assessed against the following criteria:

Relevance of the consortium

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (see section "What are the aims of a mobility project");
  • the needs and objectives of the organisations participating in the consortium and of the individual participants.
  • The extent to which the proposal is suitable for:
  • producing high-quality learning outcomes for participants;
  • reinforcing the capacities and international scope of the organisations participating in the consortium;
  • bringing added value at EU level through results that would not be attained by activities carried out by each single HEI.

Quality of the consortium composition and the cooperation arrangements

(maximum 20 points)

 

  • The extent to which:
  • the consortium involves an appropriate composition of sending higher education institutions with, where relevant, complementary participating organisations from other socio-economic sectors with the necessary profile, experience and expertise to successfully deliver all aspects of the project;
  • the consortium coordinator has previous experience in managing a consortium or a similar project type;
  • the distribution of roles, responsibilities and tasks/resources is well defined and demonstrates the commitment and active contribution of all participating organisations;
  • tasks/resources are pooled and shared;
  • the responsibilities are clear for contractual and financial management issues;
  • the consortium involves newcomers to the Action.

Quality of the consortium activity design and implementation

(maximum 20 points)

 

  • The clarity, completeness and quality of all the phases of a mobility project (preparation, implementation of mobility activities, and follow-up);
  • The quality of the practical arrangements, management and support modalities (e.g. finding receiving organisations, matchmaking, information, linguistic and intercultural support, monitoring);
  • The quality of cooperation, coordination and communication between the participating organisations, as well as with other relevant stakeholders;
  • Where relevant, the quality of arrangements for the recognition and validation of participants' learning outcomes, as well as the consistent use of European transparency and recognition tools;
  • If applicable, the appropriateness of measures for selecting participants in the mobility activities and for promoting disadvantaged persons to participate in mobility activities.

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the activities led by the consortium;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at institutional, local, regional, national and/or international levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities led by the consortium within and outside the participating organisations and partners.

 

To be selected for accreditation, proposals must score at least 60 points in total. Furthermore, they must score at least half of the maximum points for each award criterion.

 

What else should you know about this Action?

More specific rules and criteria and additional useful information relating to this Action can be found in the Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

In the application form, the applicants of mobility projects for higher education students and staff will have to provide the following information:

  • number of students and staff that are supposed to take part in mobility activities;
  • total duration of the planned mobility activities.

On this basis, the Programme Country National Agencies will award a grant to applicants to support a certain number of mobility activities, up to the maximum number requested by the applicant.

If the applicant submits mobility projects with Partner Countries, it will fill in a separate application form dedicated to mobility to and from Partner Countries.

A separate grant will be awarded for mobilities with Partner Countries.

The following rules will apply to support financially these activities:

 

A) Funding rules applying to all mobility activities

Eligible costs

Financing mechanism

Amount

Rule of allocation

Organisational Support

Costs directly linked to the implementation of mobility activities (excluding subsistence and travel for participants)

Contribution to unit costs

In the case of mobility between Programme Countries: up to the 100th participant: 350 EUR per participant, and beyond the 100th participant: 200 EUR per additional participant

In the case of mobility between Programme and Partner Countries: 350 EUR per participant

Based on the number of mobility participants

Special needs support

Additional costs directly related to participants with special needs

Real costs

Up to 100% of eligible costs, as approved by the National Agency.  

Conditional: the request for financial support must be motivated and well justified in a specific application form once participants have been selected

Exceptional costs

Costs for providing a financial guarantee, if the National Agency asks for it.

In the case of mobility between Programme Countries: Expensive travel costs of participants

Real costs

Costs for financial guarantee: 75% of eligible costs

Expensive travel costs: maximum up to 80% of eligible travel costs

Conditional: the request for financial support must be motivated and well justified once participants have been selected

 

Organisational support grant for the beneficiary (higher education institutions or consortia):

The organisational support grant is a contribution to any cost incurred by the institutions in relation to activities in support of student and staff mobility, both inbound and outbound, to comply with the Erasmus Charter for Higher Education in Programme Countries, and with the principles of the ECHE as reflected in the inter institutional agreements agreed in the case of institutions from Partner Countries. For example:

  • organisational arrangements with partner institutions, including visits to potential partners, to agree on the terms of the inter-institutional agreements for the selection, preparation, reception and integration of mobile participants; and to keep these inter-institutional agreements updated;
  • provide updated course catalogues for international students;
  • provide information and assistance to students and staff;
  • selection of students and staff;
  • preparation of the learning agreements to ensure full recognition of the students’ educational components; preparation and recognition of mobility agreements for staff;
  • linguistic and intercultural preparation provided to both incoming and outbound students and staff, complementary to the Erasmus+ Online Linguistic Support;
  • facilitate the integration of incoming mobile participants in the HEI;
  • ensure an efficient mentoring and supervision arrangements of mobile participants;
  • specific arrangements to ensure the quality of student traineeships in enterprises;
  • ensure recognition of the educational components and related credits, issuing transcript of records and diploma supplements;
  • support the reintegration of mobile participants and build on their acquired new competences for the benefit of the HEI and peers.

Higher education institutions in both Programme and Partner Countries commit themselves to comply with all the principles of the Charter to ensure mobility of high quality, including these ones: "ensure that outgoing mobile participants are well prepared for the mobility, including having attained the necessary level of linguistic proficiency" and "provide appropriate linguistic support to incoming mobile participants". Advantages can be taken of existing facilities within the institutions for language training. Those HEIs which would be able to provide student and staff mobility of high quality, including linguistic support, at a lower cost (or because it is funded under other sources than EU funding) would have the possibility to transfer a share of the organisational support grant to fund more mobility activities. The grant agreement specifies the level of flexibility in this regard.

In all cases, beneficiaries will be contractually obliged to deliver such high quality services and their performance will be monitored and checked by National Agencies, taking into account also the feedback provided by students and staff via Mobility Tool+ and directly accessible to the National Agencies and the Commission.

In the case of mobility within Programme Countries, the organisational support grant is calculated on the number of all supported outbound mobile participants (including mobile participants with a zero-grant from EU funds for the entire mobility period – see below) and incoming staff from enterprises teaching at an HEI, that is the beneficiary or a member of the national mobility consortium. Mobile participants with a zero-grant from EU funds for the entire mobility period count as supported mobile participant as they benefit from the mobility framework and organisational activities. Organisational support is therefore also paid for these participants.

In the case of mobility between Programme and Partner Countries, the organisational support grant is calculated on the number of granted mobilities, including all supported outbound mobile participants from Programme Countries and all inbound mobile participants from Partner Countries. Mobile participants with a zero-grant from EU funds for the entire mobility period may count as supported mobile participant as they benefit from the mobility framework and organisational activities.  This excludes persons accompanying participants during their activity abroad, and additional mobilities that may be organised by transferring funds between budget categories.

In the case of national mobility consortia, this grant can be shared among all the national members according to rules that they will have agreed among themselves. For mobility between Partner and Programme Countries, the organisational support grant will be shared by the partners concerned on a mutually acceptable basis decided upon by the participating institutions.

Mobile participants with a zero-grant from EU funds

Students and staff with a zero-grant from EU funds are mobile participants that do not receive an EU grant related to travel and subsistence, but they otherwise fulfil all student and staff mobility criteria and benefit from all advantages of being Erasmus+ student and staff. They may receive a regional, national or other type of grant to contribute to their mobility costs. The number of mobile participants with a zero-grant from EU funds for the entire mobility period counts in the statistics for the performance indicator used to allocate the EU budget between the countries, both for mobility within Programme Countries and for mobility between Programme and Partner Countries.

Special needs support

A person with special needs is a potential participant whose individual physical, mental or health-related condition is such that his/her participation in the project / mobility Action would not be possible without extra financial support. Higher education institutions that have selected students and/or staff with special needs can apply for additional grant support to the National Agency in order to cover the supplementary costs for their participation in the mobility activities. For persons with special needs, the grant support may therefore be higher than the maximum individual grant amounts set out below. Higher education institutions will describe on their website how students and staff with special needs can request such additional grant support.

Extra funding for students and staff with special needs may be provided also from other sources at local, regional and/or national level.

As regards the accompanying persons for students and staff with special needs, they are entitled to receive a contribution based on real costs .

Each higher education institution, by signing the Erasmus Charter for Higher Education, commits to ensuring equal access and opportunities to participants from all backgrounds. Therefore, students and staff with special needs can benefit from the support services that the receiving institution offers to its local students and staff.

Exceptional costs for expensive travel

Only participants eligible for a standard travel grant are eligible for exceptional costs for expensive travel:

Beneficiaries of mobility projects will be allowed to claim financial support for expensive travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that beneficiaries can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

Other sources of funding

Students and staff may receive, on top of the EU grant, or in replacement of the EU grant (mobile participants with a zero-grant from EU funds) regional, national or any other type of grant, managed by another organisation than the National Agency (e.g. Ministry or regional authorities). This type of grants provided by other sources of funding than the EU budget is not subject to the amounts and min/max ranges set in this document.

 

B) Grant support for the mobility of students

Students may receive an EU grant as a contribution to their costs for travel and subsistence during the period of study or traineeship abroad. These amounts will be defined by the National Agencies in agreement with National Authorities, and/or the higher education institutions on the basis of objective and transparent criteria as described below. The exact amounts will be published on the websites of National Agencies and of higher education institutions.

Programme Countries are divided into the three following groups:

Group 1

Programme Countries with higher living costs

Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway

Group 2

Programme Countries with medium living costs

Austria, Belgium, ,Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal

Group 3

Programme Countries with lower living costs

Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, North Macedonia, Turkey

 

Mobility within Programme Countries - Criterion 1 – Sending and receiving countries of the student

The EU grant provided to students will depend on their mobility flow, as follows:

  • mobility towards a country with similar living costs: students will receive the medium range EU grant;
  • mobility towards a country with higher living costs: students will receive the higher range EU grant;
  • mobility towards a country with lower living costs: students will receive the lower range EU grant.

The amounts defined by National Agencies will be set within the following minimum and maximum ranges:

  • Medium range EU grant: a medium range, between 220 and 470 EUR per month, will apply to mobility activities towards a country of similar living costs: a) from Group 1 to Group 1, b) from Group 2 to Group 2 and c) from Group 3 to Group 3.
  • Higher range EU grant: corresponds to the medium range applied by the National Agency plus at least 50 EUR and between 270 and 520 EUR per month. It applies to mobility activities towards a country of higher living costs: a) from Group 2 to Group 1 countries and b) from Group 3 to Group 1 and 2 countries.
  • Lower range EU grant: corresponds to the medium range applied by the National Agency minus at least 50 EUR and between 170 and 420 EUR per month. It applies to mobility activities towards a country of lower living costs: a) Group 1 to Group 2 and 3 countries and b) from Group 2 to Group 3.

When defining the amounts to be applied by beneficiaries in their country, National Agencies will consider two specific criteria:

  • the availability and the level of other sources of co-financing from private or public bodies at local, regional or national level to complement the EU grant;
  • the general level of demand of students who intend to study or receive training abroad.

National Agencies may decide to grant flexibility to their higher education institutions by fixing ranges instead of amounts at national level. This should be based on justified grounds, for example in countries where co-financing is available at regional or institutional level.

 

Mobility within Programme Countries - Criterion 2 - Additional support for specific target groups, activities and sending countries/regions

Students from disadvantaged backgrounds (other than those with special needs)

The national authorities together with the National Agencies responsible for the implementation of Erasmus+ in a given Programme Country may decide (based on an opt-in/opt-out option, depending on the support already provided at national level) that all the HEIs in their country should top up the individual support from their EU grant to students from disadvantaged backgrounds (including refugees, asylum seekers and migrants), with a single amount of between 100 and 200 EUR per month. The precise single monthly amount and the criteria to be applied would be defined at national level by the national authorities.

Students in traineeships

Students carrying out traineeships will receive an additional top-up from the EU grant with an amount between 100 and 200 EUR per month. The precise level will be determined by National Agencies and/or higher education institutions according to the level of demand and level of co-financing for this type of mobility. In all cases, the same level should be given to all students within the same higher education institution, independently from any top-up and/or contribution in kind that the student may receive from the host enterprise. Students from disadvantaged backgrounds who take part in traineeships are entitled to receive the top-up for students from disadvantaged backgrounds instead of the top-up for traineeships, in case the top-up for traineeships is lower.

Students from outermost Programme Countries and regions and OCTs
Considering the constraints imposed by the remoteness from other Programme Countries, students from outermost regions, Cyprus, Iceland, Malta and Overseas Countries and Territories (OCTs) will receive the following higher amounts for individual support:

From

To

Amount

Outermost regions, Cyprus, Iceland and Malta, Overseas Countries and Territories

Group 1 countries

770 EUR per month

Group 2 countries

720 EUR per month

Group 3 countries

670 EUR per month

 

In addition to the above-mentioned amounts for individual support, students from these countries will receive the following top-up amounts, to support them in covering their travel costs:

Travel distances11

Amount

Between 10 and 99 KM:

20 EUR per participant

Between 100 and 499 KM:

180 EUR per participant

Between 500 and 1999 KM:

275 EUR per participant

Between 2000 and 2999 KM:

360 EUR per participant

Between 3000 and 3999 KM:

530 EUR per participant

Between 4000 and 7999 KM:

820 EUR per participant

8000 KM or more:

1500 EUR per participant

 

Top-ups for traineeships or disadvantaged backgrounds would not apply in this case.

Level of financial support defined by higher education institutions

In all cases, higher education institutions will be required to respect the following principles and criteria when defining and/or applying the EU rates within their institution:

  • Once the rates have been defined by the institutions, they shall remain the same throughout the duration of the mobility project. It is not possible to decrease or increase the level of grants within the same project. 
  • The rates must be defined and/or applied in an objective and transparent manner, taking into account all the principles and the methodology described above (i.e. considering the mobility flow as well as the additional specific funding);
  • The same level of grant must be given to all students going to the same group of countries for the same type of mobility – studies or traineeships (except for students from disadvantaged backgrounds or with special needs).

Mobility between Programme and Partner Countries 

The amounts for individual support are set as follows:

From

To

Amount

Eligible Partner Countries

Group 1 Programme Countries

900 EUR per month

Group 2 Programme Countries

850 EUR per month

Group 3 Programme Countries

800 EUR per month

Programme Countries

Partner Countries

700 EUR per month

 

 

In addition, students going to/coming from Partner Countries will receive the following top-up amounts, to support them in covering their travel costs:

Travel distances12

Amount

Between 10 and 99 KM: 20 EUR per participant

Between 100 and 499 KM:

180 EUR per participant

Between 500 and 1999 KM:

275 EUR per participant

Between 2000 and 2999 KM:

360 EUR per participant

Between 3000 and 3999 KM:

530 EUR per participant

Between 4000 and 7999 KM:

820 EUR per participant

8000 KM or more:

1500 EUR per participant

Additional support for specific target groups, activities and sending countries/regions

Students from disadvantaged backgrounds (other than those with special needs)

The national authorities together with the National Agencies responsible for the implementation of Erasmus+ in a given Programme Country may decide (based on an opt-in/opt-out option, depending on the support already provided at national level) that all the HEIs in their country should top up the individual support from their EU grant to students from disadvantaged backgrounds (including refugees, asylum seekers and migrants), with a single amount of between 100 and 200 EUR per month. The precise single monthly amount and the criteria to be applied would be defined at national level by the national authorities.

C) Grant Support for the Mobility of Staff

Staff will receive an EU grant as a contribution to their costs for travel and subsistence during the period abroad as follows:

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM: 
20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission13. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip14

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Individual

support

Costs directly linked to the subsistence of participants during the activity

Contribution to unit costs

up to the 14th day of activity: A1.1, if mobility between Programme Countries or A1.2 if mobility between Programme and Partner Countries, per day per participant

+

between the 15th and 60th day of activity: 70% of A1.1, if mobility between Programme Countries or A1.2 if mobility between Programme and Partner Countries, per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Table A – Individual Support (Amounts in Euro per Day)

The amounts depend on the receiving country. These amounts will be set within the minimum and maximum ranges provided in the table below. When defining the amounts to be applied by beneficiaries in their country, National Agencies, in agreement with National Authorities, will consider two specific criteria:

  • the availability and the level of other sources of co-financing from private or public bodies at local, regional or national level to complement the EU grant;
  • the general level of demand of staff who intend to teach or receive training abroad.

The same percentage within the range should be applied to all destination countries. It is not possible to give the same amount for all destination countries.

Staff from Programme Countries

Staff from Partner Countries

Receiving country

 

Min-Max (per day)

Amount (per day)

 

A1.1

A1.2

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden, Ireland, Finland, Liechtenstein

80-180

180

 Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

70-160

160

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia 

60-140

140

Partner Countries

180

Not eligible

 

For mobility activities between Programme Countries, National Agencies may decide to grant flexibility to their higher education institutions by fixing ranges instead of amounts at national level. This should be based on justified grounds, for example in countries where co-financing is available at regional or institutional level. The exact amounts will be published on the website of each National Agency and higher education institutions.

  • 1. Following courses at a higher education institution cannot be considered as a traineeship.
  • 2. Any traineeship will be considered as a “traineeship in digital skills” when one or more of the following activities are practised by the trainee: digital marketing (e.g. social media management, web analytics); digital graphical, mechanical or architectural design; development of apps, software, scripts, or websites; installation, maintenance and management of IT systems and networks; cybersecurity; data analytics, mining and visualisation; programming and training of robots and artificial intelligence applications. Generic customer support, order fulfilment, data entry or office tasks are not considered in this category.
  • 3. The following types of organisations are not eligible as receiving organisations for student traineeships: EU institutions and other EU bodies including specialised agencies (their exhaustive list is available on the website https://europa.eu/european-union/about-eu/institutions-bodies_en ); organisations managing EU programmes such as Erasmus+ National Agencies (in order to avoid a possible conflict of interests and/or double funding).
  • 4. Minimum duration of a study period is 3 months, or 1 academic term or trimester.
  • 5. Prior experience under LLP-Erasmus Programme and/or as Erasmus Mundus scholarship holders  counts towards the 12 months per study cycle.
  • 6. In one-cycle study programmes, such as Medicine, students can be mobile for up to 24 months.
  • 7. In the case of branch campuses that are dependent on the parent institution and covered by the same ECHE, the country where the parent institution is located will be considered as the sending country. Therefore, it is not possible to organise Erasmus+ mobilities between branch campuses and the parent institution covered by the same ECHE.
  • 8. Indicative only. Subject to the provisions of the revised Cotonou Partnership Agreement and multiannual financial framework 2014-2020.
  • 9. See section "eligible countries" in Part A of this Guide.
  • 10. Mobility in both directions
  • 11. Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission (https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en). The distance of a one-way travel must be used to calculate the amount of the EU grant that will support the round trip.
  • 12. Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission (https://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en). The distance of a one-way travel must be used to calculate the amount of the EU grant that will support the round trip.
  • 13. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 14. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band (i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).

Mobility project for VET learners and staff

Organisations may apply for a VET learners and staff mobility projects in two ways:

  • Any eligible organisation may apply for funding for Mobility projects for VET learners and staff without the Erasmus+ VET Mobility Charter
  • Organisation with a proven track record holding a valid Erasmus+ VET Mobility Charter may use a fast-track procedure to apply for funding for Mobility projects for VET learners and staff Any eligible organisation may apply for funding for Mobility projects for VET learners and staff without the Erasmus+ VET Mobility Charter Organisation with a proven track record holding a valid Erasmus+ VET Mobility Charter may use a fast-track procedure to apply for funding for Mobility projects for VET learners and staff with the Erasmus+ VET Mobility Charter the Erasmus+ VET Mobility Charter

The eligibility and award criteria for these two application modalities are described in the relevant sections of this Action.

ErasmusPro: support for Long-term Mobility of VET learners or recent graduates

In December 2016, the Communication "Investing in Europe's Youth" launched "ErasmusPro", a policy initiative aimed at increasing long-term mobility abroad, for Vocational Education and Training learners, including apprentices or recent graduates. ErasmusPro responds to calls by the European Parliament, as well as companies, and other VET stakeholders, to increase the quality, the attractiveness, and the employability of VET learners through long-term work placements abroad.

VET mobility has a clear value in helping young people open up their minds, widen their social, professional and transversal skills, develop a taste for innovation and initiative and a sense of European citizenship. It is a means to improve the overall performance of the organisations (both VET providers and companies) involved in such practices, by developing sustained internationalisation strategies, while also helping business find the right skills they need to increase their competitiveness. Long-term placements abroad have a higher added value for learners in terms of developing job specific skills and an even better acquaintance with the foreign language, culture and work environment, thus boosting their employability.

A VET mobility project can comprise one or more of the following activities:

Learners' mobility:

  • Mobility in VET providers and/or companies abroad, from 2 weeks to less than 3 months;
  • Long-term mobility in VET providers and/or companies abroad (ErasmusPro), from 3 to 12 months.

These activities are open to VET learners (including apprentices) in vocational training organisations (VET providers). To strengthen the employability of VET learners and to facilitate their transition to the labour market, recent graduates (less than 12 months after graduation), can also participate in these activities. Activities can take the form of full work placements with learners hosted in a company or other relevant organisation, or at a VET provider (a school, institute or other organisation providing vocational education and training) offering a combination of school based learning and a strong work-based component (work placements). In the case of long-term mobilities (ErasmusPro), while the host body can be a VET provider, the activity should have a clear work-based learning component – usually in the form of a work placement in a company.

Each mobility activity is set within a quality framework previously agreed upon by the sending and receiving organisations to ensure a high level of quality for the activity, including a "Learning Agreement".

The learning outcomes are formally recognised and validated at an institutional level, course contents are adapted as necessary to ensure that the mobility period abroad is well fitted to the course in which the apprentice/VET learner is enrolled.

In the framework of ErasmusPro activities, short "Advance Planning Visits" (APV) of staff from sending to hosting organisations (VET providers and/or companies) may be funded in order to facilitate interinstitutional cooperation, better prepare the mobilities and ensure their high quality.

 

Staff mobility:

  • Teaching/training assignments: this activity allows staff of VET providers to teach at a partner VET provider abroad. It also allows staff of companies to provide training at a VET provider abroad.
  • Staff training: this activity supports the professional development of VET staff in the form of a work placement or a job shadowing/observation period abroad in a company or any other VET provider.

Erasmus+ supports learning mobility of staff that:

  • is framed into a strategic approach of the participating organisations (aimed at modernising and internationalising their mission);
  • responds to clearly identified staff development needs and is accompanied by appropriate selection, preparation and follow-up measures;
  • ensures that the learning outcomes of participating staff are properly recognised and ensures that the learning outcomes are disseminated and widely used within the organisation.

These activities are also an opportunity for VET staff to gain competences in addressing the needs of learners with disadvantaged backgrounds. Given the current context concerning young migrants, refugees and asylum seekers, particular attention will be also given to support projects that train VET staff in such areas as training refugee children, intercultural classrooms, teaching youngsters in their second language, classroom tolerance and diversity.

What is the role of organisations participating in this project?

Participating organisations involved in the mobility project assume the following roles and tasks:

  • Applicant organisation: in charge of applying for the mobility project, signing and managing the grant agreement and reporting. The applicant can be a consortium coordinator: leading a national mobility consortium of partner organisations of the same country aimed at sending VET learners and staff to activities abroad. The national mobility consortium coordinator can also – but not necessarily – act as sending organisation.
  • Sending organisation: in charge of selecting VET learners/staff and sending them abroad.
  • Receiving organisation: in charge of receiving foreign VET learners/staff and offering them a programme of activities, or benefiting from a training activity provided by VET staff.
  • Intermediary organisation: this is an organisation active in the labour market or in the fields of education, training and youth which is not a sending organisation, but whose expertise allows it to assist the sending VET providers with administrative procedures, practical arrangements, matching apprentice/learner profiles with the needs of companies in case of traineeships, and preparing the participants. If the intermediary organisation is a partner in a national mobility consortium, its contribution must be clearly described as part of the project application. In case the intermediary organisation is not a part of a national mobility consortium, applicant organisations are strongly advised to formally define a set of rights and obligations when cooperating with such intermediary organisations.

The sending and receiving organisations, together with the learners/staff, must have agreed on the activities to be undertaken by the learners - in a 'Learning Agreement' - or by staff members - in a 'Mobility Agreement' - prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.

VET learners going on mobility for 19 days or longer are eligible to receive a linguistic support. Online linguistic support is being gradually implemented in the course of the Programme. It is made available by the European Commission to eligible participants to assess their foreign language competences and to offer, where necessary, the most appropriate language learning before and/or during mobility (for more details, see Annex I of this Guide).

Mobility project for VET learners and staff Without The Erasmus+ VET Mobility Charter

What are the criteria used to assess this project?

Here below are listed the formal criteria that a VET mobility project must respect in order to be eligible for an Erasmus+ grant:

 

General Eligibility Criteria

Eligible activities

A VET mobility project must comprise one or more of the following activities:

  • Mobility in VET providers and/or companies abroad, from 2 weeks to less than 3 months;
  • Long-term mobility in VET providers and/or companies abroad (ErasmusPro), from 3 to 12 months.
  • Teaching/training assignments abroad;
  • Staff training abroad.

Eligible participating organisations

A participating organisation can be:

  • any public or private organisation (or its subsidiary/branch) active in the field of vocational education and training (referred to as a VET provider); or
  • any public or private organisation active in the labour market (referred to as a company)

For example, such organisations can be:

  • a vocational education school/institute/centre;
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
  • a public body at local, regional or national level;
  • a research institute;
  • a foundation;
  • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including adult education);
  • a non-profit organisation, association, NGO;
  • a body providing career guidance, professional counselling and information services;
  • a body responsible for policies in the field of vocational education and training.

Each organisation must be established in a Programme Country.

Who can apply?

  • A VET provider (or its subsidiary/branch) sending learners and staff abroad;
  • The coordinator of a national mobility consortium.

Individuals cannot apply directly for a grant.

Number of participating organisations

A mobility activity is transnational and involves minimum two participating organisations (at least one sending and at least one receiving organisation) from different Programme Countries.

In the case of projects presented by a national mobility consortium, all members of the consortium must be from the same Programme Country and need to be identified at the time of applying for a grant. A consortium must comprise at least 3 VET providers.

Duration of project

1 to 2 years. The applicant must choose the duration at application stage, based on the objective of the project and on the type of activities planned.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by 5 February at 12:00 (midday Brussels time) for projects starting between 1 June and 31 December of the same year.

Possible additional deadline:

National Agencies may organise a second round of applications if funds remain unused, for which the rules set out in this Guide will also apply. National Agencies will inform of this possibility via their website.

If a second round is organised, applicants have to submit their grant application by 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

A VET provider (or its subsidiary/branch) or national mobility consortium can apply only once per selection round. However, a VET provider may be part of or coordinate several different national mobility consortia applying at the same time.

 

Additional Eligibility Criteria for learners mobility

Duration of activity

  • Mobility in VET providers and/or companies abroad, from 2 weeks (i.e. ten working days) to less than 3 months, excluding travel time;
  • Long-term mobility in VET providers and/or companies abroad (ErasmusPro), from 3 to 12 months, excluding travel time.

Venue(s) of the activity

Participants must carry out their mobility activity abroad, in another Programme Country.

Eligible participants

VET learners (including apprentices) whose studies typically include work based learning, resident in the country of the sending organisation. Persons accompanying VET learners abroad.

Recent graduates of a VET provider (including former apprentices) may also participate in the activity. Recent graduates must undertake their training placement abroad within 12 months after their graduation. For those countries where recent graduates must enrol in obligatory military or civil service after graduation, the period of eligibility for recent graduates will be extended by the duration of that service.

Other criteria

Advance Planning Visit (APV)

For projects including ErasmusPro activities, the applicant may request Advance Planning Visits (APV) carried out by staff involved in the organisation of the ErasmusPro activities and in a working relation with the sending organisation or consortium member (such as teachers, trainers, international mobility officers, etc.).

Within the framework of an APV, the following eligibility criteria must be respected:

  • duration: maximum 3 working days, excluding travel time;
  • each APV is limited to one participant;
  • only one APV may be carried out per hosting organisation

 

Additional Eligibility Criteria for staff mobility

Duration of activity

From 2 days to 2 months, excluding travel time.

The minimum 2 days must be consecutive.

Venue(s) of the activity

Participants must carry out their mobility activity abroad, in another Programme Country.

Eligible participants

Staff in charge of VET (such as teachers, trainers, international mobility officers, staff with administrative or guidance functions, etc.) in a working relation with the sending organisation(s), as well as other staff involved in the strategic development of the organisation.

In case of teaching/training assignments, the Action is also open to persons from companies, public sector and/or civil society organisations.

In addition, for teacher/training assignments, the action is open to trainers from companies in another Programme Country who have been invited to teach at the applicant VET providers and /or in the organisations of the consortium where relevant.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
    • the objectives of the Action (see section "What are the aims of a mobility project");
    • the needs and objectives of the participating organisations and of the individual participants, particularly taking into account what is specified in the European Development Plan.
  • The extent to which the proposal integrates long-term mobility (ErasmusPro).
  • The extent to which the proposal is suitable to:
  • producing high-quality learning outcomes for participants;
  • reinforcing the capacities and international scope of the participating organisations.
  • The extent to which the proposal is:
    • reaching out to target groups with fewer opportunities1;
    • involving organisations who are newcomers to the Action.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities, and follow-up);
  • The clarity of planning and feasibility of implementation of long-term mobility (ErasmusPro), if applicable
  • The consistency between project objectives and activities proposed;
  • The Quality of the European Development Plan of the applicant organisation;
  • The quality of the practical arrangements, management and support modalities;
  • The quality of the preparation provided to participants;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes as well as the consistent use of European transparency and recognition tools;
  • The appropriateness of measures for selecting and/or involving participants in the mobility activities;
  • If applicable, the quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders.

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations.
  • The extent to which the project promotes long-term mobility (ErasmusPro) by developing sustainable cross-border cooperation and recognition structures, if applicable.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

Grant award

The maximum grant amount awarded for selected projects will depend on a number of elements:

  • the number and duration of mobility periods applied for;
  • the extent to which the proposal integrates long-term mobility from 3 to 12 months duration (ErasmusPro);
  • the past performance of the applicant in terms of number of mobility periods, good quality in the implementation of activities and sound financial management, in case the applicant has received a similar grant in previous years;
  • the total national budget allocated for the mobility Action.

 

What else you should know about this Action?

Exceptional costs for expensive travel

Applicants for mobility projects will be allowed to claim financial support for expensive travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

Other information

More compulsory criteria and additional useful information relating to this Action can be found in Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

Mobility project for VET learners and staff with The Erasmus+ VET Mobility Charter

What are the criteria used to assess this project?

Here below are listed the formal criteria that a VET mobility project with an Erasmus+ VET Mobility Charter must respect in order to be eligible for an Erasmus+ grant:

 

General Eligibility Criteria

Who can apply?

Individual organisations or consortia, established in a Programme Country, that are holders of the Erasmus+ VET Mobility Charter2.

 

Eligible activities

 

A VET mobility project must comprise one or more of the following activities:

  • Mobility in VET providers and companies abroad, from 2 weeks to less than 3 months;
  • Long-term mobility in VET providers and companies abroad, from 3 to 12 months (ErasmusPro).
  • Teaching/training assignments abroad;
  • Staff training abroad.

Number of participating organisations

A mobility activity is transnational and involves a minimum of two participating organisations (at least one sending and one receiving organisation) from different Programme Countries.

In case of projects from national mobility consortia holding an Erasmus+ VET Mobility Charter, the sending and receiving organisations must be from different Programme countries.

Duration of project

1 to 2 years. The applicant must choose the duration at application stage.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by 5 February at 12:00 (midday Brussels time) for projects starting between 1 June and 31 December of the same year.

 

Possible additional deadline:

National Agencies may organise a second round of applications if funds remain unused, for which the rules set out in this Guide will also apply. National Agencies will inform of this possibility via their website.

If a second round is organised, applicants have to submit their grant application by 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see part C of this Guide for details on how to apply.

Other criteria

A VET provider or national mobility consortium can apply only once per selection round. However, a VET provider may be part of or coordinate several different national mobility consortia applying at the same time.

 

Additional Eligibility Criteria for learners mobility

Duration of activity

  • Mobility in VET providers and/or companies abroad, from 2 weeks (i.e. ten working days) to less than 3 months, excluding travel time;
  • Long term mobility in VET providers and/or companies abroad (ErasmusPro), from 3 to 12 months, excluding travel time.

Venue(s) of the activity

Participants must carry out their mobility activity abroad, in another Programme Country.

Eligible participants

VET learners (including apprentices) whose studies typically include work based learning, resident in the country of the sending organisation. Persons accompanying VET learners abroad.

Recent graduates of a VET provider (including former apprentices) may also participate in the activity. Recent graduates must undertake their training placement abroad within 12 months after their graduation. For those countries where recent graduates must enrol in obligatory military or civil service after graduation, the period of eligibility for recent graduates will be extended by the duration of that service.

Other criteria

Advance Planning Visit (APV)

For projects including ErasmusPro activities, the applicant may request Advance Planning Visits (APV) carried out by staff involved in the organisation of the ErasmusPro activities and in a working relation with the sending organisation or consortium member (such as teachers, trainers, international mobility officers, etc.).

Within the framework of an APV, the following eligibility criteria must be respected:

  • duration: maximum 3 working days, excluding travel time;
  • each APV is limited to one participant;
  • only one APV may be carried out per hosting organisation

 

Additional Eligibility Criteria for staff mobility

Duration of activity

From 2 days to 2 months, excluding travel time.

The minimum 2 days must be consecutive.

Venue(s) of the activity

Participants must carry out their mobility activity abroad, in another Programme Country.

Eligible participants

Staff in charge of VET (such as teachers, trainers, international mobility officers, staff with administrative or guidance functions, etc.) in a working relation with the sending organisation(s), as well as other staff involved in the strategic development of the organisation. 

In case of teaching/training assignments, the Action is also open to persons from companies, public sector and/or civil society organisations.

In addition, for teacher/training assignments, the action is open to trainers from companies in another Programme Country who have been invited to teach at the applicant VET providers and /or in the organisations of the consortium where relevant

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria for applications from VET Mobility Charter Holders

There is no qualitative assessment (the quality has been assessed at the stage of the application for the VET Mobility Charter itself) and therefore there are no award criteria.

Any eligible grant application (after having passed the eligibility check) will get funding.

The maximum grant amount awarded will depend on a number of elements:

  • the number of mobility periods and months/days applied for;
  • the extent to which the proposal integrates long-term mobility from 3 to 12 months duration (ErasmusPro);
  • the past performance of the applicant in terms of number of mobility periods, good quality in the implementation of activities and sound financial management, in case the applicant has received a similar grant in previous years;
  • the total national budget allocated for the mobility Action.

 

What accreditation do applicants need for this mobility project?

The Erasmus+ VET Mobility Charter

The Erasmus+ VET Mobility Charter aims to improve European internationalisation strategies in the field of VET and to make them more sustainable, thus enhancing the quality and quantity of transnational VET mobility. Calls for awarding the VET Mobility Charter are published annually on National Agencies' websites.

The acquirement of a VET Mobility Charter gives the VET Mobility Charter holders the possibility to apply in a simplified way under the Erasmus+ Key Action 1 mobility for VET learners and staff.

 

What else you should know about this Action?

Exceptional costs for expensive travel

Applicants for mobility projects will be allowed to claim financial support for expensive travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

Other Information

More compulsory criteria and additional useful information relating to this Action can be found in Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

The budget of the mobility project must be drafted according to the following funding rules (in euro):

A) Funding rules applying to all mobility activities

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

In the framework of ErasmusPro activities, travel costs for an Advance Planning Visit, if applicable.

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission3. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip4.

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities (excluding subsistence for participants), including preparation (pedagogical, intercultural, linguistic), monitoring and support of participants during mobility, validation of learning outcomes, dissemination activities.

Contribution to unit costs

up to the 100th participant: 350 EUR per participant

+

beyond the 100th participant: 200 EUR per additional participant

Based on the number of participants

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "individual support").

Real costs

Up to 100% of eligible costs

Conditional: the request for financial support to cover special needs support must be motivated in the application form

Exceptional costs

Additional costs to support the participation of learners with fewer opportunities (excluding costs for travel and individual support for participants and accompanying persons).

Costs for providing a financial guarantee, if the National Agency asks for it.

 

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

Costs for financial guarantee: 75% of eligible costs

Other costs: 100% of eligible costs

 

 

 

Expensive travel costs: maximum up to 80% of eligible costs

Conditional: the request for financial support to cover exceptional costs must be motivated in the application form.

 

B) Additional funding applying to mobility of VET learners

Eligible costs

Financing mechanism

Amount

Rule of allocation

Individual support

Costs directly linked to the subsistence of participants, including accompanying persons5, during the activity.

Contribution to unit costs

up to the 14th day of activity: A2.1 per day per participant

+

between the 15th day of activity and up to 12 months: 70% of A2.1 per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity.

In the framework of ErasmusPro activities, costs connected to the subsistence of staff participating in an Advance Planning Visit, if applicable.

A2.2 per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity.

Linguistic support

Costs linked to the support offered to participants - prior to departure or during the activity – in order to improve the knowledge of the language they will use to study or receive training during their activity.

Contribution to unit costs

Only for activities lasting between 19 days and 12 months:

150 EUR per participant needing linguistic support

Conditional: applicants must request the support in the instruction language of the activity, on the basis of participants' needs for languages not offered by the Erasmus+ Online Linguistic Support.

 

C) Additional funding applying to mobility of VET staff

Eligible costs

Financing mechanism

Amount

Rule of allocation

Individual support

Costs directly linked to the subsistence of participants, including accompanying persons

Contribution to unit costs

up to the 14th day of activity: A2.2 per day per participant

+

between the 15th and 60th day of activity: 70% of A2.2 per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity.

 

Table 1 – Individual support (amounts in euro per day)

The amounts depend on the country where the activity takes place. Each National Agency will define - on the basis of objective and transparent criteria - the amounts applicable to projects submitted in their country. These amounts will be set within the minimum and maximum ranges provided in the table below. The exact amounts will be published on the website of each National Agency.

 

Receiving country

Learners mobility

Staff mobility

 

Min-Max (per day)

Min-Max (per day)

 

A2.1

A2.2

Group 1

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden, Ireland, Finland, Liechtenstein

30-120

80-180

Group 2

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

26-104

70-160

Group 3

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia

22-88

60-140

  • 1. For a more detailed definition of people with fewer opportunities see Part A of this Guide, section "Equity and inclusion"
  • 2. For more information on the Charter, see the section "The Erasmus+ VET Mobility Charter" and the Annex I of this Guide.
  • 3. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 4. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 5. In case of accompanying persons, the rates for VET staff apply. See budget heading "Individual support" in the section C) Additional funding applying to mobility of VET staff. In exceptional cases, where the accompanying person needs to stay abroad for more than 60 days, extra subsistence costs beyond the 60th day will be supported under the budget heading "Special needs support".

Mobility project for school education staff

This mobility project can comprise one or more of the following activities:

Staff mobility:

  • teaching assignments: this activity allows teachers or other school education staff to teach at a partner school abroad;
  • structured courses or training events abroad: support the professional development of teachers, school leaders or other educational staff;
  • job shadowing: provides an opportunity for teachers, school leaders or other school staff to spend a period abroad in a partner school or another relevant organisation active in the field of school education.

These activities are also an opportunity for teachers to gain competences in addressing the needs of pupils with disadvantaged backgrounds. Given the current context concerning young migrants, refugees and asylum seekers, particular attention will be also given to support projects that train teachers in such areas as training refugee children, intercultural classrooms, teaching pupils in their second language, classroom tolerance and diversity.

 

What is the role of organisations participating in this project?

Participating organisations involved in the mobility project assume the following roles and tasks:

  • Applicant organisation: in charge of applying for the mobility project, signing and managing the grant agreement and reporting. If the applicant organisation is a school, it also acts as sending organisation. The applicant can be a consortium coordinator: leading a national mobility consortium of partner organisations of the same country aimed at sending school education staff to activities abroad.
  • Sending organisation: in charge of selecting teachers and other school education staff and sending them abroad.
  • Receiving organisation: in charge of receiving teachers and other school education staff and offering them a programme of activities, or benefiting from a teaching activity provided by them.

The specific role of the receiving organisation depends on the type of activity and the relationship with the sending organisation. The receiving organisation may be:

  • a course provider (in the case of participation in a structured course or training event);
  • a partner school or other relevant organisation (in the case of e.g. job shadowing or teaching assignments). In this case, the sending and receiving organisations, together with the participants, should establish an agreement before the start of the activity. This agreement should define the objectives and activities for the period abroad, and specify the rights and obligations of each party.

Erasmus+ supports learning mobility of staff that:

  • is framed within a European Development Plan for the sending organisation (aimed at modernising and internationalising their mission);
  • responds to clearly identified staff development needs;
  • is accompanied by appropriate selection, preparation and follow-up measures;
  • ensures that the learning outcomes of participating staff are properly recognised;
  • ensures that the learning outcomes are disseminated and widely used within the organisation.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that a school education mobility project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible activities

A school mobility project must comprise one or more of the following activities:

  • teaching assignments;
  • structured courses or training events abroad;
  • job shadowing

Eligible participating organisations

  • Teaching assignments:

The sending and receiving organisations must be schools (i.e. institutions providing general, vocational, or technical education on any level from pre-school to upper secondary education)1.

  • Structured courses, training events and job shadowing:

The sending organisation must be a school or the coordinator of a national mobility consortium.

The receiving organisation can be:

  • a school; or
  • any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
    • a VET or adult education school/institute/educational centre;
    • a higher education institution;
    • a public or private small, medium or large enterprise (including social enterprises);
    • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
    • a public body at local, regional or national level;
    • a non-profit organisation, association, NGO;
    • a research institute;
    • a foundation;
    • a body providing career guidance, professional counselling and information services;
    • an organisation providing courses or training.

For applications presented  by a national mobility consortium, eligible coordinating organisations are defined by the National Authority in the country2 and can include:

  • local or regional school authorities;
  • school coordination bodies;
  • schools.

All other organisations involved in the national mobility consortium must be schools.

If the coordinator of the national mobility consortium is a school authority or coordination body, the schools in the consortium must be organisationally linked to the consortium coordinator. If the coordinator is a school, the justification for the formation of the consortium shall be included in the project application, explaining the reasons for the formation of the consortium and the capacity of the coordinator to lead the project.

All participating organisations must be established in a Programme Country.

Who can apply?

  • A school sending its staff abroad (individual application);
  • The coordinator of a national mobility consortium (consortium application)

Individuals cannot apply directly for a grant.

Number of participating organisations

A mobility activity is transnational and involves minimum two participating organisations (at least one sending and at least one receiving organisation) from different countries. Receiving organisations do not need to be identified at the time of applying for a grant.

In the case of projects presented by a national mobility consortium, all members of the consortium must be from the same Programme Country and need to be identified at the time of applying for a grant. A consortium must comprise at least 3 organisations (the coordinator and at least two more schools).

Duration of project

1 to 2 years. The applicant must choose the duration at application stage, based on the objective of the project and on the type of activities planned over time.

Duration of activity

From 2 days to 2 months, excluding travel time.

The minimum 2 days must be consecutive.

Venue(s) of the activity

Mobility Activities must be carried out abroad, in another Programme Country.

Eligible participants

Staff in charge of school education (teaching and non-teaching, including school managers, heads, etc.), as well as other educational staff (school inspectors, school counsellors, pedagogical advisors, psychologists, etc.) involved in the strategic development of the sending school(s).

Staff of local or regional school authorities or school coordination bodies leading a national mobility consortium who are involved in school policy, school development, or other activities of strategic importance for the school education sector.

All participants must be in a working relation with the sending organisation.

Where to apply?

To the National Agency of the country in which the applicant organisation is established3.

When to apply?

Applicants have to submit their grant application by 5 February at 12:00 (midday Brussels time) for projects starting between 1 June and 31 December of the same year.

 

Possible additional deadline:

National Agencies may organise a second round of applications if funds remain unused, for which the rules set out in this Guide will also apply. National Agencies will inform of this possibility via their website.

If a second round is organised, applicants have to submit their grant application by 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

An organisation or national mobility consortium can apply only once per selection round. However, an organisation may be part of or coordinate several different national mobility consortia applying at the same time.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (see section "What are the aims of a mobility project");
  • the needs and objectives of the participating organisations and of the individual participants as specified in the European Development Plan.
  • The extent to which the proposal is suitable for:
  • producing high-quality learning outcomes for participants;
  • reinforcing the capacities and international scope of the participating organisations.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities and follow-up);
  • The consistency between project objectives and proposed activities ;
  • The quality of the European Development Plan of the applicant organisation;
  • The appropriateness of measures for selecting and/or involving participants in the mobility activities;
  • The quality of the practical arrangements, management and support modalities;
  • In case of national mobility consortia: appropriateness of the consortium composition, potential for synergies within the consortium, and the capacity of the coordinator to lead the project;
  • The quality of the preparation provided to participants;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes, as well as the consistent use of European transparency and recognition tools.

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on individual participants and on the participating organisations during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else should you know about this Action?

Exceptional costs for expensive travel

Applicants for mobility projects will be allowed to claim financial support for expensive travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

Other information

More compulsory criteria and additional useful information relating to this Action can be found in Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

The budget of the mobility project must be drafted according to the following funding rules (in euro):

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission4. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip5.

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities (excluding subsistence for participants), including preparation (pedagogical, intercultural, linguistic), monitoring and support of participants during mobility, validation of learning outcomes, dissemination activities.

Contribution to unit costs

up to the 100th participant: 350 EUR per participant

+

beyond the 100th participant: 200 EUR per additional participant

Based on the number of participants

Individual support

Costs directly linked to the subsistence of participants, including accompanying persons, during the activity

Contribution to unit costs

up to the 14th day of activity: A3.1 per day per participant

+

between the 15 th and 60 th day of activity: 70% of A3.1 per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity.

Course fees

Costs directly linked to payment of fees for the enrolment in courses

Contribution to unit costs

70 EUR per participant per day

Maximum of 700 EUR per participant in the mobility project

Conditional: the request for financial support to cover course fees, special needs support and exceptional costs must be motivated in the application form

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "individual support").

Real costs

100% of eligible costs

Exceptional costs

 

 

Costs for providing a financial guarantee, if the National Agency asks for it.

 

 

 

Expensive travel costs of participants (for details, see section "What else should you know about this action").

 

Real costs

75% of eligible costs

 

 

 

 

Expensive travel costs: maximum up to 80% of eligible costs

 

 

Table 1 – Individual support (amounts in euro per day)

The amounts depend on the country where the activity takes place. Each National Agency will define - on the basis of objective and transparent criteria - the amounts applicable to projects submitted in their country. These amounts will be set within the minimum and maximum ranges provided in the table below. The exact amounts will be published on the website of each National Agency.

 

Receiving country

 

 

Staff mobility

Min-Max (per day)

A3.1

Group 1

Norway, Denmark, Luxembourg, United Kingdom , Iceland, Sweden, Ireland, Finland, Liechtenstein

80-180

Group 2

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

70-160

Group 3

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia  

60-140

  • 1. Please refer to the list of eligible schools in each country. For more information, contact the National Agency in the country
  • 2. Please refer to the list of eligible organisations in each country. For more information, contact the National Agency in the country.
  • 3. Please note: schools under the supervision of national authorities of another country (e.g. lycée français, German schools, UK "Forces" schools) apply to the NA of the supervising country.
  • 4. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 5. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR)

Mobility project for adult education staff

This mobility project can comprise one or more of the following activities:

Staff mobility:

  • teaching/training assignments: this activity allows staff of adult education organisations to teach or provide training at a partner organisation abroad.
  • structured courses or training events abroad: support the professional development of adult education staff;
  • Job shadowing: provides an opportunity for adult education staff to spend a period abroad in any relevant organisation active in the adult education field.

These activities are also an opportunity for staff of adult education organisations to gain competences in addressing the needs of adult learners with disadvantaged backgrounds. Given the current context concerning young migrants, refugees and asylum seekers, particular attention will be also given to support projects that train staff of adult education organisations in such areas as training refugee adult learners, intercultural classrooms, teaching adult learners in their second language, classroom tolerance and diversity.

What is the role of organisations participating in this project?

Participating organisations involved in the mobility project assume the following roles and tasks:

  • Applicant organisation: in charge of applying for the mobility project, signing and managing the grant agreement and reporting. The applicant can be a consortium coordinator: leading a national mobility consortium of partner organisations of the same country aimed at sending adult education staff to activities abroad. The consortium coordinator can also – but not necessarily – act as sending organisation.
  • Sending organisation: in charge of selecting staff and professionals active in the field of adult education and sending them abroad. The sending organisation is either the applicant organisation or a partner in a national mobility consortium.
  • Receiving organisation: in charge of receiving foreign adult education staff and offering them a programme of activities, or benefiting from a training activity provided by them.

The specific role of the receiving organisation depends on the type of activity and the relationship with the sending organisation. The receiving organisation may be:

  • a course provider (in the case of participation in a structured course or training event);
  • a partner or any other relevant organisation active in the adult education field (in the case of e.g. job shadowing or teaching assignments). In this case, the sending organisation, together with the participants, should agree the objectives and activities for the period abroad and specify the rights and obligations of each party before the start of the activity.

Erasmus+ supports learning mobility of staff that:

  • is framed within a European Development Plan of the sending organisations (aimed at modernising and internationalising their mission);
  • responds to clearly identified staff development needs;
  • is accompanied by appropriate selection, preparation and follow-up measures;
  • ensures that the learning outcomes of participating staff are properly recognised and
  • ensures that the learning outcomes are disseminated and widely used within the organisation.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that an adult education mobility project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible activities

An adult education mobility project must comprise one or more of the following activities:

  • teaching assignments;
  • structured courses or training events abroad;
  • job shadowing

Eligible participating organisations

A participating organisation can be:

  •  any public or private organisation active in the field of non-vocational adult education (defined as adult education organisation)

or

  • any public or private organisation active in the labour market or in the fields of education, training and youth.

For example, such organisations can be:

  • an adult education school/institute/centre;
  • an establishment for adult learners with special needs;
  • a higher education institution (including those providing educational opportunities for adults);
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
  • a public body at local, regional or national level;
  • a research institute;
  • a foundation;
  • a school/institute/educational centre;
  • a non-profit organisation, association, NGO;
  • a cultural organisation, library, museum;
  • a body providing career guidance, professional counselling and information services.

Each organisation must be established in a Programme Country.

Who can apply?

  • A non-vocational adult education organisation sending its staff abroad;
  • A non-vocational adult education organisation, acting as coordinator of a national mobility consortium of non-vocational adult education organisations.

Individuals cannot apply directly for a grant.

Number of participating organisations

Only the sending organisation needs to be identified at the time of applying for a grant.

However, in the case of projects presented by a national mobility consortium, all members of the consortium must be from the same Programme Country and need to be identified at the time of applying for a grant. A consortium must comprise at least three adult education organisations.

During the stage of implementation of the mobility project, minimum two organisations (at least one sending and at least one receiving organisation) from different Programme Countries must be involved.

Duration of project

1 to 2 years. The applicant must choose the duration at application stage, based on the objective of the project and on the type of activities planned over time.

Duration of activity

From 2 days to 2 months, excluding travel time.

The minimum 2 days must be consecutive.

Venue(s) of the activity

Participants must carry out their mobility activity abroad, in another Programme Country.

Eligible participants

Staff in charge of adult education, in a working relation with the sending adult education organisation(s), as well as the staff involved in the strategical development of the organisation.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by 5 February at 12:00 (midday Brussels time) for projects starting between 1 June and 31 December of the same year.

Possible additional deadline:

National Agencies may organise a second round of applications if funds remain unused, for which the rules set out in this Guide will also apply. National Agencies will inform of this possibility via their website.

If a second round is organised, applicants have to submit their grant application by 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

An adult education organisation or national mobility consortium of adult education organisations can apply only once per selection round. However an adult education organisation may be part of or coordinate several different consortia applying at the same time.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (see section "What are the aims of a mobility project");
  • the needs and objectives of the participating organisations and of the individual participants.
  • The extent to which the proposal is suitable of:
  • producing high-quality learning outcomes for participants;
  • reinforcing the capacities and international scope of the participating organisations.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities and follow-up);
  • The consistency between project objectives and activities proposed;
  • The quality of the European Development Plan of the applicant organisation;
  • The quality of the practical arrangements, management and support modalities;
  • The quality of the preparation provided to participants;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes, as well as the consistent use of European transparency and recognition tools;
  • The appropriateness of measures for selecting and/or involving participants in the mobility activities;
  • If applicable, the quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders.

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations. (including the use of EPALE, whenever relevant).

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else should you know about this Action?

Exceptional costs for expensive travel

Applicants for mobility projects will be allowed to claim financial support for expensive travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

Other information

More compulsory criteria and additional useful information relating to this Action can be found in Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

The budget of the mobility project must be drafted according to the following funding rules (in euro):

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission1. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip2.

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities (excluding subsistence for participants), including preparation (pedagogical, intercultural, linguistic), monitoring and support of participants during mobility, validation of learning outcomes, dissemination activities.

Contribution to unit costs

up to the 100th participant: 350 EUR per participant

+

beyond the 100th participant: 200 EUR per additional participant

Based on the number of participants

Individual support

Costs directly linked to the subsistence of participants, including accompanying persons, during the activity

Contribution to unit costs

up to the 14th day of activity: A4.1 per day per participant

+

between the 15th and 60th day of activity: 70% of A4.1 per day per participant

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity.

Course fees

Costs directly linked to payment of fees for the enrolment in courses

Contribution to unit costs

70 EUR per participant per day

Maximum of 700 EUR per participant in the mobility project

Conditional: the request for financial support to cover course fees, special needs support and exceptional costs must be motivated in the application form

 

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "individual support").

Real costs

100% of eligible costs

Exceptional costs

Costs for providing a financial guarantee, if the National Agency asks for it.

 

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

75% of eligible costs

 

 

 

Expensive travel costs: maximum up to 80% of eligible costs

 

 

Table 1 – Individual support (amounts in euro per day)

The amounts depend on the country where the activity takes place. Each National Agency will define - on the basis of objective and transparent criteria - the amounts applicable to projects submitted in their country. These amounts will be set within the minimum and maximum ranges provided in the table below. The exact amounts will be published on the website of each National Agency.

 

Staff mobility

Receiving country

 

Min-Max (per day)

 

A4.1

Group 1

Norway, Denmark, Luxembourg, United Kingdom , Iceland, Sweden, Ireland, Finland, Liechtenstein

80-180

Group 2

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

70-160

Group 3

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia   

60-140

  • 1. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 2. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).

Mobility project for young people and youth workers

In 2019, in the selection of projects, emphasis will be put on1:

  • reaching out to marginalised young people, promoting diversity, intercultural and inter-religious dialogue, common values of freedom, tolerance and respect of human rights as well as on projects enhancing media literacy, critical thinking and sense of initiative of young people as well as
  • equipping youth workers with competences and methods for their professional development, including for digital youth work, needed for transferring the common fundamental values of our society, particularly to the hard to reach young people and preventing violent radicalisation of young people as well. 

In this regard, taking into account the critical context in Europe - and considering the fact that youth work, non-formal learning activities can significantly contribute to address the needs of refugees, asylum seekers and migrants and/or increase awareness about this issue within local communities – particular attention will also be given to support youth mobility projects involving or focussing on the refugees/asylum seekers and migrants.

A mobility project can combine one or more of the below activities:

Mobility of young people: Youth Exchanges:

Youth Exchanges allow groups of young people from at least two different countries to meet and live together for up to 21 days. During a Youth Exchange, participants, supported by group leaders, jointly carry out a work programme (a mix of workshops, exercises, debates, role-plays, simulations, outdoor activities, etc.) designed and prepared by them before the Exchange. Youth Exchanges allow young people to: develop competences; become aware of socially relevant topics/thematic areas; discover new cultures, habits and life-styles, mainly through peer-learning; strengthen values like solidarity, democracy, friendship, etc. The learning process in Youth Exchanges is triggered by methods of non-formal education. The rather short duration makes the involvement of young people with fewer opportunities appropriate; as such a Youth Exchange offers an international mobility experience in the safety of a group with the possibility of having an adequate number of group leaders to take care of the participants. A Youth Exchange can also be a good setting for discussing and learning about inclusion and diversity issues. Youth Exchanges are based on a transnational cooperation between two or more participating organisations from different countries within and outside the European Union.

The following activities are not eligible for grants under Youth Exchanges: academic study trips; exchange activities which aim to make financial profit; exchange activities which can be considered as tourism; festivals; holiday travel; performance tours.

Mobility of​ Youth Workers:

This activity supports the professional development of youth workers, through the implementation of activities  such as transnational/international seminars, training courses, contact-making events, study visits, etc. and job shadowing/observation periods abroad in an organisation active in the youth field. All these activities can be tailored and combined to address the needs and desired impact identified by participating organisations when arranging the project. The professional development of the participating youth workers should contribute to capacity building for quality youth work of their organisation and should have a clear impact on the participating youth workers' regular work with young people. The learning outcomes, including any materials and innovative methods and tools, should be further disseminated in the youth field to contribute to quality improvements of youth work and/or foster youth policy development and cooperation.

 

What is the role of organisations participating in this project?

Participating organisations involved in the mobility project assume the following roles and tasks:

  • Coordinator of a youth mobility project: applying for the whole project on behalf of all the partner organisations.
  • Sending organisation: in charge of sending young people and youth workers abroad (this includes: organising practical arrangements; preparing participants before departure; providing support to participants during all the phases of the project).
  • Receiving organisation: in charge of hosting the activity, developing a programme of activities for participants in cooperation with participants and partner organisations, providing support to participants during all the phases of the project.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that the mobility project must respect in order to be eligible for an Erasmus+ grant:

 

General Eligibility criteria

Eligible activities

A youth mobility project must comprise one or more of the following activities:

  • Youth Exchanges;
  • Mobility of Youth Workers

Eligible participating organisations

A participating organisation can be:

  • a non-profit organisation, association, NGO;
  • a European Youth NGO;
  • a social enterprise;
  • a public body at local level;
  • a group of young people active in youth work but not necessarily in the context of a youth organisation (i.e. informal group of young people).

as well as:

  • a public body at regional or national level2;
  • an association of regions ;
  • a European Grouping of Territorial Cooperation;
  • a profit-making body active in Corporate Social Responsibility.

established in a Programme Country or in a Partner Country neighbouring the EU (regions 1 to 4; see section "Eligible Countries" in Part A of this Guide).

Who can apply?

Any participating organisation or group3 established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

A youth mobility project is funded in a specific way (see the section "funding rules") if the applicant is:

  • a public body at regional or national level4;
  • an association of regions;
  • a European Grouping of Territorial Cooperation;
  • a profit-making body active in Corporate Social Responsibility.

Number and profile of participating organisations

A mobility activity is transnational and involves at least two participating organisations (sending and receiving organisation) from different countries. If a youth mobility project foresees only one activity, the coordinator must also act either as sending or receiving organisation. If a youth mobility project foresees more than one activity, the project coordinator can – but not necessarily has to – act as sending organisation or receiving organisation. In all cases, the coordinator cannot be an organisation from a Partner Country neighbouring the EU.

Activities within Programme Countries: all participating organisations must be from a Programme Country.

Activities with Partner Countries neighbouring the EU: the activity must involve at least one participating organisation from a Programme Country and one participating organisation from a Partner Country neighbouring the EU.

Duration of project

From 3 to 24 months.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by the following dates:

  • 5 February at 12:00 (midday Brussels time) for projects starting between 1 May and 30 September of the same year;
  • 30 April at 12:00 (midday Brussels time) for projects starting between 1 August and 31 December of the same year;
  • 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

A timetable for each of the Youth Exchanges and Mobility of Youth Workers activities planned in the project must be annexed to the application form.

A Declaration of Honour of the legal representative must be annexed to the application form.

 

Additional Eligibility criteria for Youth Exchanges

Duration of activity

From 5 to 21 days, excluding travel time.

Venue(s) of the activity

The activity must take place in the country of one of the organisations participating in the activity. 

Eligible participants

Young people aged between 13 and 305

resident in the countries of the sending or receiving organisations. Group leaders6 involved in the Youth Exchange must be at least 18-years old.

Number of participants and composition of national groups

Minimum 16 and maximum of 60 participants (group leader(s) not included) per activity.

Minimum 4 participants per group (group leader(s) not included) per activity.

Each national group must have at least one group leader.

A group of participants from the country of the receiving organisation must be involved in each activity. 

Other criteria

In order to maintain a clear link to the country where the National Agency is based, at least one of the sending organisations or the receiving organisation in each activity must be from the country of the National Agency to which the application is submitted.

Advance Planning Visit (APV):

If the project foresees an APV, then the following eligibility criteria must be respected:

  • duration of the APV: maximum 2 days (travel days excluded);
  • number of participants: 1 participant per group7. The number of participants can be raised to 2 under the condition that the second participant is a young person taking part in the activity without having a role as a group leader or trainer.

 

Additional Eligibility criteria for mobility of youth workers

Duration of activity

From 2 days to 2 months, excluding travel time.

The minimum 2 days must be consecutive.

Venue(s) of the activity

The activity must take place in the country of one of the organisations participating in the activity.

Eligible participants

No age limits. Participants, with the exception of trainers and facilitators, must be resident in the country of their sending or receiving organisation.  

Number of participants

Up to 50 participants (including, where relevant, trainers and facilitators) in each activity planned by the project.

Participants from the country of the receiving organisation must be involved in each activity.

Other criteria

In order to maintain a clear link to the country where the National Agency is based, at least one of the sending organisations or the receiving organisation in each activity must be from the country of the National Agency to which the application is submitted

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (see section "What are the aims of a mobility project"):
  • the needs and objectives of the participating organisations and of the individual participants.
  • The extent to which the proposal is suitable of:
  • reaching out to young people with fewer opportunities including refugees, asylum seekers and migrants;
  • promoting diversity, intercultural and inter-religious dialogue, common values of freedom, tolerance and respect of human rights as well as on projects enhancing media literacy, critical thinking and sense of initiative of young people;
  • equipping youth workers with competences and methods needed for transferring the common fundamental values of our society particularly to the hard to reach young people and preventing violent radicalisation of young people.
  • The extent to which the proposal is suitable of:
    • producing high-quality learning outcomes for participants;
    • reinforcing the capacities and international scope of the participating organisations;
    • leading to quality improvements in the youth work of the participating organisations.
  • The extent to which the proposal involves newcomers to the Action.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities and follow-up);
  • The consistency between project objectives and activities proposed;
  • The quality of the practical arrangements, management and support modalities;
  • The quality of the preparation provided to participants;
  • The quality of the non-formal learning participative methods proposed;
  • The extent to which the young people are actively involved  at all levels of the project;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes, as well as the consistent use of European transparency and recognition tools;
  • The appropriateness of measures for selecting and/or involving participants in the mobility activities;
  • In case of activities with Partner Countries neighbouring the EU, the balanced representation of organisations from Programme and Partner Countries;
  • The quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders.

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project.
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else should you know about this Action?

Exceptional costs for expensive travel

Applicants of mobility projects will be allowed to claim financial support for travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This would be allowed provided that applicants can justify that the standard funding rules (based on contribution to unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

Other information

More compulsory criteria and additional useful information relating to this Action can be found in Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

The budget of the mobility project must be drafted according to the following funding rules (in euro):

A) Youth exchanges

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return.

 

In addition, if applicable, travel costs for a possible Advance Planning Visit.

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission8. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip9.

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities (including preparation, monitoring and support of participants during mobility, support for validation of learning outcomes, dissemination activities).

Contribution to unit costs

A5.1 per day of activity per participant10

Based on the duration of the activity per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support and exceptional costs must be motivated in the application form

Exceptional costs

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Costs to support the participation of young people with fewer opportunities on equal terms as others (excluding costs for travel and organisational support for participants).

Costs connected to board and lodging of participants during an Advance Planning Visit.
Costs for providing a financial guarantee, if the National Agency asks for it.

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

Costs for financial guarantee: 75% of eligible costs

 

Expensive travel costs: maximum up to 80% of eligible costs

 

Other costs: 100% of eligible costs

 

 

 

B) Mobility of Youth Workers

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

 

In addition, if applicable, travel costs for a possible Advance Planning Visit.

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission11. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip12.

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities (including preparation, monitoring and support of participants during mobility, support for validation of learning outcomes, dissemination activities).

Contribution to unit costs

 

A5.2 per day per volunteer13

Maximum 1 100 EUR per participant14

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support and exceptional costs must be motivated in the application form

Exceptional costs

Visa and visa-related costs, residence permits, vaccinations.

Costs for providing a financial guarantee, if the National Agency asks for it.

Expensive travel costs of participants, (for details, see section "what else you should know about this action").

Costs to support the participation of youth workers with fewer opportunities on equal terms as others (excluding costs for travel and organisational support for participants).

Real costs

 

Costs for financial guarantee: 75% of eligible costs

Expensive travel costs: maximum up to 80% of eligible costs

Other costs: 100% of eligible costs

 

 

 

C) Organisational Support

The amounts depend on the country where the mobility activity takes place. For projects submitted by: a public body at regional or national level; an association of regions; a European Grouping of Territorial Cooperation; a profit-making body active in Corporate Social Responsibility, the below amounts are reduced by 50%.

 

 

Youth Exchanges (euro per day)

 

Mobility of youth workers

(euro per day)

 

 

A5.1

A5.2

Belgium

42

65

Bulgaria

32

53

Czech Republic

32

54

Denmark

45

72

Germany

41

58

Estonia

33

56

Ireland

49

74

Greece

38

71

Spain

34

61

France

38

66

Croatia

35

62

Italy

39

66

Cyprus

32

58

Latvia

34

59

Lithuania

34

58

Luxembourg

45

66

Hungary

33

55

Malta

39

65

Netherlands

45

69

Austria

45

61

Poland

34

59

Portugal

37

65

Romania

32

54

Slovenia

34

60

Slovakia

35

60

Finland

45

71

Sweden

45

70

United Kingdom

45

76

North Macedonia

28

45

Iceland

45

71

Liechtenstein

45

74

Norway

50

74

Turkey

32

54

Serbia 29 48

Partner Country

29

48

  • 1. The main budget of these Mobility Projects is allocated to support transnational activities involving organisations and participants from Programme Countries. However, around 25% of the budget available can fund international activities including organisations and participants from Programme and Partner Countries neighbouring the EU (regions 1 to 4; see section "Eligible countries" in Part A of this Guide).
  • 2. In this context a public body at national or regional level is considered a public body that 1) provides services or has an administrative area of competence that covers the whole national or regional territory and b) has a monopoly, in the sense that there are no other bodies that carry out the same functions in the country or region (typical examples: Ministries, State Agencies, Regional public authorities, etc.). In this sense, schools, universities or other bodies, even if they are established by national law, are excluded from this category and qualify as public bodies at local level.
  • 3. In case of an informal group, one of the members of the group who is at least 18-years old assumes the role of representative and takes responsibility on behalf of the group).
  • 4. See previous note
  • 5. Please consider the following: 
    • lower age limits - participants must have reached the minimum age at the start date of the activity.
    • upper age limits - participants must not be older than the indicated maximum age at the application deadline.
  • 6. A group leader is an adult who joins the young people participating in a Youth Exchange in order to ensure their effective learning, protection and safety.
  • 7. The participant can be a group leader, a trainer or a young person taking part in the activity without having a role as a group leader or trainer.
  • 8. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 9. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band (i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 10. Including group leaders and accompanying persons.
  • 11. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 12. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 13. Including trainers, facilitators and accompanying persons.
  • 14. Including trainers, facilitators and accompanying persons.

Erasmus Mundus Joint Master Degrees

What are the aims of an Erasmus Mundus Joint Master Degree?

Erasmus Mundus Joint Master Degrees (EMJMD) aim to:

  • foster quality improvements, innovation, excellence and internationalisation in higher education institutions (HEI);
  • increase the quality and the attractiveness of the European Higher Education Area (EHEA) and supporting the EU's external action in the higher education field, by offering full degree scholarships to the best Master students worldwide;
  • improve the level of competences and skills of Master graduates, and in particular the relevance of the Joint Masters for the labour market, through an increased involvement of employers.

In this regard, EMJMDs are expected to contribute to the objectives of the Europe 2020 Strategy and of the Education and Training strategic framework 2020 (ET2020), including the corresponding benchmarks established in those policies.

All Erasmus+ Programme Countries committed within the Bologna Process to common standards and guidelines in quality assurance, as well as a common degree structure and credit system.  These aim to ensure mutual trust in higher education systems, facilitate the international mobility of students and graduates, cooperation between universities across borders as well as the mutual recognition of qualifications and study periods abroad.  In the Communication "Strengthening European identity through education and culture", the European Commission outlined its vision for a European Education Area by 2025, for "a Europe in which learning, studying and doing research would not be hampered by borders.  Quality assurance across borders is a key element to working towards a European Education Area.  In particular, the "European Approach for the Quality Assurance of Joint Programmes"1, adopted by the Bologna Ministerial Conference in Yerevan, in 2015, has been developed to ease external quality assurance of these programmes: it defines standards that are based on the agreed tools of the EHEA, without applying additional national criteria.  This is expected to facilitate integrated approaches to quality assurance of joint programmes, which genuinely reflect and mirror their joint character.

EMJMDs are invited to take the European Approach for Quality Assurance of Joint Programmes as a basis for the external quality assurance of their course, if allowed by national legislation.

EMJMDs shall contribute to raising the attractiveness of the EHEA worldwide and demonstrating the excellence and high level of integration of the joint study programmes delivered by European HEIs.

This Action also supports EU external actions, objectives and priorities in the higher education field in their various aspects.

 

Partnership between Erasmus Mundus and the Inter-University Exchange Project (IUEP) of the Japanese Ministry of Education, Culture, Sports, Science and Technology (MEXT)

The partnership will co-fund 3-4 projects which will foster innovation and excellence in provision of Joint Masters in consortia consisting of at least 3 higher education institutions from Erasmus+ Programme Countries and at least 1 higher education institution from Japan. All conditions described below apply to projects co-funded by the partnership, except where otherwise specified.

In addition, the Japanese Higher education institution must be a master-degree awarding institution and award the joint or multiple diploma degree(s) together with at least one master-degree awarding higher education institution from a Programme Country.

 

What is an Erasmus Mundus Joint Master Degree?

An EMJMD2 is a high-level integrated international study programme of 60, 90 or 120 ECTS credits, delivered by an international consortium of HEIs from different countries and, where relevant, other educational and/or non-educational partners with specific expertise and interest in the study areas/professional domains covered by the joint programme. Their specificity lies in the high degree of jointness/integration3 and the excellent academic content and methodology they offer. There is no limitation in terms of discipline. The list of joint programmes funded under Erasmus+ programme can be found on the Executive Agency website4.

All participating HEIs established in a Programme Country must be Master degree-awarding institutions. The successful completion of the joint EMJMD Master programme must lead to the award of either a joint degree (i.e. one single diploma issued on behalf of at least two HEIs from different Programme Countries) or multiple degrees (i.e. at least two diplomas issued by two higher education institutions from different Programme Countries). If national legislation allows, joint degrees are encouraged, as they represent a full integration of the learning and teaching process. Besides the degree-awarding HEIs from Programme Countries, other partner HEIs from Partner Countries can be involved in the award of joint or multiple degrees.

EMJMD proposals at application stage must present fully developed joint study programmes, ready to run and to be advertised worldwide immediately after their selection. In this context, the EMJMD selection process will be very selective with the aim of supporting only the very best proposals.

In return, selected EMJMDs will receive high levels of funding for four intakes of students to allow them to increase their worldwide visibility and reinforce their sustainability prospects.

The sections below describe the nature, selection and funding conditions of newly selected EMJMDs.

 

Which Activities are supported under this Action?

This Action will support the following activities:

  • the delivery of an EMJMD programme corresponding to 60, 90 or 120 ECTS credits, organised through an international consortium of HEIs including the participation of invited scholars (guest lecturers) for teaching, training and/or research purposes;
  • the award of scholarships to excellent students worldwide for their participation in one of these EMJMD programmes.

 

What is the role of organisations participating in an Erasmus Mundus Joint Master Degree?

EMJMD programmes are delivered by an international consortium of HEIs and where relevant other types of organisations (enterprises, public bodies, research organisations, etc.) contributing to the implementation of the EMJMD.

The EMJMD consortium is composed of the:

  • Applicant/coordinator: a HEI established in a Programme Country that submits the project proposal on behalf of all the partners. When the EMJMD is granted, the applicant/coordinator will become the main EU grant beneficiary and will sign a multi-beneficiary grant agreement on behalf of the EMJMD consortium. Its coordinating role stands for the following duties:
    • represents and acts on behalf of the group of participating organisations vis-à-vis the European Commission;
    • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
    • coordinates the EMJMD in cooperation with all other project partners.
  • Partners: degree-awarding HEIs recognised as such by the relevant authorities of the Programme or Partner Country in which they are established and any private or public organisation that contributes actively to the preparation, implementation and evaluation of the EMJMD. Each partner must sign a mandate by which the signatory grants power of attorney to the coordinator to act in its name and on its behalf during the implementation of the project.
  • Associated partners (optional): additionally the EMJMD study programme may also benefit from the involvement of associated partners. These organisations contribute indirectly to the implementation of specific tasks/activities and/or support the dissemination and sustainability of the EMJMD. Such contribution may for example take the form of knowledge and skills transfer, the provision of complementary courses or backing possibilities for secondment or placement. For contractual management issues, “associated partners” are not considered as part of the EMJMD consortium because they have a more limited role in the implementation of the EMJMD, as their expertise is called upon on an ad-hoc basis.
  • Affiliated entities (optional): Organisations which contribute to the achievement of project objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

HEIs from Programme Countries (and Japanese HEIs for the consortia co-funded by the EU and MEXT) must be in a position to physically host EMJMD students and deliver at least the minimum number of ECTS credits (or the equivalent Japanese framework) for the study period spent in their institution. 

All partner organisations from Programme or Partner Countries must be identified at the time of applying for a grant.

The necessary institutional commitment of all the organisations participating in the EMJMD consortium must be ensured prior to the enrolment of the first EMJMD students in order to guarantee solid institutional embedding and backing. The EMJMD Consortium Agreement (see guidelines and models available on the Executive Agency website) will be a key instrument for this purpose and will have to be signed by all partner institutions prior to the launching of the first scholarship application and selection procedure. This EMJMD Consortium Agreement will have to cover as precisely as possible all academic, operational, administrative and financial aspects related to the implementation of the EMJMD and the management of the EMJMD scholarships, including for consortia co-funded by the EU and MEXT.

 

What are the criteria used to assess an Erasmus Mundus Joint Master Degree?

Listed below are the formal criteria that an EMJMD must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible participating organisations

A participating organisation can be any public or private organisation, with its affiliated entities (if any), established in a Programme Country or in a Partner Country that contributes directly and actively to the delivery of the EMJMD.

For example, such organisation can be:

  • a higher education institution (HEI);
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level;
  • a non-profit organisation, association, NGO;
  • a research institute.

 

HEIs established in a Programme Country must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating Partner Country HEIs.

HEIs established in a Programme Country must be able to demonstrate at application stage that they have fulfilled the external QA requirements of their jurisdiction (e.g. accreditation or evaluation) for the joint programme.  This can result either from having successfully implemented the European Approach for Quality Assurance of Joint Programmes (if national legislation allows), or be based on the individual accreditation decisions for each national component on the basis of which the EMJMD is composed.

Who can apply?

A HEI established in a Programme Country. The HEI applies on behalf of the EMJMD consortium including for consortia co-funded by the EU and MEXT. Branches of Partner Country HEIs established in a Programme Country or branches of Programme Country HEIs established in a Partner Country are not eligible to apply.

Number and profile of participating organisations

An EMJMD is transnational and involves partner HEIs from at least three different Programme Countries. 

For consortia co-funded by the EU and MEXT, at least one additional, obligatory Japanese partner HEI must be included and designated as the coordinator for Japanese side in addition to the obligatory Programme Country coordinator (applicant).

Number of participants

The EMJMD grant will finance a maximum of 60 student scholarships for the four intakes.  In addition, EMJMD consortia can apply for up to 28 additional student scholarships for the four intakes for targeted regions/countries of the world. 

For consortia co-funded by the EU and MEXT, a maximum of 32 scholarships will be funded by the EU and 32 scholarships funded by MEXT.  These consortia are not eligible to apply for addi-tional scholarships for targeted regions/countries of the world.

Venue(s)

The EMJMD study period must take place in at least two of the Programme Countries represented in the consortium (i.e. at least two mobility periods for all students, different from the country of residence of the student). 

For consortia co-funded by the EU and MEXT, one of the two minimum student mobility periods must take place in Japan and the other in a Programme Country represented in the consortium.

Duration of project

Depending on the duration of the EMJMD (1 to 2 academic years) and whether the consortium chooses to undertake a preparatory year, the consortium will receive a grant agreement for a minimum duration of 4 and a maximum of 6 academic years to finance 4 consecutive student intakes.

In exceptional cases, the duration of an EMJMD may be extended of up to 12 months, upon request by the applicant/coordinator and with the agreement of the Executive Agency. In such a case, the total grant will not change.

Duration of activity

Optional preparatory year: 1 academic year.

Implementation of the EMJMD programme: 4 consecutive intakes of 1 to 2 academic years (60/90/120 ECTS credits).

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 14 February at 12:00 (midday Brussels time) for projects starting between 1 August and 31 October of the same year.

Exception
For proposals to be co-funded under the EU-MEXT partnership, applicants have to submit their grant application by 1 April at 12:00 (midday Brussels time) for projects starting between 1 August and 31 October of the same year. In parallel, the Japanese coordinator will make available the same proposal to the Japan Society for the Promotion of Science (JSPS).

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Additional eligibility criteria for students

Eligible participants

Students at Master level who have obtained a first higher education degree or demonstrate a recognised equivalent level of learning according to national legislation and practices in the degree awarding countries are eligible.

Students who have previously obtained an EMJMD scholarship or an Erasmus Mundus Master Course/Joint Doctorate scholarship are not eligible to apply for an additional scholarship under the EMJMD action.

EMJMD scholarship holders cannot benefit from another EU funded scholarship scheme to follow the same EMJMD course and this for the entire period of the course.

A minimum of 75% of EMJMD scholarships5 will be earmarked for candidates from Partner Countries.  This rule does not apply to consortia co-funded by the EU and MEXT.

Students will apply for a scholarship directly to the EMJMD consortium of their choice and go through a competitive selection process organised by the consortium HEIs.

The selection, recruitment and monitoring of individual students fall under the responsibility of the EMJMD consortium.

Duration of activity

The student scholarship is awarded exclusively for a full-time enrolment in one of the Master courses and will cover the entire duration of the EMJMD study programme.

Venue(s) Additional study periods (e. g. research, placement, thesis preparation) beyond the minimum required can take place in other participating organisations from Programme or Partner coun-tries, under the condition that the activities concerned are implemented under the direct su-pervision of one of the consortium partner HEIs.

Learning outcomes

Students will have to acquire the entirety of ECTS credits covered by the EMJMD (60, 90 or 120). Moreover, for each of their mandatory study period in at least two Programme Countries (or where applicable in one Programme Country and in Japan for consortia co-funded by the EU and MEXT), they will have to acquire at least 20 ECTS credits (for study programmes of 60 ECTS credits) or 30 ECTS credits (for study programmes of 90 or 120 ECTS credits).

Mobility periods cannot be replaced by virtual mobility (distance learning), which implies physical presence of the students is required during the entire Master programme. In addition, they cannot take place in institutions outside the EMJMD consortium (i.e. partners and/or associated partners).

 

Additional eligibility criteria for staff/scholars/guest lecturers

Eligible participants

1) Staff of the participating organisations;

2) Invited scholars (/guest lecturers) from Programme and Partner Countries. The EMJMD grant will finance at least 4 invited scholars/guest lecturers per intake, engaged in the EMJMD activities for at least 8 weeks in total.

The invited scholars/guest lecturers must be selected in accordance with the consortium’s specific selection criteria for scholars and bring concrete added value to the delivery of the EMJMD.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 40 points)

  • The proposal's elements of "jointness"/integration, design and structure are tailored and effective for achieving the EMJMD aims and objectives;
  • The proposal describes how the EMJMD is integrated within the degree catalogues of partner and defines the degree(s) intended to be delivered, especially the award of an EMJMD joint degree, if national legislation allows;
  • The proposed EMJMD responds to clearly identified needs in the academic field;
  • The proposal defines how the EMJMD aims to increase the attractiveness of the European Higher Education Area, and to foster excellence, innovation and competitiveness in terms of the academic fields/subjects targeted;
  • The proposed EMJMD consortium is highly relevant with regard to internationalisation in higher education and has been designed to maximise the benefits of student and staff mobility.

Quality of the project design and implementation

(maximum 20 points)

  • The proposal defines the academic programme and the learning outcomes and details how the excellence in the academic content will be ensured;
  • The proposal describes a set of internal and external evaluation methods of the EMJMD, how they will be put into practice and used to monitor, upgrade and improve the quality of the course;
  • The proposal defines how the student mobility is organised and is instrumental to the course objectives, and presents a draft strategy/planning for an effective involvement of invited scholars/guest lecturers;
  • The proposal explains in detail all relevant information provided to the students/academic staff prior to course enrolment, and the services offered in terms of support for accommodation, language training, administrative formalities (e.g. visa support), and insurance;
  • The proposal clearly outlines the course rules, student rights and obligations concerning the academic, administrative and financial aspects of EMJMD implementation;
  • The proposal describes the envisaged activities/facilities to ensure the effective integration/networking of the EMJMD students within their socio-cultural and professional environment;
  • The proposal clearly outlines the interaction between the EMJMD and non-educational actors in course implementation.

Quality of the project team and the cooperation arrangements

(maximum 20 points)

  • The proposal clearly shows how the fields of expertise of the involved partners/staff are complementary and of added value for the EMJMD implementation. Where applicable, the proposal describes how existing cooperation agreements have been enhanced to meet the EMJMD’s objectives;
  • The proposal describes the institutional commitment of each partner, specifies their role and tasks in the EMJMD implementation, and outlines the working mechanisms of the governing bodies and management tools in place;
  • The proposal describes, inter alia, the joint criteria, principles and requirements for student application, selection and admission requirements, student examination and performance evaluation;
  • The proposal explains how the student participation costs have been calculated, and provides a description on how financial resources including complementary funding will be mobilised, allocated and managed within the partnership.

Impact and dissemination (maximum 20 points)

  • The proposal offers a convincing mid/long-term development/sustainability strategy and makes realistic projections beyond the EU funding period, and the ways to mobilise other funding sources for scholarships and self-funded students;
  • The proposal explains how the EMJMD will generate impact at institutional level (faculty/university), and how it enhances the internationalisation strategy of the consortium partners towards relevant stakeholders at national/European/international level;
  • The proposal describes how the proposed EMJMD encourages entrepreneurship and a sense of initiative, describes how employers will be involved in course implementation in order to improve student competencies and skills and thereby enhance the employability of graduates;
  • The proposal describes the types and methods of promotion/dissemination mechanisms, its target groups, and the concrete tasks of the partners in the awareness-raising strategy of the EMJMD. It explains how it plans to attract excellent students worldwide;
  • If relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 70 points out of a total of 100. Furthermore, they must score at least 75% of the maximum allocated points under the award criterion "Relevance of the project" (i.e. minimum 30 points out of 40). In case of ex aequo, priority will be given to projects scoring highest under the criterion "Relevance of the project".

For projects submitted to the EU-Japan joint call, further guidance on the applicable award criteria are available for applicants and experts and published on a dedicated "EMJMD-Partnership with Japan" call page6.

 

Additional scholarships for students from targeted regions of the world

The applicants may apply for additional scholarships for regions of Partner Countries of the world financed by the following EU external funding instruments:

  • Instrument for Pre-accession Assistance (IPA)7
  • Development Cooperation Instruments (DCI)8
  • European Neighbourhood Instrument (ENI)9
  • Partnership instrument (PI)10
  • European Development Fund (EDF)

EMJMDs proposed for funding may receive up to 28 additional student scholarships for the entire duration of the Master course (four intakes). These additional scholarships are offered to respond to the external policy priorities of the EU with regard to higher education and take into consideration the different levels of economic and social development in the relevant Partner Countries. They are funded on the basis of the nine regional envelopes below:

  • Western Balkans (Region 1)11;
  • Eastern Partnership countries (Region 2);
  • South-Mediterranean countries (Region 3);
  • Asia (Region 6) with a specific scholarship allocation to the Least Developed Countries12;
  • Central Asia (Region 7) with a specific scholarship allocation to the Low or Lower Middle Income Countries13;
  • Latin America (Region 8) with a specific scholarship allocation to the Lower Middle Income Countries14 and a maximum allocation to Brazil/Mexico;
  • South Africa (Region 10);
  • African, Caribbean and Pacific countries (Region 11);and
  • Gulf Cooperation countries (Region 12).

Scholarships will be allocated to the EMJMD selected for funding according to their ranking in descending order, and taking into account the available budget.  Starting from the first ranked proposal, the requested total number of additional schol-arships will be allocated pro-rata the regional budgetary envelopes and within the limit of the available funds.

 

Additional award criterion

Proposals which pass the minimum threshold under the award criterion "Relevance of the project" and obtain a total of at least 70 points (overall threshold for funding) will be assessed to receive additional scholarships for targeted regions against the following additional criterion. This will not apply to consortia co-funded by the EU and MEXT which are not eligible to apply for additional scholarships.

Relevance of the project in the targeted regions

(Yes/No)

  • The proposal describes the methods used to attract highly talented students from the targeted regions
  • The proposal encourages cooperation with HEIs and /or other eligible participating organisation from Partner Countries in the targeted regions. The added value of such cooperation to the EMJMD is clearly explained.

 

 

What else should you know about this Action?

More compulsory criteria and additional useful information relating to this Action can be found in the Annex I of this Guide. The Annex includes:

  • conditions relating to the design of the Erasmus Mundus Joint Master Degree;
  • conditions relating to Master students;
  • conditions relating to monitoring and quality assurance;
  • selection procedure of EMJMD consortia.

Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

The Erasmus Mundus Joint Master Degree Catalogue

In order to contribute to the promotion, visibility and accessibility of the Erasmus+ student scholarships that will be offered by on-going EMJMDs, to the best Master students worldwide, EMJMDs will be included in an online catalogue hosted on the Executive Agency's website.

The EMJMD catalogue will advertise all the joint Master programmes offering Erasmus+ scholarships for the next academic year.

The catalogue will allow potential students to select the EMJMDs of their choice and to apply for an Erasmus+ scholarship directly to the consortia concerned.

 

What are the funding rules?

Selected EMJMDs will be supported through a grant agreement covering one preparatory year (if the applicant has opted to apply for the preparatory year) and four consecutive student intakes. For proposals to be co-funded under the EU-MEXT partnership, the detailed budget allocation at project level including the amount of scholarship and consortium management fee, will differ according to the co-funding source (EU or MEXT).

The EMJMD grant is calculated according to the following funding principles:

  • a grant for the consortium management fees and the academic staff mobility;
  • a variable number of student scholarships of 25 000 EUR maximum per year;
  • a variable number of additional student scholarships of 25 000 EUR maximum per year for targeted regions of the world.

In detail, the budget of the EMJMD must be drafted according to the following funding rules (in euro):

 

A) Erasmus Mundus Joint Master Degree management:

Contribution to the consortium management costs and costs15 for invited scholars and guest lecturers

20 000 EUR for the optional preparatory year.

50 000 EUR per intake of the EMJMD.

 

B) Erasmus Mundus Joint Master Degree student scholarships:

The EMJMD student scholarships will include student participation costs (including the tuition fees, full insurance coverage and any other mandatory costs related to student participation in the course), a contribution to student travel and installation cost and a subsistence allowance for the entire duration of the EMJMD study programme. Details on the EMJMD student scholarship amounts are given in the table below:

Contribution to the participation costs

up to 9 000 EUR per year per scholarship holder from a Partner Country16

 

up to 4 500 EUR per year per scholarship holder from a Programme Country

 

Any amount in excess of these maximum contributions must be covered by the participating organisations and cannot be charged to the scholarship holder.

Contribution to the travel and installation costs

1 000 EUR per year per scholarship holder resident in a Programme Country for travel costs

 

2 000 EUR per year for travel costs + 1.000 EUR for installation costs for a scholarship holder, resident in a Partner Country less than 4000 KM from the EMJMD coordinating HEI.

 

3000 EUR per year for travel costs + 1.000 EUR for installation costs for a scholarship holder, resident in a Partner Country 4000 KM or more from the EMJMD coordinating HEI.

Contribution to subsistence costs

1 000 EUR per month for the entire duration of the EMJMD study programme (24 months maximum). Contribution to subsistence costs will not be given to the scholarship holders for the EMJMD periods (study/research/placement/thesis preparation) spent in their country of residence, nor to scholarship holders from a Partner Country for the EMJMD periods exceeding one trimester (i.e. 3 months or the equivalent of 15 ECTS credits) spent in any Partner Country.

Exception: for partner country scholarship holders under the EMJMD-IUEP, the 3-months rule does not apply. 

 

Grant award

The actual amount of the individual scholarships, respectively the maximum grant amount awarded for selected projects, will depend on a number of elements:

  1. the EMJMD length (60, 90 or 120 ECTS credits);
  2. the EMJMD participation costs defined by the consortia
  3. the implementation of the optional preparatory year;
  4. the number of Programme/Partner country scholarships;

Based on these parameters, the EMJMD grant for the preparatory year and the four student intakes would amount to a maximum of 4.4 million EUR17. For consortia co-funded by the EU and MEXT, the maximum number of scholarships is set at 64 and there are no additional scholarships targeting particular world regions.  As a consequence, the indicative maximum grant will be 3.4 million EUR, which will be co-funded 50% by Erasmus+ and 50% by MEXT.

Erasmus+ Master Loans

Higher education students who want to complete a full study programme at Master level in another Programme Country may be able to apply for an EU-guaranteed loan to contribute to their costs.

Erasmus+ Master Degree Loans enable potential Master’s students to gain access to loans or to benefit from deferred payment for tuition and housing costs (provided by participating banks or universities and guaranteed by the EU, via its partner the European Investment Fund) to support their studies abroad over the lifetime of the Erasmus+ Programme. The EU budget allocation will leverage a multiple amount in financing from the banking sector or from higher education institutions for loans (or equivalent services) to mobile masters students.

The scheme was launched in 2015 and Erasmus+ Master loans will become available incrementally in more countries and to more students over the years.

More information on the Scheme and the participating financial institutions is available on the website of the European Commission: https://ec.europa.eu/programmes/erasmus-plus/node/11_en

Amounts and object of the loans

The loans are up to 12,000 EUR for a 1-year Master programme and up to 18,000 EUR for an up to 2-year Master and can cover living, tuition and other study costs in any of the 33 Erasmus+ Programme Countries.

Key social safeguards include no collateral by student or parents, favourable interest rate, favourable pay-back terms.

Eligibility criteria

To be eligible to apply students must:

  • Be a resident of one of the Erasmus+ Programme Countries.
  • Have successfully completed first cycle higher education studies (Bachelor or equivalent)
  • Have been accepted for a 2nd cycle programme (Master or equivalent) at a recognised higher education institution (HEI) which holds the Erasmus Charter for Higher Education (ECHE).
  • The Master (or equivalent) that they intend to study must: 
  • Be delivered in a different country from their country of residence and from where they obtained their Bachelor degree (or the equivalent degree giving them access to the Master programme)
  • Be a full programme that will lead to a (Master or equivalent) degree.

Where to apply?

Directly to participating banks, higher education institutions or student loan companies.

 

Key Action 2: Cooperation for innovation and the exchange of good practices

Which Actions are supported?

This Key Action supports:

  • Strategic Partnerships in the field of education, training and youth;
  • Knowledge Alliances - European Universities;
  • Sector Skills Alliances;
  • Capacity Building in the field of higher education;
  • Capacity Building in the field of youth.

The Actions supported under this Key Action are expected to bring positive and long-lasting effects on the participating organisations, on the policy systems in which such Actions are framed as well as on the organisations and persons directly or indirectly involved in the organised activities.

This Key Action is expected to result in the development, transfer and/or implementation of innovative practices at organisational, local, regional, national or European levels.

For the participating organisations, projects supported under this Key Action are intended to produce the following outcomes:

  • innovative approaches for addressing their target groups, by providing for example: more attractive education and training programmes, in line with individual needs and expectations; use of participatory approaches and ICT-based methodologies; new or improved processes of recognition and validation of competences; greater effectiveness of activities for the benefit of local communities; new or improved practices to cater for the needs of disadvantaged groups and to deal with differences in learning outcomes linked to the geographical and socio-economic disparities; new approaches to address social, ethnic, linguistic and cultural diversity; new approaches to better support competitiveness and employment in particular at regional and local level; recognition of excellence in language learning or teaching through the European Language Label;
  • a more modern, dynamic, committed and professional environment inside the organisation: ready to integrate good practices and new methods into daily activities; open to synergies with organisations active in different fields or in other socio-economic sectors; strategic planning of professional development for staff in line with individual needs and organisational objectives;
  • increased capacity and professionalism to work at EU/international level: improved management competences and internationalisation strategies; reinforced cooperation with partners from other countries, other fields of education, training and youth and/or other socio-economic sectors; increased allocation of financial resources (other than EU funds) to organise EU/international projects in the field of education, training and youth; increased quality in the preparation, implementation, monitoring and follow-up of EU/international projects.

Projects funded under this Key Action are also likely to have a positive impact on the persons directly or indirectly involved in the activities, such as:

  • increased sense of initiative and entrepreneurship;
  • increased competence in foreign languages;
  • increased level of digital competence;
  • greater understanding and responsiveness to social, ethnic, linguistic and cultural diversity;
  • improved levels of skills for employability and new business creation (including social entrepreneurship);
  • more active participation in society;
  • more positive attitude towards the European project and the EU values;
  • better understanding and recognition of skills and qualifications in Europe and beyond;
  • improved competences, linked to professional profiles (teaching, training, youth work, etc.);
  • better understanding of practices, policies and systems in education, training or youth across countries;
  • better understanding of interconnections between formal, non-formal education, vocational training, other forms of learning and labour market respectively;
  • increased opportunities for professional development;
  • increased motivation and satisfaction in daily work.

At systemic level, they are expected to trigger modernisation and reinforce the response of education and training systems and youth policies to the main challenges of today's world: employment, economic stability and growth, but also the need to promote social, civic and intercultural competences, intercultural dialogue, democratic values and fundamental rights, social inclusion, non-discrimination and active citizenship, critical thinking and media literacy.  

Therefore, the impact of this Key Action is intended to be:

  • increased quality of education and training and youth work in Europe and beyond: combining higher levels of excellence and attractiveness with increased opportunities for all, including those at disadvantage;
  • education, training and youth systems that are better aligned to the needs of and opportunities offered by the labour market, and closer links to business and the community;
  • improved provision and assessment of basic and transversal skills, particularly: entrepreneurship, social, civic, intercultural and language competences, critical thinking, digital skills and media literacy;
  • increased synergies and links and improved transition between the different sectors of education, training and youth at national level, with improved use of European reference tools for recognition, validation and transparency of competences and qualifications;
  • increased use of learning outcomes when describing and defining qualifications, parts of qualifications and curricula, in support to teaching and learning and in assessment;
  • new and increased inter-regional and transnational cooperation of public authorities in the fields of education, training and youth;
  • more strategic and integrated use of ICTs and open educational resources (OER) in education, training and youth systems;
  • increased motivation for language learning through innovative teaching methods or better links to practical use of language skills required by the labour market;
  • reinforced interaction between practice, research and policy.

Strategic Partnerships in the field of education, training and youth

What are the aims and priorities of a Strategic Partnership?

Strategic Partnerships aim to support the development, transfer and/or implementation of innovative practices as well as the implementation of joint initiatives promoting cooperation, peer learning and exchanges of experience at European level.

Depending on the objectives and the composition of the Strategic Partnership, projects may be of two types:

  • Strategic Partnerships supporting innovation:

Projects are expected to develop innovative outputs, and/or engage into intensive dissemination and exploitation activities of existing and newly produced products or innovative ideas. Applicants have the possibility to request a dedicated budget for Intellectual Outputs and Multiplier Events in order to directly answer to the innovation aspect of the Action. These types of projects are open to all fields of education, training and youth.

  • Strategic Partnerships supporting exchange of good practices:

The primary goal is to allow organisations to develop and reinforce networks, increase their capacity to operate at transnational level, share and confront ideas, practices and methods. Selected projects may also produce tangible outputs and are expected to disseminate the results of their activities, although in a way that is proportional to the aim and scope of the project. These results and activities will be co-financed through the standard budget for project management and implementation. Strategic Partnerships relevant to the field of higher education will not support these types of projects. In addition, some specific Strategic Partnership formats may be realised under this type of partnerships:

  • School Exchange Partnerships: Only schools may participate in this type of Strategic Partnerships. The projects can use mobility opportunities for pupils and staff to help the participating schools develop as organisations and increase their ability to work in international projects. In addition, combining mobility and physical exchanges with virtual cooperation through eTwinning is strongly encouraged.
  • Transnational Youth Initiatives: These Strategic Partnerships in the field of youth aim to foster social com-mitment and entrepreneurial spirit of young people. The distinctive feature of this format of Strategic Part-nerships is that a Youth Initiative is initiated, set up and carried out by young people themselves. 

More information about the characteristics of these specific project formats can be found under the section "Specific Strategic Partnerships Formats"

 

Irrespective from the field impacted by the project, Strategic Partnerships are open to any type of organisation active in any field of education, training and youth or other socio-economic sectors as well as to organisations carrying out activities that are transversal to different fields (e.g. local and regional authorities, recognition and validation centres, chambers of commerce, trade organisations, guidance centres, cultural organisations). Depending on the priority and the objectives addressed by the project, Strategic Partnerships should involve the most appropriate and diverse range of partners in order to benefit from their different experiences, profiles and specific expertise and to produce relevant and high quality project results.

To be funded, Strategic Partnerships must address either a) at least one horizontal priority or b) at least one specific priority relevant to the field of education, training and youth that is mostly impacted, as described below. Among these priorities, National Agencies may give more consideration to those that are particularly relevant in their national context ("European priorities in the national context"). National Agencies must duly inform potential applicants through their official websites.

 

Horizontal priorities

  • Supporting individuals in acquiring and developing basic skills and key competences1, in order to foster employability and socio-educational and personal development, as well as participation in civic and social life; in a fast-changing world, this also includes language skills, entrepreneurial mind-set, critical thinking and creativity, as well as forward-looking skills in fields that are strategic for smart economic and social development. This priority will include, among others, actions to: develop partnerships between learning institutions, businesses and intermediary bodies; support work-based learning; improve the quality and effectiveness of learning mobility experiences; support effective and in-novative pedagogies, teaching, assessment and learning environments; apply competence-based approaches and as-sess their quality, impact and relevance; promote interdisciplinary co-operation in science, technology, engineering, arts and maths (STE(A)M) fields; support the development of national and cross-country sectoral skills strategies.  This can contribute to higher quality of education and training and support permeability between the different education and training pathways.
  • Social inclusion: priority will be given to actions that help address diversity and promote –in particular through innovative and integrat-ed approaches– ownership of shared values, equality, including gender equality, and non-discrimination and social in-clusion, including for people with health-related conditions, through education, training, youth and sport activities. The Programme will support projects that aim to foster the development of social, civic and intercultural competences, online safety and digital well-being, and tackle discrimination, segregation, racism, bullying (including cyberbullying), violence, fake news and other forms of online misinformation. The Programme will also support and assess new ap-proaches to reducing disparities in access to and engagement with digital technologies in formal and non-formal edu-cation. Particular attention will be given to addressing gender differences in relation to the access and use of digital technologies and the uptake of studies and careers in ICT by female students.
  • Open education and innovative practices in a digital era: priority will be given to actions that promote innovative pedagogies and methods for teaching, learning and assessment, and that support educators and learners to use digital technologies in creative, collaborative and efficient ways2. Priority will be given to supporting educational and training institutions to take up digital technologies as set out in the European Framework for Digitally Competent Educational Organisations3, and the Digital Education Action Plan, including in particular the use of the SELFIE self-reflection tool for general education and VET schools at all levels. A further priority will be updating and developing digital learning materials and tools, in particular Open Educational Resources, open textbooks, and Free and Open Source Educational Software, as well as supporting the effective use of digital technologies and open pedagogies in education, training, youth and sport. This will include fostering synergies with research and innovation activities, and therefore includes Open Science and promoting new technologies as drivers of improvements in education, training, youth and sport policies and practices. The Programme will also support new teaching methods and tools and the use of the European frameworks on the digital competence of educators, citizens and organisations.
  • Supporting educators: priority will be given to actions that strengthen the recruitment, selection and professional development of educators (e.g. teachers, trainers, professors, tutors, mentors, coaches), youth workers, educational leaders (e.g. school heads, rectors, department heads) and support staff (e.g. teaching assistants, career counsellors, human resource specialists in companies) as well as to actions supporting high-quality and innovative teaching and learner assessment. This includes professional development on such issues as communication, collaboration and exchange among educators, linking education with research and innovation, work-based and informal learning, dealing with early school leaving, supporting learners from disadvantaged backgrounds, and dealing with cultural and linguistic diversity. 
  • Transparency and recognition of skills and qualifications: priority will be given to actions that support learning and labour mobility and facilitate transitions between different levels and types of education and training, between education/training and the world of work, and between different jobs. Priority will be given to actions enabling and promoting automatic mutual recognition, as well as transparency and comparability of qualifications and learning outcomes, including through the provision of better services and information/guidance on skills and qualifications. This includes promoting innovative solutions to improve recognition and supporting the validation –at local, regional, national or European/international level– of competences acquired through informal and non-formal learning, including the use of digital badges and blockchain technologies.
  • Sustainable investment, quality and efficiency of education, training and youth systems: priority will be given to actions supporting the implementation of the Investment Plan for Europe, including by promoting funding models at-tracting private actors and capital such as the European Student Loan Guarantee Facility; supporting the development of evidence-based policies and reforms that aim at delivering quality education and training more efficiently; exploring innovative ways to ensure sustainable investment in education, training and youth, including performance-based funding and cost-sharing, where appropriate.
  • Social and educational value of European cultural heritage, its contribution to job creation, economic growth and social cohesion: priority will be given to actions contributing to raising awareness of the importance of Europe's cultural heritage through education, lifelong learning, informal and non-formal learning, youth as well as sport, including actions to support skills development, social inclusion, critical thinking and youth engagement. New participatory and intercultural approaches to heritage, as well as educational initiatives aimed at fostering intercultural dialogue involving teachers and pupils from an early age will be promoted.

Field-specific priorities

In the field of higher education, priority will be given to actions that reinforce internationalisation and mobility, as well as links between education, research and innovation, in line with the challenges identified in the Renewed EU Agenda for higher education, the Council Recommendation on tracking graduates, the Communication on Strengthening European Identity through Education and Culture and the Digital Education Action Plan:

  • Promoting internationalisation, inter alia through automatic mutual recognition of qualifications and learning outcomes, and supporting higher education institutions to implement Bologna principles and tools to enhance mobility for all and develop a successful European Education Area;
  • Tackling skills gaps and mismatches through: a) supporting new innovative pedagogies to design and develop learning-outcomes curricula that meet the learning needs of students whilst also being relevant to the labour market and societal needs, including through better use of open and online, blended, work-based and multi-disciplinary learning; to enable more flexible learning, increase the variety of courses and to develop the digital competences of educators and students; b) activities to  increase the uptake of subjects where skills shortages exist and improve career guidance, c) activities which support acquisition of transferable, entrepreneurial and digital skills;
  • Promoting and rewarding excellence in teaching and skills development, including through a) promot-ing effective incentive structures and human resources policies at national and institutional levels, b) encouraging training of academics and exchange of good practices (for instance through collaborative platforms) in new and innovative pedagogies, including multi-disciplinary approaches, new curriculum design, delivery and assessment methods; c) enable institutions to provide a wider variety of (online) courses to full-time, part-time or lifelong learning students; d) linking education with research and innovation, fostering an entrepreneurial, open and innovative higher education sector; and promoting learning and teaching partnerships with commercial and non-commercial partners in the private sector;
  • Building inclusive higher education systems, connected to surrounding communities, by increasing fairness in access and the participation and completion rates of under-represented and disadvantaged groups and refugees; developing, testing and implementing flexible and modular course design (part-time, online or blended);  promoting the civic and social responsibility of students, researchers and universities and recognising voluntary and community work in academic results; 
  • Consolidating and improving evidence-building on higher education by measuring the performance of higher education policies, systems and individual institutions; building evidence on the skills needs of the economy and the society through skills anticipation, graduate tracking and foresight studies including supporting further development of graduate tracking systems in Programme countries in line with the Council Recommendation on tracking graduates and improving the availability of comparable data on graduate outcomes within Europe;
  • Fostering effective and efficient system-level funding and governance models, rewarding good teaching, innovation and community-relevance;
  • Supporting the implementation of the EU student card to simplify and facilitate student mobility in Europe, by substantially reducing the administrative burden in terms of time, expense and effort, associated with the physical registration; ensuring secure transfer of students' data between higher education institutions, from students selection up to their ECTS credits recognition, in full respect of protection of personal data.

In the field of school education, priority will be given to:

  • Strengthening the profiles of the teaching professions, including in particular teachers, school leaders and teacher educators, for example by: making careers more attractive and diverse; strengthening selection, recruitment and appraisal; enhancing teachers’ education and professional development and linking its different phases; facilitating teacher mobility; supporting teachers in developing innovative teaching and assessment methods; strengthening leadership in education, including distributed leadership and teacher leadership.
  • Promoting a comprehensive approach to language teaching and learning, building on the increasing linguistic diversity in schools, for example by: encouraging early language learning and awareness; developing bilingual teaching options, especially for border regions and/or in areas where inhabitants use more than one language; mainstreaming the use of new technologies to support language learning; supporting the integration of the language dimension across the curricula.
  • Tackling early school leaving and disadvantage, enabling success for all learners, including children with a migrant background, for example by: strengthening collaboration among all actors within schools, as well as with families, and other external stakeholders; improving transition between different stages of education; supporting networking by schools which promote collaborative and holistic approaches to teaching and learning; improving evaluation and quality assurance.
  • Increasing access to affordable and high quality early childhood education and care, and enhancing the quality of systems and provision, in order to foster age appropriate development of children, to achieve better learning outcomes and ensure a good start in education for all, for example by: taking the EU quality framework further; ensuring that the benefits of early childhood education are carried through to other school education levels; and developing new models of implementation, governance and funding.
  • Building capacity for organisation and recognition of learning periods abroad, including recognition of formal educa-tion and transversal competences developed through non-formal and informal learning, for example by: developing and disseminating recognition tools and mechanisms; sharing and promoting best practices; building administrative capacity of schools to support participation of pupils in transnational projects and peer exchanges; ensuring appropriate safety standards for pupils participating in transnational mobility; and establishing sustainable partnerships be-tween organisations organising cross-border learning exchanges in general education.

In the field of vocational education and training (both initial and continuing), priority will be given to:

  • Developing partnerships supporting the setting up and implementation of internationalisation strategies for VET providers4, aimed at putting in place the necessary support mechanisms as well as contractual frameworks to promote quality mobility of VET staff and learners5, including the recognition of their learning outcomes; developing  student support services to foster VET internationalisation and learner mobility, through actions aimed at informing, motivating, preparing and facilitating the social integration of the VET learner in the host country, while enhancing their intercultural awareness and active citizenship;
  • Developing partnerships aimed at promoting work-based learning in all its forms, and in particular for the implementation of the Council Recommendation on a European Framework for Quality and Effective Apprenticeships6. These partnerships can also aim at developing new training content and Joint VET qualifications, that integrate periods of work-based learning, including opportunities to apply knowledge in practical workplace situations, and embedding international mobility experience whenever possible; 
  • Increasing the quality in VET through the establishment of feedback loops to adapt VET provision, including by setting-up or testing graduate tracking arrangements as part of quality assurance systems in line with the Council Recommendation on tracking graduates, and the Recommendation on the European Quality Assurance Reference Framework for Vocational Education and Training (EQAVET)7 ;
  • Enhancing access to training and qualifications for all, with a particular attention to the low-skilled, through continuing VET, notably by increasing quality, supply and accessibility of continuing VET, validation of non-formal and informal learning, promoting work-place learning, providing for efficient and integrated guidance services and flexible and permeable learning pathways; includes developing partnerships between micro, small and medium sized companies and VET providers aimed at promoting joint competences centres, learning networks, support to pooling of resources, and providing initial and/or continuing training to their staff;
  • Further strengthening key competences in initial and continuing VET (in particular literacy, numeracy, digital, as well as languages) including common methodologies for introducing those competences in curricula, as well as for acquiring, delivering and assessing the learning outcomes of those curricula; 
  • Supporting the uptake of innovative approaches and digital technologies for teaching and learning, as outlined in the Digital Education Action Plan, including the effective use of the SELFIE self-reflection tool to support a comprehensive approach to innovation, and the use of digital technologies for pedagogical, administrative, technical and organisational change;
  • Introducing systematic approaches to, and opportunities for, the initial and continuous professional development of VET teachers, trainers and mentors in both school and work-based settings (including apprenticeships), including through the development of effective digital, open and innovative education and pedagogies, as well as practical tools;
  • Developing sustainable partnerships to establish and/or further develop national, regional and sectoral skills competitions organisations, as a form of raising the attractiveness and excellence in VET. These partnerships could also develop and support the arrangements for the preparation, training and participation of VET learners and staff in international, national, regional and sectoral skills competitions, while working closely together with businesses, VET providers, chambers and other relevant stakeholders. 

In the field of adult education, in line with the ET2020/European Agenda for Adult Learning priorities8  and the Council Recommendation on Upskilling Pathways: New Opportunities for Adults, priority will be given to:

  • Improving and extending the supply of high quality learning opportunities tailored to the needs of individual low-skilled or low-qualified adults so that they enhance their literacy, numeracy and digital competences, key competences and/or progress towards higher qualifications, including through the validation of skills acquired through informal and non-formal learning, or progress towards higher qualifications;
  • Supporting the setting up of, and access to, upskilling pathways by making available skills identification and screening, learning offers adapted to individual learning needs, recognition of flexible modes of learning (e.g. Massive Open Online Courses: MOOCs), and through the validation of skills acquired through informal and non-formal learning;
  • Increasing demand and take-up through effective outreach, guidance and motivation strategies which encourage low-skilled or low-qualified adults, to develop and upgrade their literacy, numeracy and digital competences, other key competences and/or progress towards higher qualifications;
  • Extending and developing the competences of educators and other personnel who support adult learners, particularly in motivating adults to take part in learning and in the effective teaching of literacy, numeracy and digital skills to low-skilled or low-qualified adults, including through the effective use of digital technologies to improve the learning experience; 
  • Developing mechanisms to monitor the effectiveness of adult learning policies or to track the progress of adult learners.

In the field of youth, in line with the proposed EU Youth Strategy 2019-2027, priority will be given to:

  • Projects contributing to the EU Youth Work Agenda, by promoting quality, innovation and recognition of youth work. Priority will be placed on projects that:
    • Support the capacity building of youth workers and in youth work;
    • Support youth workers in developing and sharing effective methods in reaching out to marginalised young people, in preventing racism and intolerance among youth, and in addressing the risks, opportunities, and implications of digitalisation; 
    • Foster the inclusion and employability of young people with fewer opportunities (including NEETs), with particular emphasis in young people at risk of marginalisation and those with a migrant background;
    • Promote intercultural dialogue and strengthen knowledge and acceptance of diversity in society; 
    • Open up youth work to cross-sectorial cooperation allowing greater synergies across all fields of actions concerning young people; 
    • Ease transition of young people from youth to adulthood, in particular the integration into the labour market; develop their competences, setting quality standards, ethical and professional codes;
    • Reinforce links between policy, research and practice; promote better knowledge about the situation of young people and youth policies, recognition and validation of youth work and informal non-formal learning at European, national, regional and local levels.
  • Promoting projects aiming at engaging, connecting and empowering young people. Priority will be given to projects that strengthen cross-sectorial cooperation, allowing for greater synergies across all fields of actions concerning young people, with a special focus on access to rights, autonomy, participation –including e-participation– and the active citizenship of young people, notably those at risk of social exclusion, through projects that: 
    • Foster stronger participation of all young people in democratic and civic life in Europe, including in connection with the 2019 European elections;
    • Broaden and deepen political and social participation of young people at local, regional, national, European or global level; 
    • Foster volunteering among young people; 
    • Increase social inclusion of all young people, taking into account the underlying European values; 
    • Promote diversity, intercultural and inter-religious dialogue, as well as the common values of freedom, tolerance and respect of human, social and economic rights; 
    • Enhance critical thinking and media literacy among young people to strengthen democracy and fight manipulation, propaganda and fake news;
    • Strengthen young people's sense of initiative, notably in the social field;
    • Enable young people to connect with, express their opinions to and influence elected policy-makers, public administrations, interest groups, civil society organisations, or individual citizens within any of the political or social processes affecting their lives.
  • Promoting entrepreneurship education, social entrepreneurship and not-for-profit activities among young people. Priority will be placed on projects in the form of transnational youth initiatives that allow groups of young people to put ideas into practice, including through social enterprises, tackling challenges and identified problems in their daily lives.

 

What are the activities supported in a Strategic Partnership?

Over the lifetime of a project, and depending on the type of Strategic Partnership, projects may typically realise a broad range of activities, for example:

  • activities that strengthen the cooperation and networking between organisations;
  • testing and/or implementation of innovative practices in the field of education, training and youth;
  • activities that facilitate the recognition and validation of knowledge, skills and competences acquired through formal, non‑formal and informal learning;
  • activities of cooperation between regional authorities to promote the development of education, training and youth systems and their integration in actions of local and regional development;
  • activities to support learners with disabilities/special needs to complete education cycles and facilitate their transition into the labour market, including by combating segregation and discrimination in education for marginalised communities;
  • activities to better prepare and deploy the education and training of professionals for equity, diversity and inclusion challenges in the learning environment;
  • activities to promote the integration of refugees, asylum seekers and newly arrived migrants and raise awareness about the refugee crisis in Europe;
  • transnational initiatives fostering entrepreneurial mind-sets and skills, to encourage active citizenship and entrepreneurship (including social entrepreneurship), jointly carried out by two or more groups of young people from different countries.

Strategic Partnerships may also organise transnational learning, teaching and training activities of individuals, in so far as they bring added value in the achievement of the project's objectives.  Some of these activities are particularly relevant in one or more fields of education, training and youth, as stated in the table below.  For a more detailed description of the supported activities, see Annex I.

Type of activity

Particularly relevant for

Blended mobility of learners

All fields of education, training and youth

Short-term exchanges of groups of pupils

School education, VET

Intensive Study Programmes

Higher education

Long-term study mobility of pupils

School education

Long-term teaching or training assignments

Higher education, VET, School and Adult education

Long-term mobility of youth workers

Youth

Short-term joint staff training events

All fields of education, training and youth

 

Who can take part in a Strategic Partnership?

As a general rule, Strategic Partnerships target the cooperation between organisations established in Programme Countries. However, organisations from Partner Countries can be involved in a Strategic Partnership, as partners (not as applicants), if their participation brings an essential added value to the project.

In addition to the organisations formally participating in the project and receiving EU funds, Strategic Partnerships may also involve associated partners from the public or private sector who contribute to the implementation of specific project tasks/activities or support the dissemination and sustainability of the project. For contractual management issues, associated partners are not considered as part of the project partners, and they do not receive funding. However, their involvement and role in the project and different activities have to be clearly described.

 

What are the criteria used to assess a Strategic Partnership?

Here below are listed the formal criteria that a Strategic Partnership must respect in order to be eligible for an Erasmus+ grant:

 

General Eligibility Criteria

Eligible participating organisations

A participating organisation can be any public or private organisation, established in a Programme Country or in any Partner Country of the world (see section "Eligible Countries" in Part A of this Guide).

For example, such organisation can be:

  • a higher education institution;
  • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
  • a non-profit organisation, association, NGO;
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level;
  • a social partner or other representative of working life, including chambers of commerce, industry, craft/professional associations and trade unions;
  • a research institute;
  • a foundation;
  • an inter-company training centre;
  • enterprises providing shared training (collaborative training);
  • a cultural organisation, library, museum;
  • a body providing career guidance, professional counselling and information services;
  • a body validating knowledge, skills and competences acquired through non-formal and informal learning;
  • a European Youth NGO;
  • a group of young people active in youth work but not necessarily in the context of a youth organisation (i.e. informal group of young people)9.

Higher education institutions (HEIs) established in a Programme Country must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries, but they will have to sign up to its principles.

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Number and profile of participating organisations

A Strategic Partnership is transnational and involves minimum three organisations from three different Programme Countries. There is no maximum number of participating organisations. However, the budget for project management and implementation is capped (and equivalent to 10 participating organisations). All participating organisations must be identified at the time of applying for a grant.

Exceptionally, different rules apply for the following Strategic Partnerships:
  • Strategic Partnerships in the youth field must involve minimum two organisations from two different Programme Countries;
  • School Exchange Partnerships must involve a minimum of two and a maximum of six schools from at least two different Programme countries10.

Venue(s) of the activities

All the activities of a Strategic Partnership must take place in the countries of the organisations participating in the project. Learning, teaching and training activities for learners and long-term activities for staff can only be organised in Programme Countries

In addition, if duly justified in relation to the objectives or implementation of the project: 

 

  • Activities can also take place at the seat of an Institution of the European Union, even if in the project there are no participating organisations from the country that hosts the Institution11,
  • Multiplier events can be hosted in the country of any of the associated partners involved in the Strategic Partnership.

Duration of project

  • Partnerships in the field of higher education: between 24 and 36 months;
  • Partnerships in the field of VET, school education and adult education: between 12 and 36 months12;
  • Partnerships in the youth field: between 6 and 36 months.

The duration has to be chosen at application stage, based on the objective of the project and on the type of activities planned over time.

In exceptional cases, the duration of a Strategic Partnership may be extended, upon request by the beneficiary and with the agreement of the National Agency, of up to 6 months and provided that the total duration does not exceed 3 years. In such a case, the total grant will not change. In all cases, projects must end not later than 31 August 2022.

Where to apply?

To the National Agency of the country in which the applicant organisation is established13.

Per deadline, the same consortium of partners can submit only one application and to one National Agency only.

When to apply?

  • Partnerships in the fields of Higher Education, VET, School and Adult education:
  • applicants have to submit their grant application by 21 March at 12:00 (midday Brussels time) for projects starting between 1 September and 31 December of the same year.
  • Partnerships in the youth field:
  • applicants have to submit their grant application by:
  • 5 February at 12:00 (midday Brussels time) for projects starting between 1 June and 30 September of the same year;
  • 30 April at 12:00 (midday Brussels time) for projects starting between 1 September of the same year and 31 January of the following year;
  • 1 October at 12:00 (midday Brussels time) for projects starting between 1 February and 31 May of the following year.

For Strategic Partnerships in the youth field: for each of the three deadlines, National Agencies may open the deadline to both types of Strategic Partnerships (i.e. supporting innovation and supporting exchanges of good practices) or only to one type of projects. Applicants are invited to check the website of their National Agency for more precise information.

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Aditional Eligibility Criteria

In addition, if the Strategic Partnership foresees any of the following transnational learning, teaching and training activities, the relevant additional eligibility criteria must be respected:

Short-term joint staff training events

 

ELIGIBLE Participants

Professors, teachers, trainers, educational and administrative staff14  working in participating organisations in Programme and Partner Countries. Youth workers from Programme and Partner Countries.

Duration of Activity 3 days to 2 months; excluding travel days
Intensive Study Programmes

Eligible Participants

  • ​Learners: Higher education students enrolled in a participating HEI in a Programme Country.
  • Teaching staff: teaching staff from participating HEIs in Programme or Partner Countries.
  • Invited teachers: teaching staff from non-participating HEIs, and experts/specialists/professionals from enterprises or other organisations in Programme or Partner Countries. 

Duration of Activity

  • Learners: 5 days to 2 months; excluding travel days 
  • Teaching staff (including invited teachers): 1 day to 2 months; excluding travel days
Blended mobility of pupils, learners and young people (short-term physical mobility combined with virtual mobility)

ELIGIBLE PARTICIPANTS

  • Apprentices, VET learners, higher education students15, adult learners, and pupils from participating organisations in Programme Countries. Young people from Programme Countries. 
DURATION OF ACTIVITY 5 days to 2 months; excluding travel days
Short-term exchanges of groups of pupils (including VET learners)​
ELIGIBLE PARTICIPANTS School pupils and VET learners of any age enrolled in a participating school (including VET organisations) in a Programme Country and accompanied by school staff.
DURATION OF ACTIVITY 3 days to 2 months; excluding travel days
Long-term teaching or training assignments
ELIGIBLE PARTICIPANTS Professors, teachers, trainers, educational and administrative staff working in the participating organisations in Programme Countries.
DURATION OF ACTIVITY 2 to 12 months
Long-term study mobility of pupils
ELIGIBLE PARTICIPANTS Pupils aged 14 or older, enrolled at a participating school in a Programme Country. 
DURATION OF ACTIVITY 2 to 12 months
Long-term mobility of youth workers
ELIGIBLE PARTICIPANTS Youth workers from Programme Countries.
DURATION OF ACTIVITY 2 to 12 months

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Depending on the objectives of the project, the participating organisations involved, the expected impact, and other elements, Strategic Partnerships can be of different sizes, and adapt their activities accordingly. In simplified terms, this action enables participating organisations to gain experience in international cooperation and to strengthen their capacities, but also to produce high-quality innovative deliverables. The qualitative assessment of the project will be proportional to the objectives of the cooperation and the nature of the organisations involved.  

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives and the priorities of the Action (see section "What are the aims and priorities of a Strategic Partnership").
  • If the proposal addresses the horizontal priority "inclusive education, training, and youth", it will be considered as highly relevant.
  • If the proposal addresses one or more "European Priorities in the national context", as announced by the National Agency, it will be considered as highly relevant.
  • The extent to which:
  • the proposal is based on a genuine and adequate needs analysis;
  • the objectives are clearly defined, realistic and address issues relevant to the participating organisations and target groups;
  • the proposal is suitable of realising synergies between different fields of education, training and youth;
  • the proposal is innovative and/or complementary to other initiatives already carried out by the participating organisations;
  • the proposal brings added value at EU level through results that would not be attained by activities carried out in a single country.

Quality of the project design and implementation

(maximum 20 points)

 

 

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, monitoring, evaluation and dissemination;
  • The consistency between project objectives and activities proposed;
  • The quality and feasibility of the methodology proposed;
  • The existence and relevance of quality control measures to ensure that the project implementation is of high quality, completed in time and on budget;
  • The extent to which the project is cost-effective and allocates appropriate resources to each activity.
  • If applicable, the use of Erasmus+ online platforms (i.e. eTwinning; EPALE; School Education Gateway) as tools for preparation, implementation and follow-up of the project activities.
  • For School Exchange Partnerships: 
    • the extent to which the projects is building on previous or ongoing eTwinning projects;
    • the extent to which the project is using eTwinning in combination with physical mobility to create longer, more frequent and richer exchanges between pupils and teachers in different countries (blended mobility).

If the project plans training, teaching or learning activities:

  • The quality of practical arrangements, management and support modalities in  learning, teaching and training activities;
  • The extent to which these activities are appropriate to the project's aims and involve the appropriate number of participants;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes, in line with European transparency and recognition tools and principles.

Quality of the project team and the cooperation arrangements

(maximum 20 points)

 

 

  • The extent to which:
  • the project involves an appropriate mix of complementary participating organisations with the necessary profile, experience and expertise to successfully deliver all aspects of the project;
  • the distribution of responsibilities and tasks demonstrates the commitment and active contribution of all participating organisations;
  • if relevant for the project type, the project involves participation of organisations from different fields of education, training, youth and other socio-economic sectors16;
  • The extent to which  the project involves newcomers to the Action.
  • For School Exchange Partnerships: the extent to which the project involves eTwinning schools and creates opportunities for them to promote best practices in eTwinning and provide mentorship to other schools who are less experienced in using eTwinning.
  • The existence of effective mechanisms for coordination and communication between the participating organisations, as well as with other relevant stakeholders;
  • If applicable, the extent to which the involvement of a participating organisation from a Partner Country brings an essential added value to the project (if this condition is not fulfilled, the project will not be considered for selection).

Impact and dissemination (maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project
  • The potential impact of the project:
  • on participants and participating organisations, during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The quality of the dissemination plan: the appropriateness and quality of measures aimed at sharing the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations;
  • The quality of the plans for ensuring the sustainability of the project: its capacity to continue having an impact and producing results after the EU grant has been used up.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 10 points for the categories "quality of the project design and implementation" and "quality of the project team and the cooperation arrangements"). Proposals that do not address at least one priority of the Action will not be funded.

 

Specific Strategic Partnership formats

Strategic Partnerships support a wide and flexible range of activities in order to implement high-quality projects, promote development and modernisation of organisations, and support policy developments at European, national and regional level.

Depending on the objectives of the project, the participating organisations involved, the expected impact, and other elements, Strategic Partnerships can be of different sizes, and adapt their activities accordingly.

Among the great variety of activities and project formats, the following Strategic Partnerships have specific characteristics.

 

School Exchange Partnerships

The main goal of School Exchange Partnerships is to strengthen the European dimension in the participating schools, to build up their capacity for cross-border cooperation and their ability to cope with new challenges. By organising mobility activities for pupils, these partnerships will also promote the common values of freedom, inclusion, tolerance and non-discrimination as underlined in the Paris Declaration of March 2015.

School Exchange Partnerships can implement different activities for exchange of staff and pupils:

  • Short-term exchanges of groups of pupils (3 days to 2 months): pupils from different countries can work together in activities linked to the aims of the partnership. The short-term exchange activities are designed to offer international learning experiences to pupils, to develop their understanding of the diversity of European cultures and languages, and to help them acquire social, civic and intercultural competences necessary for their personal development. 
  • Long-term study mobility of pupils (2 to 12 months): pupils aged at least 14 may spend a period in a receiving school and a host family abroad. The sending and hosting schools are expected to ensure high quality learning outcomes, to provide appropriate recognition for the involved pupils, and to constantly support them during their mobility period. Applicants for School Exchange Partnerships may focus entirely on organisation of long-term pupil mobility as a tool to develop the international cooperation potential of the involved schools.
  • Short-term joint staff training events (3 days to 2 months): teaching and non-teaching staff can work together to exchange experience and know-how, or receive joint training.
  • Long-term teaching or training assignments (2 to 12 months): through a longer posting in a partner school, this activity allows staff to develop their knowledge and understanding of other countries' education and training systems, and helps them share and acquire professional competences, methods and practices.

 

ETWINNING in school exchange partnerships

Combining mobility and physical exchanges with virtual cooperation can be an important element of School Exchange Partnerships. In particular, projects are strongly encouraged to use eTwinning to work together before, during and after the project activities.

To demonstrate the strengths of their proposal in terms of use of eTwinning, the applicants should explain the relevant elements in their project application. Particularly important elements include:

  • Involving schools with eTwinning school label17 in the project and creating opportunities for them to promote best practices in eTwinning and to provide mentorship to other schools who are less experienced in using eTwinning;
  • Presenting concrete plans to build on previous or ongoing eTwinning projects;
  • Using eTwinning in combination with physical mobility to create longer, more frequent and richer exchanges between pupils and teachers in different countries (blended mobility).

 

Specific eligibility criteria applying to school exchange partnerships

Compared to other Strategic Partnerships, the following specific rules will apply to this format:

  • Partnerships must involve a minimum of two and a maximum of six schools18;
  • Only schools from Programme Countries can participate;
  • As a general rule, projects will last between 12 and 24 months. Only projects organising long-term mobility of pupils may last up to 36 months, if justified by their workplan;
  • Funds are provided for mobility activities of staff and pupils (including accompanying teachers or other qualified persons), as well as general project management and implementation costs. Dedicated funding is not provided for Intellectual Outputs, Multiplier Events and Transnational Project Meetings. Additional funds for support to participants with special needs, as well as Exceptional costs may be requested, if justified. For details, please consult the section "What are the funding rules?", below;
  • Funding will be limited to a maximum of 16 500 EUR per year and per participating school. This cap will apply at project level19. Funds for support to participants with special needs, as well as Exceptional costs for expensive travel will not count towards this cap.

Successful School Exchange Partnerships use a specific contracting model compared to other Strategic Partnerships. At application stage, the applicant school takes the lead of the project and applies on behalf of all the participating schools. However, once the partnership is selected, each participating school will sign a separate grant agreement with the National Agency established in its country. The applicant school remains in a coordinating role for the duration of the project and will be responsible for reporting on the project's overall results, while the partner schools report only on their specific expenses.

 

Transnational Youth Initiatives20

These Strategic Partnerships in the field of youth aim to foster social commitment and entrepreneurial spirit of young people. For example, these initiatives may concern:

  • the establishment of (networks of) social enterprises, associations, clubs, NGOs,
  • the development and delivery of courses and trainings on entrepreneurship education (notably social entrepreneurship and use of ICTs;
  • information, media literacy, sensitization actions, or actions stimulating civic commitment among young people (e.g. debates, conferences, events, consultations, initiatives around European topics, etc.);
  • actions for the benefit of the local communities (e.g. support to vulnerable groups such as elderly people, minorities, migrants, disabled, etc.);
  • artistic and cultural initiatives (theatre plays, exhibitions, music performances, discussion fora, etc.).

The distinctive feature of this format of Strategic Partnerships is that a Youth Initiative is initiated, set up and carried out by young people themselves.

 

What else should you know about this action?

Supporting regional cooperation in school education

Strategic Partnerships in the field of school education have an opportunity to apply for projects based around cross-border cooperation between regions or municipalities from different countries. The distinctive aspect of these partnerships is the strategic involvement of local and/or regional school authorities. To create a successful application, the local or regional authorities should take a lead role in the planning of activities addressing a shared issue through involvement of organisations from the civil and private sectors together with schools in their community.

Exceptional costs for expensive travel
Applicants for Strategic Partnerships organising learning, teaching and training activities will be allowed to claim financial support under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

Other information

In addition to the information provided above, more compulsory criteria and additional useful information, as well as project examples relating to this Action can be found in the Annex I of this Guide. Interested organisations are invited to read carefully the relevant sections of this Annex before applying for financial support.

 

What are the funding rules?

Strategic Partnerships will range from fairly simple cooperation projects between small scale organisations (like schools or informal groups of young people) to rather sophisticated and large-scale projects focusing on the development and exchange of innovative outputs in all fields of education, training and youth. The expenses incurred by the different types of projects will necessarily vary accordingly.

By consequence, the proposed funding model consists of a menu of cost items from which applicants will choose according to the activities they want to undertake and the results they want to achieve. The first item, "project management and implementation" is a cost item that all types of Strategic Partnerships may apply for, as they are meant to contribute to costs that any project will incur. With the exception of School Exchange Partnerships, Strategic Partnerships may also apply for specific funding to organise "transnational project meetings". The other cost items can only be chosen by projects that will pursue more substantial objectives in terms of intellectual outputs/products, dissemination or embedded teaching, training and learning activities. Additionally, if justified by the project activities/outputs, exceptional costs and costs for participation of persons with special needs can be covered. 

The total project grant is a variable amount, defined by multiplying 12 500 EUR by the duration of the project (in months), and capped at 450 000 EUR for projects with duration of 36 months. Exceptionally, for School Exchange Partnerships a ceiling of 16 500 EUR per year and per participating school will apply at project level. Funds for support to participants with special needs, as well as Exceptional costs covering high travel costs will not count towards the funding cap for School Exchange Partnerships.

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded:

a variable amount, defined by multiplying 12 500 EUR by the duration of the project (in months) and up to 450 000 EUR for projects with duration of 36 months

(Exception: for School Exchange Partnerships: a maximum of 16 500 EUR per year and per participating school, applied at project level, and excluding Special Needs Support and Exceptional costs for expensive travel)

Some of the maxima amounts indicated in the tables above are capped per month and are calculated following a pro-rata approach, so that the grant awarded divided by the number of months results in a maximum of 12 500 EUR. However, the beneficiaries can use-up the total EU grant received for the project in the most flexible way, throughout its duration and according to the way the activities need to be implemented chronologically in the work plan.

Eligible costs

Financing mechanism

Amount

Rule of allocation

Project management and implementation

Project management (e.g. planning, finances, coordination and communication between partners, etc.); small scale learning/teaching/training materials, tools, approaches etc. Virtual cooperation and local project activities (e.g. class-room project work with learners, youth work activities, organisation and mentoring of embedded learning/training activities, etc.); information, promotion and dissemination (e.g. brochures, leaflets, web information, etc.). 

Costs linked to the implementation of Transnational Youth Initiatives and School Exchange Partnerships.

 

Contribution to unit costs

Contribution to the activities of the coordinating organisation:

 

500 EUR per month

Maximum 2750 EUR per month

 

 

 

Based on the duration of the Strategic Partnership and on the number of participating organisations involved

Contribution to unit costs

Contribution to the activities of the other participating organisations:

 

250 EUR per organisation per month

Transnational project meetings

Participation in meetings between project partners and hosted by one of the participating organisations for implementation and coordination purposes. Contribution to travel and subsistence costs.

This budget item is not available for School Exchange Partnerships.

 

 

Contribution to unit costs

For travel distances between 100 and 1999KM:

 

575 EUR per participant per meeting

 

 

For travel distances of 2000 KM or more:

 

760 EUR per participant per meeting

 

 

 

 

Conditional: applicants must justify the need for the meetings in terms of number of meetings and participants involved. Travel distances must be calculated using the distance calculator supported by the European Commission.

Exceptional costs

Contribution to real costs related to subcontracting or purchase of goods and services.

Costs for providing a financial guarantee, if the National Agency asks for it.

Real costs

75% of eligible costs

Maximum of 50.000 EUR per project (excluding costs for providing a financial guarantee)

Conditional: subcontracting has to be related to services that cannot be provided directly by the participating organisations for duly justified reasons. Equipment cannot concern normal office equipment or equipment normally used by the participating organisations.

Special needs support

Additional costs directly related to participants with disabilities21

Real costs

100% of eligible costs

Conditional: the request for these costs must be motivated in the application form.

 

Additional funding for Strategic Partnerships supporting innovation in the field of education, training and youth

Intellectual outputs

Intellectual outputs/tangible deliverables of the project (such as curricula, pedagogical and youth work materials, open educational resources (OER), IT tools, analyses, studies, peer-learning methods, etc.)

Contribution to unit costs

B1.1 per manager per day of work on the project

Conditional: staff costs for managers and administrative staff are expected to be covered already under "Project management and implementation". To prevent potential overlap with such item, applicants will have to justify the type and volume of staff costs applied for in relation to each output proposed.

The outputs should be substantial in quality and quantity to qualify for this type of grant support. The outputs should prove their potential for wider use and exploitation, as well as for impact.

B1.2 per researcher/ teacher /trainer/youth worker per day of work on the project

B1.3 per technician per day of work on the project

B1.4 per administrative staff per day of work on the project

Multiplier events

Contribution to the costs linked to national and transnational conferences, seminars, events sharing and disseminating the intellectual outputs realised by the project (excluding costs for travel and subsistence of representatives of participating organisations involved in the project).

Contribution to unit costs

100 EUR per local participant

(i.e. participants from the country where the event is taking place)

Maximum 30 000 EUR per project

Conditional: support for multiplier events is provided only if in direct relation to the intellectual outputs of the project. A project without grant support for intellectual outputs cannot receive support for organising multiplier events.

200 EUR per international participant (i.e. participants from other countries)

 

Funding rules for transnational learning, teaching and training activities carried out within the Strategic Partnership (optional funding)

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Conditional: applicants will have to justify that mobility activities are necessary to achieve the objectives and results of the project.

Travel distances must be calculated using the distance calculator supported by the European Commission22. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip23  

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Individual support

Unit cost per day covering the subsistence of participants, including accompanying persons, during the activity

Contribution to unit costs

Long term teaching or training assignments

 

Long term mobility of youth workers

up to the 14th day of activity: B1.5 per day per participant

+

between the 15 th and 60 th day of activity: B1.6 per day per participant

+

between the 61th day of activity and up to 12 months: B1.7 per day per participant

Short term joint staff training events,

 

Teaching or providing expertise in Intensive Study Programmes

 

accompanying persons in all activities24

up to the 14th day of activity: 106 EUR per day per participant

+

between the 15 th and 60 th day of activity: 74 EUR per day per participant

Long term mobility of pupils

B1.8 per month per participant

Short term activities for learners

(blended mobility, short term pupils' mobility, intensive study programmes):

up to the 14th day of activity: 58 EUR per day per participant

+

between the 15 th and 60 th day of activity: 42 EUR per day per participant

Linguistic support

Costs linked to the support offered to participants in order to improve the knowledge of the language of instruction or work 

Contribution to unit costs

Only for activities lasting between 2 and 12 months:

150 EUR per participant needing linguistic support

Conditional: the request for financial support must be motivated in the application form.

Exceptional Costs

Expensive travel costs of participants, (for details, see section "what else you should know about this action").

Real Costs

Expensive travel costs: maximum up to 80% of eligible costs

Conditional: the request for financial support to cover exceptional costs must be motivated in the application form

 

Table A – Intellectual outputs (amounts in euro per day)

This funding can only be used for staff costs of organisations participating in the project for the production of Intellectual outputs25. The amounts depend on: a) profile of staff involved in the project and b) the country of the participating organisation whose staff is involved.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B1.1

B1.2

B1.3

B1.4

Denmark, Ireland, Luxembourg, Netherlands, Austria, Sweden, Liechtenstein, Norway

294

241

190

157

 

Belgium, Germany, France, Italy, Finland, United Kingdom, Iceland

 

280

214

162

131

 

Czech Republic, Greece, Spain, Cyprus, Malta, Portugal, Slovenia

 

164

137

102

78

 

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, North Macedonia, Turkey

 

88

74

55

39

 

Table B – Intellectual outputs (amounts in euro per day)

This funding can only be used for staff costs of organisations participating in the project for the production of Intellectual outputs26. The amounts depend on: a) profile of staff involved in the project and b) the country of the participating organisation whose staff is involved.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B1.1

B1.2

B1.3

B1.4

Australia, Canada, Kuwait, Macao, Monaco, Qatar, San Marino, Switzerland, United States of America

294

241

190

157

Andorra, Brunei, Japan, New Zealand, Singapore, United Arab Emirates, Vatican City State

280

214

162

131

Bahamas, Bahrain, Hong Kong, Israel, Korea (Republic of), Oman, Saudi Arabia, Taiwan

164

137

102

78

Afghanistan, Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Armenia, Azerbaijan, Bangladesh, Barbados, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Burkina Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Congo – Democratic Republic of the, Cook Islands, Costa Rica, Cuba, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Iraq, Republic of Côte d'Ivoire, Jamaica, Jordan, Kazakhstan, Kenya, Kiribati, Korea (DPR), Kosovo, Kyrgyzstan, Laos, Lebanon, Lesotho, Liberia, Libya, Madagascar, Malawi, Malaysia, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia – Federated States of, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Myanmar, Namibia, Nauru, Nepal, Nicaragua, Niger, Nigeria, Niue, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines,  Rwanda, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And The Grenadines, Samoa, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Africa, South Sudan, Sri Lanka, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Territory of Russia as recognised by international law, Territory of Ukraine as recognised by international law, Thailand, Timor Lest – Democratic Republic of Togo, Tonga, Trinidad and Tobago, Tunisia, Turkmenistan, Tuvalu, Uganda, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe

 

88

74

55

39

 

Table C - Subsistence of participants in transnational learning, teaching and training activities (in euro per day/month)

Scales of contribution to unit costs change according to: a) type of mobility and b) the country where the activity takes place:

 

Long-term teaching or training assignments - mobility of youth workers

(in euro per day)

Long-term activities of pupils

(in euro per month)

 

B1.5

B1.6

B1.7

B1.8

Group 1

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden, Ireland, Finland, Liechtenstein

125

88

63

168

Group 2

Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus, Greece, Malta, Portugal

110

77

55

147

Group 3

Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania, Turkey, Hungary, Poland, Romania, Bulgaria, North Macedonia, Serbia

90

63

45

105

 

  • 1. ALSO IN LINE WITH THE RECOMMENDATION OF THE EUROPEAN PARLIAMENT AND THE COUNCIL OF 18 DECEMBER 2006 ON KEY COMPETENCES FOR LIFELONG LEARNING. THIS RECOMMENDATION WAS REVIEWED IN 2016 AND 2017, LEADING TO A PROPOSAL FOR A REVISED COUNCIL RECOMMENDATION. SEE: PROPOSAL FOR A COUNCIL RECOMMENDATION ON KEY COMPETENCES FOR LIFELONG LEARNING (COM(2018) 24 FINAL).
  • 2. In line with the Digital Education Action Plan of 17 January 2018 (COM(2018) 22 final).
  • 3. SEE: HTTPS://EC.EUROPA.EU/JRC/EN/DIGCOMPORG
  • 4. See guidance document "Go international: Practical Guide on Strategic Internationalisation in VET", http://ec.europa.eu/programmes/erasmus-plus/sites/erasmusplus2/files/eac....
  • 5. The specific rules and information relating to VET learner mobility activities, as described in Annex I of the Programme guide, should be applied.
  • 6. Proposal for a Council Recommendation on a European Framework for Quality and Effective Apprenticeships (COM(2017) 563 final).
  • 7. OJ C 155, 8.7.2009, p. 1–10
  • 8. Council Resolution on a European agenda for adult learning, OJ C 372/1, 20.12.2011.
  • 9. In case of an informal group, one of the members of the group assumes the role of representative and takes responsibility on behalf of the group.
  • 10. Depending on the country where the school is registered, a specific definition of eligible schools applies for this type of partnerships. The definition and/or a list of eligible schools is published on the website of each National Agency. In addition, please note that the contracting model for School Exchange Partnerships differs from other Strategic Partnerships and is based on monobeneficiary Grant Agreements. For further details, please refer to Part C of this Guide or contact your National Agency.
  • 11. Seats of the Institutions of the European Union are Brussels, Frankfurt, Luxembourg, Strasbourg, and The Hague.
  • 12. For the specific format "School Exchange Partnerships" additional criteria apply. Please see section "School Exchange Partnerships".
  • 13. Please note: schools under the supervision of national authorities of another country (e.g. Lycée français, German schools, UK "Forces" schools) apply to the NA of the supervising country.
  • 14. In the school education field, this includes educational staff intervening in schools, such as school inspectors, school counsellors, pedagogical advisors, psychologists, etc.
  • 15. Higher education students must be registered in a participating HEI and enrolled in studies leading to a recognised degree or other recognised tertiary level qualification, up to and including the level of doctorate.
  • 16. These criteria are not relevant for School Exchange Partnerships.
  • 17. You can find out more about the eTwinning school label at: https://www.etwinning.net/en/pub/highlights/the-etwinning-school-label---.htm
  • 18. Depending on the country where the school is registered, a specific definition of eligible schools applies for this type of partnerships. The definition and/or a list of eligible schools is published on the website of each National Agency. For further details, please refer to Part C of this Guide or contact your National Agency.
  • 19. For example, three schools running a partnership for two years may receive a maximum of 99 000 EUR for the whole project. These funds can be divided in any way between the three schools.
  • 20. Project promoters applying for Transnational Youth Initiatives should apply under Strategic Partnerships supporting exchanges of good practices.
  • 21. Including costs directly related to participants with special needs and accompanying persons taking part in transnational learning, teaching and training activities. This may include costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "individual support").
  • 22. http://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en
  • 23. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 24. Accompanying persons are entitled to receive the same rate, independently from the short or long term activities they take part in. In exceptional cases, where the accompanying person needs to stay abroad for more than 60 days, extra subsistence costs beyond the 60th day will be supported under the budget heading "Special needs support".
  • 25. In the case of HE, costs for staff employed by faculties of ECHE accredited beneficiary universities are eligible under the cost category 'intellectual outputs
  • 26. In the case of HE, costs for staff employed by faculties of ECHE accredited beneficiary universities are eligible under the cost category 'intellectual outputs

European Universities

Heads of states and governments called in the European Council Conclusions of 14 December 20171 on the Member States, the Council and the European Commission to take work forward in ‘encouraging the emergence by 2024 of some twenty 'European Universities', consisting in bottom-up networks of universities across the EU which will enable students to obtain a degree by combining studies in several EU countries and contribute to the international competitiveness of European universities'.

The Education Council Conclusions of 22 May 20182 further stressed the potential of ‘European Universities’ to “significantly enhance mobility and foster high quality and excellence in education and research, by strengthening the link between teaching, research and innovation and knowledge transfer, by demonstrating the benefits of multilingual learning, the recognition of qualifications and by developing joint education and research programmes and projects." They also highlighted that the European Universities "could play a flagship role in the creation of a European Education Area as a whole". 

To achieve this objective, the European Commission proposes an unparalleled initiative which requires a quantum leap in cooperation between all types of higher education institutions from all regions in Europe and at all levels of the organisation, across all areas of activity, from teaching and learning to research and innovation. 

 

What are the aims and priorities of European Universities?

‘European Universities’ have an ambitious mandate aimed at achieving the following two objectives:

  • Promoting common European values as enshrined in article 2 of the Treaty on European Union and a strengthened European identity by bringing together a new generation of Europeans, who are able to cooperate and work within different European and global cultures, in different languages, and across borders, sectors and academic disciplines. 
  • Reach a substantial leap in quality, performance, attractiveness and international competitiveness of European higher education institutions and contributing to the European knowledge economy, employment, culture and wel-fare by making best use of innovative pedagogies and striving to make the knowledge triangle3 a reality. ‘European Universities’ will be key drivers to boost the quality of higher education and where possible to strengthen its link to the research and innovation landscape in Europe and its outreach towards the society and economy.

What are European Universities?

The term "Universities" should be understood in its broadest sense, including all types of Higher Education Institutions. The European Universities initiative responds to a long-term vision and in this context, the following key elements are expected to be implemented by the ‘European Universities’ by 2025:

  • A shared, integrated, long-term joint strategy for education with, where possible, links to research and innovation and society at large:
    • Based on a common vision and shared values, for pursuing a high level of enhanced, sustainable cooperation across various levels of the organisation, and across different areas of activity, building on their complemen-tary strengths.
    • Staff at all levels of the participating organisations is empowered to implement this vision.
  • A European higher education inter-university ‘campus‘ where typically:
    • Students, doctoral candidates and staff can move seamlessly (physically or virtually) to study, train, teach, do research, work, or share services in any of the partner institutions. Students customise their choice of where and what to study within the confines of pedagogically sound and logically structured study programmes be-tween the different higher education institutions and other members of the alliance.
    • Embedded mobility at all levels, including at Bachelor, Master and Doctoral levels, is a standard feature. At least 50% of the students within the alliance should benefit from such mobility, be it physical, virtual or blended.
    • New joint and flexible curricula are delivered, where relevant, in the three cycles (Bachelor, Master and Doc-toral), based on cross-disciplinary/multi-disciplinary and cross-sectoral approaches, integrating innovative pedagogies, including the use of the latest digital technologies. While content is personalised, cooperation is global.
    • Practical and/or work-based experience is provided by external mentors to foster an entrepreneurial mind-set and develop civic engagement;
    • The student body reflects the diversity of the population (in terms of social, economic and cultural aspects), including lifelong learners, part-time and non-traditional students. Access, participation and completion of under-represented and disadvantaged groups are ensured.
  • European knowledge-creating teams (“challenge-based approach”) of students and academics, possibly together with researchers, businesses, regional actors and civil society actors - depending on the overall strategy and vision of the alliance - address together societal and other challenges of their choice in a multi-disciplinary approach through:
    • innovative learning and training that equip students and researchers with high-level, entrepreneurial, Open Science and transferable skills for a fast-changing labour market and knowledge economy and society, including through the transfer of research results back into education
    • creation of innovative solutions adaptable to different regions in Europe

In addition, ‘European Universities’ should act as models of good practice to progressively further increase the quality, international competitiveness and attractiveness of the European higher education landscape and should become key elements of the European Education Area by driving excellence.  As laid down in the Communication Building a stronger Europe: the role of youth, education and culture policies4, "Establishing the European Education Area will enable the EU Member States to do more, faster, to  drive up the quality, competitiveness and inclusiveness of their education and training systems, while providing inspiration to non-EU countries to follow". In this respect, 'European Universities’ are expected to commit, in cooperation with their national authorities, to work towards relevant policy objectives of the European Education Area, such as: multilingualism; automatic recognition5 of academic qualifications and learning periods abroad provided for by the participating higher education institutions within the alliance; the use of the European Student Card6, once fully operational; as well as the Bologna key commitments (quality assurance, recognition, and wherever applicable three cycle degree7).

 

What will this Action support?

This action will support higher education institutions in going beyond existing higher education cooperation models, and gradually achieving the long-term ambitious vision for 'European Universities'.

  • This action will test different innovative and structural models for implementing and achieving the long-term vision mentioned in the section "What are European Universities". It will support the creation of alliances, ideally composed of 5 to 8 partners, by either setting-up new cooperation partnerships or enhance existing ones, through a step by step approach. They will have the possibility to associate academic and non-academic partners from the world of work and to grow at a later stage.
  • Through this action, higher education institutions will progressively implement the activities that are necessary to achieve their long-term vision, starting by increasing their level of integration. To achieve this objective, they will agree on a mission statement at institutional level of each of the members of the alliance. The mission statement will have to entail a full joint strategy for pursuing a high level of enhanced and sustainable cooperation across various levels of the organisation (e.g. management, academics, professional/support staff and students), and across different areas of activity (strong education focus with links where possible to research and innovation and service to society), building on their complementary strengths.
  • As this action follows a bottom-up approach, each alliance will have the flexibility to shape its joint work plan of activities that is the most relevant to reach their strategic objectives and that will ultimately help them in achieving the long term vision of European Universities, as described above. This joint work plan of activities should be supported by the design of relevant and efficient common management structures. Examples for establishing a tight cooperation between institutional management structures are: setting up joint boards, developing common pool of physical and virtual intellectual and administrative resources, distributing shared resources, common provision of infrastructure, data and services such as student, researcher and staff support, administration and international relations, with digitalised joint processes wherever possible).
  • The joint work plan should also include activities to reach the high level of ambition in terms of mobility, social inclusion, and challenge-based approach. Alliances should also engage with key stakeholders in education and where possible research and innovation to foster societal engagement of students and staff as well as their entrepreneurial key competences. This action will support higher education institutions in implementing the first steps of this joint work plan of activities.

Who can take part in a European University?

Applicant/coordinator: a participating organisation that submits the proposal on behalf of all the partners. The coordinator has the full responsibility to ensure that the proposal is implemented in accordance with the agreement. Its coordinating activities cover the following duties:

  • represents and acts on behalf of the European University alliance towards the European Commission;
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the European University alliance;
  • coordinates the European University alliance in cooperation with the partners.

Full partners are those participating organisations that contribute actively to the achievement of the European Universities objectives. Each full partner must sign a mandate to confer to the coordinating organisation the responsibility of acting as main beneficiary and act in his name during the implementation of the proposal;

Associated partners (optional): European Universities can involve associated partners who contribute to the implementation of specific tasks/activities or support the dissemination and sustainability of the alliance. For contractual management issues, “associated partners” are not considered as part of the partners of the European University, and they do not receive funding. However, their involvement and role in different activities have to be clearly described.

Affiliated entities (optional): Organisations that contribute to the achievement of the European University's objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

 

What are the criteria used to assess a European University proposal?

Eligibility Criteria

Eligible participating organisations

Any higher education institution holding a valid Erasmus Charter for Higher Education (ECHE), with its affiliated entities (if any). 

Any other public/private organisation active in the field of education and training, research and innovation or in the world of work established in an EU Member State or another Programme Country. 

Who can apply?

Any eligible participating higher education institution established in an EU Member State or other Programme country can be the applicant. This organisation applies on behalf of all participating organisations involved in the European university.

Number and profile of participating organisations

The European University must be composed of a minimum of three higher education institutions from at least three EU Member States or other Programme countries.  In addition, any public/private organisation active in the field of education and training, research and innovation or in the world of work can be part (as associated partner) of the alliance.

Duration

3 years.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application at the latest by 28 February at 12:00 (midday Brussels time) for alliances starting between 1 September and 1 December on the same year.  

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award Criteria

The project will be assessed against the following criteria:

Relevance of the proposal

(maximum 25 points)

 

  • Purpose: extent to which the proposal aims to address and progress towards the long term vision of the action (please see section "What are European Universities" mentioned above and the relevant European Council conclusions of 14 December 20178)  
  • Contribution to the development of the European Education Area
  • Relevance of the joint long-term mission statement submitted by the alliance.  The mission statement needs to be explicitly endorsed by relevant decision-making bodies.  
  • Level of ambition and innovative approach of the proposal, including the extent to which the alliance will strengthen and expand cooperation:
    • in the provision of education, linking it where possible to research and innovation, as compared to what is already done by the members of the alliance.
    • through innovative and new structural models
  • European added value. Extent to which
    • the proposal demonstrates the added value generated through its transnationality, in particular for students;
    • the proposal demonstrates contribution to regional development, for example through the involvement of the alliance's members in the development and implementation of Smart Specialisation Strategies;
    • the alliance will benefit other higher education institutions, mainly of the European Union, but also beyond, by driving excellence. 
Geographical balance (maximum 15 points)
  • The extent to which the alliance includes a high number of higher education institutions from different geographical areas9 and ensures a wide geographical coverage in line with the European Council Conclusions10
  • The extent to which the applicant has motivated the geographical composition of the alliance and demonstrated its relevance to the achievement of the objectives of the European universities and of the European Education Area.

Quality of the proposal and implementation
(maximum 20 points)

 

  • Consistency between the aims of the proposal and joint planned activities to achieve them
  • Commitments to work towards the policy objectives of the European Education Area
  • Extent to which the proposal demonstrates how the development of a joint strategy and joint planned activities will match the level of ambition of European Universities and how it will contribute efficiently to strengthening and enhancing:
    • High quality of education, including through innovative pedagogical models to develop forward-looking skills and competences, making best use of digital technologies, blended learning and work-based learning
    • Level of students, staff and researchers’ mobility
    • Where possible, the links between education and research and innovation, including how research results and innovation will feed back into education
    • The level of engagement with key stakeholders to foster societal engagement of students and staff as well as their entrepreneurial key competences
    • Involvement of the local community
  • The social diversity of the student body and supporting measures to promote the access, participation and completion of under-represented and disadvantaged groups
  • The work programme and roadmap is clear and explicit, it covers the different stages and describes well the expected progress, output and outcomes between the different phases.
  • Quality and financial settings: the alliance has set up a quality assessment and review, which includes specific measures for evaluation of progress, processes and deliverables (for instance through the development of suitable quantitative and qualitative indicators, including the feedback from students and staff). The quality monitoring should also ensure that the implementation of the alliance is cost-efficient.

Quality of the alliance cooperation arrangements

(maximum 20 points)

  • Arrangement structure: the distribution of responsibilities and tasks is clear and appropriate, demonstrates the financial, structural and organisational commitment at highest institutional level while giving all staff the opportunity to be part of the co-creation of the alliance, both through the provision of education and, where possible, research and innovation, and at a structural organisation level through shared management structures, common provision of services, databases, human resources and scientific infrastructure. 
  • Roles and responsibilities: the capacity and active role of each member of the alliance to deliver jointly the common vision, strategy and common activities is clearly demonstrated.
  • Complementarity: the extent to which partners complement each other, including in terms of diversity of types of HEIs, or show that they are collaborating with each other to obtain value added and cost efficiency.  
  • The cooperation arrangements are well designed to maximise the benefits of the integrated cooperation by reducing existing administrative barriers and obstacles and to promote all types of mobility within the alliance, including mobility to and from organisations other than higher education institutions
  • The proposal includes clear arrangements and responsibilities for transparent and efficient decision-making, conflict resolution, risk management and reporting and communication between the participating organisations.

Sustainability and dissemination

(maximum 20 points)

  • Long-term strategy for sustainability of the alliance: the proposal includes a section on sustainability outlining how each member of the alliance will support this financially or otherwise with the objective of being sustainable beyond the EU funded period.
  • Capacity of the alliance to act as role model: the extent to which outputs and good practices generated by the alliance will be shared and have the potential to be mainstreamed in other higher education institutions with whom they cooperate beyond the alliance mainly in the European Union, but also beyond.
  • Dissemination: the proposal provides a clear dissemination plan of results and good practices put in place, and includes appropriate human and financial resources, activities, tools and communication channels including the use of social media to ensure that results and benefits will be transferred and shared openly and effectively to a wide range of stakeholders during and after the funding period of the European University alliance;
  • Open Educational and Open Science and Citizen Science resources: If relevant, and within the limits of existing national and European legal frameworks, the proposal describes how data, materials, documents and audiovisuals and social media activity will be made available to make data searchable, accessible, interoperable, and re-usable (FAIR) to other higher education institutions and European Universities in Europe.

 

To be considered for funding, proposals must score at least 70 points. Furthermore, they must score minimum 13 points for the category "relevance of the proposal", 11 points for the categories "quality of the proposal and implementation", "quality of the alliance cooperation arrangements" and "sustainability and dissemination" and 8 points for the category “geographical balance”.

 

What else should you know about this Action?

Additional information about European Universities is published on the Commission website11

Quality assurance must be an embedded component to ensure that European Universities successfully deliver the expected results and achieve an impact going far beyond the impact an individual partner organisation could achieve. European Universities are required to accomplish targeted dissemination activities which reach out to stakeholders, policy makers, professionals and enterprises. As a general rule, results should be made available as open educational resources (OER) as well as on relevant professional, sectorial or competent authorities' platforms. 

 

What are the funding rules?

 


Maximum EU contribution awarded for a 3-year European University: 5 000 000 EUR

The budget of the European Universities alliances will be based on the costs actually incurred by the alliance's activities. The EU grant will aim at co-financing these activities up to a maximum of 80% of the total eligible costs.

The budget requested will need to be justified in relation to the planned activities as described in the application form. All the costs will have to be fully described and justified. 

The costs must correspond to the costs incurred by the participating institutions in line with their usual policy. In particular, for remunerations, the costs should be in line with the usual policy on the actual salaries plus social security charges and other statutory costs usually included in the remunerations; the costs for travels and individual support should be in line with the usual practices of the participating institutions/organisations on travel and accommodation; costs of equipment should be written off in accordance with the usual accounting practice of the beneficiary.

The costs (including equipment and subcontracting) should be reasonable, justified and directly related to the achievement of the objectives of the European University alliance. Moreover subcontracting will have to comply with EU public procurement rules. 

The different budget items should be organised as follows:

 

 Eligible costs

Financing mechanism

Amount

Rule of allocation

1. DIRECT COSTS   Eligible costs actually incurred    
1.1 Staff costs Costs of staff assigned to the action (both permanent and temporary) from the participating institutions/organisations, comprising actual salaries plus social security charges and other statutory costs included in their remuneration.     The grant has to be used to cover the costs of staff for all beneficiaries when they are performing any tasks which are directly related to the achievement of the objectives of the European University.
1.2 Travel costs Contribution to the travel costs of participants to the venue of the activity and return.      Applicable for staff (both permanent and temporary), students and doctoral candidates from the participating institutions/organisations taking part in the action (e.g. for training and study activities, meetings, workshops and seminars).
1.3 Individual support Costs directly linked to the subsistence and accommodation of participants during the activity, taking part in the action      Applicable for staff (both permanent and temporary) students and doctoral candidates from the participating institu-tions/organisations (e.g. for training and study activities, meetings, workshops and semi-nars). These costs are supposed to cover mobility activities of limited duration.
(max 3 months)12.
1.4 Equipment Depreciation costs of equip-ment or other assets (new or second hand) provided they are actually incurred by the participating higher education institutions.    Maximum 5% of total direct eligible costs Only the portion of the equipment's depreciation, rental and lease costs are eligible, for the part that corresponds to the duration of the funding period and to the rate of actual use, for the purpose of the action. Only depreciation costs for equipment or other assets directly linked to the development of innovative pedagogies, blended and/or work-based learning activities are eligible.
1.5 Other costs Costs linked with:
  • Transfer of best practices to higher education institutions outside the alliance
  • Dissemination of knowledge and information (e.g.: advertising in the media, promotional materials and activities);
  • Renting of premises for major events 
  • Audits;
  • Bank charges including bank guarantee where requested by the Executive Agency;
  • Subcontracting for specific tasks; 
  • Travel and/or subsistence costs of third parties (experts, professors, speakers etc.) contributing to the European University's activities
  Maximum 5% of total direct eligible costs

Subcontracting is possible only in justified cases for specific, time-bound, project-related tasks, when these cannot be performed by the consortium members themselves or where the nature of the activity specifically requires external services. Subcontracting of core project activities such as teaching and/or project management (general management and coordination, monitoring, financial management, reporting to EACEA) is not possible. 

Staff members of co-beneficiaries are not allowed to operate in a subcontracting capacity. 

Travel and subsistence costs for people not belonging to one of the partner organisations can be co-funded when these persons are invited by the consortium to take part to the core activities of the European University.

2. INDIRECT COSTS   Up to a maximum of  7% of the total direct eligible costs of the action13   Flat rate

 

Knowledge Alliances

What are the aims and priorities of a Knowledge Alliance?

Knowledge Alliances aim at strengthening Europe's innovation capacity and at fostering innovation in higher education, business and the broader socio-economic environment. They intend to achieve one or more of the following aims:

  • develop new, innovative and multidisciplinary approaches to teaching and learning;
  • stimulate entrepreneurship and entrepreneurial skills of higher education teaching staff and company staff;
  • facilitate the exchange, flow and co-creation of knowledge.

The main attention is turned to projects that contribute to the modernisation of Europe's higher education systems as outlined in the 2017 EU Communication on the Renewed EU Agenda for Higher Education1.

  • tackling future skills mismatches and promoting excellence in skills development;
  • building inclusive and connected higher education systems; 
  • ensuring higher education institutions contribute to innovation; 
  • supporting effective and efficient higher education systems.

Additional emphasis is placed on making use of existing initiatives, and on the intelligent use of digital tools as recommended in the 2013 EU Communication on Opening Up Education2.

 

What is a Knowledge Alliance?

Knowledge Alliances are transnational, structured and result-driven projects, notably between higher education and business. Knowledge Alliances are open to any discipline, sector and to cross-sectoral cooperation. The partners share common goals and work together towards mutually beneficial results and outcomes. The results and expected outcomes are clearly defined, realistic and address the issues identified in the needs analysis.

Knowledge Alliances are meant to have a short and long-term impact on the wide range of stakeholders involved, at individual, organisational and systemic level.

As a general rule, Knowledge Alliances target the cooperation between organisations established in Programme Countries. However, organisations from Partner Countries can be involved in a Knowledge Alliance, as partners (not as applicants), if their participation brings an essential added value to the project.

 

Which activities are supported under this Action?

Knowledge Alliances implement a coherent and comprehensive set of interconnected activities which are flexible and adaptable to different current and future contexts and developments across Europe. The following list provides examples of activities:

  • Boosting innovation in higher education, business and in the broader socio-economic environment:
    • jointly developing and implementing new learning and teaching methods (like new multidisciplinary curricula, learner-centred and real problem-based teaching and learning);
    • organising continuing educational programmes and activities with and within companies;
    • jointly developing solutions for challenging issues, product and process innovation (students, professors and practitioners together).
  • Developing entrepreneurial mind-set and skills:
    • creating schemes of transversal skills learning and application throughout higher education programmes developed in cooperation with enterprises aiming at strengthening employability, creativity and new professional paths;
    • introducing entrepreneurship education in any discipline to provide students, researchers, staff and educators with the knowledge, skills and motivation to engage in entrepreneurial activities in a variety of settings;
    • opening up new learning opportunities through the practical application of entrepreneurial skills, which can involve and/or lead to the commercialisation of new services, products and prototypes, to the creation of start-ups and spin-offs.
  • Stimulating the flow and exchange of knowledge between higher education and enterprises:
    • study field related activities in enterprises which are fully embedded in the curriculum, recognised and credited;
    • set-ups to trial and test innovative measures;
    • exchanges of students, researchers, teaching staff and company staff for a limited period;
    • involvement of company staff into teaching and research.

 

Knowledge Alliances may organise learning mobility activities of students, researchers and staff in so far as they support/complement the other activities of the Alliance and bring added value in the realisation of the project's objectives. Mobility activities do not constitute the main activities of a Knowledge Alliance; extending and scaling-up these activities would need to be supported via the Key Action 1 of this Programme or other funding instruments.

 

What are the essential features of a Knowledge Alliance?

The key features of Knowledge Alliances are:

  • Innovation in higher education and innovation through higher education in enterprises and their socio-economic environment: innovation is considered as state-of-the-art project-specific and related to the partnerships context and analysed needs.
  • Sustainability of university-business cooperation. A strong and committed partnership with a balanced participation from enterprises and higher education institutions are pivotal for the success of Knowledge Alliances. The role and contribution of each participating organisation and associate partner have to be specific and complementary.
  • Impact going beyond the project's lifetime and beyond the organisations involved in the Alliance. It is expected that partnership and activities persist. For that, results/deliverables might not be stand-alone but be linked to/integrated into existing undertakings, schemes, projects, platforms, ventures etc. Changes in higher education institutions and enterprises have to be measurable. Results and solutions have to be transferable and accessible to a broader audience.

Knowledge Alliances are a highly competitive part of Erasmus+. Common attributes of successful proposals are:

  • reliable relations between higher education institutions and enterprises: Knowledge Alliances have to demonstrate the commitment and added value of all partners, whereby strong and balanced involvement from both the business and higher education sectors is essential. A well designed proposal is the result of close cooperation between the prospective partners and based on a solid needs analysis;
  • their innovative and transnational character, visible across all criteria.

A proper needs-analysis clarifies the rationale, influences the selection of partners, makes the proposal specific, helps to raise the potential for impact and ensures that end-user and target groups are well involved in the project activities.

 

What is the role of organisations participating in a Knowledge Alliance?

Applicant/coordinator: a participating organisation that submits the project proposal on behalf of all the partners. The coordinator has the full responsibility to ensure that the project is implemented in accordance with the agreement. Its coordinating covers the following duties:

  • represents and acts on behalf of the Alliance towards the European Commission;
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
  • coordinates the Alliance in cooperation with project partners.

Full partners are those participating organisations which contribute actively to the achievement of the Knowledge Alliance's objectives. Each full partner must sign a mandate to confer to the coordinating organisation the responsibility of acting as main beneficiary and act in his name during the implementation of the project. If relevant, the same applies for partners from Partner Countries.

Associated partners (optional): Knowledge Alliances can involve associated partners who contribute to the implementation of specific project tasks/activities or support the dissemination and sustainability of the Alliance. For contractual management issues, “associated partners” are not considered as part of the project partners, and they do not receive funding. However their involvement and role in the project and different activities have to be clearly described.

Affiliated entities (optional): Organisations which contribute to the achievement of project objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

 

What are the criteria used to assess a Knowledge Alliance proposal?

Here below are listed the formal criteria that a Knowledge Alliance proposal must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible participating organisations

A participating organisation can be any public or private organisation, with its affiliated entities (if any), established in a Programme Country or in any Partner Country of the world (see section "Eligible Countries" in Part A of this Guide).

For example, such an organisation can be:

  • a higher education institution;
  • a public or private, small, medium or large enterprise (including social enterprises);
  • a research institute;
  • a public body at local, regional or national level;
  • an organisation active in the field of education, training and youth;
  • an intermediary or association which represents education, training or youth organisations;
  • an intermediary or association which represents enterprises;
  • an accreditation, certification or qualification body.

Higher education institutions established in a Programme Country must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries.

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Number of participating organisations

Knowledge Alliances are transnational and involve at minimum six independent organisations from at least three Programme Countries, out of which at least two higher education institutions and at least two enterprises.

Duration of project

2 or 3 years. The duration has to be chosen at application stage, based on the objective of the project and on the type of activities planned over time.

In exceptional cases, the duration of a Knowledge Alliance may be extended, upon request by the beneficiary and with the agreement of the Executive Agency, of up to 6 months. In such a case, the total grant will not change.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application at the latest by 28 February at 12:00 (midday Brussels time) for projects starting on 1 November of the same year or 1 January of the following year.  

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award Criteria

The project will be assessed against the following criteria:

Relevance of the proposal

(maximum 25 points)

 

  • Purpose: the proposal is relevant to the objectives of the Action (see section "What are the aims and priorities of a Knowledge Alliance");
  • Consistency: the proposal is based on a sound and solid needs analysis; the objectives and outputs are clearly defined, realistic and address issues relevant to the participating organisations and to the Action;
  • Innovation: the proposal considers state-of-the-art methods and techniques, and leads to project-specific innovative results and solutions;
  • European added value: the proposal demonstrates clearly the added value generated through its transnationality and potential transferability;

Quality of the project design and implementation
(maximum 25 points)

 

  • Coherence: the proposal presents a coherent and comprehensive set of appropriate activities to meet the identified needs and lead to the expected results;
  • Structure: the work programme is clear and intelligible, and covers all phases;
  • Management: timelines, organisation, tasks and responsibilities are well defined and realistic. The proposal allocates appropriate resources to each activity;
  • Quality and financial control: specific measures for evaluation of processes and deliverables ensure that the project implementation is of high quality and cost-efficient.

Quality of the project team and the cooperation arrangements

(maximum 30 points)

  • Configuration: the proposed Knowledge Alliance involves an appropriate mix of higher education and business partners with the necessary profiles, skills, experience, expertise and management support required for its successful realisation;
  • Commitment: each participating organisation demonstrates full involvement corresponding to its capacities and specific area of expertise;
  • Partnership: contributions of higher education and business partners are significant, pertinent and complementary;
  • Collaboration/Team spirit: the proposal includes clear arrangements and responsibilities for transparent and efficient decision-making, conflict resolution, reporting and communication between the participating organisations;
  • Reward: Project provides clear added value and benefits to each partner organisation
  • Involvement of Partner Countries: if applicable, the involvement of a participating organisation from a Partner Country brings an essential added value to the project.

Impact and dissemination

(maximum 20 points)

  • Exploitation: the proposal demonstrates how the outputs will be used by the partners and other stakeholders and will lead to the expected outcomes. Appropriate measures are in place for evaluating the outcomes of the project. The proposal provides means to measure exploitation within the project lifetime and after.
  • Dissemination: the proposal provides a clear plan for the dissemination of results, and includes appropriate activities, tools and channels to ensure that the results and benefits will be spread effectively to the stakeholders and non-participating audience within and after the project’s lifetime;
  • Impact: the proposal shows societal and economic relevance and outreach. It provides pertinent measures to monitor progress and assess the expected impact (short and long-term);
  • Open access: If relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations;
  • Sustainability: the proposal includes appropriate measures and resources to ensure that the partnership, project results and benefits will be sustained beyond the project lifetime.

 

To be considered for funding, proposals must score at least 70 points. Furthermore, they must score minimum 13 points for the categories "relevance of the project" and "quality of the project design and implementation"; 16 points for the category "quality of the project team and cooperation arrangements", and 11 points for the category "impact and dissemination".

 

What else should you know about this Action?

Quality assurance must be an embedded project component to ensure that Knowledge Alliances successfully deliver the expected results and achieve an impact going far beyond the partner organisations themselves. Knowledge Alliances are required to accomplish targeted dissemination activities which reach out to stakeholders, policy makers, professionals and enterprises. Along the way Knowledge Alliances should deliver publications such as reports, handbooks, guidelines, etc. As a general rule, results should be made available as open educational resources (OER) as well as on relevant professional, sectorial or competent authorities' platforms. Knowledge Alliances should generate new ways and instruments to facilitate their collaboration and to ensure that the partnership between higher education and business persists.

Knowledge Alliances are a recent and ambitious Action; they are subject to a particular monitoring which requires active participation from all participants and stakeholders. Knowledge Alliances should foresee their participation in thematic clusters to support cross-fertilisation, exchange of good practices and mutual learning. Additionally, Knowledge Alliances should budget for the presentation of their project and the results at the University-Business Forum and/or other relevant events (up to five during the project duration).

 

What are the funding rules?

The budget of the project must be drafted on the basis of the unit cost system. The "unit costs" system is a simplified form of determining the amount of the grant. By its nature, such simplified forms of grants are contributions to the main costs of a project which are not a reimbursement of the real expenditures linked to specific activities in the project. In the case of the Alliances projects, the unit costs established are applied to the staff component of a project. They are predefined contributions established per working day per category of worker.

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum EU contribution awarded for a 2-year Knowledge Alliance:   700 000 EUR
Maximum EU contribution awarded for a 3-year Knowledge Alliance: 1 000 000 EUR

Eligible costs

Financing mechanism

Amount

Rule of allocation

Implementation support

Contribution to any activity directly linked to the implementation of the project (except for possible embedded mobility) including: project management, project meetings, intellectual outputs (such as curricula, pedagogical materials, open educational resources (OER), IT tools, analyses, studies, etc.), dissemination, participation in events, conferences, travel, etc.

The number of days and the profile of staff involved by country is the basis for the calculation of the EU contribution.

Contribution to unit costs

B2.1 per manager involved per day of work on the project

Conditional: applicants will have to justify the type and volume of resources needed in relation to the implementation of the proposed activities and outputs.

The outputs should be substantial in quality and quantity to qualify for this type of grant support.

B2.2 per researcher/ teacher/trainer involved per day of work on the project

B2.3 per technician involved per day of work on the project

B2.4 per administrative staff involved per day of work on the project

* Please refer to the International Standard Classification of Occupations – ISCO (http://www.ilo.org/public/english/bureau/stat/isco/isco08/index.htm)

 

Additional funding rules for mobility activities realised within a Knowledge Alliance (optional funding)

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 100 and 1999 KM:

275 EUR per participant

Conditional: applicants will have to justify that mobility activities are necessary to achieve the objectives and results of the project. Travel distances must be calculated using the distance calculator supported by the European Commission3. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip4  

 

For travel distances of 2000 KM or more:

360 EUR per participant

Subsistence costs

Contribution to subsistence costs of participants during the activity

Contribution to unit costs

Activities targeting staff

up to the 14th day of activity: 100 EUR per day per participant

+

between the 15 th and 60 th day of activity: 70 EUR per day per participant

Activities targeting learners:

up to the 14th day of activity: 55 EUR per day per participant

+

between the 15 th and 60 th day of activity: 40 EUR per day per participant

 

Table A - Project implementation (amounts in euro per day) Programme Countries

The amounts depend on: a) profile of staff engaged in the project and b) the country of the participating organisation whose staff is engaged.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B2.1

B2.2

B2.3

B2.4

Denmark, Ireland, Luxembourg, Netherlands, Austria, Sweden, Liechtenstein, Norway

353

289

228

189

 

Belgium, Germany, France, Italy, Finland, United Kingdom, Iceland

 

336

257

194

157

 

Czech Republic, Greece, Spain, Cyprus, Malta, Portugal, Slovenia

 

197

164

122

93

 

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, North Macedonia, Turkey

 

106

88

66

47

 

Table B - Project implementation (amounts in euro per day) Partner Countries

The amounts depend on: a) profile of staff engaged in the project and b) the country of the participating organisation whose staff is engaged.

 

Manager

Teacher/Trainer/Researcher

Technician

Administrative staff

 

B2.1

B2.2

B2.3

B2.4

Australia, Canada, Kuwait, Macao, Monaco, Qatar, San Marino, Switzerland, United States of America

353

289

228

189

Andorra, Brunei, Japan, New Zealand, Singapore, United Arab Emirates, Vatican City State

336

257

194

157

Bahamas, Bahrain, Hong Kong, Israel, Korea (Republic of), Oman, Saudi Arabia, Taiwan

197

164

122

93

Afghanistan, Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Armenia, Azerbaijan, Bangladesh, Barbados, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Burkina Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Congo – Democratic Republic of the, Cook Islands, Costa Rica, Cuba, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Iraq, Republic of Côte d'Ivoire, Jamaica, Jordan, Kazakhstan, Kenya, Kiribati, Korea (DPR), Kosovo, Kyrgyzstan, Laos, Lebanon, Lesotho, Liberia, Libya, Madagascar, Malawi, Malaysia, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia – Federated States of, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Myanmar, Namibia, Nauru, Nepal, Nicaragua, Niger, Nigeria, Niue, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines,  Rwanda, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And The Grenadines, Samoa, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Africa, South Sudan, Sri Lanka, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Territory of Russia as recognised by international law, Territory of Ukraine as recognised by international law, Thailand, Timor Lest – Democratic Republic of Togo, Tonga, Trinidad and Tobago, Tunisia, Turkmenistan, Tuvalu, Uganda, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe

 

106

88

66

47

 

Sector Skills Alliances

What are the aims and priorities of a Sector Skills Alliance?

Sector Skills Alliances aim at tackling skills gaps with regard to one or more occupational profiles in a specific sector. They do so by identifying existing or emerging sector-specific labour market needs (demand side), and by enhancing the responsiveness of initial and continuing vocational education and training (VET) systems, at all levels, to the labour market needs (supply side). Drawing on evidence regarding skills needs, Sector Skills Alliances support the design and delivery of transnational vocational training content, as well as teaching and training methodologies for European professional core profiles.

Sector Skills Alliances for strategic sectoral cooperation on skills identify and develop concrete actions to match demand and supply of skills to support the overall sector-specific growth strategy.

The projects will contribute to the improvement of quality and relevance of Europe's Vocational Education and Training systems as outlined in the 2015 ET 2020 Joint Report, and by the Ministers in charge of VET in the 2015 Riga conclusions agreeing on a new set of medium-term deliverables for the period 2015-2020.

This should be achieved through actions aimed at the following objectives:

  • developing strategic approaches to sectorial skills developments through partnerships for sustainable cooperation between key stakeholders in the sector and public authorities;
  • developing transnational level platforms and partnerships, based on innovative cooperation methods, as a first step towards the establishment of "Platforms of vocational excellence" acting as drivers of quality vocational skills in a context of European as well as national, regional/local sector strategies;
  • identification of existing and emerging skills needs for professions in specific sectors, also feeding this intelligence into the European Skills Panorama;
  • strengthening the exchange of knowledge and practice between education and training institutions and the labour market, with particular reference to sectorial actors;
  • promoting relevant sectorial qualifications and support agreement for their recognition;
  • building mutual trust, facilitating cross-border certification and therefore easing professional mobility in a sector, and increasing recognition of qualifications at European level within a sector;
  • adapting VET provision to skills needs, focusing both on job specific skills as well as on key competences;
  • integrating work-based learning in VET provision, whenever possible coupled with an international experience,and exploiting its potential to drive economic development and innovation, increasing the competitiveness of the sectors concerned;
  • planning the progressive roll-out of project deliverables leading to systemic impact in the form of constant adaptation of VET provision to skill needs, based on sustained partnerships between providers and key labour market stakeholders at the appropriate level ("feedback loops"). This planning should identify and involve key national and/or regional stakeholders, while also ensuring the wide dissemination of results.

 

What is a Sector Skills Alliance?

Sector Skills Alliances are transnational projects identifying or drawing on existing and emerging skills needs in a specific economic sector and/or translating these needs into vocational curricula to respond to those needs.

Sector Skills Alliances are intended for vocational education and training (VET), at any EQF levels from 3 to 8, including the upper-secondary level, the post-secondary non-tertiary level as well as the tertiary level (e.g. Universities of applied sciences, Polytechnic institutes, etc.). Applications that focus on the VET at tertiary level (EQF levels 6 to 8) must include a strong work-based learning component1, and also include at least one other VET qualification level between EQF levels 3 to 5 (i.e. not-exclusively tertiary level).

Sector Skills Alliances are required to apply EU wide instruments and tools such as the EQF, ECVET, EQAVET, as well as the Council Recommendation on a European Framework for Quality and Effective Apprenticeships2,whenever relevant.

A particular focus will be on digital skills as they are increasingly important on all job profiles across the entire labour market. Also, the transition to a circular and greener economy needs to be underpinned by changes to qualifications and national education and training curricula to meet emerging professional needs for green skills and sustainable development.

Projects can achieve these aims by applying to one or several of the following Lots (an organisation can be involved as applicant in several proposals and Lots as long as the proposals address different sectors):

Lot 1: Sector Skills Alliances for the development of sectoral approaches through transnational "Platforms of vocational excellence". This Lot supports the development of pilot projects, based on innovative cooperation methods, as a first step towards the establishment of "Platforms of vocational excellence". It will support the development of sectoral approaches for design and delivery of VET content combined with a strategic approach to skills development at local/regional level and in line with local/regional growth and innovation strategies. When designing and delivering common training content, this should follow the approach and actions described for Lot 2.

Lot 2: Sector Skills Alliances for design and delivery of VET will work to design and deliver common training content for vocational programmes for one or several related profession/s in a sector, as well as teaching and training methodologies. A particular focus is to be put on work-based learning, providing learners with the skills required by the labour market. 

Lot 3: Sector Skills Alliances for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills: The Blueprint for Sectoral Cooperation on Skills3 is one of the ten actions in the New Skills Agenda for Europe (see description on Europa webpage4). In the current call, the Blueprint will be implemented in six sectors that are experiencing severe skills shortages (see eligibility criteria). Alliances under Lot 3 will support the implementation of the Blueprint by developing a sectoral skills strategy. This strategy has to lead to systemic and structural impact on reducing skills shortages, gaps and mismatches, as well as ensuring appropriate quality and levels of skills to support growth, innovation and competitiveness in the sector. The sectoral skills strategy must include a clear set of activities, milestones and well-defined outputs with the goal to match demand and supply of skills to support the overall sector specific growth strategy. The objectives of Lot 2 (responding to identified skills needs through design and delivery of VET) have to be included in the sectoral skills strategy. Lot 3 Alliance must also implement Lot 2 activities. For Lot 3 only 1 proposal per sector can be funded

 

Which activities are supported under this action?

Each Sector Skills Alliance shall implement a coherent, comprehensive and variable set of interconnected activities which are flexible and adaptable to different current and future labour markets' needs, such as:

 

Lot 1: Sector Skills Alliance for the development of sectoral approaches through "Platforms of vocational excellence"

Establishing transnational Platforms of vocational excellence, with a sectoral approach, aimed at:

  • establishing business-education partnerships that may include cooperation on apprenticeships, internships, sharing of equipment, exchanges of staff and teachers between companies and VET centres, and organising other common activities;
  • developing innovation hubs, technology diffusion and/or virtual demonstration centres, with a particular focus on supporting SMEs, by sharing equipment and expertise, conduct research and development of products and services, with the close involvement of the VET learners;
  • providing business incubators for VET learners to develop their entrepreneurship skills, launching their business pro-jects/startups, or preparing to become self-employed;
  • actively participating in activities of regional "knowledge triangles", aimed at being at the forefront of research and technological developments, allowing the rapid update of training curricula and qualifications;
  • developing innovative teaching and training methodologies based on digital technologies (e.g. MOOC's, simulators, augmented reality,  etc.), as well as virtual / blended mobility solutions for learners and staff;
  • promoting the continuing professional development of teachers and trainers, focusing both on pedagogical skills as well as technical skills, as well as their involvement in research projects among the platform members;
  • developing challenge/project based learning that bring together inter-disciplinary expertise through VET learners from different fields of study (e.g. design, marketing, engineering) to solve real work problems/challenges; 
  • providing guidance services;
  • developing mechanisms and promoting validation of non-formal and informal learning;
  • developing internationalisation strategies to foster trans-national mobility of VET learners, teachers, trainers, and VET institution leaders, as well as human resource and training managers  in companies;
  • developing / exploring sustainable financial models that combine public and private funding, as well as income generating activities.

Designing trans-national sector-wide vocational curricula:

  • When designing trans-national sector-wide vocational curricula, the approach and actions described for Lot 2 should be followed.

Lot 2: Sector Skills Alliance for design and delivery of VET

Designing trans-national sector-wide vocational curricula:

  • when needed, gathering and interpreting evidence of skills needs on the labour market in a given economic sector, drawing on the EU Skills Panorama and, where relevant, the work of European Sector Councils;
  • identifying needs in terms of training provision, drawing on, where available, the occupational profiles of the Classification of the European Skills, Competencies, Qualifications and Occupations (ESCO);
  • on the basis of identified skills needs for specific occupation profiles in a given economic sector, identify and design VET curricula or qualification standards (in line with EQF and informed by ESCO), to respond to those needs;
  • translating skill needs into innovative, learning outcome-oriented modular VET programmes and/or qualifications (applying ECVET for designing qualifications composed of units of learning outcomes), to allow for transparency and comparability, taking also into account needs of validation of prior learning (e.g. non-formal or informal);
  • applying quality management to the new training content either by applying the quality assurance principles of EQAVET or by using already existing quality assurance systems which, however, should be in line with EQAVET;
  • integrating periods of work-based learning into the new training content, including opportunities to apply knowledge in practical "real life" workplace situations, and embedding trans national learning experience whenever possible;
  • designing VET provision focusing both on job specific skills as well as on key competences5, soft skills, and STEM disciplines (science, technology, engineering and mathematics), while providing effective opportunities to acquire or develop those competences, particularly in work-related training contexts;
  • promoting relevant VET sectoral qualifications (including trans-national joint programmes awarded by more than one VET provider), and support agreement for their recognition by implementing ECVET principles, and referencing qualifications to NQFs and the EQF as well as other relevant European tools and instruments in the sector con-cerned;
  • increasing recognition of qualifications at European and national level within a sector, by promoting and agreeing on sectoral qualifications, facilitating cross-border certification, and building mutual trust, contributing to increased learner and professional mobility in the sector; 
  • identifying, documenting and promoting successful skills or qualifications related projects and good practices, as well as those fostering multi-stakeholder partnerships, including from other sectors or from outside Europe and make detailed proposals to replicate or scale them up, where relevant; 
  • where relevant, ensuring that results of the project are available in open data format so that they could feed into the Skills Panorama and ESCO.

 

Delivering vocational curricula:

  • identifying the most appropriate delivery methodologies for the curricula, using innovative approaches to teaching and learning, as well as a strategic and integrated use of ICTs (e.g. blended learning, simulators, augmented reality, etc.), virtual/blended mobility solutions for learners and staff, and open educational resources (e.g. MOOC´s6);
  • identifying ways to implement innovative VET teaching and learning methods to respond to the needs of specific target groups of learners; and through the provision of work-based learning;
  • developing actions to facilitate inter-generational transfer of knowledge within VET;
  • describing the ways in which assessment methodologies and procedures can embed all forms of learning, including work-based learning, and facilitate the validation of skills and competences acquired prior to training; 
  • identifying adequate measures to track learners after completing their training in order to provide "feedback loops"7. These tracking and feedback systems can build on information from companies, learners/employees, as well as public information resources and labour market stakeholders;
  • proposing the appropriate measures for the formal recognition of the new or adapted vocational curricula and qual-ifications in participating countries and in the sector(s) covered;
  • planning the progressive roll-out of project deliverables leading to systemic impact.

Lot 3: Sector Skills Alliances for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills

Sector Skills Alliances under this Lot shall set up sustainable cooperation on skills development between key industry stakeholders in a given sector, education and training providers, and public authorities.

Alliances in this Lot cover the activities of Lot 2. Moreover, they have to cover the following activities:

  • developing a sectoral skills strategy to support the objectives of the established growth strategy for the sector. This strategy should be the first key deliverable of the project, identifying concrete actions and indicating clear set of ac-tivities, milestones and well defined outputs, to suggest how to match demand and supply of skills. The strategy should detail how major trends, such as global, societal, and technological developments in the sector, are likely to affect jobs and skills needs. It should describe the expected timeline and give particular attention to the impact of digital and key enabling technologies;
  • to underpin and illustrate the strategy, identifying, documenting and promoting concrete examples of policies and initiatives at national and regional level aiming at addressing skills shortages and mismatches as well as fostering multi-stakeholder partnerships (e.g. between industry, social partners, education and training, public authorities). Such examples should be presented in the form of fiches, containing a clear description of the policy/project, role and responsibilities of the different stakeholders, duration, funding (where available), and results; 
  • developing a common methodology for assessing the current situation and anticipating future needs as well as monitoring (on a yearly basis) progress and the evolution of the demand and supply of skills based on credible fore-sight scenarios;
  • identifying occupational profiles that need to be revised or created and their corresponding skill needs as well as the required proficiency level, drawing on, where available, the occupational profiles in ESCO and existing compe-tence frameworks8; where relevant, the development of sectoral competence frameworks may be considered; 
  • identifying, describing and indicating priorities for the review or the establishment of new qualifications on the ba-sis of the relevant occupational profiles;
  • fostering the development of concrete solutions in VET provision (including higher VET) as well as business-education-research partnerships;
  • developing concrete solutions to promote mobility of vocational students, jobseekers and trainees across Europe in the sector, capitalising on the use of existing EU tools (e.g. Erasmus+, EURES, Drop'Pin, European Alliance for Ap-prenticeships);
  • developing actions to promote the attractiveness of the sector as a career choice, in particular among the young, while also aiming for a gender balance in the sector; 
  • designing long term action plan for the progressive roll-out of project deliverables after the project has finished. This plan shall be based on sustained partnerships between education and training providers and key industry stakeholders at the appropriate level. It should include the identification of appropriate governance structures, as well as plans for scalability and financial sustainability. It should also ensure the appropriate visibility and wide dis-semination of the work of the Alliance, including at EU and national political level and include details on how the roll-out will be implemented at national and/or regional levels with relevant governmental and sectoral authorities; The action plan shall also indicate how EU funding opportunities (e.g. European Structural Funds, European Fund for Strategic Investment, Erasmus+, COSME, sectoral programmes), as well as national and regional funding can support skills strategies. This should take into account national and regional smart specialisation strategies;
  • delivering all relevant EU and/or country level qualitative evidence and quantitative data according to linked open data format9.

 

What are the essential features of a Sector Skills Alliance?

The key features of Sector Skills Alliances are:

  • Innovation in vocational education and training for specific professions in economic sectors (where available ES-CO10:) and;
  • Impact going beyond the project's lifetime and beyond the organisations involved in the Alliance. It is expected that partnership and activities persist. Changes in VET provision for professional profiles have to be measurable. Results and solutions have to be transferable and accessible to a broader audience. The results of Sector Skills Alliances should become available for use and publication in the EU Skills Panorama. 

 

Sector Skills Alliances have to demonstrate the commitment and added value of all partners. The partners should combine systemic and sector-related information with a solid knowledge of skills needs and training practices in their economic sector. The distribution of tasks and deliveries should show a right match between the partners' expertise and the activities they are in charge of. The partners should be representative in the sector at least at national level, have a European out-reach and expertise or competence in vocational skills anticipation or supply, training, or qualification design.

In Lot 1- Sector Skills Alliances for the development of sectoral approaches through "Platforms of vocational excellence" have to demonstrate a unique combination of transnational sectoral focus to skills development with links to local / regional economic development. The partners will develop sectoral approaches through pilot Platforms of vocational excellence, aimed at establishing world-class reference points for training in specific sectors for both initial training of young people as well as for continuous up- and re-skilling of adults. 

These platforms will consist of transnational partnerships for the development and delivery of joint VET curricula and quali-fications, with a strong focus on practical training in companies, mobility of learners and staff, and entrepreneurship. The partnerships will include VET providers at secondary, post-secondary non-tertiary, as well as tertiary levels, companies, chambers, research centres, organisations involved in innovation ecosystems, and relevant public authorities. The Platforms of Vocational Excellence should be understood in a wide context that adapts to the diversity of VET systems in the various countries.

The VET institutions participating in these platforms will act as catalysts for business investment and support European and regional innovation and smart specialisation strategies by ensuring supply of high quality skilled workers through flexible and timely offer of training for the skills needs of companies.

In Lot 2- Sector Skills Alliances for design and delivery of VET partners will have to interpret existing research evidence on profession-specific skills needs when implementing vocational education and training or designing qualification standards based on a common European professional core profile, drawing, where available on ESCO. Where appropriate, they should base themselves on skills intelligence gathered by "European Sector Skills Councils" and already existing sector skills stud-ies that have been commissioned by the European Commission. The EU Skills Panorama provides a wealth of skills intelli-gence, analyses and studies on professions (occupations) and sectors.

The Alliance should then translate these into innovative, learning outcome-oriented vocational curricula (applying ECVET) which include periods of work-based learning and which should be underpinned by quality assurance mechanisms (in line with EQAVET). The Alliance partners should demonstrate in the proposal what measures they will take in the countries and in the sector covered for the formal recognition (initial vocational education & training) or the certification (continuing vocational training) of the new or adapted vocational curriculum/a and how they will pursue the procedures after EU fund-ing has ended. Career guidance services together with regional or local authorities should play a "facilitator" role in sup-porting the process of skills matching with the planning of vocational curricula in order to attract initial VET schools, young learners or their parents to specific professions with high labour market demand. Sector Skills Alliances are supposed to carry out the proposed activities in a way that maximises the impact on one, or several related, profession/s in a given sector. 

In Lot 3- Sector Skills Alliances for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills in addition to what is outlined for Lot 2, partners will have to develop a comprehensive and strategic approach encompassing all activities. This strategic approach should be clearly linked to the overall growth strategy of the sector, with a view to support the sector in addressing its most pressing challenges and achieving its medium and long-term goals, including where relevant in terms of growth, innovation, competitiveness and employment. The Alliances will have to take into account and reflect in their work the main policy developments and publications at EU level pertaining to their sector.

 

What is the role of organisations participating in a Sector Skills Alliance?

Applicant/coordinator: a participating organisation that submits the project proposal on behalf of all the partners. The coordinator has the full responsibility to ensure that the project is implemented in accordance with the agreement. Its coordinating covers the following duties:

  • represents and acts on behalf of the Alliance towards the European Commission;
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
  • coordinates the Alliance in cooperation with project partners.

 

Full partners: participating organisations which contribute actively to the accomplishment of the Sector Skills Alliance. Each full partner must sign a mandate by which the signatory agrees that the coordinator takes over the above listed duties on behalf of the partnership during the implementation of the project. The same applies for partners from Partner Countries. 

Associated partners (optional): Sector Skills Alliances can involve associated partners who contribute to the activities of the Sector Skills Alliance. They are not subject to contractual requirements because they do not receive funding. However their involvement and role in the project and different work packages have to be clearly described.

Affiliated entities (optional): Organisations which contribute to the achievement of project objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

 

What are the criteria used to assess a Sector Skills Alliance?

Here below are listed the formal criteria that a Sector Skills Alliance proposal must respect in order to be eligible for an Erasmus+ grant: 

 

Lot 1: Sector Skills Alliances for the development of sectoral approaches through "Platforms of vocational excellence"

Eligibility Criteria for Lot 1

Eligible participating organisations

The following organisations, with its affiliated entities (if any), are eligible to take part in a Lot 1 Alli-ance. They can be public or private organisation established in a Programme Country (see section "Eligible Countries" in Part A of this Guide).

  • public or private VET providers, at any EQF level in particular those with an own training de-partment, those providing apprenticeships, and those providing shared training (collaborative training);
  • EU or national organisations and networks representing industry, small and medium-sized enterprises, social partners, professions and education and training stakeholders, including youth organisations; as well as relevant sectoral organisations;
  • chambers of commerce, of industry or of labour, and other intermediary bodies;
  • networks of VET providers and European or national organisations representing them;
  • European and/or national social partners;
  • labour ministries or associated bodies (agencies or councils);
  • public or private employment services;
  • labour market research institutes, national statistics offices;
  • public or private, small, medium or large enterprises (including social enterprises);
  • economic development agencies and organisations involved in innovation ecosystems;
  • sectoral or professional associations of employers or employees; chambers of skilled crafts;
  • European or national sectoral umbrella organisations;
  • research institutes;
  • sector skills councils;
  • bodies providing career guidance, professional counselling and information services;
  • public authorities responsible for education and training and or labour market issues at local, regional or national level;
  • accreditation, certification, recognition or qualification bodies (bodies with “regulatory function”).

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Number and profile of participating organisations

The Sector Skills Alliance must cover at least 4 Programme Countries and include at least 8 full partners, out of which at least 3 are companies, industry or sector representatives (e.g. chambers or trade associations), and at least 3 are education and training providers.

Eligible sectors

All sectors11 except the sectors that are eligible under Lot 3.

Duration of project

2 years. The duration has to be chosen at application stage, based on the objective of the project and on the type of activities planned over time.
In exceptional cases, the duration of a Sector Skills Alliance may be extended, upon request by the beneficiary and with the agreement of the Executive Agency, of up to 6 months. In such a case, the total grant will not change.

Where to apply? To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 28 February at 12:00 (midday Brussels time) for projects starting on 1 November or 1 December of the same year, or 1 January of the following year.  

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award Criteria for Lot 1

The project will be assessed against the following criteria:

Relevance of the project
(maximum 25 points)

  • Link to policy: the proposal contributes to achieving the European objectives to develop innovative cooperation partnerships, as a first step towards the establishment of transnational "Platforms of vocational excellence";
  • VET representation: the Sector Skills Alliance includes partners that adequately represent VET design and delivery;
  • Sector representation: the Sector Skills Alliance includes partners that adequately represent the sector concerned; 
  • Digital skills: extent to which the proposal foresees investigation into the needs of digital skills. Proposals including this aspect will be considered highly relevant;
  • Green skills: extent to which the proposal foresees investigation into skills re-quirements linked to the transition to a circular and greener economy. Proposals including this aspect will be considered highly relevant;
  • Purpose: the proposal is relevant to the objectives of the Action;
  • Consistency: the objectives are based on a sound needs analysis; they are clearly defined, realistic and address issues relevant to the participating organisations and to the Action;
  • Innovation: the proposal considers state-of-the-art methods and techniques, and leads to innovative results and solutions;
  • European added value: the proposal demonstrates clearly the added value generated through its transnationality.

Quality of the project design and implementation
(maximum 30 points)

 

  • Coherence: the overall project design ensures consistency between project objectives, methodology, activities and budget proposed. The proposal presents a coherent and comprehensive set of appropriate activities to meet the identified needs and lead to the expected results;
  • Structure: the work programme is clear and intelligible, and covers all phases (preparation, implementation, exploitation, monitoring, evaluation and dissemination);
  • Management: solid management arrangements are foreseen. Timelines, organisation, tasks and responsibilities are well defined and realistic. The proposal allocates appropriate resources to each activity;
  • Budget: the budget provides for appropriate resources necessary for success, it is neither overestimated nor underestimated;
  • Financial and quality control: control measures (continuous quality evaluation, peer reviews, benchmarking activities, etc.) and quality indicators ensure that the project implementation is of high quality and cost-efficient. Challenges/risks of the project are clearly identified and mitigating actions properly addressed. Expert review processes are planned as an integral part of the project. The Alliance work programme includes an independent external quality assessment at mid-term and at the end of the project.

Quality of the project team and the cooperation arrangements

(maximum 25 points)

  • Configuration: the composition of the partnership is in line with the project objectives, bringing together as relevant the expertise and competences required  for implementing planned activities.  The representativeness and expertise of the partners in the sector concerned and at European level is convincingly demonstrated. The partners combine systemic and sector-related information with a solid knowledge of skills needs and training practices in their economic sector. The participation of European social partners and/or national social partners in the countries covered by the Alliance with a clear attribution of a role. The spread and representativeness of relevant partners over the Programme Countries involved in the Alliance should be such that the Alliance has high implementation capacity in the countries covered by the Alliance (e.g. through the participation of a European sector organisation or European social partners). If the proposal also involves bodies with regulatory function in VET it will be considered highly relevant;
  • Commitment: the distribution of responsibilities and tasks is clear, appropriate, and demonstrates the commitment and active contribution of all participating organisations in relation to their specific expertise and capacity;
  • Tasks: the coordinator shows high quality management and coordination of transnational networks and leadership in complex environment. Individual tasks are allocated on the basis of the specific know-how of each partner;
  • Collaboration/Team spirit: an effective mechanism is proposed to ensure a good coordination, decision-making and communication between the participating organisations, participants and any other relevant stakeholder.

Impact and dissemination

(maximum 20 points)

  • Exploitation: the proposal demonstrates how the outcomes of the Alliance will be used by the partners and other stakeholders. It provides means to measure exploitation within project lifetime and after;
  • Dissemination: the proposal provides a clear plan for the dissemination of results, and includes appropriate activities, tools and channels to ensure that the results and benefits will be spread effectively to the stakeholders: policy makers, guidance professionals, enterprises and young learners in compulsory education concerning occupations with high labour market demand or new business creation potential; within and after the project’s lifetime; the proposal indicates which partners will be responsible for dissemination and demonstrates the relevant experience that they have in dissemination activities;
  • Impact: the proposal shows societal and economic relevance and outreach. It includes partners with a significant role in the sector concerned including in education and training. It includes measures as well as targets and indicators to monitor progress and assess the expected impact (short- and long-term); if bodies with regulatory function (in particular on qualifications) are convincingly involved to ensure recognition or certification of the training content the proposal is highly relevant. If a European sectoral umbrella organisation representing either social partners or the sector concerned is a full partner, the proposal is highly relevant. If economic development agencies and organisations involved in local/regional innovation ecosystems are full partners, the proposal is highly relevant;
  • Open access12 : If relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences  and does not contain disproportionate limitations; 
  • Sustainability: the proposal explains how the pilot Platforms of Vocational Excellence will be rolled out and further developed. The proposal includes appropriate measures and the identification of financial resources (European, national and private) to ensure that the results and benefits achieved by the Alliance will have a long-term sustainability.

 

To be considered for funding, proposals must score at least 70 points. Furthermore, they must score minimum 13 points for the categories "relevance of the project" and "quality of the project team and cooperation arrangements"; 16 points for the category "quality of the project design and implementation", and 11 points for the category "impact and dissemination".

 

Lot 2: Sector Skills Alliances for design and delivery of VET

Eligibility Criteria for Lot 2

ELIGIBLE PARTICIPATING ORGANISATIONS

The following organisations, with its affiliated entities (if any), are eligible to take part in a Lot 2 Alliance. They can be public or private organisations established in a Programme Coun-try (see section "Eligible Countries" in Part A of this Guide).

  • public or private VET providers, including social enterprises, in particular those with an own training department, those providing apprenticeships, and those providing shared training (collaborative training);
  • EU or national organisations representing industry, small and medium-sized enter-prises, relevant sectoral organisations;
  • networks of VET providers and European or national organisations representing them;
  • Education and training authorities at regional or national level, and Ministries;
  • organisations or networks – at EU or national level – representing social partners, industry, sectoral organisations, professions and education and training stakehold-ers, including youth organisations; 
  • chambers of commerce, of industry, of skilled crafts or of labour, and other inter-mediary bodies;
  • sector skills councils; 
  • economic development agencies, statistical bodies and research institutes;
  • cultural and/or creative bodies;
  • bodies providing career guidance, professional counselling, information services and employment services;
  • accreditation, certification, recognition or qualification bodies (bodies with “regulatory function”).

WHO CAN APPLY?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

NUMBER AND PROFILE OF PARTICIPATING ORGANISATIONS

The Sector Skills Alliance must cover at least 4 Programme Countries and include at least 8 full partners, out of which at least 3 are companies, industry or sector representatives (e.g. chambers or trade associations), and at least 3 are education and training providers.

ELIGIBLE SECTORS

All sectors13 except the six sectors that are eligible under Lot 3.

DURATION OF PROJECT

2 or 3 years. The duration has to be chosen at application stage, based on the objective of the project and on the type of activities planned over time.
In exceptional cases, the duration of a Sector Skills Alliance may be extended, upon request by the beneficiary and with the agreement of the Executive Agency, of up to 6 months. In such a case, the total grant will not change.

WHERE TO APPLY? To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

WHEN TO APPLY?

Applicants have to submit their grant application by 28 February at 12:00 (midday Brussels time) for projects starting on 1 November or 1 December of the same year, or 1 January of the following year.  

HOW TO APPLY?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award Criteria for Lot 2

Proposals will be assessed against the following criteria:

RELEVANCE OF THE PROJECT
(MAXIMUM 25 POINTS)

  • Link to EU policy and initiatives: the proposal takes into account and contributes to achieving the European objectives in the field of VET; the proposal takes into account and contributes to giving visibility to existing EU tools and initiatives for skills development; draws on the work of a European Sector Skills Council where relevant;
  • VET representation: the Sector Skills Alliance includes partners that adequately represent VET design and delivery;
  • Sector representation: the Sector Skills Alliance includes partners that adequately represent the sector concerned; 
  • Digital skills: extent to which the proposal integrates digital skills in the training content for one, or several related, professional profiles. Proposals including this aspect will be consid-ered highly relevant;
  • Green skills: extent to which the proposal integrates skills linked to the transition to a circular and greener economy in the training content for one, or several related, professional profiles. Proposals including this aspect will be considered highly relevant;
  • Purpose: the proposal is relevant to the objectives of the Action (see section "What are the aims of a Sector Skills Alliance");
  • Consistency: the objectives are based on a sound needs analysis; they are clearly defined, realistic and address issues relevant to the participating organisations and to the Action;
  • Innovation: the proposal considers state-of-the-art methods and techniques, and leads to innovative results and solutions;
  • European added value: the proposal demonstrates clearly the added value generated through its trans-nationality.

QUALITY OF THE PROJECT DESIGN AND IMPLEMENTATION
(MAXIMUM 30 POINTS)

 

  • Coherence: the overall project design ensures consistency between project objectives, meth-odology, activities and budget proposed. The proposal presents a coherent and comprehensive set of appropriate activities to meet the identified needs and lead to the expected results;
  • Structure: the work programme is clear and intelligible, and covers all phases (preparation, implementation, exploitation, monitoring, evaluation and dissemination);
  • Methodology: the proposal is compliant and makes use of EU instruments and tools related to skills and occupations such as the EQF14, ECVET15, EQAVET16, Europass17, EURES18, Drop 'Pin19, ESCO20, etc.. Whenever possible, the proposal takes into consideration and capitaliz-es on previous relevant activities (e.g. Programme Countries initiatives, Knowledge Innovation Communities-KIC of the EIT21, previous and on-going Sector Skills Alliances22. It uses the learning outcomes approach, ECVET (units of learning outcomes) and quality assurance princi-ples in line with EQAVET;
  • Management: solid management arrangements are foreseen. Timelines, organisation, tasks and responsibilities are well defined and realistic. The proposal allocates appropriate re-sources to each activity;
  • Budget: the budget provides for appropriate resources necessary for success, it is neither overestimated nor underestimated;
  • The quality of arrangements for the recognition and validation of participants' learning out-comes, in line with European transparency and recognition tools and principles;
  • Financial and quality control: control measures (continuous quality evaluation, peer reviews, benchmarking activities, etc.) and quality indicators ensure that the project implementation is of high quality and cost-efficient. Challenges/risks of the project are clearly identified and mit-igating actions properly addressed. Expert review processes are planned as an integral part of the project. The Alliance work programme includes an independent external quality assess-ment at mid-term and at the end of the project.

QUALITY OF THE PROJECT TEAM AND THE COOPERATION ARRANGEMENTS

(MAXIMUM 25 POINTS)

  • Configuration: the composition of the partnership is in line with the project objectives, bring-ing together as relevant the expertise and competences required in curriculum design, qualifi-cation standards design, training delivery methodology and training policy. The representa-tiveness and expertise of the partners in the sector concerned and at European level is con-vincingly demonstrated. The partners combine systemic and sector-related information with a solid knowledge of skills needs and training practices in their economic sector. The participa-tion of European social partners and/or national social partners in the countries covered by the Alliance with a clear attribution of a role to develop the curriculum/a and ensure work-based learning is highly relevant. The spread and representativeness of relevant partners over the Programme Countries involved in the Alliance should be such that the Alliance has high im-plementation capacity in the countries covered by the Alliance (e.g. through the participation of a European sector organisation or European social partners) If the proposal also involves bodies with regulatory function in VET it will be considered highly relevant;
  • Commitment: the distribution of responsibilities and tasks is clear, appropriate, and demon-strates the commitment and active contribution of all participating organisations in relation to their specific expertise and capacity;
  • Tasks: the coordinator shows high quality management and coordination of transnational networks and leadership in complex environment. Individual tasks are allocated on the basis of the specific know-how of each partner;
  • Collaboration/Team spirit: an effective mechanism is proposed to ensure a good coordination, decision-making and communication between the participating organisations, participants and any other relevant stakeholder.

IMPACT AND DISSEMINATION

(MAXIMUM 20 POINTS)

  • Exploitation: the proposal demonstrates how the outcomes of the Alliance will be used by the partners and other stakeholders. It provides means to measure exploitation within the project lifetime and after;
  • Dissemination: the proposal provides a clear plan for the dissemination of results, and in-cludes appropriate activities and their timing, tools and channels to ensure that the results and benefits will be spread effectively to the stakeholders, policy makers, guidance profes-sionals, enterprises and young learners in compulsory education concerning occupations with high labour market demand or new business creation potential; within and after the project’s lifetime; the proposal indicates which partners will be responsible for dissemination and demonstrates the relevant experience that they have in dissemination activities;
  • Impact: the proposal shows societal and economic relevance and outreach. It includes partners with a significant role in the sector concerned including in education and training. It includes measures as well as targets and indicators to monitor progress and assess the expected im-pact (short- and long-term); if bodies with regulatory function (in particular on qualifications) are convincingly involved to ensure recognition or certification of the training content the pro-posal is highly relevant. If a European sectoral umbrella organisation representing either social partners or the sector concerned is a full partner, the proposal is highly relevant;
  • Open access23: If relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences24 and does not contain disproportionate limitations; 
  • Sustainability: the proposal explains how the action plan for the roll-out at national and re-gional levels will be developed. The proposal includes appropriate measures and the identifi-cation of financial resources (European, national and private) to ensure that the results and benefits achieved by the Alliance will have a long-term sustainability.

 

To be considered for funding, proposals must score at least 70 points. Furthermore, they must score minimum 13 points for the categories "relevance of the project" and "quality of the project team and cooperation arrangements"; 16 points for the category "quality of the project design and implementation", and 11 points for the category "impact and dissemination".

 

Lot 3: Sector Skills Alliances for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills

Eligibility Criteria for Lot 3

ELIGIBLE PARTICIPATING ORGANISATIONS

The following organisations, with its affiliated entities (if any), are eligible to take part in a Lot 3- Alliance. They can be public or private organisations established in a Programme Coun-try (see section "Eligible Countries" in Part A of this Guide).

  • public or private enterprises active in the selected sectors especially those with an own training department, those providing apprenticeships, and those providing shared train-ing (collaborative training);
  • EU or national organisations representing industry, small and medium-sized enterprises, relevant sectoral organisations;
  • public or private education or training providers, including training centres and higher education institutions;
  • networks of education or training providers and European or national organisations rep-resenting them;
  • authorities responsible for education and training or employment, at regional or national level, and related Ministries;
  • organisations or networks – at EU or national level – representing social partners, indus-try, sectoral organisations, professions and education and training stakeholders, including youth organisations; 
  • chambers of commerce, of industry, of labour and other relevant sectoral intermediary bodies;
  • sector skills councils; 
  • economic development agencies, statistical bodies and research institutes;
  • bodies providing career guidance, professional counselling, information services and employment services;
  • accreditation, certification, recognition or qualification bodies (bodies with “regulatory function”);
  • bodies representing relevant authorities at regional and national level.

WHO CAN APPLY?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

NUMBER AND PROFILE OF PARTICIPATING ORGANISATIONS

The Sector Skills Alliance must cover at least 8 Programme Countries and include at least 12 full partners, out of which at least 5 are companies, industry or sector representatives (e.g. chambers, trade unions or trade associations), and at least 5 are education and training providers.

ELIGIBLE SECTORS

  1. Batteries for electro-mobility
  2. Bio-economy, new technologies & innovation in agriculture
  3. Defence technologies
  4. Digitalisation of the energy value chain
  5. Energy-intensive industries/industrial symbiosis
  6. Microelectronic manufacturing & design

DURATION OF PROJECT

4 years.
In exceptional cases, the duration of a Sector Skills Alliance may be extended, upon request by the beneficiary and with the agreement of the Executive Agency, of up to 6 months. In such a case, the total grant will not change.

WHERE TO APPLY? To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

WHEN TO APPLY?

Applicants have to submit their grant application by 28 February at 12:00 (midday Brussels time) for projects starting on 1 November or 1 December of the same year, or 1 January of the following year.  

HOW TO APPLY?

Please see Part C of this Guide for details on how to apply.

 

Additional information that must be taken into account per sector in lot 3 projects

Regarding LOT 3 - Sector Skills Alliances for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills, the following information must be taken into account for each of the sectors:

Batteries for electro-mobility

The Alliance must include at least the first 2 areas:

  1. Skills required for mass production of battery cells and batteries (for e-mobility, energy storage and other industrial applications) including skills for the manufacturing of battery cell materials, battery cells and battery packs/systems;
  2. Current and expected future generation of battery technologies (e.g. current and advanced Lithium-ion and future Lithium-ion solid state); 
  3. Technologies relating to second use of e-mobility batteries (such as use in energy storage), and recycling.

To ensure complementarity and synergies, activities must be compatible with existing initiatives and evidence for the sector, including the actions and orientations provided by:

  • Blueprint on Sectoral Cooperation on Skills for Automotive25
  • Commission Communication: “Delivering on low-emission mobility” COM(2017) 67526
  • Commission Communication: “Europe On The Move” COM(2018) 29327  and its Annex II
  • Strategic Action Plan on Batteriesthe28
  • Final Report of the High Level Group on the Competitiveness and Sustainable Growth of the Automotive Industry in the EU – 'GEAR 2030'29
  • The Strategic Energy Technology Plan ('SET Plan) 30

Bio-economy, new technologies & innovation in agriculture

The Alliance must include two of the following areas: 

  1. Agricultural sustainability, management of natural resources and climate action;
  2. Digital technologies, digitalization, big data and artificial intelligence;
  3. Bio-economy, circular economy and bio-based products.

To ensure complementarity and synergies, activities must be compatible with existing evidence for the sector, including the actions and orientations provided by:

  • The Standing Committee on Agricultural Research (SCAR)31, particularly the work on Agricultural Knowledge and Innovation System (AKIS)
  • Common Agricultural Policy legislation32
  • Digital Single Market Strategy33
  • Strategic approach to EU agricultural research & innovation34 
  • EU Bio-Economy Strategy35
  • EU Circular Economy Action Plan36
  • EU Forest Strategy37
  • EU climate action38 
  • Relevant Horizon 202039, Bio-Based Joint Undertaking40 and LIFE  projects41
Defence technologies​

The Alliance must include at least 2 of the following areas: 

  • Complex weapon systems;
  • Ballistics;
  • Robotics, autonomous systems, artificial intelligence;
  • C4ISTAR (command, control, communications, computers, information/intelligence, surveillance, etc.).

To ensure complementarity and synergies, activities must be compatible with existing initiatives and evidence for the sector, including the actions and orientations provided by: 

  • Vision on defence-related skills for today and tomorrow: skills data analysis identifying the gaps (release foreseen in October 2018) 42
  • European Defence Skills Partnership43
  • European Defence Fund – Proposal for a Regulation COM(2018) 47644
  • Launching the European Defence Fund – COM(2017) 29545
  • European Defence Action Plan – COM(2016) 95046 
  • Study on skills and competence in Defence (2015)47
  • Towards a More Competitive and Efficient Defence & Security Sector – COM(2013) 38748
  • Implementation Roadmap for COM(2013) 38749
  • European Council Conclusions of December 201350
Digitalisation of the energy value chain

The Alliance must include at least 2 of the following areas: 

  • Digitalisation of energy transmission and distribution networks including smart grids and smart metering systems;
  • Information and communication systems (ICT systems) for the energy sector including data management and cyber-security;
  • New energy services including demand response and other energy data related services;
  • Transition and digitalisation of energy supply and generation.    

To ensure complementarity and synergies, activities must be compatible with existing initiatives and evidence for the sector, including the actions and orientations provided by:

  • Clean Energy for All Europeans Package51
  • The Energy Union Framework Strategy52
  • The Third Energy Package53
  • Electricity network codes and guidelines54
Energy-intensive industries/industrial symbiosis

The Alliance must include at least 2 of the following areas: 

  • Industrial symbiosis technologies;
  • Energy efficiency technologies;
  • Energy auditing and energy management.

To ensure complementarity and synergies, activities must be compatible with existing initiatives and evidence for the sector, including the actions and orientations provided by:

  • The 2018 Circular Economy package including the EU Strategy for Plastics55
  • The 2017 Communication on “A renewed EU Industrial Policy Strategy”56
  • The 2011 Roadmap to a Resource Efficient Europe57
  • The Non-paper on the Competitiveness of the EU Energy Intensive58
  • Project for policy Report (2018) “Pathways to sustainable industries: Energy efficiency and CO2 utilisation”59
  • Action 6 from the Strategic Energy Technology (SET) Plan60
  • Energy Efficiency Directive61
  • Waste Directive62
  • BREFs63
  • Projects financed by ERASMUS+: Recycle Art, ENACTPLUS64, SEEREUSE65
  • Horizon 2020 Projects such as MAESTRI, SCALER, SHAREBOX, SYMBIOPTIMA, EPOS66
Microelectronic manufacturing & design

The Alliance must include at least 2 of the following areas: 

  • Electronic components design for digital, analog or mixed-signal circuits, such as: information processing and storage, RF and microwaves, sensors (imaging, photonics, etc.) and actuators (MEMS etc); 
  • Electronic systems design, such as: system-on-chip, system–in-package, hardware/software co-design;
  • Basics of electronics manufacturing, such as: introduction to advanced materials, processing equipment, production process, testing, packaging, predictive/preventive services.

To ensure complementarity and synergies, activities must be compatible with existing initiatives and evidence for the sector, as well as orientations included in the following documents:

  • Digital Skills and Jobs Coalition – EC DG Cnect67
  • Implementation Plan of the European Industrial Strategic Roadmap – 2014 Electronics Leaders Group68
  • Skills for Key Enabling Technologies in Europe - Study – 2016, EC-DG Grow69 
  • Key Enabling Technologies - Final report – 2016, High Level Expert Group on KETs70, and Re-Finding Industry – 2018, High-Level Strategy Group on Industrial Technologies71 
  • A renewed EU Industrial Policy Strategy – 201772
  • Digitising European Industry – 201673

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award Criteria for Lot 3

Proposals will be assessed against the following criteria:

RELEVANCE OF THE PROJECT
(MAXIMUM 25 POINTS)

  • Link to EU policy and initiatives: the proposal takes into account and contributes to achieving the European objectives in the field of VET; takes into account and contributes to give visibility to existing EU tools and initiatives for skills development; draws on the work of a European Sector Skills Council where relevant;
  • Education representation: the Alliance includes partners that adequately represent education providers;
  • Sector representation: the Alliance includes partners that adequately represent the sector concerned;
  • Digital and key-enabling technologies (KETs), including Artificial Intelligence (AI) skills: extent to which the proposal integrates these skills in the training content for one, or several related, professional profiles. Proposals including this aspect will be considered highly relevant;
  • Green and Blue skills: extent to which the proposal integrates skills linked to the transition to a circular and greener economy, both in terms of skills needs and in terms of training content for one, or several related, professional profiles. Proposals including this aspect will be considered highly relevant;
  • Purpose: the proposal is relevant to the objectives of the action, themes and activities described in section 2. The proposal contributes to building transnational networks and cooperation tools between relevant stakeholders to adapt education to emerging needs of the sector's industry;
  • Consistency: the objectives are based on a sound needs analysis; they are clearly defined, realistic and address issues relevant to the participating organisations and to the action;
  • Innovation: the proposal considers state-of-the-art methods and techniques, and leads to innovative results and solutions;
  • European added value: the proposal demonstrates clearly the added value generated through its trans-nationality.

QUALITY OF THE PROJECT DESIGN AND IMPLEMENTATION
(MAXIMUM 30 POINTS)

 

  • Coherence: the overall project design ensures consistency between project objectives, meth-odology, activities and budget proposed. The proposal presents a coherent and comprehensive set of appropriate activities to meet the identified needs and lead to the expected results;
  • Structure: the work programme is clear and intelligible, and covers all phases (preparation, implementation, exploitation, monitoring, evaluation and dissemination);
  • Methodology: the proposal is compliant and makes use of EU instruments and tools related to skills and occupations such as the EQF74, ECVET75, EQAVET76, Europass77, EURES78, Drop 'Pin79, ESCO80, etc.. Whenever possible, the proposal takes into consideration and capitaliz-es on previous relevant activities (e.g. Programme Countries initiatives, Knowledge Innovation Communities-KIC of the EIT81, previous and on-going Sector Skills Alliances82. It uses the learning outcomes approach, ECVET (units of learning outcomes) and quality assurance princi-ples in line with EQAVET;
  • Management: solid management arrangements are foreseen. Timelines, organisation, tasks and responsibilities are well defined and realistic. The proposal allocates appropriate re-sources to each activity;
  • Budget: the budget provides for appropriate resources necessary for success, it is neither overestimated nor underestimated;
  • The quality of arrangements for the recognition and validation of participants' learning out-comes, in line with European transparency and recognition tools and principles;
  • Financial and quality control: control measures (continuous quality evaluation, peer reviews, benchmarking activities, etc.) and quality indicators ensure that the project implementation is of high quality and cost-efficient. Challenges/risks of the project are clearly identified and mit-igating actions properly addressed. Expert review processes are planned as an integral part of the project. The Alliance work programme includes an independent external quality assess-ment at mid-term and at the end of the project.

QUALITY OF THE PROJECT TEAM AND THE COOPERATION ARRANGEMENTS

(MAXIMUM 25 POINTS)

  • Configuration: the composition of the Alliance is in line with the project objectives, bringing together as relevant the expertise and competences required in skills identification and anticipation, skills supply, curriculum design, qualification standards design, training delivery methodology  and training policy. The partners combine systemic and sector-related information with a solid knowledge of skills needs and training practices in their economic sector. The Alliance ensures adequate representativeness of the whole sector: the representativeness and expertise of the partners in the sector concerned and at European level is convincingly demonstrated. The participation of European social partners and/or national social partners in the countries covered by the Alliance is highly relevant. The geographical spread and representativeness of relevant partners over the Programme Countries involved in the Alliance should be such that the Alliance has high implementation capacity in the countries covered (e.g. through the participation of a European sector organisation and/or European social partners). If the proposal also involves bodies with regulatory function in Education and training it will be considered highly relevant;
  • Commitment: the distribution of responsibilities and tasks is clear, appropriate, and demonstrates the commitment and active contribution of all participating organisations in relation to their specific expertise and capacity;
  • Tasks: the coordinator shows high quality management and coordination of transnational networks and leadership in complex environment. Individual tasks are allocated on the basis of the specific know-how of each partner;
  • Collaboration/Team spirit: an effective mechanism is proposed to ensure a good coordination, decision-making and communication between the participating organisations, participants and any other relevant stakeholder.

IMPACT AND DISSEMINATION

(MAXIMUM 20 POINTS)

  • Exploitation: the proposal demonstrates how the outcomes of the Alliance will be rolled out in the participating countries;
  • Dissemination: the proposal provides a clear plan for the dissemination of results, and includes appropriate activities and their timing, tools and channels to ensure that the results and benefits will be spread effectively to the stakeholders, policy makers, guidance professionals, enterprises and young learners in compulsory education concerning occupations with high labour market demand or new business creation potential within and after the project’s lifetime; the proposal details how concrete examples of best practice will be identified, documented and disseminated;  the proposal indicates which partners will be responsible for dissemination and demonstrates the relevant experience that they have in dissemination activities;
  • Impact: the proposal shows societal and economic relevance and outreach. It includes partners with a significant role in the sector concerned including in education and training. It includes measures as well as targets and indicators to monitor progress and assess the expected impact (short- and long-term). It includes bodies with regulatory functions (in particular on Qualifications) that are actively involved to ensure the recognition or certification of the training content of the proposal. If a European sectoral umbrella organisation representing either social partners or the sector concerned is a full partner, the proposal is considered highly relevant; 
  • Open access: if relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences and in linked open data format, and does not contain disproportionate limitations;
  • Sustainability: the proposal explains how the action plan for the roll-out at national and regional levels will be developed.  The proposal includes appropriate measures and the identification of financial resources (European, national and private) to ensure that the results and benefits achieved by the Alliance will have a long-term sustainability beyond the project lifetime.

 

For Lot 3 only 1 proposal per pilot sector can be funded. To be considered for funding, proposals must score at least 70 points. Furthermore, they must score minimum 13 points for the categories "relevance of the project" and "quality of the project team and cooperation arrangements"; 16 points for the category "quality of the project design and implementation", and 11 points for the category "impact and dissemination".

 

What else should you know about this action?

Quality assurance is vital in order to ensure that Alliances successfully deliver their results and achieve an impact going far beyond the partner organisations themselves. Alliances are expected to achieve results which are widely transferable within the economic sector concerned. Therefore, Alliances need to provide a sound quality management plan. 

Alliances should also implement expert review processes as an integral part of the project. The Alliance work programme should therefore include an independent external quality assessment at mid-term and at the end of the project, to be submitted together with the project progress and final report respectively. In its progress report, the participating organisations will have to demonstrate the follow-up actions resulting from the recommendation of the mid-term quality assessment.

All Alliances are required to undertake targeted dissemination activities, notably through organisations/bodies providing professional guidance/orientation. They will have to provide a comprehensive dissemination plan including:

  • an active dissemination strategy to reach out to stakeholders, policy makers, guidance professionals, enterprises and young learners in compulsory education concerning occupations with high labour market demand or new business creation potential;
  • mainstreaming the results throughout the sector;
  • making the results of the Alliance available through open licences.

The dissemination plan should clearly explain how the planned project results will be disseminated, including definition of the targets, the objectives, the means to be used and the relevant timing. Applications should also indicate which partner will be responsible for dissemination and demonstrate the relevant experience that they have in dissemination activities. Selected projects will have to produce a short publishable summary of the project activities at the end of the project to be published in the Programme dissemination tool. 

Sector Skills Alliances are a recent and ambitious action; they are subject to a particular monitoring which requires active participation from all participants and stakeholders. Sector Skills Alliances have to foresee their participation in meetings and events organised by the Education, Audiovisual and Culture Executive Agency and the European Commission. A budget for up to 3 meetings per year has to be planned.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Lot 1 - Sector Skills Alliances for the development of sectoral approaches through “Platforms of vocational excellence”:

  • Indicative total budget: 4 000 000 €
  • Maximum EU contribution awarded for a project (2 years): 1 000 000 €

Lot 2 – Sector Skills Alliance for design and delivery of VET:

  • Indicative total budget: 3 500 000 €
  • Maximum EU contribution awarded for a project (2 years):    700 000 €
  • Maximum EU contribution awarded for a project (3 years): 1 000 000 €

Lot 3 – Sector Skills Alliance for implementing a new strategic approach (Blueprint) to sectoral cooperation on skills:

  • Indicative total budget: 24 000 000 €
  • Maximum EU contribution awarded for a project (4 years): 4 000 000 € 

​For Lot 3, only 1 proposal per pilot sector can be selected

Eligible costs

Financing mechanism

Amount

Rule of allocation

Implementation support

Contribution to any activity directly linked to the implementation of the project including: project management, project meetings, intellectual outputs (such as curricula, pedagogical materials, open educational resources (OER), IT tools, analyses, studies, etc.), dissemination, participation in events, conferences, travel, etc.


The number of days and the profile of staff involved by country is the basis for the calculation of the EU contribution.

Contribution to unit costs

B3.1 per manager involved per day of work on the project

Conditional: applicants will have to justify the type and volume of resources needed in relation to the implementation of the proposed activities and outputs.

The outputs should be substantial in quality and quantity to qualify for this type of grant support.

B3.2 per researcher/ teacher/trainer involved per day of work on the project

B3.3 per technician involved per day of work on the project

B3.4 per administrative staff involved per day of work on the project

 

Table A - Project implementation (amounts in euro per day) Programme Countries

The amounts depend on: a) profile of staff engaged in the project and b) the country of the participating organisation whose staff is engaged.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B3.1

B3.2

B3.3

B3.4

Denmark, Ireland, Luxembourg, Netherlands, Austria, Sweden, Liechtenstein, Norway

353

289

228

189

 

Belgium, Germany, France, Italy, Finland, United Kingdom, Iceland

 

336

257

194

157

 

Czech Republic, Greece, Spain, Cyprus, Malta, Portugal, Slovenia

 

197

164

122

93

 

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, North Macedonia, Turkey

 

106

88

66

47

 

Capacity Building in the field of higher education

This action which aims to support the modernisation, accessibility and internationalisation of higher education in the Partner Countries is to be carried out in the context of the priorities identified in the Communications “New EU Consensus on Development”1 and the “European Higher Education in the World” Communication2.

It is implemented within the framework of the external policies of the EU, defined by the financial instruments of the European Union which support this action, namely the:

  • European Neighbourhood Instrument (ENI)3
  • Development Cooperation Instrument (DCI)4
  • Instrument for Pre-accession Assistance (IPA)5
  • European Development Fund

This action contributes to the development of sustainable and inclusive socio-economic growth in Partner Countries and should ensure development and EU external actions objectives and principles, including national ownership, social cohesion, equity, proper geographical balance and diversity. Special attention will be given to the least developed countries, universities in more remote areas, as well as to disadvantaged students from poor socio-economic backgrounds and to students with special needs.

The following section should be read in conjunction with Annex I of this present Guide (Specific rules and  information relating to Capacity Building in the field of higher education).

 

What is a Capacity-building Project?

Capacity-building Projects are transnational cooperation projects based on multilateral partnerships, primarily between higher education institutions (HEIs) from Programme and eligible Partner Countries financed through the above-mentioned instruments. They can also involve non‑academic partners to strengthen the links with society and business and to reinforce the systemic impact of the projects. Through structured cooperation, exchange of experience and good practices and individual mobility, Capacity-building Projects aim to:

  • support the modernisation, accessibility and internationalisation of higher education in the eligible Partner Countries;
  • support eligible Partner Countries to address the challenges facing their higher education institutions and systems, including those of quality, relevance, equity of access, planning, delivery, management and governance;
  • contribute to cooperation between the EU and the eligible Partner Countries (and amongst the eligible Partner Countries);
  • promote voluntary convergence with EU developments in higher education;
  • promote people-to-people contacts, intercultural awareness and understanding.

These objectives are pursued in the eligible Partner Countries, through actions that:

  • improve the quality of higher education and enhance its relevance for the labour market and society;
  • improve the level of competences and skills in HEIs by developing new and innovative education programmes;
  • enhance the management, governance and innovation capacities, as well as the internationalisation of HEIs;
  • increase the capacities of national authorities to modernise their higher education systems, by supporting to the definition, implementation and monitoring of reform policies
  • foster regional integration and cooperation across different regions6 of the world through joint initiatives, sharing of good practices and cooperation.

Two categories of Capacity-building projects are supported:

Joint Projects: aimed at producing outcomes that benefit principally and directly the organisations from eligible Partner Countries involved in the project. These projects typically focus on three different types of activities:

  • curriculum development;
  • modernisation of governance, management and functioning of HEIs;
  • strengthening of relations between HEIs and the wider economic and social environment.

Structural Projects: aimed at producing an impact on higher education systems and promoting reforms at national and/or regional level in the eligible Partner Countries. These projects typically focus on two different categories of activities:

  • modernisation of policies, governance and management of higher education systems;
  • strengthening of relations between higher education systems and the wider economic and social environment.

Capacity-building projects can be implemented as:

  • National projects, i.e. projects involving institutions from only one eligible Partner Country;
  • Multi-country projects within one single region, involving at least two countries from this region;
  • Multi-country projects involving more than one region, involving at least one country from each region concerned.

 

 

Which Activities are supported under this Action?

Erasmus+ offers a great deal of flexibility in terms of the activities that a Capacity-building Project can implement, as long as the proposal demonstrates that these activities are the most appropriate to reach the objectives defined for the project.

Joint Projects may typically carry out a wide range of activities, such as:

  • development, testing and adaptation of:
    • curricula, courses, learning materials and tools;
    • learning and teaching methodologies and pedagogical approaches, especially those delivering key competences and basic skills, language skills, entrepreneurship education and focusing on the use of ICT;
    • new forms of practical training schemes and study of real-life cases in business and industry;
    • university-enterprise cooperation, including the creation of business start-ups;
    • new forms of learning and providing education and training, notably strategic use of open and flexible learning, virtual mobility, open educational resources and better exploitation of the ICT potential;
    • guidance, counselling and coaching methods and tools;
    • tools and methods for professionalization and professional development of academic and administrative staff;
    • quality assurance at programme and institution level;
    • new governance and management systems and structures;
    • modern university services e.g. for financial management, international relations, student counselling and guidance, academic affairs and research;
  • strengthening of the internationalisation of HEI and the capacity to network effectively in research, scientific and technological innovation (international openness of curricula, student services, inter-institutional mobility schemes, scientific cooperation and knowledge transfer, etc.);
  • upgrading of facilities necessary to the implementation of innovative practices (e.g. for new curricula and teaching methods, for the development of new services, etc.);
  • organisation of staff trainings involving teaching and support staff, technicians as well as university administrators and managers.

 

Curriculum reform projects, in particular, are expected to include training for teaching staff and address related issues such as quality assurance and employability of graduates through links to the labour market. Study programmes must be officially accredited before the end of the project time life. The teaching of new or updated courses must start during the life-time of the project with an adequate number of students and retrained teachers and has to take place during at least one third of the project duration. Training during curriculum reform projects can also target administrative personnel such as library staff, laboratory staff and IT staff.

Structural Projects may typically carry out a wide range of activities, such as:

  • strengthening of internationalisation of higher education systems;
  • introduction of Bologna-type reforms (three-level cycle system, quality assurance, evaluation, etc.);
  • implementation of transparency tools such as credit systems, accreditation procedures, guidelines for the recognition of prior and non-formal learning etc.;
  • establishment of National Qualification Frameworks;
  • development and implementation of internal and external quality assurance systems/guidelines;
  • development and implementation of new approaches and tools for policy making and monitoring, including the establishment of representative bodies, organisations or associations;
  • strengthening the integration of education, research and innovation.

In more concrete terms, these activities can include:

  • surveys and studies on specific reform issues;
  • policy and expert advice;
  • organisation of conferences, seminars, workshops, round tables (which should result in operational conclusions and recommendations);
  • organisation of staff trainings on policy issues;
  • organisation of staff trainings (which may include the production of training manuals and guidelines) involving teaching and support staff, technicians as well as university administrators and managers;
  • organisation of awareness-raising campaigns.

 

What is the role of organisations participating in a Capacity-building Project?

Depending on their objectives, Capacity-building projects should involve the most appropriate and diverse range of partners in order to benefit from their different experiences, profiles and specific expertise and to produce relevant and high quality project results. It will be important to ensure an equitable and active involvement of the different partners based on a suitable distribution of tasks and a clear demonstration of networking capacities and in order to increase impact, to be able to draw on all the different levels of the partnership and not just on individual participation.

Partners must submit mandates7 signed between the coordinator and each partner, confirming that they grant power of attorney to the coordinator, to act in their name and for their account in signing the possible agreement and its subsequent riders with the Education, Audiovisual and Culture Executive Agency.

According to the scope and objectives of the Action, participating organisations from eligible Partner Countries are intended to be the target of the Capacity-building project. The activities and outcomes described in the proposal must be geared to benefit the eligible Partner Countries, their higher education institutions and systems.

HEIs from the eligible Partner Countries are encouraged to act as applicants, provided that they have the financial and operational capacity required.

Participating organisations from Programme Countries bring their expertise and experience in relation to the objectives of the project. Their role is to contribute towards achieving the objectives of the project and the needs of these institutions should not therefore feature in the project's design. Those organisations are eligible to receive a share of the budget in relation to the costs incurred by their role.

Additionally the Capacity-building in the field of higher education project may also benefit from the involvement of associated partners (optional). These organisations (for instance non-academic partners) contribute indirectly to the implementation of specific tasks/activities and/or support the dissemination and sustainability of the project. Such contribution may for example take the form of knowledge and skills transfer, the provision of complementary courses or possibilities for secondment or placement. Associated partners do not count for the minimum number of higher education institutions or Ministries required for the partnership composition. For contractual management issues, “associated partners” are not considered as part of the consortium and therefore are not considered as beneficiaries and their costs are not taken into account for the calculation of the EU grant.

 

What is the role of organisations participating in a Capacity-building project in the field of higher education?

Applicant/coordinator: a participating organisation that submits the project proposal on behalf of all the partners. The coordinator has the full responsibility to ensure that the project is implemented in accordance with the agreement. Its coordinating covers the following duties:

  • represents and acts on behalf of the project partners towards the European Commission;
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
  • coordinates the project in cooperation with project partners.

Full partners: are those participating organisations from Programme or Partner Countries which contribute actively to the achievement of the Capacity Building project's objectives. Each full partner must sign a mandate to confer to the coordinating organisation the responsibility of acting as main beneficiary and act in his name during the implementation of the project

Associated partners (optional): Capacity-building projects can involve associated partners who contribute to the implementation of specific project tasks/activities or support the dissemination and sustainability of the project. For contractual management issues, “associated partners” are not considered as part of the partnership, and they do not receive funding, neither are they considered as regards the minimum requirements for consortium composition. However their involvement and role in the project and different activities have to be clearly described.

Affiliated entities (optional): Organisations which contribute to the achievement of project objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

 

What are the criteria used to assess a Capacity-building project?

Listed below are the formal criteria that a higher education Capacity-building project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility criteria

Eligible Partner Countries

Partner Countries belonging to Regions 1 to 4 and 6 to 11 included (see section "Eligible Countries" in Part A of this Guide).

Eligible participating organisations8

A participating organisation can be:

  • any public or private organisation, with its affiliated entities (if any), offering full programmes leading to higher education degrees and recognised diplomas at tertiary education qualifications level9 (defined as higher education institution and recognised as such by the competent authorities);

or

  • any public or private organisation, with its affiliated entities (if any), active in the labour market or in the fields of education, training and youth. For example, such organisation can be:
    • a public, private small medium or large enterprise (including social enterprises);
    • a public body at local, regional or national level (including ministries);
    • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
    • a research institute;
    • a foundation;
    • a school/institute (on any level, from pre-school to upper secondary education, including vocational education and adult education);
    • a non-profit organisation, association, NGO (including national or international associations or networks of higher education institutions, students or teachers associations, etc.);
    • a cultural organisation, library, museum;
    • a body providing career guidance, professional counselling and information services.

Each participating organisation must be established in a Programme Country or in an eligible Partner Country.

Higher education institutions (HEIs) located in a Programme Country must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in eligible Partner Countries.

Associations or organisations of higher education institutions dedicated to the promotion, improvement and reform of higher education as well as to co-operation within Europe and between Europe and other parts of the world are eligible. If such associations, organisations or networks also cover other education sectors and training, the main focus of their activities must be on higher education, which must be clearly reflected in the organisation statutes and governance structures. An association, organisation or network of higher education institutions will count as one legal entity/partner institution, meaning that it will be treated as one entity from the country where the headquarter is based. These organisations will not be considered as HEIs. Only those members which are established in the Programme or eligible Partner Countries can benefit from the grant.

International governmental organisations may participate as partners in Capacity-building projects on a self-financing basis.

Specific provision for Ukraine: In the case of Ukraine, eligible Higher Education Institutions are only those recognised by the Ministry of Education and Science of Ukraine (for further information please contact the National Erasmus+ Office in Ukraine).

Who can apply?

The following types of participating organisations can apply for a grant: 

  • a higher education institution;
  • an association or organisation of higher education institutions;
  • only for Structural Projects: a legally recognized national or international rector, teacher or student organisation.

established in a Programme or in an eligible Partner Country.

This organisation applies on behalf of all participating organisations involved in the project.

Exception: participating organisations from Libya and Syria (Region 3) as well as from the Russian Federation (Region 4) cannot act as applicants.

Number and profile of participating organisations

Capacity-building projects must respect all of the following criteria:

 

For projects addressing one Partner Country only (national projects):

One eligible Partner Country and at least two Programme Countries must be involved in the project.

These projects must include, as full partners,  a minimum number of HEIs, as follows:

  • minimum one HEI from at least two of the Programme Countries taking part in the project;
  • minimum three HEIs from the Partner Country taking part in the project.
  • projects must include at least as many Partner Country HEIs as there are Programme Country HEIs.

Exception: in Partner Countries where the number of higher education institutions is lower than 5 in the whole country or in cases where one single institution represents more than 50% of the overall student population of the country, applications counting only one HEI for those countries will be accepted.

 

For projects addressing two or more Partner Countries (multi-country projects):

At least two eligible Partner Countries and at least two Programme Countries must be involved in the project. Partner Countries can be from the same region10 or from different regions covered by the Action.

These projects must include, as full partners, a minimum number of HEIs, as follows:

  • minimum one HEI from at least two of the Programme Countries taking part in the project;
  • minimum two HEIs from each Partner Country taking part in the project;
  • projects must include at least as many Partner Country HEIs as there are Programme Country HEIs.

Exception: in Partner Countries where the number of higher education institutions is lower than 5 in the whole country or in cases where one single institution represents more than 50% of the overall student population of the country, applications counting only one HEI for those countries will be accepted on the condition that the projects includes at least as many Partner Country HEIs as there are Programme Country HEIs.

 

Additional specific criteria applying to:

  • Structural Projects:  projects must also involve, as full partners, the Ministries responsible for higher education in each of the eligible Partner Countries targeted by the project.
  • Projects involving partners from Region 4 (Russian Federation) must involve at least another Partner Country.
  • Projects involving partners from Region 8 (Latin America), must involve at least two Partner Countries from that region in the project.

 

Other criteria

 

Where an association, organisation or network of higher education institutions is involved, the requirements for the minimum number of participating organizations indicated above must be fulfilled, counting the association / organisation / network as only one partner from the country where the headquarters is based. Please note that these organisations cannot be considered as HEIs.

Duration of project

Capacity-building Projects can last two or three years. The duration must be chosen at application stage, based on the objective of the project and on the type of activities foreseen over time.

Only under exceptional circumstances, one extension of the eligibility period of maximum 12 months, may be granted if it becomes impossible for the coordinator to complete the project within the scheduled period.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, based in Brussels.

When to apply?

Applicants have to submit their grant application by 7 February at 12:00 (midday Brussels time) for projects starting on 15 November of the same year or 15 January of the following year.

How to apply?

The application must be introduced in compliance with the modalities described in Part C of this Guide.

 

Applicant organisations might also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

The project will be assessed in a two-step procedure against the following criteria:

STEP 1

Relevance of the project

 

(maximum 30 points)

 

  • The proposal and the results foreseen are in line with the objectives of the Capacity-Building action in the target country/ies;
  • The proposal clearly addresses the thematic national or regional priorities set by the programme for its target country/ies or region(s);
  • The proposal explains why the planned activities and expected results meet the needs of the target groups in the best way;
  • The proposal inscribes itself in the modernisation, development and internationalisation strategy of the targeted higher education institutions and is in line with the development strategies for higher education in the eligible Partner Countries, including a greater attention to inclusion, diversity and socio-economically disadvantaged participants where relevant;
  • The objectives of the proposal are clear, realistic and appropriate, based on a genuine and adequate needs analysis;
  • The proposal is innovative and /or complementary to other initiatives or projects already carried out under the present or past actions;
  • The proposal demonstrates that similar results could not be achieved through national, regional or local funding.

Quality of the project design and implementation

 

(maximum 30 points)

 

 

  • The activities proposed over the lifetime of the project are of high quality, pertinent and appropriate to achieve the objectives and foreseen results;
  • The proposed methodology is innovative, feasible and appropriate to achieve the foreseen results;
  • The proposal is cost-effective and allocates appropriate resources to each activity;
  • The overall project design ensures consistency between project objectives, methodology, activities and budget proposed;
  • The work plan is clear and realistic, with well-defined activities, realistic time-lines, clear deliverables and milestones. It demonstrates a logical and sound planning capacity and includes appropriate phases for preparation, implementation, evaluation, follow-up and dissemination of results;
  • Challenges/risks of the proposal are clearly identified and mitigating actions properly addressed. Quality control measures, including indicators and benchmarks, are in place to ensure that the project implementation is of high quality, completed in time and on budget. Reliable sources are given for verification of indicators to measure the outcomes of the action.

Quality of the project team and the cooperation arrangements

 

(maximum 20 points)

 

 

  • The proposal involves a strong and complementary partnership of higher education institutions;
  • The project team has the necessary skills, experience, expertise and management support to successfully deliver all aspects of the proposal;
  • Where relevant, the proposal also includes the most appropriate and diverse range of non-academic partners, in order to benefit from their different experiences, profiles and specific expertise;
  • The distribution of responsibilities and tasks is clear, appropriate, and demonstrates the commitment and active contribution of all participating organisations in relation to their specific expertise and capacity;
  • An effective mechanism is proposed to ensure good coordination, decision making and communication between the participating organisations, participants and any other relevant stakeholder;
  • The participating organisations from eligible Partner Countries are satisfactorily involved in the implementation of the action and decision making (including measures for any conflict resolution);
  • The proposal involves higher education institutions that have not benefited from support for Capacity Building in the past.

Impact and sustainability

 

(maximum 20 points)

 

 

  • The proposal is likeky to have a substantial impact on the capacities of participating organisations (notably higher education institutions) in the eligible Partner Countries, in particular on the development and modernisation of higher education, to assist them in opening themselves up to society at large, the labour market and the wider world and to support their capacity for international cooperation;
  • The proposal will produce multiplier effects outside the participating organisations at local/regional/national or international level. Measures will be put in place to assess the effective impact achieved by the project;
  • The dissemination plan during and beyond the project lifetime is clear and efficient, with appropriate resources identified in each of the participating organisations, to ensure high quality dissemination of project experiences and outputs to relevant stakeholders;
  • The proposal will ensure a real sustainability of the proposed activities and outputs after the project lifetime, in particular through attracting co-funding or other forms of support. It will also ensure the mainstreaming and effective use/implementation of the project results.

 

During the first step of the assessment stage, applications may score up to 100 points. To be considered for funding, proposals must score at least 60 points in total and - out of these points - at least 15 points for the category "relevance of the project".

Following Step 1 of the assessment, proposals meeting the above quality requirements will be ranked in descending order of their total scores. In order to proceed to Step 2, a list of applications per region of two times the estimated number of funded projects (based on the available regional budget11) - will be established.

STEP 2

In Step 2, projects will be assessed against one more criterion:

Feasibility of the project in the targeted region(s)
Y/N​

The proposal is feasible in the local context of the Partner Country(/ies ) targeted by the application. For the assessment of this criterion, the Evaluation Committee is assisted by the EU Delegations in the countries concerned.

 

As a result of Step 2, a number of proposals considered feasible in the targeted regions will be formally recommended for funding, in accordance with the ranking in descendant order within the limits of the available budget per regional envelope and up to a maximum of three project proposals per applicant organisation overall. In addition, attention will be given to ensuring a sufficient geographical representation within a region in terms of number of projects per country.

The acceptance of an application does not constitute an undertaking to award funding equal of the amount requested by the applicant. The funding requested may be reduced on the basis of the financial rules applicable to the action and the results of the evaluation.

 

Priorities

Depending on the countries involved in the project, national, regional or cross cutting priorities may be defined for both categories of projects (Joint Projects and Structural Projects). Should this be the case, projects will have to demonstrate how and to which extent they address these priorities.

Proposals not respecting the national and/or regional priorities will not be considered for funding. Cross-cutting priorities will be considered at selection stage for deciding between proposals of similar quality.

Three categories of national/regional priorities are proposed, covering the following areas:

  • Improving quality of education and training in different subject areas (for curriculum development);
  • Improving management and operation of higher education institutions;
  • Developing the higher education sector within society at large.

National projects, in the countries where national priorities have been established, will have to comply with national priorities. For the other countries, projects will have to comply with the regional priorities.

Multi-country projects, that is, projects involving institutions from at least two eligible Partner Countries, must respect the regional priorities or national priorities (if relevant) of the participating eligible Partner Countries involved. That is, the theme of the project must be listed as regional priority for each of the participating Partner Countries or the theme of the project must be listed as a national priority for each of the participating Partner Countries concerned. Preference will be given to projects focussing on subject areas insufficiently covered by past or existing projects and which include Partner Country higher education institutions not having benefited from or had a limited participation in the programme and/or former generation of programmes.

The detailed list of priorities applying to Capacity-building projects will be published on the websites of the Executive Agency.

 

What else should you know about a Capacity-building Project?

The Capacity Building in higher education action is carried out within the context of the priorities of the “New EU Consensus on Development”12 .

Regional cooperation

Regional (countries within a same region) and cross-regional cooperation (cooperation between different regions of the world) should be relevant and justified by a detailed analysis of common needs and objectives. The choice of the countries must be adequate and coherent with the objectives proposed, in particular in cases where countries from different regions are concerned. Cross-regional cooperation is possible in multi-country projects provided that the theme of the proposal is listed as a regional priority or national priority (if relevant) for all the eligible Partner Countries concerned.

Impact and dissemination

Capacity-building projects are expected to have a long-term structural impact on the systems, organisations/institutions and individuals in the eligible Partner Countries. Projects will have to demonstrate their innovative character, the impact and sustainability of their results and how they intend to maintain or develop the outcomes after the end of the project. Where applicable, projects should demonstrate that they build upon the results of previous EU-funded projects, such as those under the former Alfa, Edulink, Erasmus Mundus and Tempus programmes. Every proposal has to demonstrate how the project results would be disseminated in the relevant target groups. Proposals for Structural Projects which mainly aim to impact at institutional level without demonstrating that the project will have a nation-wide impact, will not be selected.

 

What are the funding rules for (Joint and Structural) Capacity-building Projects?

The financial support to Erasmus+ Capacity-building projects is based on an estimated budget combining contribution to unit costs and real costs.

Capacity-building projects in the field of higher education incur a large variety of costs, including staff costs, travel costs and costs of stay, equipment costs, sub-contracting costs, costs for dissemination of information, publishing, translation, overheads costs, etc.

The word "grant" refers to the amount of financing that may be requested from the programme, representing the European Union financial contribution to the project, and should not be mistaken with the total costs of a project which also includes co-funding from the partner institutions and external stakeholders.

The EU grant to the projects has to be considered as a contribution to cover part of the actual costs incurred by the partner institutions in carrying out the activities foreseen in the application/project. Participation in a Capacity-building project necessarily requires co-funding from the beneficiary institutions. Co-funding has therefore to be estimated by the project partners at the beginning, when the application is being prepared.

The principle of co-funding has been taken into account in the definition of the funding approach and in particular in defining the level of the contribution to unit costs used to calculate the budget/grant of the project. As a result, the applicants and beneficiaries will need to indicate the details of the co-funding made available for information and transparency purposes. Proof of expenditure or supporting documents will not be required.

Although the implementation of the project may require other types of expenditure (such as costs for dissemination, publishing, translation if these are not sub-contracted, overhead costs), this expenditure will not be taken into account to calculate the grant proposed. As a result, they will have to be covered by co-funding.

Financial reporting for budget items based on contribution to unit costs (contribution to staff costs, travel costs and costs of stay) will be based on the principle of the "triggering event". Beneficiaries will have to prove that the activities have actually been and properly implemented and the output produced, but will not have to report on the use of the funds. As a consequence, beneficiaries will have flexibility in the way they manage the funds awarded to cover the expenses necessary for the implementation of the project, once the requirements, in terms of activities and achievements are attained.

Financial reporting for budget items based on real costs (equipment and sub-contracting) will be based on the expenses actually incurred which will need to be duly documented (see below).

The grant proposed will never exceed the grant amount requested and will depend on:

  • the grant amount requested by the applicant, the eligibility of the activities and the cost-efficiency of the project;
  • the total budget available for Capacity-building projects.

The detailed financial implementation modalities of the project must be agreed upon by the partners and formalised in a partnership agreement to be signed at the beginning of the project.

 

What else should you know about this Action?

Exceptional costs for expensive travel

Applicants will be allowed to claim financial support for expensive travel costs under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 65% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

The budget of the project must be drafted according to the following funding rules (in euro):

Minimum EU grant for Joint and Structural projects: 500 000 EUR

Maximum EU grant for Joint and Structural projects: 1 000 000 EUR

Eligible costs

Financing mechanism

Amount/ Maximum ceiling

Rule of allocation

Staff costs

Contribution to the costs of staff performing tasks which are directly necessary to the achievements of the project's objectives  

Contribution to unit costs

B4.1 per manager involved per day of work on the project

Max. 40% of the total grant

Conditional: applicants will have to justify the type and volume of resources needed in relation to the implementation of the proposed activities and outputs. The contribution is provided on condition that the salary for the same tasks is compensated only once.

B4.2 per researcher/ teacher/trainer involved per day of work on the project

B4.3 per technician involved per day of work on the project

B4.4 per administrative staff involved per day of work on the project

Travel costs

Contribution to the travel costs of students and staff involved in the project, from their place of origin to the venue of the activity and return (including visa fee and related obligatory insurance, travel insurance and cancellation costs if justified).

Activities and related travels must be carried out in the countries involved in the project. Any exception to this rule must be authorised by the Agency. For the detailed list of eligible activities, see Annex I of this Guide.

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission13. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip14.  Financial support will be provided only for travels that are directly related to the achievement of the objectives of the project.

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

 275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM: 530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Costs of stay

Costs for subsistence, accommodation, local and public transport such as bus and taxi, personal or optional health insurance.

Contribution to unit costs

Staff

up to the 14th day of activity:120 EUR per day per participant

+

between the 15 th and 60 th day of activity: 70 EUR per day per participant

+

between the 61th day of activity and up to 3 months: 50 EUR per day per participant

Based on the duration of the stay (including travel) of the participants.

Students

up to the 14th day of activity:55 EUR per day per participant

+

between the 15 th and 90 th day of activity: 40 EUR per day per participant

Equipment

Contribution for the purchase of equipment necessary for the implementation of the project. Support is provided only for equipment purchased for the benefit of the HEIs in the Partner Countries

Real costs

100% of eligible costs

Max. 30% of the total grant

Conditional: the request for financial support to cover these costs must be motivated in the application form

Sub-contracting

Support for sub-contracting costs that are necessary to the implementation of the project, including, in particular, costs for the compulsory financial audits (audit certificate) and for any external quality assurance procedure.

 

Sub-contracting for project-management-related tasks is not eligible.

Real costs

100% of eligible costs

Max. 10% of the total grant

Sub-contracting to external bodies should be very occasional. The specific competences and particular expertise needed to reach the project objectives should be found in the consortium and should determine its composition.

Exceptional costs Expensive travel costs of participants (for details, see section "what else you should know about this action"). Real costs Expensive travel costs: maximum up to 80% of eligible costs  

 

Table A – Staff costs (amounts in euro per day) Programme Countries

The category of staff to be applied will depend on the work to be performed in the project and not on the basis of the status or title of the individual. In other words, staff costs related, for example, to an administrative task that has been carried out by an academic should be charged under the category "Administrative staff". Actual remuneration modalities of staff involved in the project will be defined jointly by the organisations involved in the project, endorsed by the managers responsible for their employment and will be part of the partnership agreement to be signed among the partners at the beginning of the project.

The unit-cost which will be applicable to calculate the grant will be the one of the country in which the staff member is engaged, independently of where the tasks will be carried out (i.e. a staff member of an organisation of Country A working (partly) in Country B will be considered for the unit-costs under Country A).

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff15

  B4.1 B4.2 B4.3 B4.4

Denmark, Ireland, Luxembourg, Netherlands, Austria, Sweden, Liechtenstein Norway

294

241

190

157

Belgium, Germany, France, Italy, Finland, United Kingdom, Iceland

280

214

162

131

Czech Republic, Greece, Spain, Cyprus, Malta, Portugal, Slovenia

164

137

102

78

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, North Macedonia, Turkey

88

74

55

39


Table B – Staff costs (amounts in euro per day) Partner Countries

The category of staff to be applied will depend on the work to be performed in the project and not on the basis of the status or title of the individual. In other words, staff costs related, for example, to an administrative task that has been carried out by an academic should be charged under the category "Administrative staff". Actual remuneration modalities of staff involved in the project will be defined jointly by the organisations involved in the project, endorsed by the managers responsible for their employment and will be part of the partnership agreement to be signed among the partners at the beginning of the project.

The unit-cost which will be applicable to calculate the grant will be the one of the country in which the staff member is engaged, independently of where the tasks will be carried out (i.e. a staff member of an organisation of Country A working (partly) in Country B will be considered for the unit-costs under Country A).

 

Manager

Teacher/Trainer/Researcher

Technician

Administrative staff16

 

B4.1

B4.2

B4.3

B4.4

Israel

166

132

102

92

Albania, Angola, Antigua and Barbuda, Argentina, Barbados, Bosnia and Herzegovina, Brazil, Colombia, Comoros, Cook Islands, Dominica, Gabon, Grenada, Republic of Côte d'Ivoire, Kosovo17, Lebanon, Libya, Mexico, Montenegro, Nigeria, Peru, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And the Grenadines, Sao Tome and Principe, Seychelles, Thailand, Territory of Ukraine as recognised by international law, Venezuela, Zambia, Zimbabwe

108

80

57

45

Afghanistan, Azerbaijan, Bahamas, Bolivia, Burkina Faso, Cameroon, China, Congo, Costa Rica, Djibouti, Dominican Republic, Ecuador, El Salvador, Georgia, Guatemala, Guinea-Bissau, Haiti, Iran, Iraq, Jamaica, Jordan, Kazakhstan, Kenya, Micronesia, Morocco, Mozambique, Namibia, Palestine18, Panama, Papua New Guinea, Paraguay, Senegal, South Africa, Surinam, Swaziland, Territory of Russia as recognised by international law, Trinidad and Tobago, Vanuatu

77

57

40

32

Algeria, Armenia, Bangladesh, Belarus, Belize, Benin, Bhutan, Botswana, Myanmar, Burundi, Cambodia, Cape Verde, Central African Republic, Chad, Congo – Democratic Republic of the-, Cuba, Korea (DPR), Egypt, Eritrea, Ethiopia, Equatorial Guinea, Fiji Island, Gambia, Ghana, Guinea, Guyana, Honduras, India, Indonesia, Kiribati, Kyrgyzstan, Laos, Lesotho, Liberia, Madagascar, Malawi, Malaysia, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Moldova, Mongolia, Nauru, Nepal, Nicaragua, Niger, Niue, Pakistan, Palau, Philippines, Rwanda, Samoa, Sierra Leone, Solomon, Somalia, South Sudan, Sri Lanka, Sudan, Syria, Tajikistan, Tanzania, Timor-Leste – Democratic Republic of, Togo, Tonga, Tunisia, Turkmenistan, Tuvalu, Uganda, Uzbekistan, Vietnam, Yemen

47

33

22

17

 

  • 1. https://ec.europa.eu/europeaid/new-european-consensus-development-our-world-our-dignity-our-future_en
  • 2. “European Higher Education in the World”, Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee of the Regions, Brussels, 11.07.2013 COM(2013) 499 final
  • 3. REGULATION (EU) No 232/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 March 2014 establishing a European Neighbourhood Instrument http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2014:077:0027:0043:EN:PDF
  • 4.

    REGULATION (EU) No 233/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 March 2014 establishing a financing instrument for development cooperation for the period 2014-2020
    http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2014:077:0044:0076:EN:PDF

  • 5.

    REGULATION (EU) No 231/2014 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 11 March 2014 establishing an Instrument for Pre-accession Assistance (IPA II)
    http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2014:077:0011:0026:EN:PDF

  • 6.  In the framework of this action, a region is defined as a grouping of countries belonging to a certain macro-geographic area. The classification of regions applied under Erasmus+ is in line with the categorisations made by the different EU external action instruments.
  • 7. The mandate duly signed by the legal representative of the partner organisation will be an annex to the Grant Agreement and has therefore legal force. The template provided by the Agency must be used in all cases without any modification or adjustment. Mandates must be provided using the template  published with the official documents of the call for proposals.
  • 8.

    The following types of organisations are not eligible:

    • EU institutions and other EU bodies including specialised agencies (their exhaustive list is available on the website https://europa.eu/european-union/about-eu/institutions-bodies_en);
    • National Erasmus+ Offices in the eligible Partner Countries (in order to avoid a possible conflict of interests and/or double funding);
    • Organisations managing EU programmes such as national agencies in the Programme Countries should refer to Part C of the present Guide
  • 9. International Standard Classification of Education (ISCED 2011), tertiary education, at least level 5. Post-secondary non-tertiary education ISCED 2013 level 4 is not accepted.
  • 10. In the framework of this action, a region is defined as a grouping of countries belonging to a certain macro-geographic area. The classification of regions applied under Erasmus+ is in line with the categorisations made by the different EU external action instruments.
  • 11. Indicative amounts available per region are published in the following website: https://eacea.ec.europa.eu/erasmus-plus/funding_en
  • 12. https://ec.europa.eu/europeaid/new-european-consensus-development-our-world-our-dignity-our-future_en
  • 13. Distance calculator: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 14. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).   
  • 15. Students can work for the project and their salaries can be paid from Staff Costs (administrative staff) provided that they have signed a work contract with a consortium member institution.
  • 16. Students can work for the project and their salaries can be paid from Staff Costs (administrative staff) provided that they have signed a work contract with a consortium member institution.
  • 17. This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo Declaration of Independence.
  • 18. This designation shall not be construed as recognition of a State of Palestine and is without prejudice to the individual positions of the Member States on this issue

Capacity Building in the field of youth

What are the aims of a Capacity-building project?

Youth Capacity-building projects aim to:

  • foster cooperation and exchanges in the field of youth between Programme Countries and Partner Countries from different regions1 of the world;
  • improve the quality and recognition of youth work, non-formal learning and volunteering in Partner Countries and enhance their synergies and complementarities with formal education systems, the labour market and society;
  • foster the development, testing and launching of schemes and programmes of non-formal learning mobility at regional level (i.e. within and across regions of the world);
  • promote transnational non-formal learning mobility between Programme and Partner Countries, especially targeting young people with fewer opportunities, with a view to improving participants' level of competences and fostering their active participation in society.
 

What is a Capacity-building project?

Capacity-building projects are transnational cooperation projects based on multilateral partnerships between organisations active in the field of youth in Programme and Partner Countries. They can also involve organisations from the fields of education and training, as well as from other socio-economic sectors.

 

What are the activities supported by a Capacity-building project?

Capacity-building projects should carry out activities that:

  • promote strategic cooperation between youth organisations on the one hand and public authorities in Partner Countries on the other hand;
  • promote the cooperation between youth organisations and organisations in the education and training fields as well as with representatives of business and labour market;
  • raise the capacities of youth councils, youth platforms and local, regional and national authorities dealing with youth in Partner Countries;
  • enhance the management, governance, innovation capacity and internationalisation of youth organisations in Partner Countries;
  • launch, test and implement youth work practices, such as:
  • tools and methods for the socio-professional development of youth workers and trainers;
  • non-formal learning methods, especially those promoting the acquisition/improvement of competences, including media literacy skills;
  • new forms of practical training schemes and simulation of real life cases in society; new forms of youth work, notably strategic use of open and flexible learning, virtual mobility, open educational resources (OER) and better exploitation of the ICT potential;
  • cooperation, networking and peer-learning activities fostering efficient management, internationalisation and leadership of youth work organisations.

 

The following activities can be implemented within a Capacity-building project:

Capacity-building activities

  • activities encouraging policy dialogue, cooperation, networking and exchanges of practices in the field of youth, such as conferences, workshops and meetings;
  • large-scale youth events;
  • information and awareness campaigns;
  • development of information, communication and media tools;
  • development of youth work methods, tools and materials, as well as youth work curricula, training modules and documentation instruments such as Youthpass;
  • creation of new forms of delivering youth work and providing training and support, notably through open and flexible learning materials, virtual cooperation and open educational resources (OER).

 

Mobility activities

Mobility activities are a compulsory element of projects under Civil Society Fellowships for Youth. For all other types of Capacity building projects, mobility activities are optional.

There are three types of mobility activities:

  • Youth Exchanges between Programme and eligible Partner Countries;
  • Mobility of youth workers between Programme and eligible Partner Countries;
  • Volunteering activities from/to eligible Partner Countries.

Youth Exchanges and Mobility of youth workers

For a detailed description of these activities, see section "Key Action 1: Mobility projects for young people and youth workers" in part B of this Guide.

Volunteering activities

Volunteering activities allow young people aged 17-30 to express their personal commitment through unpaid and full-time voluntary service in another country. Young volunteers are given the opportunity to contribute to the daily work of organisations dealing with youth information and policies, young people's personal and socio-educational development, civic engagement, social care, inclusion of disadvantaged, environment, non-formal education programmes, ICTs and media literacy, culture and creativity, development cooperation, etc. Volunteers can do their voluntary service either individually or in group.

The participation in a volunteering activity must be free of charge for volunteers, with the exception of a possible contri-bution for travel costs (if the Erasmus+ grant does not fully cover these costs) and additional expenses not linked to the implementation of the activity. The essential costs for volunteers' participation in the activity are covered by the Erasmus+ grant or through other means afforded by the participating organisations. Young people with fewer opportunities can receive additional support to enable their participation.

The following activities are not considered as volunteering activities within the framework of Erasmus+: occasional, unstructured, part-time volunteering; a work placement in an enterprise; a paid job; a recreation or tourist activity; a language course; exploitation of a cheap workforce; a period of study or vocational training abroad.

 

Based on the geographical coverage, we distinguish four types of Capacity-building projects:

  • Capacity-building projects between organisations active in the field of youth in Programme Countries and in the Other Partner Countries (from Regions 5-14, see section "Eligible Countries" in Part A of this Guide)

These projects, submitted by organisations from Programme Countries, aim at increasing the capacity of organisations through the implementation of capacity-building activities and may include mobility activities.

The following three types of projects are implemented through "Windows" - Western Balkans and Tunisia-. Projects are submitted by organisations based in one of the respective Partner Countries Neighbouring the EU under the specific Window and may include partner organisations from other countries from the same region. The term 'Window' refers to the fact that additional EU funds are allocated to the Erasmus+ Programme to increase the op-portunities for youth cooperation with Partner Countries Neighbouring the EU2.

 

  • Capacity-building projects between organisations active in the field of youth in Programme Countries and in the Partner Countries from the Western Balkans (Region 1 - see section "Eligible Countries" in Part A of this Guide) -  Western Balkans Youth Window projects

These projects, submitted by organisations based in the Western Balkans (Region 1), aim at increasing the capacity of youth organisations through the implementation of capacity-building activities and may include mobility activities.

The projects should promote strategic cooperation among youth organisations, and between youth organisations and public authorities. The projects should build the capacities of youth councils, youth organisations, youth plat-forms and local, regional and national authorities dealing with youth in the region, with a particular focus on reconciliation.

 

  • Capacity-building projects between organisations active in the field of youth in Programme Countries and in the Eastern Partnership Partner Countries (Region 2 - see section "Eligible Countries" in Part A of this Guide) - Eastern Partnership Youth Window projects3

These projects, submitted by organisations based in Eastern Partnership countries (Region 2), aim at increasing the capacity of youth organisations through one of the following two project types:

- Civil Society Fellowships for Youth:

Inclusive and participatory projects will strengthen the capacity of youth organisations and youth workers to build constructive relations with a variety of partners, including public bodies and civil society organisations. Selected young leaders – the "Fellows" – coming from the applicant organisations, will enhance their skills and competences in the field of policy development, through mobility activities and working in hosting organisations in the Programme Countries. Activities have to involve transnational non-formal learning mobility activities, like, for example, mentorship schemes and job shadowing. As part of the project implementation, young leaders will also carry out small youth policy engagement projects upon return to their sending organisation.

This type of project must include mobility activities involving the Fellows from Eastern Partnership countries to Programme Countries

- Partnership for Entrepreneurship:

Projects will promote youth entrepreneurship4 education and social entrepreneurship among young people through transnational non-formal learning projects based on multilateral partnerships between organisations working in the mentioned areas, including business. Priority will be given to projects which offer practical solutions to social challenges present in the communities of origin and exploit the economic potential of the region also by involving the private sector. This type of project may also include mobility activities.

The European Commission envisages allocating about 60% of the available funds to "Civil Society Fellowships for Youth" and 40% to "Partnership for Entrepreneurship".

 

  • Capacity-building projects between organisations active in the field of youth in Programme Countries and  Tunisia

These projects, submitted by organisations based in Tunisia, aim at increasing the capacity of organisations through the implementation of capacity-building activities and may include mobility activities.

 

What is the role of the organisations involved in a Capacity-building project?

A Capacity-building project is composed of:

  • Applicant/coordinator: organisation that submits the project proposal on behalf of all the partners. If the project is granted, the applicant/coordinator: 1) bears the financial and legal responsibility for the entire project towards the Executive Agency; 2) coordinates the project in cooperation with all other partners involved in the project; 3) receives the EU financial support from the Erasmus+ Programme and is responsible for distributing the funds among partners involved in the project.
  • Partners: organisations that contribute actively to the preparation, implementation and evaluation of the Capacity-building project.
  • Affiliated entities (optional): Organisations which contribute to the achievement of project objectives and activities. Affiliated entities must be identified in the grant application and satisfy the requirements as described in Annex III (Glossary of terms) of this Programme Guide.

If the project foresees the implementation of Youth Exchanges, Volunteering activities and/or mobility of youth workers, the participating organisations involved in these activities assume the following roles and tasks:

  • Sending organisation: in charge of sending young people abroad (this includes: organising practical arrangements; preparing participants before departure; providing support to participants during all the phases of the project).
  • Receiving organisation: in charge of hosting the activity, developing a programme of activities for participants in cooperation with participants and partner organisations, providing support to participants during all the phases of the project.

Furthermore, the participation in a volunteering activity must be free of charge for volunteers, with the exception of a possible contribution for travel costs (if the Erasmus+ grant does not fully cover these costs) and superfluous expenses not linked to the implementation of the activity. The essential costs for volunteers' participation in the activity are covered by the Erasmus+ grant or through other means afforded by the participating organisations.

 

What are the criteria used to assess a Capacity-building project?

Here below are listed the formal criteria that a Capacity-building proposal must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible participating organisations

A participating organisation can be any public or private organisation, with its affiliated entities (if any), established in a Programme Country or in a Partner Country from regions 1, 2, 5 to 14 and Tunisia, as defined by section "Eligible Countries" of the E+ Programme Guide.

For example, such organisation can be:

  • a non-profit organisation, association, NGO (including European Youth NGOs);
  • a national Youth Council;
  • a public body at local, regional or national level;
  • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
  • a higher education institution;
  • a research institute;
  • a foundation;
  • an inter-company training centre;
  • a cultural organisation, library, museum;
  • a body providing professional counselling and information services.

Who can apply?

Any:

  • non-profit organisation, association, NGO (including European Youth NGOs);
  • national Youth Council;
  • public body at local, regional or national level.

 

For projects between Programme Countries and Other Partner Countries from Regions 5 to 13: The applicant must be established in a Programme Country and applies on behalf of all organisations involved in the project. Other types of organisations can be involved as partners, not as applicants.

For Western Balkans Youth Window projects:

The applicant must be established in a Western Balkans partner country (Region 1).

For Eastern Partnership Youth Window projects:

The applicant must be established in an Eastern Partnership country.

In addition to the types of eligible applicant organisations mentioned here above, private companies, including social enterprises are eligible applicants.

For Tunisia Youth Window projects:

The applicant must be established in Tunisia.

 

Applicants must – at the specified deadline for submitting their proposals – have been legally registered for at least one year.

Number and profile of participating organisations

Capacity-building projects are transnational and involve minimum 3 participating organisations from 3 different countries, of which at least one is a Programme Country and one is an eligible Partner Country.

Projects funded under one of the Windows may not involve participating organisations/participants from other Neighbouring regions.

Duration of project

From 9 months to 2 years. The duration has to be chosen at application stage, based on the objective of the project and on the type of activities foreseen over time.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by the following dates:

  • 24 January at 12:00 (midday Brussels time) for projects starting between 1 August and 31 December of the same year

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

Only one project proposal per deadline may be submitted by the same applicant.

A timetable for each activity planned in the project must be part of to the application form.

 

Additional Eligibility criteria for Youth Exchanges

Duration of activity

From 5 to 21 days, excluding travel time.

Venue(s) of the activity

The activity must take place in the country of one of the organisations participating in the activity.

Eligible participants

Young people aged between 13 and 305 resident in the countries of the sending and receiving organisations.

Number of participants

Minimum 16 and maximum of 60 participants (group leader(s) not included).

Minimum 4 participants per group (group leader(s) not included).

Each national group must have at least one group leader. A group leader is an adult who accompanies the young people participating in a Youth Exchange in order to ensure their effective learning, protection and safety.

 

Additional Eligibility criteria for Volunteering Activities

Accreditation

All participating organisations established in a Programme Country or in one of the Partner Countries Neighbouring the EU must hold a valid accreditation or relevant European Solidarity Corps Quality Label at the relevant application deadline (for more information, please consult the relevant section of the Annex I of this Guide).

Duration of the activity

From 60 days to 12 months.

Venue(s) of the sactivity

A volunteer from a Programme Country must carry out her/his activity in one of the Partner Countries concerned by the project.

A volunteer from an eligible Partner Country must carry out her/his activity in one of the Programme Countries concerned by the project.

Eligible participants

Young people aged between 17 and 306, resident in the country of their sending organisation.

A volunteer can take part in only one Erasmus+ or European Solidarity Corps volunteering activity.

Exception: Volunteers who carried out a volunteering activity lasting maximum 2 months can take part in an additional volunteering activity.

Number of participants

Maximum 30 volunteers for the whole Capacity-building project.

 

Additional Eligibility criteria for mobility of youth workers

Duration of activity

From 5 days to 2 months, excluding travel time.

Venue(s) of the activity

The activity must take place in the country of one of the organisations participating in the activity.

Eligible participants

Participants must be at least 18-years old. No upper age limit.

Participants, with the exception of trainers and facilitators, must be resident in the country of their sending or receiving organisation. 

Number of participants

Up to 50 participants (including, where relevant, trainers and facilitators) for each activity planned by the project.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

The project will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

  • The relevance of the proposal to the objectives of the Action (see section "What are the aims of a Capacity-building project");
  • The extent to which:
  • the objectives are clearly defined, realistic and address issues relevant to the participating organisations and target groups;
  • the proposal is innovative and/or complementary to other initiatives already carried out by the participating organisations;
  • the capacity-building activities are clearly defined and aim at reinforcing the capacities of the participating organisations;
  • the project involves young people with fewer opportunities.

As regards the Eastern Partnership Youth Window:

  • The extent to which projects offer:
    • for Partnerships for Entrepreneurship:  practical solutions to social challenges present in the Eastern Partnership countries including ex-ploiting the economic potential of their communities and regions, - also by involving the private sector.
    • for Civil Society Fellowships for youth: mobility activities of fellows from Eastern Partnership countries to Erasmus+ Programme countries.

Quality of the project design and implementation

(maximum 30 points)

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, monitoring, evaluation and dissemination;
  • The consistency between project objectives and activities proposed;
  • The quality of the non-formal learning methods proposed;
  • The quality of arrangements for the recognition and validation of participants' learning outcomes as well as the consistent use of European transparency and recognition tools;
  • The existence and relevance of quality control measures to ensure that the project implementation is of high quality, completed in time and on budget;
  • The extent to which the project is cost-effective and allocates appropriate resources to each activity.

If the project foresees mobility activities:

  • The appropriateness of measures for selecting and/or involving participants in the mobility activities.

Quality of the project team and the cooperation arrangements

(maximum 20 points)

  • The extent to which:
  • the project involves an appropriate mix of complementary participating organisations with the necessary profile, experience and expertise to successfully deliver all aspects of the project;
  • the distribution of responsibilities and tasks demonstrates the commitment and active contribution of all participating organisations.
  • The existence of effective mechanisms for coordination and communication between the participating organisations, as well as with other relevant stakeholders.

Impact and dissemination

(maximum 20 points)

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations, during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or international levels.
  • The quality of the dissemination plan: the appropriateness and quality of measures aimed at sharing the outcomes of the project within and outside the participating organisations;
  • If relevant, the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations;
  • The quality of the plans for ensuring the sustainability of the project: its capacity to continue having an impact and producing results after the EU grant has been used up.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 10 points for the categories "quality of the project design and implementation" and "quality of the project team and cooperation arrangements").


What else should you know about this Action?

Exceptional costs for expensive travel

Applicants for mobility activities will be allowed to claim financial support under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This will be allowed provided that applicants can justify that the standard funding rules (based on unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded for a Capacity-building project:          150 000 EUR

Eligible costs

Financing mechanism

Amount

Rule of allocation

Activity costs

Costs directly linked to the implementation of the capacity-building activities of the project (excluding mobility activities) including:

  • Staff costs (only permanent staff and limited to 20% of the eligible direct costs of the capacity building projects) 
  • Information, Communication and Technology (ICT) costs
  • Transnational project meetings between project partners for implementation and coordination purposes, conferences and large-scale youth events (excluding travel costs):
    • board and lodging including local transport
    • visa and insurance costs
    • rental of rooms for meetings, conferences, other events
    • interpretation costs
    • costs for external speakers (including board and lodging; local transport)
  • Intellectual outputs and dissemination of project results
    • Production
    • Translation
    • Dissemination and/or information costs
  • Consultations, workshops, polls of young people at local, regional, national and international level in so far as necessary for achievement of the project objectives.
  • Linguistic, intercultural, task-related preparation of participants in mobility activities.
  • Costs for the financial audit of the project (if the requested grant is higher than 60.000 EUR)

Indirect costs:

A flat-rate amount not exceeding 7% of the eligible direct costs of the project is eligible under indirect costs, representing the beneficiary's general administrative costs which are not already covered by the eligible direct costs (e.g. electricity or Internet bills, cost for premises, etc.) but which can be regarded as chargeable to the project.

Real costs

Maximum 80% of the total eligible costs.

Conditional: the budget requested is justified in relation to the planned activities.

 

 

 

 

 

 

 

 

 

 

 

 

Travel costs

 

 

 

 

 

 

Travel costs for Transnational project meetings between project partners for implementation and coordination purposes, conferences and large-scale youth events:

 

 

 

 

 

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission . The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant7

 

A) Funding rules for Youth Exchanges carried out within the Capacity-building Project (optional funding)

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return.

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission8. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip9  

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities within the project (including costs for preparation activities, food, accommodation, local transport, premises, insurance, equipment and materials, evaluation, dissemination and exploitation of results and follow-up activities).

Contribution to unit costs

B4.1 per day of activity per participant10

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

 

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support must be motivated in the application form

Exceptional costs

Costs to support the participation of young people with fewer opportunities on equal terms as others (excluding travel costs and subsistence for participants).

 

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

 

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

 

Expensive travel costs: maximum up to 80% of eligible costs

 

Other costs : 100% of eligible costs

 

Conditional: the request for financial support to cover exceptional costs must be motivated in the application form

 

B) Funding rules for Volunteering Activities carried out within the Capacity-building Project (optional funding)

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission11. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip12

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities within the project (including costs for preparation activities, food, accommodation, local transport, premises, insurance, equipment and materials, evaluation, dissemination and exploitation of results and follow-up activities).

Contribution to unit costs

B4.3 per day per volunteer13

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity)

Individuals support

"Pocket money" to the volunteer for additional personal expenses.

Contribution to unit costs

B4.4 per day per volunteer

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity)

Special needs support

Costs for subsistence of accompanying persons and costs related to travel if justified and as long as a grant for these participants is not requested through budget category "travel". Additional costs directly related to participants with disabilities (including costs related to travel and subsistence, if justified and as long a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support must be motivated in the application form

Exceptional costs

Costs to support the participation of young people with fewer opportunities on equal terms as others, including for specific preparation and reinforced mentorship (excluding costs for travel and organisational support for participants and accompanying persons).

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

Expensive travel costs: maximum up to 80% of eligible costs

 

Other costs : 100% of eligible costs

 

Conditional: the request for financial support to cover exceptional costs must be motivated in the application form

 

C) Funding rules for mobility of youth workers carried out within the Capacity-building Project (optional funding)

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission14. The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip15

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational Support

Costs directly linked to the implementation of mobility activities within the project (including costs for preparation activities, food, accommodation, local transport, premises, insurance, equipment and materials, evaluation, dissemination and exploitation of results and follow-up activities).

Contribution to unit costs

B4.2 per participant16 per day of activity. Maximum 1 100 EUR per participant.  

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support must be motivated in the application form

Exceptional costs

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Costs to support the participation of youth workers with fewer opportunities on equal terms as others (excluding costs for travel and organisational support for participants). This can include linguistic support (e.g. interpreter) to allow youth workers with insufficient proficiency in the language of the activity to participate.

Real costs

Expensive travel costs: maximum up to 80% of eligible costs

 

Other costs : 100% of eligible costs

 

Conditional: the request for financial support to cover exceptional costs must be motivated in the application form

 

D) Organisational and individual support

The amounts depend on the country where the mobility activity takes place.

 

Organisational support

Individual support

 

 

Youth Exchanges (euro per day)

Mobility of youth workers

(euro per day)

Volunteering activitieS

(euro per day)

 

B4.1

B4.2

B4.3

B4.4

Belgium

42

65

26

4

Bulgaria

32

53

17

4

Czech Republic

32

54

17

5

Denmark

45

72

26

6

Germany

41

58

23

5

Estonia

33

56

18

4

Ireland

49

74

26

6

Greece

38

71

21

5

Spain

34

61

18

5

France

38

66

20

6

Croatia

35

62

19

5

Italy

39

66

21

5

Cyprus

32

58

21

5

Latvia

34

59

19

4

Lithuania

34

58

18

4

Luxembourg

45

66

26

5

Hungary

33

55

17

5

Malta

39

65

22

5

Netherlands

45

69

26

5

Austria

45

61

23

5

Poland

34

59

18

4

Portugal

37

65

20

5

Romania

32

54

17

3

Slovenia

34

60

20

4

Slovakia

35

60

19

5

Finland

45

71

26

5

Sweden

45

70

26

5

United Kingdom

45

76

26

6

North Macedonia

28

45

15

3

Iceland

45

71

26

6

Liechtenstein

45

74

24

6

Norway

50

74

26

6

Turkey

32

54

17

4

Serbia 29 48 15 3

Partner Country

29

48

15

3

  • 1. In the framework of this Action, a region is defined as a grouping of countries belonging to a certain macro-geographic area.
  • 2. Mobility activities implemented in cooperation with Partner Countries Neighbouring the EU countries but having been submitted by a partner organisation in a Programme Country can be supported through Key Action 1: Mobility project for young people and youth workers and under Key Action 3 Youth Dialogue projects.
  • 3. Funded through the EU4youth Programme
  • 4. Entrepreneurship does not only entail the business dimension, but is also understood as a way of developing skills such as risk-taking and problem solving that facilitate achievement of life goals and in education.
  • 5. Please also consider the following: 

    lower age limits - participants must have reached the minimum age at the start date of the activity;

    upper age limits - participants must not be older than the indicated maximum age at the application deadline.

  • 6. See note above.
  • 7. Including trainers, facilitators and accompanying persons.
  • 8. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 9. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 10. Including group leaders and accompanying persons.
  • 11. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 12. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return.
  • 13. Including accompanying persons for volunteers with fewer opportunities.
  • 14.  http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 15. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).   
  • 16. Including trainers, facilitators and accompanying persons.

Key Action 3: Support for policy reform

The activities in support for policy reform are targeted at the achievement of the goals of the European policy agendas, in particular the Europe 2020 Strategy, of the Strategic framework for European cooperation in education and training (ET 2020) and of the European Youth Strategy.

 

Which Actions are supported?

 The following Action is implemented through this Programme Guide:

  • Youth Dialogue Projects.

This Part B of the Guide provides detailed information on the criteria and funding rules applying to this Action.

In addition, Key Action 3 covers many other Actions in support of policy reform in the education, training and youth fields that are implemented directly by the European Commission or through specific calls for proposals managed by the Executive Agency. More information is available on the websites of the European Commission, the Executive Agency and National Agencies. A concise description of these Actions is provided below:

Knowledge in the fields of education, training and youth, involving evidence gathering, analysis and peer learning. In particular:

  • thematic and country-specific expertise, studies on policy issues and reforms, including the activities carried out by the Eurydice network;
  • support to the participation of Erasmus+ countries in European/international surveys aimed at monitoring specific trends and developments, including the evolution of language competences development in Europe;
  • EU Presidency events, conferences and high-level meetings;
  • exchanges of experience and good practice and peer reviews;
  • support to the implementation of the Open Methods of Coordination.

Initiatives for policy innovation aimed to develop new policies or prepare their implementation. They include specific calls for proposals managed by the Executive Agency on: a) European policy experimentations, led by high-level public authorities and involving field trials on policy measures in several countries, based on sound evaluation methods ; b) forward-looking cooperation projects for innovative policy development.

Support to European policy tools, in particular:

  • Transparency tools (skills and qualifications), to facilitate transparency and recognition of skills and qualifications, as well as the transfer of credits, foster quality assurance, support skills management and guidance. This Action will also include networks providing support for the implementation of those tools;
  • Skills intelligence for the development and support of European tools such as the EU Skills Panorama –online platform;
  • Networks supporting specific policy areas such as literacy and adult learning, as well as youth work and youth information (SALTO and Eurodesk);
  • Dedicated higher education tools – development and support to tools such as U-Multirank, support to the Bologna Process or to the external dimension of higher education; the national teams of Higher Education Reform Experts in neighbourhood and enlargement, as well as Russia and Central Asia;
  • Dedicated VET tools for the implementation of the VET Mobility Charter, to increase the quality level of organised mobility, and to support the National Authorities on apprenticeships in increasing the quality and supply of apprenticeships throughout Europe.

Cooperation with international organisations, such as the OECD and the Council of Europe. This Action will also foster policy dialogue with Partner Countries as well as the promotion of the international attractiveness of European higher education in the world. It will also support the network of Higher Education Reform Experts in Partner Countries neighbouring the EU and the international alumni associations.

Stakeholder dialogue, policy and Programme promotion, including:

  • Civil Society Cooperation supporting European NGOs and EU-wide networks in the fields of education, training and youth though a specific call for proposals managed by the Executive Agency;
  • public events, meetings, debates and consultations with policy makers and stakeholders on relevant policy issues (such as the Education, Training and Youth Forum or the European Youth Week);
  • Dialogue in the youth field, including the support to National Working Groups as well as meetings promoting dialogue between young people and decision-makers (see section below);
  • awareness-raising, information and dissemination activities on policy outcomes and priorities, on the Erasmus+ Programme, its results and its potential synergies with other EU programmes, in particular the European Structural and Investment Funds.

The Actions implemented through this Key Action are aimed to:

  • improve the quality, efficiency and equity of education and training systems and youth policies through the Open Methods of Coordination.
  • support the implementation of the general and Country-Specific Recommendations resulting from the European Semesters;
  • promote transnational cooperation and mutual learning between competent authorities at the highest political level in order to improve systems, structures and processes;
  • develop knowledge and analytical capacity to support evidence-based policy under the Strategic framework for cooperation in education and training (ET2020), the European Youth Strategy and specific policy agendas such as the Bologna and Copenhagen processes;
  • make available sound comparative international data and appropriate secondary analyses for European and national policy making, facilitating the collection and analysis of substantive evidence to assess and monitor the implementation of innovative policies and to encourage transferability and scalability;
  • support European networks and implement tools fostering the transparency and recognition of skills and qualifications acquired through formal, non-formal and informal learning,
  • support the active involvement of civil society networks and non-governmental organisations in policy implementation;
  • support the Dialogue mechanisms with young people and encourage their active participation in democratic life
  • support exchanges of good practices, dialogue, mutual learning and cooperation among policy makers, practitioners and stakeholders from Programme and Partner Countries;
  • raise awareness of the results of European policies and of the Erasmus+ Programme and facilitate their exploitation at local, regional or national level. Raise the profile and attractiveness of European higher education worldwide;
  • foster synergies with other EU programmes, such as the European Structural and Investment Funds, as well as with funding schemes at national or regional level.

 

Youth Dialogue projects

What is the aim of this Action?

This Action promotes the active participation of young people in democratic life and fosters debate around topics centred on the themes and priorities set under the EU Youth Strategy and its dialogue mechanisms. Dialogue mechanisms1 are structured around priorities and timing and foresee events where young people discuss the agreed themes among themselves and with policy-makers, youth experts and representatives of public authorities in charge of youth in order to obtain results which are useful for policy-making.

 

What are Youth Dialogue projects?

Youth Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe.

A Youth Dialogue project has three phases:

  1. planning and preparation;
  2. implementation of the activities;
  3. evaluation (including reflection on a possible follow-up).

 

Which Activities are supported under this Action?

Under this Action, a project can comprise one or more of the following activities:

  • national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to the EU Youth Strategy and its Dialogue mechanisms;
  • national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member State holding the turn of Presidency of the European Union;
  • events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week;
  • consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.);
  • meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life;
  • events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

The activities are led by young people; the young participants must be actively involved in all the stages of the project, from preparation to follow-up. Non-formal learning principles and practices are reflected throughout the implementation project.

The following activities are not eligible for grants under this Action: statutory meetings of organisations or networks of organisations; politically influenced events.

 

What are the criteria used to assess this project?

Here below are listed the formal criteria that the project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility criteria

Eligible participating organisations

A participating organisation can be:

  • a non-profit organisation, association, NGO;
  • a European Youth NGO;
  • a public body at local or regional level;

established in a Programme Country or in a Partner Country neighbouring the EU (regions 1 to 4; see section "Eligible Countries" in Part A of this Guide). Organisations from eligible Partner Countries can only take part in the project as partners (not as applicants).

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. In case of projects realised by two or more participating organisations, one of the organisations applies on behalf of all participating organisations involved in the project.

Number of participating organisations

Transnational/International activities: the activity must involve at least two participating organisations from at least two different countries, of which at least one is a Programme Country.

National activities: the activity involves at least one organisation from a Programme Country.

Eligible participants

Young participants: young people aged between 13 and 30 resident in the countries involved in the project.

Decision-makers: if the project foresees the participation of decision-makers or experts in the youth policy field, these participants can be involved regardless of their age and geographical provenance.

Number of participants

Minimum 30 young participants must be involved in the project.

Participants from the country of the receiving organisation must be involved in each activity.

Venue(s)

National activities: the activity must take place in the country of the applicant organisation.

Transnational/international activities: the activities may take place in any of the Programme Countries involved in the activity.

Exception: Only in duly justified cases and if the main activity includes elements of dialogue with decision-makers at European level, an activity can take place at the seat of an Institution of the European Union2

Duration of project

From 3 to 24 months.

Where to apply?

To the National Agency of the country in which the applicant organisation is established.

When to apply?

Applicants have to submit their grant application by the following dates:

  • 5 February at 12:00 (midday Brussels time) for projects starting between 1 May and 30 September of the same year;
  • 30 April at 12:00 (midday Brussels time) for projects starting between 1 August and 31 December of the same year;
  • 1 October at 12:00 (midday Brussels time) for projects starting between 1 January and 31 May of the following year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other Criteria A timetable for each of the activities planned in the project must be annexed to the application form. 
A Declaration of Honour of the legal representative must be annexed to the application form. 

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

 

  • The relevance of the proposal to:
  • the objectives of the Action (Please see section "What is the aim of this Action?" above );
  • the needs and objectives of the participating organisations and of the individual participants.
  • The extent to which the proposal is suitable of:
  • producing high-quality outcomes for participants;
  • reinforcing the capacities of the participating organisations.
  • The extent to which the project involves young people with fewer opportunities.

Quality of the project design and implementation

(maximum 40 points)

 

 

  • The clarity, completeness and quality of all the phases of the project proposal (preparation, implementation of mobility activities, and follow-up);
  • The consistency between project objectives and activities proposed;
  • The quality of the practical arrangements, management and support modalities ;
  • The quality of the non-formal learning participative methods proposed and the active involvement of young people during all the stages of the project;
  • The appropriateness of measures for selecting and/or involving participants in the activities;
  • The extent to which the project proposal involves relevant decision makers (policy-makers, youth experts, representatives of public authorities in charge of youth, etc.);
  • If appropriate, the quality of cooperation and communication between the participating organisations, as well as with other relevant stakeholders .

Impact and dissemination

(maximum 30 points)

 

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations during and after the project lifetime ;
  • outside the organisations and individuals directly participating in the project at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20 points for the category "quality of the project design and implementation").

 

What else you should know about this Action?

Exceptional costs for expensive travel

Applicants of mobility projects will be allowed to claim financial support for travel costs of participants under the budget heading "exceptional costs" (up to a maximum of 80% of total eligible costs: see "What are the funding rules?"). This would be allowed provided that applicants can justify that the standard funding rules (based on contribution to unit costs per travel distance band) do not cover at least 70% of the travel costs of participants. If awarded, the exceptional costs for expensive travel replace the standard travel grant.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded per project for a Youth Dialogue project: 50 000 euro

 

Eligible costs

Financing mechanism

Amount

Rule of allocation

Travel

 

Contribution to the travel costs of participants, including accompanying persons, from their place of origin to the venue of the activity and return

Contribution to unit costs

For travel distances between 10 and 99KM:

20 EUR per participant

Based on the travel distance per participant. Travel distances must be calculated using the distance calculator supported by the European Commission3 The applicant must indicate the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip4  

 

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Organisational support

Grant contribution to all other costs directly linked to the preparation, implementation and follow-up of the activity

Contribution to unit costs

C1.1 per day of activity per participant5

Based on the duration of the stay per participant (if necessary, including also one travel day before the activity and one travel day following the activity).

Special needs support

Additional costs directly related to participants with disabilities and accompanying persons (including costs related to travel and subsistence, if justified and as long as a grant for these participants is not requested through budget categories "travel" and "organisational support").

Real costs

100% of eligible costs

Conditional: the request for financial support to cover special needs support and exceptional costs must be motivated in the application form

Exceptional costs

Costs connected to (online) consultations and opinion polls of young people in so far as necessary for the participation in this Action.

Costs connected to dissemination and exploitation of results.

Costs to support the participation of young people with fewer opportunities on equal terms as others (excluding costs for travel and organisational support).

Visa and visa-related costs, residence permits, vaccinations, medical certifications.

Costs for providing a financial guarantee, if the National Agency asks for it.

Expensive travel costs of participants (for details, see section "what else you should know about this action").

Real costs

Costs connected to (online) consultations and opinion polls of young people, for financial guarantee and dissemination activities: 75% of eligible costs

Expensive travel costs: maximum up to 80% of eligible costs

Other costs: 100% of eligible costs

 

Table A - Organisational support (amounts in euro per day)

The amounts depend on the country where the activity takes place.

 

Country

Organisational

Support

 

 

C1.1

Belgium

42

Bulgaria

32

Czech Republic

32

Denmark

45

Germany

41

Estonia

33

Ireland

49

Greece

38

Spain

34

France

38

Croatia

35

Italy

39

Cyprus

32

Latvia

34

Lithuania

34

Luxembourg

45

Hungary

33

Malta

39

Netherlands

45

Austria

45

Poland

34

Portugal

37

Romania

32

Slovenia

34

Slovakia

35

Finland

45

Sweden

45

United Kingdom

45

North Macedonia

28

Iceland

45

Liechtenstein

45

Norway

50

Turkey

32

Serbia

29

Partner Country

29

 
  • 1. https://ec.europa.eu/youth/policy/implementation/dialogue_en
  • 2. Seats of the Institutions of the European Union are Brussels, Frankfurt, Luxembourg, Strasbourg and The Hague.
  • 3. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm
  • 4. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from Madrid to Rome and return (275 EUR).
  • 5. Including accompanying persons.

Jean Monnet Activities

Which Actions are supported?

Jean Monnet Activities support the following Actions:

  • Jean Monnet Modules (teaching and research);
  • Jean Monnet Chairs (teaching and research);
  • Jean Monnet Centres of Excellence (teaching and research);
  • Jean Monnet Support to Associations;
  • Jean Monnet Networks (policy debate with the academic world);
  • Jean Monnet Projects (policy debate with the academic world).

The following sections of this Guide provide detailed information on the criteria and funding rules applying to the Jean Monnet Actions.

What are the aims of Jean Monnet?

The Jean Monnet Actions aim at promoting excellence in teaching and research in the field of European Union studies worldwide. These Actions also aim at fostering the dialogue between the academic world and policy-makers, in particular with the aim of enhancing EU and global governance.

European Union studies comprise the study of Europe in its entirety with particular emphasis on the European integration process in both its internal and external aspects. They promote active European citizenship and deal with the role of the EU in a globalised world , enhancing awareness of the Union and facilitating future engagement and people-to-people dialogue worldwide.

The core subject areas are the following:

  • EU and Comparative Regionalism Studies;
  • EU Communication and Information Studies;
  • EU Economic Studies;
  • EU Historical Studies;
  • EU Intercultural Dialogue Studies;
  • EU Interdisciplinary Studies;
  • EU International Relations and Diplomacy Studies;
  • EU Legal Studies;
  • EU Political and Administrative Studies.

However, different subject areas (such as sociology, philosophy, religion, geography, literature, art, sciences, environmental studies, global studies, etc.) may also be associated with this field of study when they include an element of teaching, research or reflection on the EU and contribute, in general, to the Europeanization of the curricula. Comparative studies will only be considered where they relate to the different integration processes throughout the world.

In relation to the general objectives of the Erasmus+ Programme, Jean Monnet aims to:

  • promote excellence in teaching and research in EU studies;
  • equip students and young professionals with knowledge of European Union subjects relevant for their academic and professional lives and enhance their civic skills;
  • foster the dialogue between the academic world and policy-makers, in particular to enhance governance of EU policies;
  • promote innovation in teaching and research (e.g. cross-sectoral and/or multi-disciplinary studies, open education, networking with other institutions);
  • mainstream and diversify EU-related subjects throughout the curricula proposed by higher education institutions to their students;
  • improve the quality of professional training on EU subjects (with modules that deal with EU subjects more in-depth or extend to new subjects);
  • foster the engagement of young academics in teaching and research on European subjects.

Jean Monnet is expected to bring positive and long-lasting effects to the participants involved, to the promoting organisations, as well as to the policy systems within which they are framed.

As regards the participants directly or indirectly involved in the Actions, Jean Monnet aims to produce the following outcomes:

  • enhanced employability and improved career prospects for young graduates, by including or reinforcing a European dimension in their studies;
  • increased interest in understanding and participating in the European Union, leading to a more active citizenship;
  • support for young researchers (i.e. who have obtained a PhD degree in the last five years) and professors who want to carry out research and teaching on EU subjects;
  • increased opportunities for academic staff in terms of professional and career development.

Activities supported under Jean Monnet are also expected to produce the following outcomes on participating organisations:

  • increased capacity to teach and research on EU matters: improved or innovative curricula; increased capacity to attract excellent students; reinforced cooperation with partners from other countries; increased allocation of financial resources to teaching and research on EU subjects within the institution;
  • more modern, dynamic, committed and professional environment inside the organisation: promoting the professional development of young researchers and professors; ready to integrate good practices and new EU subjects into didactic programmes and initiatives; open to synergies with other organisations.

Jean Monnet is expected in the long run to encourage the promotion and diversification of EU studies worldwide as well as to enhance and extend the participation of staff from more faculties and departments in European Union teaching and research.

Jean Monnet Modules

What is a Jean Monnet Module?

A Jean Monnet Module is a short teaching programme (or course) in the field of European Union studies at a higher education institution. Each Module has a minimum duration of 40 teaching hours per academic year. Modules may concentrate on one particular discipline in European studies or be multidisciplinary in approach and therefore call upon the academic input of several professors and experts. 

Erasmus+ supports Jean Monnet Modules with the aim to:

  • promote research and first teaching experience for young researchers and scholars and practitioners in European Union issues (up to 20% of the budget allocated to support Modules will be granted to coordinators who are researchers who have obtained a PhD degree in the last five years);
  • foster the publication and dissemination of the results of academic research;
  • create interest in the EU and constitute the basis for future poles of European knowledge, particularly in Partner Countries;
  • foster the introduction of a European Union angle into mainly non EU related studies;
  • deliver tailor-made courses on specific EU issues relevant for graduates in their professional life.

The Jean Monnet Module anchors and mainstreams teaching on EU matters in curricula which so far have included EU-related content only to a limited extent. They also bring facts and knowledge on the European Union to a broad spectrum of learners and interested citizens.

 

Which Activities are supported under this Action?

Jean Monnet Modules must take one of the following forms:

  • general or introductory courses on European Union issues (in particular at institutions and faculties that do not yet have a highly developed course offering in the field);
  • specialised teaching on European Union developments (in particular at institutions and faculties that do already have a highly developed course offering in the field);
  • summer and intensive courses that are fully recognised.

 

What is the role of organisations participating in a Jean Monnet Module?

Higher education institutions have the role of supporting and promoting the Module coordinators by ensuring that the largest possible public benefits from their activities both inside and outside the institution.

Higher education institutions support Module coordinators in their teaching, research and reflection activities: they recognise the teaching activities developed; they monitor the activities, give visibility and valorise the results obtained by their staff involved in Jean Monnet.

Higher education institutions are required to maintain the activities of a Jean Monnet Module during the entire duration of the project, including replacing the academic coordinator if the need arises. If the institution is obliged to replace Module coordinators, a written request for approval has to be sent to the Executive Agency. Moreover, the new proposed coordinator must have the same level of specialisation in European Union studies.

 

What are the criteria used to assess a Jean Monnet Module?

Here below are listed the formal criteria that a Jean Monnet Module must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

A higher education institution (HEI) established in any country of the world. HEIs established in Programme Countries must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries.

Individuals cannot apply directly for a grant.

Duration of project Three years.
Duration of activity

A Jean Monnet Module must be taught for a minimum of 40 hours per academic year (for three consecutive years) in the field of European Union studies.at the applicant higher education institution.

Teaching hours are taken to include direct contact hours in the context of group lectures, seminars, tutorials and may include any of the aforementioned in a distance learning format but do not include individual instruction.

Where to apply? To the Education, Audiovisual and Culture Executive Agency, located in Brussels.
When to apply? Applicants have to submit their grant application by 22 February at 12:00 (midday Brussels time) for projects starting on 1 September of the same year.
How to apply? Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project (Maximum 25 points)
  • The relevance of the proposal to:
  • the objectives of the Action (see sections "What are the aims of Jean Monnet " and "What is a Jean Monnet Module").
  • The extent to which the proposal:
  • is suitable for fostering the development of new teaching, research or debating activities;
  • includes the use of new methodologies, tools and technologies;
  • demonstrates evidence of academic added value ;
  • promotes and gives greater visibility to European studies/issues both within the institution participating in the Jean Monnet Action and outside.
  • The relevance of the proposal to priority target groups of the Action:
  • institutions or academics not yet in receipt of Jean Monnet funding;
  • specific EU related subjects in studies which have had limited exposure to but are increasingly affected by European aspects;
  • students who do not automatically come into contact with European studies (in such fields as science, engineering, medicine, education, arts and languages, etc.).
Quality of the project design and implementation (Maximum 25 points)
  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and the budget proposed;
  • The quality and feasibility of the methodology proposed.
Quality of the project team (Maximum 25 points)
  • The pertinence of the profile and expertise of key academic staff involved - both in the academic and non-academic domains - with the activities proposed in the project.
Impact and dissemination (Maximum 25 points)
  • The quality of measures for evaluating the outcomes of the teaching activities;
  • The potential impact of the project:
  • on the institution(s) participating in the Jean Monnet Action;
  • on the students and learners benefiting from the Jean Monnet Action;
  • on other organisations and individuals involved at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the institution hosting the Jean Monnet Activities;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain any disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Module?

 

Dissemination and Impact

Jean Monnet Modules are required to disseminate and exploit the results of the organised teaching and research activities beyond the scope of the stakeholders directly involved. This will considerably increase the impact and contribute to a systemic change.

To increase their impact they should include in their dissemination activities the creation and offer of open educational resources (OER) and involve open education activities to respond to technological progress. This will foster more flexible and creative ways of learning and reach out to an increasing number of students, professionals, policy makers and other interested groups.

All coordinators of Jean Monnet Modules will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be encouraged strongly to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community). These sections, which are part of the general IT tool for Erasmus+, will keep the wider public informed about the institutions and their Jean Monnet courses. Grant holders will be asked to regularly update the tool with the results of their work.

Coordinators of Jean Monnet Modules are encouraged to:

  • publish at least one peer reviewed article during the grant period;
  • participate in dissemination and information events at national and European level;
  • organise events (lectures, seminars, workshops, etc.) with policy makers at local (e.g. mayors and counsellors), regional and national level as well as with organised civil society and schools;
  • disseminate the results of their activities via the organisation of seminars or lectures geared and adapted to the general public and civil society representatives;
  • network with other coordinators of Modules, Centres of Excellence, Jean Monnet Chairs and supported Institutions;
  • apply open educational resources (OER), publish the summaries, content and schedule of their activities as well as the expected outcomes.

 

What are the funding rules?

The maximum grant that can be awarded is 30 000 EUR that can represent the maximum of 75% of the total cost of the Jean Monnet Module.

A system based on a combination of scales of unit costs and flat-rate financing for the awarding of grants under the Jean Monnet Activities applies. This system is determined on the basis of a calculated national teaching cost per hour. The following method is used:

  • Teaching scale of unit costs: the calculated national unit cost per hour D.1 is multiplied by the number of teaching hours;
  • Additional flat-rate financing: a 'top-up' percentage of 40% for a Jean Monnet Module is added to the above mentioned unit costs basis.

The final grant is then obtained by applying the maximum 75% EU funding of total calculated grant and by respecting the maximum grant ceiling for a Jean Monnet Module (30 000 EUR).

The specific amounts applying to Jean Monnet Modules can be found in the section "Jean Monnet unit costs" at the end of the Jean Monnet chapter in this Part of the Guide.

Jean Monnet Chairs

What is a Jean Monnet Chair?

A Jean Monnet Chair is a teaching post with a specialisation in European Union studies for university professors for a duration of three years A Jean Monnet Chair is held by only one professor, who provides a the minimum of 90 teaching hours per academic year. 

 

Which Activities are supported under this Action?

Main activities (minimum of 90 hours per academic year):

  • deepen teaching in European Union studies embodied in an official curriculum of a higher education institution;
  • provide in-depth teaching on European Union matters for future professionals in fields which are in increasing demand on the labour market;

Additional activities:

  • provide teaching/lectures to students from other departments (e.g. architecture, medicine, etc) to better prepare them for their future professional life.
  • encourage, advise and mentor the young generation of teachers and researchers in European Union studies subject areas;
  • conduct, monitor and supervise research on EU subjects, for other educational levels such as teacher training and compulsory education;
  • organise activities (conferences, seminars/webinars, workshops, etc.) targeting to policy makers at local, regional and national level as well as to civil society.

 

What is the role of organisations participating in a Jean Monnet Chair?

Jean Monnet Chairs are an integral part of the higher education institution that concludes the grant agreement/decision.

Jean Monnet Chairs are inscribed in their institution's official academic activities. The higher education institutions are requested to support Jean Monnet Chair holders in their teaching, research and reflection activities, allowing the widest possible range of curricula to benefit from the courses; they should recognise the teaching activities developed.

Higher education institutions have the final responsibility for their applications. They are obliged to maintain the activities of a Jean Monnet Chair during the entire duration of the project. If the institution is obliged to replace Chair holder, a written request for approval has to be sent to the Executive Agency. Moreover the new proposed chair holder must have the same level of specialisation in European Union studies.

 

What are the criteria used to assess a Jean Monnet Chair?

Here below are listed the formal criteria that a Jean Monnet Chair must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

A Higher Education Institution (HEI) established in any country of the world. HEIs established in Programme Countries must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries.

Individuals cannot apply directly for a grant.

Profile of Jean Monnet Chairs Jean Monnet Chair holders must be permanent staff members at the applicant institution and have the rank of professor. They may not be a "visiting professor" at the HEI applying for the grant.
Duration of project Three years.
Duration of activity

A Jean Monnet Chair is held by only one professor.

Jean Monnet Chair holders must teach a minimum of 90 hours per academic year (for three consecutive years) in the field of European Union studies at the applicant higher education institution.

At least one of the additional activities described above must be proposed. 

Teaching hours are taken to include direct contact hours in the context of group lectures, seminars, tutorials and may include any of the aforementioned in a distance learning format but do not include individual instruction and/or supervision. 

Where to apply? To the Education, Audiovisual and Culture Executive Agency, located in Brussels.
When to apply? Applicants have to submit their grant application by 22 February at 12:00 (midday Brussels time) for projects starting on 1 September of the same year.
How to apply? Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project (Maximum 25 points)
  • The relevance of the proposal to:
  • the objectives and priorities of the Action (see sections "What are the aims of Jean Monnet Actions" ).
  • The extent to which the proposal:
  • is suitable for fostering the development of new teaching, research or debating activities;
  • includes the use of new methodologies, tools and technologies;
  • promotes and gives greater visibility to this European studies/issues both within the institution participating in the Jean Monnet Action and outside.
  • The relevance of the proposal to priority target groups of the Action:
  • institutions or academics not yet in receipt of Jean Monnet funding;
  • specific EU related subjects in studies which have had limited exposure to but are increasingly affected by European aspects.
Quality of the project design and implementation (Maximum 25 points)
  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and the budget proposed ;
  • The quality and feasibility of the methodology proposed.
Quality of the project team (Maximum 25 points)
  • Proposal is submitted in favour of an academic with an excellent profile in a specific field of European Union studies. The pertinence of the profile and expertise of key staff involved - both in the academic and non-academic domains - with the activities proposed in the project.
Impact and dissemination (Maximum 25 points)
  • The quality of measures for evaluating the outcomes of the teaching activities;
  • The potential impact of the project:
  • on the institution hosting the Jean Monnet Action;
  • on the students and learners benefiting from the Jean Monnet Action;
  • on other organisations and individuals involved at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the institution hosting the Jean Monnet Action;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Chair?

 

Dissemination and Impact

Jean Monnet Chairs are required to disseminate and exploit the results of the organised activities beyond the stakeholders directly involved. This will considerably increase the impact and contribute to a systemic change.

To increase their impact the Chair holders should include in their dissemination activities the creation and offer of open educational resources (OER) and involve open education activities to respond to technological progress. This will foster more flexible and creative ways of learning and reach out to a considerably increasing number of students, professionals, policy makers and other interested groups.

Jean Monnet Chairs will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be strongly encouraged to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community). These functions, as part of the general IT tool for Erasmus+, will ensure that the wider public is informed about the institutions and their Jean Monnet courses. Grant holders will be asked to regularly update the tool with the results of their work.

Jean Monnet Chairs are encouraged to:

  • publish at least one book within the University Press during the grant period. The grant will cover part of the publication and, if need be, part of the translation costs;
  • participate in dissemination and information events at national and European level;
  • organise events (lectures, seminars, workshops, etc.) with policy makers at local (e.g. mayors and counsellors), regional and national level as well as with organised civil society and schools;
  • disseminate the results of their activities via the organisation of seminars or lectures geared and adapted to the general public and civil society representatives;
  • network with other Jean Monnet Chairs, coordinators of Modules, Centres of Excellence and supported Institutions;
  • apply open educational resources (OER), publish the summaries, content and schedule of their activities as well as the expected outcomes.

 

What are the funding rules?

The maximum grant that can be awarded is 50 000 EUR that can represent the maximum of 75% of the total cost of the Jean Monnet Chair.

A system based on a combination of scales of unit costs and flat-rate financing for the awarding of grants under the Jean Monnet Activities applies. This system is determined on the basis of a calculated national teaching cost per hour. The following method is used:

  • Teaching scale of unit cost: the calculated national teaching unit cost per hour D.1 is multiplied by the teaching number of hours of the Jean Monnet Chair;
  • Additional flat-rate financing: a 'top-up' percentage of 10% for a Jean Monnet Chair is added to the above mentioned unit costs basis. This top-up percentage takes account of the additional academic activities included in a Chair such as staff costs, travel and subsistence costs, dissemination costs, costs for teaching materials and indirect costs, etc..

The final grant is then obtained by applying the maximum 75% EU funding of total calculated amount and by respecting the maximum grant ceiling for a Jean Monnet Chair (50 000 EUR).

The specific amounts applying to Jean Monnet Chairs can be found in the section "Jean Monnet unit costs" at the end of the Jean Monnet chapter in this Part of the Guide.

Jean Monnet Centres of Excellence

What is a Jean Monnet Centre of Excellence?

A Jean Monnet Centre of Excellence is a focal point of competence and knowledge on European Union subjects.

A Jean Monnet Centre of Excellence gathers the expertise and competences of high-level experts and aims at developing synergies between the various disciplines and resources in European studies, as well as at creating joint transnational activities and structural links with academic institutions in other countries. It also ensures openness to civil society.

Jean Monnet Centres of Excellence have a major role in reaching out to students from faculties not normally dealing with European Union issues as well as to policy makers, civil servants, organised civil society and the general public at large.

 

Which Activities are supported under this Action?

A Jean Monnet Centre of Excellence must develop a strategic three-year annual plan including a wide range of activities, such as:

  • organising and coordinating human and documentary resources related to European Union studies;
  • leading research activities in specific European Union subjects;
  • systematic publication of the results of research activities;
  • developing content and tools on EU subjects to update and complement the current courses and curricula (teaching function);
  • enhancing the debate and exchange of experiences about the EU, where possible in partnership with local stakeholders and/or EU Representations Offices in Member States and EU Delegations in third countries  (think-tank function).

 

What is the role of organisations participating in a Jean Monnet Centre of Excellence?

Higher education institutions planning to establish a Jean Monnet Centre of Excellence are expected to reflect on its strategic development. They should provide guidance and a vision for the best experts available among the teaching and research staff for creating synergies allowing high-level collaborative work on specific EU subjects. They should support and promote the initiatives of the Centre and assist their development.

Higher education institutions are obliged to maintain the activities of a Jean Monnet Centre of Excellence during the entire duration of the project including replacing the academic coordinator if the need arises. If the institution is obliged to replace the original academic coordinator, a written request for approval has to be sent to the Executive Agency.

A Centre of Excellence may involve the co-operation of several institutions/organisations established in the same city or region. In any case, it must be a clearly labelled institute or structure specialised in European Union studies and must be hosted by a higher education institution.

 

What are the criteria used to assess a Jean Monnet Centre of Excellence?

Here below are listed the formal criteria that a Jean Monnet Centre of Excellence must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

A higher education institution (HEI) established in any country of the world. HEIs established in Programme Countries must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries.

Individuals cannot apply directly for a grant.

Duration of project

Three years.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 22 February at 12:00 (midday Brussels time) for projects starting on 1 September of the same year.

How to apply?

Please see Part C of this Guide for details on how to apply.

Other criteria

Only one Jean Monnet Centre of Excellence can be supported at the same time in any given higher education institution.

 

Applicant organisations will be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(Maximum 25 points)

 

  • The relevance of the proposal to:
  • the objectives and priorities of the Action (see sections "What are the aims of Jean Monnet" and "What is a Jean Monnet Centre of Excellence" ).
  • The extent to which the proposal:
  • is suitable for fostering the development of new teaching, research or debating activities;
  • demonstrates evidence of academic added value;
  • promotes and gives greater visibility to European studies/issues both within the institution hosting the Jean Monnet activities and outside.
  • The relevance of the proposal to priority target groups of the Action:
  • institutions or academics not yet in receipt of Jean Monnet funding.

Quality of the project design and implementation

(Maximum 25 points)

 

 

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and budget proposed;
  • The quality and feasibility of the methodology proposed.

Quality of the project team

(Maximum 25 points)

  • The pertinence of the profile and expertise of key staff involved - both in the academic and non-academic domains -with the activities proposed in the project.

Impact and dissemination

(Maximum 25 points)

 

  • The quality of measures for evaluating the outcomes of the teaching activities;
  • The potential impact of the project:
  • on the institution(s) participating in the Jean Monnet Action;
  • on the students and learners benefiting from the Jean Monnet Action;
  • on other organisations and individuals involved at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the institution hosting the Jean Monnet Action;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Centre of Excellence?

Dissemination and Impact

Jean Monnet Centres of Excellence are required to disseminate and exploit the results of the organised teaching and research activities beyond the stakeholders directly involved. This will considerably increase the impact and contribute to a systemic change.

To increase their impact they should include in their dissemination activities the creation and offer of open educational resources (OER) and involve open education activities to respond to technological progress. This will foster more flexible and creative ways of learning and reach out to a considerably increasing number of students, professionals, policy makers and other interested groups.

Jean Monnet Centres of Excellence will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be strongly encouraged to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community). These functions, as part of the general IT tool for Erasmus+, will ensure that the wider public is informed about the institutions and their Jean Monnet courses. Grant holders will be asked to regularly update the tool with the results of their work.

Centres of Excellence are encouraged to:

  • participate in dissemination and information events at European and national level;
  • organise events (lectures, seminars, workshops, etc.) with policy makers at local (e.g. mayors and counsellors), regional and national level as well as with organised civil society and schools;
  • disseminate the results of their activities via the organisation of seminars or lectures geared and adapted to the general public and civil society representatives;
  • network with other Centres of Excellence, Jean Monnet Chairs, coordinators of Modules, etc;
  • apply open educational resources (OER), publish the summaries, content and schedule of their activities as well as the expected outcomes.

 

What are the funding rules?

If the project is selected, the following funding rules will apply to the grant:

Eligible costs

Financing mechanism

Amount

Rule of allocation

Activity costs

Eligible direct costs

  • Staff costs
  • Travel and subsistence costs
  • Subcontracting costs (maximum 30% of eligible direct costs)
  • Equipment costs (maximum 10% of eligible direct costs)
  • Teaching costs
  • Other costs (including costs for any compulsory financial audit/audit certificate).

 

Eligible indirect costs

A flat-rate amount not exceeding 7% of the eligible direct costs of the project is eligible under indirect costs, representing the beneficiary's general administrative costs which are not already covered by the eligible direct costs (e.g. electricity or Internet bills, cost for premises, etc.) but which can be regarded as chargeable to the project.

Real costs

80% of the total eligible costs

(unless a lower % of grant is requested by the applicant)

Maximum € 100 000

Conditional: costs are incurred in connection with the activity and are necessary for its implementation.

 

Jean Monnet support to associations

Jean Monnet supports associations that have as their explicit purpose to contribute to the study of the European integration process. Such associations should be interdisciplinary and open to all interested professors, teachers and researchers specialising in European Union issues in the relevant country or region.

They should be representative of the academic community in European Union studies at regional, national or supranational level.

 

Which Activities are supported under this action?

Over the lifetime of the grant, associations may typically realise a broad range of activities, such as for example:

  • organise and carry out statutory activities of associations dealing with European Union studies and European Union issues (e.g. the publication of a newsletter, the setting up of a dedicated website, the organisation of the annual board meeting, the organisation of specific promotional events aimed at providing greater visibility to European Union subjects, etc.);
  • perform research in the field of specific European issues in order to advise local, regional, national and European policy makers and disseminate the outcomes among the institutions involved in these issues, including the EU Institutions as well as a wider public thus enhancing active citizenship.

 

What is the role of associations?

Jean Monnet Associations should become reference points in the European Union subject areas they cover.

They will assume the role of multipliers and they will disseminate knowledge; they will also contribute to collecting and capitalizing information as well as providing analysis and visions on specific subjects.

Associations are ultimately responsible for their proposals. They are obliged to implement the activities described in their work programme during the entire duration of the grant.

 

What are the criteria used to assess a Jean Monnet Support to associations?

Here below are listed the formal criteria that a Jean Monnet support to associations must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

Any association of professors and researchers specialising in European Union Studies, established in any country of the world.

The explicit purpose of the association must be to contribute to the study of the European integration process at national or transnational level.

The association must have an interdisciplinary character.

Support will be given only to associations that are officially registered and have independent legal status.

Individuals cannot apply directly for a grant.

Duration of project

Three years.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by the 22 February at 12:00 (midday Brussels time) for projects starting on 1 September of the same year.

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(Maximum 25 points)

 

  • The relevance of the proposal to:
  • the objectives and priorities of the Action (Please see sections "What is the aim of Jean Monnet " and "What is Jean Monnet support to associations").
  • The extent to which the proposal:
  • is suitable for supporting the statutory activities of the association and for performing research in European issues .
  • enhances advice to local, regional, national and European policy makers.
  • The relevance of the proposal to priority target groups of the Action:
    • associations not yet in receipt of Jean Monnet funding.

Quality of the project design and implementation

(Maximum 25 points)

 

 

 

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and budget proposed;
  • The quality and feasibility of the methodology proposed.

Quality of the project team

(Maximum 25 points)

 

  • The pertinence of the profile and expertise of key staff involved - both in the academic and non-academic domains - with the activities proposed in the project.

Impact and dissemination

(Maximum 25 points)

 

 

  • The quality of measures for evaluating the outcomes of the activities;
  • The potential impact of the project:
  • on the association(s) participating in the Jean Monnet Action;
  • on other organisations and policy makers at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the association hosting the Jean Monnet Action.

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Support to Associations?

Dissemination and Impact

Associations selected under this Action are required to disseminate and exploit the results of their promotional activities beyond the stakeholders directly involved. This will considerably increase the impact and contribute to a systemic change.

To increase their impact they should include in their dissemination activities the creation and offer of open educational resources (OER) and involve open education activities to respond to technological progress. This will foster more flexible and creative ways of learning and reach out to a considerably increasing number of students, professionals, policy makers and other interested groups.

All Associations, awarded a Jean Monnet grant, will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be strongly encouraged to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community).

These functions, as part of the general IT tool for Erasmus+, will ensure that the wider public is informed about the associations and their Jean Monnet activities. Grant holders will be asked to regularly update the tool with the results of their work.

 

If the project is selected, the following funding rules will apply to the grant:

Jean Monnet support to associations

Eligible costs

Financing mechanism

Amount

Rule of allocation

Activity costs

Eligible direct costs

  • Staff costs
  • Travel and subsistence costs
  • Subcontracting costs (maximum 30% of eligible direct costs)
  • Equipment costs (maximum 10% of eligible direct costs)
  • Other costs (including costs for any compulsory financial audit/audit certificate)

 

Eligible indirect costs

A flat-rate amount not exceeding 7% of the eligible direct costs of the project is eligible under indirect costs, represent-ing the beneficiary's general administrative costs which are not already covered by the eligible direct costs (e.g. electricity or Internet bills, cost for premises, etc.) but which can be regarded as chargeable to the project.

Real costs

 

 

Maximum € 50 000

 

 

80% of the total eligible costs (unless a lower % of grant is requested by the applicant).

 

Conditional: objectives and work programme must be clearly outlined in the application form

 

Jean Monnet Networks (policy debate with the academic world)

What is a Jean Monnet Network?

Jean Monnet Networks foster the creation and development of consortia of international players (HEIs, Research Centres, Associations, etc.) in the area of European Union studies.

They contribute to gathering information, exchanging practices, building knowledge and promoting the European integration process across the world. This Action can also support the enhancement of existing networks supporting specific activities, notably fostering the participation of young researchers in EU-related themes.

These projects will be based on proposals, focused on activities that cannot be achieved successfully at a national level and require the involvement of a minimum of three partner organisations (including the applicant institution) from three different countries. Their aim is to undertake projects that have a multinational rather than a national dimension.

 

Which Activities are supported under this Action?

Over the lifetime of a project, networks may typically realise a broad range of activities, such as for example:

  • gathering information and promoting results of methodologies applied by high-level research and teaching on EU topics;
  • enhancing cooperation between different higher education institutions and other relevant bodies throughout Europe and around the world;
  • exchanging knowledge and expertise with a view to mutually enhancing good practices;
  • fostering cooperation and creating a high knowledge exchange platform with public actors and the European Commission services on highly relevant EU subjects.

 

What is the role of organisations participating in a Jean Monnet Networks?

Jean Monnet Networks should become reference points in the European Union subject areas they cover. They will take the role of multipliers and disseminate knowledge; they will also contribute to collect and capitalize information as well as provide analysis and visions on specific subjects.

Higher education institutions coordinating Jean Monnet Networks have the final responsibility for their proposals. They are obliged to implement the activities described in their work programme during the entire duration of the grant.

 

What are the criteria used to assess a Jean Monnet Support to Networks?

Here below are listed the formal criteria that a Jean Monnet Network must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

A higher education institution (HEI) or any other organisation established in any country of the world. HEIs located in Erasmus+ Programme Countries must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries. 

The applicant must be the coordinator of the network that comprises a minimum of three participating organisations from three different countries.

The designated European institutions (identified in the Regulation establishing the Erasmus+ Programme) pursuing an aim of European interest are not eligible to apply under this Action.

Duration of project

Three years.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 22 February at 12:00 (midday Brussels time) For projects starting on 1 September of the same year.

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(Maximum 25 points)

 

 

  • The relevance of the proposal to:
  • the objectives and priorities of the Action (see sections "What are the aims of Jean Monnet" and "What is a Jean Monnet Network").
  • The extent to which the proposal:
  • is suitable for fostering the development of new teaching, research or debating activities;
  • demonstrates evidence of academic added value;
  • promotes and gives greater visibility to this European studies/issues both within the institution participating in the Jean Monnet Action and outside.
  • The relevance of the proposal to priority target groups of the Action:
  • institutions or academics not yet in receipt of Jean Monnet funding.

Quality of the project design and implementation

(Maximum 25 points)

 

 

 

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and budget proposed;
  • The quality and feasibility of the methodology proposed;
  • The design and management of Network activities including communication channels between the members.

Quality of the project team

(Maximum 25 points)

 

  • The pertinence of the profile and expertise of key staff involved - both in the academic and the non-academic domains - with the activities proposed in the project;
  • The composition of the Network in terms of geographical coverage and complementarity of competencies.

Impact and dissemination

(Maximum 25 points)

 

 

  • The quality of measures for evaluating the outcomes of the teaching activities;
  • The potential impact and multiplier effect of the project:
  • on the institution hosting the Jean Monnet Action and on the member institutions of the Network;
  • on the students and learners benefiting from the Jean Monnet Action;
  • on other organisations and individuals involved at local, regional, national, transnational and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the institution hosting the Jean Monnet Action;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Support to Networks?

Dissemination and Impact

Networks selected under this Action are required to disseminate and exploit the results of their activities beyond the participants directly involved. This will considerably increase the impact and contribute to a systemic change.

To increase their impact they should include in their dissemination activities the creation of tools and events adapted to their objectives.

All Jean Monnet Networks will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be strongly encouraged to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community).

These functions, as part of the general IT tool for Erasmus+ ensures that the wider public is informed about the Jean Monnet Network activities. Grant holders will be asked to regularly update the tool with the results of their work.

 

What are the funding rules?

If the project is selected, the following funding rules will apply to the grant:

Eligible costs

Financing mechanism

Amount

Rule of allocation

Activity costs

Eligible direct costs

  • Staff costs
  • Travel and subsistence costs
  • Subcontracting costs (maximum 30% of eligible direct costs)
  • Equipment costs (maximum 10% of eligible direct costs)
  • Teaching costs
  • Other costs (including costs for any compulsory financial audit/audit certificate)

 

Eligible indirect costs

A flat-rate amount not exceeding 7% of the eligible direct costs of the project is eligible under indirect costs, representing the beneficiary's general administrative costs which are not already covered by the eligible direct costs (e.g. electricity or Internet bills, cost for premises, etc.) but which can be regarded as chargeable to the project.

Real costs

 

 

Maximum € 300 000

 

80% of the total eligible costs (unless a lower % of grant is requested by the applicant).

Conditional: objectives and work programme must be clearly outlined in the application form

 

Jean Monnet Projects (policy debate with the academic world)

What is a Jean Monnet Project?

Jean Monnet Projects support innovation, cross-fertilisation and the spread of European Union content. These projects will be based on unilateral proposals - although the proposed activities may involve other partners - and may last between 12 and 24 months.

  • "Innovation" projects will explore new angles and different methodologies in view of making European Union subjects more attractive and adapted to various kinds of target populations (e.g. projects on Learning EU @ School);
  • "Cross-fertilisation" projects will promote discussion and reflection on European Union issues and enhance knowledge about the Union and its processes. These projects will aim at boosting EU knowledge in specific contexts;
  • "Spread content" projects will mainly concern information and dissemination activities.

 

Which Activities are supported under Jean Monnet Projects?

Over their lifetime, Jean Monnet Projects may typically realise a broad range of activities, such as for example:

"Innovation"

  • develop and test newly designed methodologies, content and tools on specific European Union topics;
  • create virtual classrooms on specific subject areas and testing them in different contexts;
  • design, produce and implement self-training tools promoting active citizenship in the EU;
  • develop and deliver appropriate pedagogical content and new/adapted didactic material for the teaching of European Union issues at the level of primary and secondary education (Learning EU @ School);
  • design and implement of teacher training activities and continuing education for teachers, provide them with the appropriate knowledge and skills to teach European Union subjects;
  • provide specifically designed activities on the European Union to pupils at the level of primary and secondary schools and in vocational education and training institutions;

"Cross-fertilisation"

  • support the creation of EU studies and/or boost the existing knowledge and/or enhance the dynamic of a "department/chair/research team" in a given country at a Higher Education Institution which has expressed a specific interest/need;
  • joint develop content and co-teaching for students involving several institutions. Participating institutions may organise common activities and the preparation of tools supporting their courses;

"Spread content"

  • actively support information and dissemination activities for staff of the public administration, for experts in specific subjects and for civil society as a whole;
  • organise conferences, seminars and/or roundtables in relevant European Union issues for the broadest possible array of stakeholders.

 

What is the role of organisations participating in a Jean Monnet Project?

The institution proposing the project is required to prepare a clear and sustainable strategy with a detailed work programme including information about the expected results. It should justify the need of the activities proposed, the direct and indirect beneficiaries, it should guarantee the active role of all the participating organisations.

Proposals are signed by the legal representative of the higher education institutions (or other eligible organisations) and provide information about the legal status, objectives and activities of the applicant institution.

Higher education institutions (or other eligible organisations) have the final responsibility for their proposals. They are obliged to implement the activities described in their projects during the entire duration of the project.

 

What are the criteria used to assess a Jean Monnet Project?

Here below are listed the formal criteria that a Jean Monnet Project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

Higher education institutions or any organisations established in any country of the world. HEIs located in Erasmus+ Programme Countries must hold a valid Erasmus Charter for Higher Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries. The designated institutions (identified in the Regulation establishing the Erasmus+ Programme) pursuing an aim of European interest are not eligible to apply under this Action.

Primary and secondary education establishments are not eligible to apply, although they may actively contribute to the realisation of the activities.

Duration of project

12, 18 or 24 months.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 22 February at 12:00 (midday Brussels time) for projects starting on 1 September of the same year.

How to apply?

Please see Part C of this Guide for details on how to apply.

 

Applicant organisations will also be assessed against exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(Maximum 25 points)

 

 

  • The relevance of the proposal to:
  • the objectives and priorities of the Action (see sections "What are the aims of the Jean Monnet" and "What is a Jean Monnet Project" ("In-novation", "Cross-fertilisation", "Spread content")).
  • The extent to which the proposal:
  • is suitable for fostering the development of new teaching, research or debating activities;
  • demonstrates evidence of academic added value ;
  • promotes and gives greater visibility to this European studies/issues both within the institution participating in the Jean Monnet Action and outside.
  • The relevance of the proposal to priority target groups of the Action:
  • institutions or academics not yet in receipt of Jean Monnet funding.

Quality of the project design and implementation

(Maximum 25 points)

 

 

 

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination;
  • The consistency between project objectives, activities and budget proposed;
  • The quality and feasibility of the methodology proposed.

Quality of the project team

(Maximum 25 points)

 

  • The pertinence of the profile and expertise of key staff - both in the academic and the non-academic domains - involved with the activities proposed in the project;
  • For projects targeting primary and secondary school students: the involvement of staff with relevant pedagogical skills.

Impact and dissemination

(Maximum 25 points)

 

 

  • The quality of measures for evaluating the outcomes of the teaching activities;
  • The potential impact of the project:
  • on the institution hosting the Jean Monnet Action;
  • on the students and learners benefiting from the Jean Monnet Action;
  • on other organisations and individuals involved at local, regional, national and/or European levels.
  • The appropriateness and quality of measures aimed at disseminating the outcomes of the activities within and outside the institution hosting the Jean Monnet Action;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least 13 points in each of the categories of award criteria mentioned above.

 

What else should you know about a Jean Monnet Project?

Dissemination and Impact

Jean Monnet Projects are required to disseminate and exploit the results of the activities beyond the stakeholders directly involved. This will considerably increase the impact and contribute to a systemic change.

Jean Monnet Projects will be asked to update their respective section of the Erasmus+ specific online tool where all the information about the Jean Monnet Activities will be hosted. They will be strongly encouraged to use the relevant existing platforms and tools (i.e. the Jean Monnet directory, the Jean Monnet virtual community). These functions, as part of the general IT tool for Erasmus+, will ensure that the wider public is informed about the results. Grant holders will be asked to regularly update the tool with the results of their work.

Jean Monnet Projects are encouraged to:

  • participate in dissemination and information events at national and European level;
  • organise events (lectures, seminars, workshops, etc.) with policy makers at local (e.g. mayors and counsellors), regional and national level as well as with organised civil society and schools;
  • disseminate the results of their activities via the organisation of seminars or lectures geared and adapted to general public and civil society representatives;
  • network with Centres of Excellence, Jean Monnet Chairs, coordinators of Modules and supported Institutions and Associations;
  • apply open educational resources (OER), publish the summaries, content and schedule of their activities as well as the expected outcomes.

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded for a Jean Monnet Project: 60 000 EUR (representing maximum of 75% of the total costs)

 

Eligible costs

Financing mechanism

Amount

Participation in conferences

Contribution to costs linked to the organisation of conferences, seminars, workshops, etc., excluding costs linked to the participation of non-local speakers

Contribution to unit costs

 

D.2 per day per participant

Travel (non-local speakers)

Contribution to the travel costs of non-local speakers attending the conferences, based on the travel distance. Travel distances must be calculated using the distance calculator supported by the European Commission1, indicating the distance of a one-way travel to calculate the amount of the EU grant that will support the round trip2  

Unit costs

For travel distances between 100 and 499 KM:

180 EUR per participant

For travel distances between 500 and 1999 KM:

275 EUR per participant

For travel distances between 2000 and 2999 KM:

360 EUR per participant

For travel distances between 3000 and 3999 KM:

530 EUR per participant

For travel distances between 4000 and 7999 KM:

820 EUR per participant

For travel distances of 8000 KM or more:

1500 EUR per participant

Subsistence (non-local speakers)

Contribution to the subsistence costs of non-local speakers attending the conferences

Contribution to unit costs

D.3 per day per participant

Complementary activities

Contribution to any additional peripheral cost related to complementary activities developed in this Action: e.g. academic follow-up of the event, creation and maintenance of a website, design, printing and dissemination of publications; interpretation costs; production costs

Lump sum

25.000 EUR

 

The specific amounts applying to Jean Monnet Projects can be found in the section "Jean Monnet unit costs" at the end of the Jean Monnet chapter in this Part of the Guide.

 

Jean Monnet unit costs

D.1 – National teaching costs (in euro per teaching hour)

The amounts depend on the country where the teaching activity takes place.

Programme Countries

Belgium

200

Bulgaria

80

Czech Republic

107

Denmark

200

Germany

200

Estonia

107

Ireland

172

Greece

129

Spain

161

France

184

Croatia

96

Italy

166

Cyprus

151

Latvia

98

Lithuania

106

Luxembourg

200

Hungary

104

Malta

138

Netherlands

200

Austria

200

Poland

104

Portugal

126

Romania

81

Slovenia

136

Slovakia

114

Finland

193

Sweden

200

United Kingdom

184

North Macedonia

80

Iceland

159

Liechtenstein

80

Norway

200

Turkey

87

Serbia 80

Partner Countries

Antigua and Barbuda

92

Australia

200

Bahrain

110

Barbados

94

Brunei

200

Canada

200

Chile

83

Equatorial Guinea

131

Hong Kong

200

Israel

144

Japan

178

Korea, Republic of

153

Kuwait

200

Libya

90

Mexico

86

New-Zealand

153

Oman

131

Qatar

200

Saint Kitts and Nevis

84

Saudi Arabia

126

Seychelles

126

Singapore

200

Switzerland

200

Territory of Russia as recognised by international law

109

Trinidad and Tobago

115

United Arab Emirates

200

United States of America

200

Other

80

 

D.2 – National conference costs (in euro per day)

Programme Countries

Belgium

88

Bulgaria

40

Czech Republic

55

Denmark

94

Germany

90

Estonia

47

Ireland

75

Greece

56

Spain

70

France

80

Croatia

42

Italy

73

Cyprus

66

Latvia

43

Lithuania

47

Luxembourg

144

Hungary

46

Malta

60

Netherlands

97

Austria

94

Poland

45

Portugal

55

Romania

40

Slovenia

59

Slovakia

50

Finland

84

Sweden

95

United Kingdom

81

North Macedonia

40

Iceland

69

Liechtenstein

40

Norway

138

Serbia 40

Turkey

40

 

Partner Countries

Argentina

44

Australia

90

Bahrain

43

Barbados

41

Brunei

115

Canada

89

Equatorial Guinea

57

Hong Kong

117

Israel

63

Japan

78

Korea, Republic of

67

Kuwait

110

Macao

154

New-Zealand

67

Oman

57

Qatar

194

Saudi Arabia

55

Seychelles

55

Singapore

133

Switzerland

118

Territory of Russia as recognised by international law

48

Trinidad and Tobago

50

United Arab Emirates

107

United States of America

109

Other

40

 

D.3 - Subsistence: non-local speakers (in euro per day)

The amounts depend on the country where the activity takes place.

Programme Countries

Belgium

232

Bulgaria

227

Czech Republic

230

Denmark

270

Germany

208

Estonia

181

Ireland

254

Greece

222

Spain

212

France

245

Croatia

180

Italy

230

Cyprus

238

Latvia

211

Lithuania

183

Luxembourg

237

Hungary

222

Malta

205

Netherlands

263

Austria

225

Poland

217

Portugal

204

Romania

222

Slovenia

180

Slovakia

205

Finland

244

Sweden

257

United Kingdom

276

North Macedonia

210

Iceland

245

Liechtenstein

175

Norway

220

Serbia 220

Turkey

220

 

Partner Countries

Afghanistan

125

Albania

210

Algeria        

170

Andorra

195

Angola

280

Antigua and Barbuda

225

Argentina

285

Armenia

280

Australia

210

Azerbaijan

270

Bahamas

190

Bahrain

275

Bangladesh

190

Barbados

215

Belarus

225

Belize

185

Benin

150

Bhutan

180

Bolivia

150

Bosnia and Herzegovina

200

Botswana

185

Brazil

245

Brunei

225

Burkina Faso

145

Burundi

165

Cambodia

165

Cameroon

160

Canada

230

Cape Verde

125

Central African Republic

140

Chad

210

Chile

245

China

210

Colombia

170

Comoros

135

Congo

185

Congo (Democratic Republic of the)

245

Cook Islands

185

Costa Rica

190

Cuba

225

Djibouti

235

Dominica

215

Dominican Republic

230

Ecuador

190

Egypt

205

El Salvador

180

Equatorial Guinea

145

Eritrea

130

Ethiopia

195

Fiji

170

Gabon

190

Gambia

170

Georgia

295

Ghana

210

Grenada

215

Guatemala

175

Guinea

185

Guinea-Bissau

140

Guyana

210

Haiti

190

Honduras

175

Hong Kong

265

India

245

Indonesia

195

Iran

200

Iraq

145

Israel

315

Republic of Côte d'Ivoire

190

Jamaica

230

Japan

405

Jordan

195

Kazakhstan

245

Kenya

225

Kiribati

205

Korea, DPR

230

Korea, Republic of

300

Kosovo, under UNSC 1244/1999

220

Kuwait

280

Kyrgyzstan

255

Laos

195

Lebanon

260

Lesotho

150

Liberia

235

Libya

225

Macao

150

Madagascar

155

Malawi

215

Malaysia

250

Maldives

185

Mali

155

Marshall Islands

185

Mauritania

125

Mauritius

200

Mexico

255

Micronesia

190

Moldova

250

Monaco

170

Mongolia

160

Montenegro

220

Morocco

205

Mozambique

200

Myanmar

125

Namibia

135

Nauru

185

Nepal

185

New-Zealand

185

Nicaragua

185

Niger

125

Nigeria

235

Niue

185

Oman

205

Pakistan

180

Palau

185

Palestine

170

Panama

210

Papua New Guinea

190

Paraguay

190

Peru

210

Philippines

210

Qatar

200

Rwanda

225

Saint Kitts and Nevis

270

Saint-Lucia

215

Saint-Vincent and the Grenadines

265

Samoa

185

San Marino

175

Sao Tome and Principe

155

Saudi Arabia

280

Senegal

200

Seychelles

225

Sierra Leone

190

Singapore

225

Solomon Islands

170

Somalia

175

South Africa

195

Sri Lanka

155

Sudan

270

Suriname

180

Swaziland

140

Switzerland

220

Syria

225

Tajikistan

185

Taiwan

255

Tanzania

250

Territory of Russia as recognised by international law

365

Territory of Ukraine as recognised by international law

270

Thailand

205

Timor Leste – Democratic Republic of

160

Togo

155

Tonga

155

Trinidad and Tobago

175

Tunisia

145

Turkmenistan

230

Tuvalu

185

Uganda

235

United Arab Emirates

265

United States of America

280

Uruguay

215

Uzbekistan

230

Vanuatu

170

Vatican City State

175

Venezuela

210

Vietnam

255

Yemen

225

Zambia

185

Zimbabwe

165

Other

205

 

  • 1. http://ec.europa.eu/programmes/erasmus-plus/resources/distance-calculator_en
  • 2. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a) calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500 and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the non-local speaker from Madrid to Rome and return (275 EUR).

Sport

Which Actions are supported?

The following Actions in the field of sport are implemented through this Programme Guide:

  • Collaborative Partnerships;
  • Small Collaborative Partnerships;
  • Not-for-profit European sport events.

In addition, Erasmus+ also supports Actions to strengthen the evidence base for policy making (studies, data gathering, surveys, etc.), to promote the dialogue with relevant European stakeholders (the EU Sport Forum, EU Presidency events, conferences, meetings, seminars, etc.). These Actions will be implemented by the European Commission either directly or through the Executive Agency.

The specific objectives pursued by the Erasmus+ Programme in the field of sport are to:

  • tackle cross-border threats to the integrity of sport, such as doping, match fixing and violence, as well as all kinds of intolerance and discrimination;
  • promote and support good governance in sport and dual careers of athletes;
  • promote voluntary activities in sport, together with social inclusion, equal opportunities and awareness of the importance of health-enhancing physical activity, through increased participation in, and equal access to sport for all.

As provided by the Regulation establishing the Erasmus+ Programme, focus is to be given to grassroots sport.

The Actions in the field of sport are expected to result in the development of the European dimension in sport by generating, sharing and spreading experiences and knowledge about different issues affecting sport at the European level.

Ultimately, sport projects supported through Erasmus+ should lead to increased levels of participation in sport, physical activity and voluntary activity.

More specifically,

  • Increased knowledge and awareness regarding sport and physical activity in Programme Countries;
  • Increased awareness of as regards the role of sport in promoting social inclusion, equal opportunities and health-enhancing physical activity;
  • Strengthened cooperation between institutions and organisations active in the field of sport and physical activity;
  • Better participation of sport organisations and other relevant organisations from various Programme Countries in enhanced networks;
  • Improved sharing of good practices.

The Actions in the field of sport are expected to contribute to the implementation of the European Week of Sport, which is an initiative launched by the Commission to promote sport and physical activity in the European Union, in the light of declining participation levels.

The European Week of Sport is intended to be organised with the following concept: an official opening, a flagship event, and 5 Focus Days, each day with a different focus theme: education, workplaces, outdoors, sport clubs and fitness centres. Among other activities, the European Week of Sport will encourage the organisation of cross-border awareness raising activities.

As from 2017, the European Week of Sport takes place from 23 to 30 September. Apart from the activities organised by the European Commission, Member States will organise national activities and coordinate local ones.

Further information as regards the 2019 European Week of Sport can be found on http://ec.europa.eu/sport/

Collaborative Partnerships

What are the aims of a Collaborative Partnership?

Collaborative Partnerships offer the opportunity to develop, transfer and/or implement innovative outputs and/or engage into intensive dissemination and exploitation activities of existing and newly products or innovative ideas in different areas relating to sport and physical activity. They involve various organisations and actors in and outside sport, including in particular public authorities at local, regional, national and European levels, sport organisations, sport-related organisations and educational bodies. Collaborative Partnerships are, in particular, innovative projects aimed to:

  • Encourage participation in sport and physical activity, especially by supporting the implementation of the Council Recommendation on health-enhancing physical activity and being in line with the EU Physical Activity Guidelines and the Tartu Call for a Healthy Lifestyle;
  • Encourage participation in sport and physical activity, especially by supporting the European Week of Sport;
  • Promote education in and through sport with special focus on skills development, as well support  the implementation of the EU Guidelines Dual Careers of Athletes;
  • Promote voluntary activity in sport;
  • Combat doping, notably in recreational environments;
  • Combat match-fixing;
  • Improve good governance in sport;
  • Combat violence and tackle racism, discrimination and intolerance in sport;
  • Encourage social inclusion and equal opportunities in sport.

In all these areas, gender equality should be promoted. Cooperation with the Partner Countries should be encouraged.

Collaborative Partnerships should promote the creation and development of European networks in the field of sport. The EU can thereby provide opportunities for strengthened cooperation among stakeholders, which would not have existed without EU action. Collaborative Partnerships should also foster synergy with, and between, local, regional, national and international policies to promote sport and physical activity and to address sport-related challenges.

Within the framework of Collaborative Partnerships, Erasmus+ intends to support the testing and development of new project formats and new forms of transnational cooperation in the field of sport that are likely to inspire the development, on a larger scale of initiatives supported with national funding schemes or other European funds, such as the European Structural and Investment Funds.

The Commission, through its Executive Agency, will carry out one selection round over the year.

 

Which Activities are supported under this Action?

Erasmus+ offers a large flexibility in terms of activities that Collaborative Partnerships can implement, as long as a proposal demonstrates that these activities are the most appropriate to reach the objectives defined for the project. Collaborative Partnerships may typically cover a broad range of activities, such as for example:

  • networking among stakeholders;
  • development, identification, promotion and sharing of good practices;
  • preparation, development and implementation of educational and training modules and tools;
  • activities to increase the competences of multipliers in the field of sport and to develop monitoring and benchmarking of indicators, notably as regards the promotion of ethical behaviours and codes of conduct among sportspeople;
  • awareness-raising activities on the added value of sport and physical activity in relation to the personal, social and professional development of individuals;
  • activities to promote innovative synergies between the field of sport and the fields of health, education, training and youth;
  • activities to improve the evidence-base of sport to tackle societal and economic challenges (collection of data underpinning the aforementioned activities, surveys, consultations, etc.);
  • conferences, seminars, meetings, events and awareness-raising actions underpinning the aforementioned activities.

 

Who can take part in a Collaborative Partnership?

Collaborative Partnerships are open to any type of public institutions or organisations active in the field of sport and physical activity. Depending on the objective of the project, Collaborative Partnerships should involve an appropriate and diverse range of partners in order to benefit from different experiences, profiles and expertise and to produce relevant and high quality project results.

Collaborative Partnerships target the cooperation between organisations established in Programme Countries.

A Collaborative Partnership should be composed of:

  • applicant/coordinator: organisation that submits the project proposal on behalf of all the partners. When the project is granted, the applicant/coordinator will become the main EU grant beneficiary and will sign a multi-beneficiary grant agreement on behalf of all the participating organisations. Its coordinating role stands for the following duties:
  • represents and acts on behalf of the participating organisations vis-à-vis the European Commission,
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project,
  • coordinates the Collaborative Partnership in cooperation with all other project partners.
  • partners: organisations that contribute actively to the preparation, implementation and evaluation of the Collaborative Partnership. Each partner must sign a mandate by which the signatory grants power of attorney to the coordinator to act in his name and for his account during the implementation of the project.

 

What are the criteria used to assess a Collaborative Partnership?

The list hereafter includes the formal criteria that a Collaborative Project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible participating organisations

Any organisation or public body, with its affiliated entities (if any), active in the field of sport, established in a Programme Country or in any Partner Country of the world (see sec-tion "Eligible Countries" in Part A of this Guide).

For example, such organisation can be (non-exhaustive list):

  • a public body in charge of sport at local, regional or national level;
  • a National Olympic Committee or National Sport confederation;
  • a sport organisation at local, regional, national, European or international level;
  • a national sports league;
  • a sport club;
  • an organisation or union representing athletes;
  • an organisation or unions representing professionals and volunteers in sport (such as coaches, managers, etc);
  • an organisation representing the 'sport for all' movement;
  • an organisation active in the field of physical activity promotion;
  • an organisation representing the active leisure sector;
  • an organisation active in the field of education, training or youth.

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Number and profile of participating organisations

A Collaborative Partnership is transnational and involves at least five organisations from five different Programme Countries. There is no maximum number of partners. However, the budget for project management and implementation is capped (and equivalent to 10 partners). All participating organisations must be identified at the time of applying for a grant.

Duration of project

The duration must be chosen at application stage (12, 18, 24, 30 or 36 months), based on the objective of the project and on the type of activities foreseen over time.

Venue(s) of the activity

Activities must take place in the countries (one or more) of the organisations involved in the Collaborative Partnership.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 4 April at 12:00 (midday Brussels time) for projects starting on 1 January of the following year.

How to apply?

Please see Part C of this Guide for more details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

The indicative allocation for different categories of collaborative partnerships will be as follows:

  • approximately 30% to priorities 1 and 2 (projects supporting the participation in sport and physical activity);
  • approximately 20% to priorities 3 and 4 (projects supporting the education in and through sport, with special focus on skills development, as well as implementation of the EU Guidelines on Dual Careers of Athletes1 and projects supporting voluntary activity in sport);
  • approximately 20% to priorities 5, 6 and 7 (projects supporting the integrity of sport such as anti-doping, fight against match-fixing and good governance in sport);
  • approximately 30% to the priorities 8 and 9 (projects aiming at combatting violence, racism, discrimination and intolerance in sport, projects aiming at encouraging social inclusion and equal opportunities in sport).

Within these categories, projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

  • The relevance of the proposal to:
  • the objectives of European policies in the field of sport;
  • the objectives and the priorities of this Action (see section "What are the aims of a Collaborative Partnership").
  • The extent to which:
  • the proposal is based on a genuine and adequate needs analysis;
  • the objectives are clearly defined, realistic and address issues relevant to the participating organisations and target groups;
  • the proposal is innovative and/or complementary to other initiatives already carried out by the participating organisations;
  • the proposal brings added value at EU level through results that would not be attained by activities carried out solely in a single country .

Quality of the project design and implementation

(max 20 points)

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, monitoring, evaluation and dissemination;
  • The consistency between project objectives, methodology, activities and budget proposed;
  • The quality and feasibility of the methodology proposed;
  • The existence and quality of management arrangements (timelines, organisation, tasks and responsibilities are well defined and realistic);
  • The existence and relevance of quality control measures to ensure that the project implementation is of high quality, completed in time and on budget;
  • The extent to which the project is cost-effective and allocates appropriate resources to each activity.

Quality of the project team and the cooperation arrangements

(maximum 20 points)

  • The extent to which:
  • where appropriate, the project involves an appropriate mix of com-plementary participating organisations with the necessary profile, ex-perience and expertise to successfully deliver all aspects of the pro-ject, including the necessary profile and expertise of their capacities in the field of sport policy and practice;
  • the distribution of responsibilities and tasks demonstrates the com-mitment and active contribution of all participating organisations;
  • If applicable, the extent to which the involvement of a participating organisation from a Partner Country brings an essential added value to the project.

Impact and dissemination

(maximum 30 points)

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations, during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The quality of the dissemination plan: the appropriateness and quality of measures aimed at sharing the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations;
  • The quality of the plans for ensuring the sustainability of the project: its capacity to continue having an impact and producing results after the EU grant has been used up.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 10 points for the categories "quality of the project design and implementation" and "quality of the project team and the cooperation arrangements".

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded for Collaborative Partnerships: 400 000 EUR

Eligible costs

Financing mechanism

Amount

Rule of allocation

Project management and implementation Project management (e.g. planning, finances, coordination and communication between partners, etc.); small scale learning/teaching/training materials, tools, approaches etc. Virtual cooperation and local project activities; information, promotion and dissemination (e.g. brochures, leaflets, web information, etc.). Contribution to unit costs Contribution to the activities of the coordinating organisation:
500 EUR per month
Maximum 2.750 EUR per month     Based on the duration of the Collaborative Partnerships and on the number of participating organisations involved
Contribution to unit costs Contribution to the activities of the other participating organisations:
250 EUR per organisation per month
Transnational project meetings Participation in meetings between project partners and hosted by one of the participating organisations for implementation and coordination purposes. Contribution to travel and subsistence costs Contribution to unit costs For travel distances between 100 and 1999KM:
575 EUR per participant per meeting
  For travel distances of 2000 KM or more:
760 EUR per participant per meeting
  Conditional: applicants must justify the need for the meetings in terms of number of meetings and participants involved. Travel distances must be calculated using the distance calculator supported by the European Commission.

Eligible costs

Financing mechanism

Amount

Rule of allocation

Exceptional costs Contribution to real costs related to subcontracting or purchase of goods and services.
Costs for providing a financial guarantee, if the Executive Agency asks for it.
Real costs 80% of eligible costs
Maximum of 50.000 EUR per project (excluding costs for providing a financial guarantee)
Conditional: subcontracting has to be related to services that cannot be provided directly by the participating organisations for duly justified reasons. Equipment cannot concern normal office equipment or equipment normally used by the participating organisations.

 

Additional funding for  Large Collaborative Partnerships

Intellectual outputs

Intellectual outputs/tangible deliverables of the project (such as guidelines, pedagogical materials, open educational resources (OER), IT tools, analyses, studies, peer-learning methods, surveys and  reports, inventions – e.g. : new sport games, etc.)

Contribution to unit costs

B5.1 per manager per day of work on the project

Conditional: staff costs for managers and administrative staff are expected to be covered already under "Project management and implementation". To prevent potential overlap with such item, applicants will have to justify the type and volume of staff costs applied for in relation to each output proposed.
The outputs should be substantial in quality and quantity to qualify for this type of grant support. The outputs should prove their potential for wider use and exploitation, as well as for impact.

B5.2 per researcher/teacher/coach/trainer/youth worker per day of work on the project

B5.3 per technician per day of work on the project

B5.4 per administrative staff per day of work on the project

Multiplier sport events

Contribution to the costs linked to national and transnational conferences, seminars, events sharing and disseminating the intellectual outputs realised by the project (excluding costs for travel and subsistence of representatives of participating organisations involved in the project).

Contribution to unit costs

100 EUR per local participant
(i.e. participants from the country where the event is taking place)

Maximum 30.000 EUR per project

Conditional: support for multiplier events is provided only if in direct relation to the intellectual outputs of the project. A project without grant support for intellectual outputs cannot receive support for organising multiplier events.

150 EUR per international participant (i.e. participants from other countries)

 

Table A – Intellectual outputs (amounts in euro per day)

This funding can only be used for staff costs of organisations participating in the project for the production of Intellectual outputs. The amounts depend on: a) profile of staff engaged in the project and b) the country of the participating organisation whose staff is engaged.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B5.1

B5.2

B5.3

B5.4

Denmark, Ireland, Luxembourg, Netherlands, Austria, Sweden, Liechtenstein, Norway

294

241

190

157

 

Belgium, Germany, France, Italy, Finland, United Kingdom, Iceland

 

280

214

162

131

 

Czech Republic, Greece, Spain, Cyprus, Malta, Portugal, Slovenia

 

164

137

102

78

 

Bulgaria, Estonia, Croatia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, North Macedonia, Turkey

 

88

74

55

39

 

Table B – Intellectual outputs (amounts in euro per day) 

This funding can only be used for staff costs of organisations participating in the project for the production of Intellectual outputs. The amounts depend on: a) profile of staff engaged in the project and b) the country of the participating organisation whose staff is engaged.

 

Manager

Teacher/Trainer/Researcher/

Youth worker

Technician

Administrative staff

 

B5.1

B5.2

B5.3

B5.4

Australia, Canada, Kuwait, Macao, Monaco, Qatar, San Marino, Switzerland, United States of America

294

241

190

157

Andorra, Brunei, Japan, New Zealand, Singapore, United Arab Emirates, Vatican City State

280

214

162

131

Bahamas, Bahrain, Hong Kong, Israel, Korea (Republic of), Oman, Saudi Arabia, Taiwan

164

137

102

78

Afghanistan, Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Armenia, Azerbaijan, Bangladesh, Barbados, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Burkina Faso, Burundi, Cambodia, Cameroon, Cape Verde, Central African Republic, Chad, Chile, China, Colombia, Comoros, Congo, Congo – Democratic Republic of the, Cook Islands, Costa Rica, Cuba, Djibouti, Dominica, Dominican Republic, Ecuador, Egypt, El Salvador, Equatorial Guinea, Eritrea, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, India, Indonesia, Iran, Iraq, Republic of Côte d'Ivoire, Jamaica, Jordan, Kazakhstan, Kenya, Kiribati, Korea (DPR), Kosovo, Kyrgyzstan, Laos, Lebanon, Lesotho, Liberia, Libya, Madagascar, Malawi, Malaysia, Maldives, Mali, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia – Federated States of, Moldova, Mongolia, Montenegro, Morocco, Mozambique, Myanmar, Namibia, Nauru, Nepal, Nicaragua, Niger, Nigeria, Niue, Pakistan, Palau, Palestine, Panama, Papua New Guinea, Paraguay, Peru, Philippines,  Rwanda, Saint Kitts And Nevis, Saint Lucia, Saint Vincent And The Grenadines, Samoa, Sao Tome and Principe, Senegal, Seychelles, Sierra Leone, Solomon Islands, Somalia, South Africa, South Sudan, Sri Lanka, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Territory of Russia as recognised by international law, Territory of Ukraine as recognised by international law, Thailand, Timor Lest – Democratic Republic of Togo, Tonga, Trinidad and Tobago, Tunisia, Turkmenistan, Tuvalu, Uganda, Uruguay, Uzbekistan, Vanuatu, Venezuela, Vietnam, Yemen, Zambia, Zimbabwe

 

88

74

55

39

 

  • 1. EU Guidelines on Dual Careers of Athletes (adopted on 28.09.2012 by EU Expert group on Education and Training in Sport (ISBN 978-92-79-31161-1).

Small Collaborative Partnerships

What are the aims of a small Collaborative Partnership?

Small Collaborative Partnerships will allow organisations to develop and reinforce networks, increase their capacity to operate at transnational level, exchange good practices, confront ideas and methods in different areas relating to sport and physical activity. Selected projects may also produce tangible outputs and are expected to disseminate the results of their activities, although in a way that is proportional to the aim and scope of the project. Small Collaborative partnerships  involve various organisations including in particular public authorities at local, regional and national levels, sport organisations, sport-related organisations and educational bodies. Small Collaborative Partnerships will in particular aim at ensuring the continuity of Preparatory actions 2013 and are, in particular, projects aimed to:

  • Encourage social inclusion and equal opportunities in sport;
  • Promote European traditional sports and games;
  • Support the mobility of volunteers, coaches, managers and staff of non-profit sport organisations;
  • Protect athletes, especially the youngest, from health and safety hazards by improving training and competition conditions;
  • Promote education in and through sport with special focus on skills development.

Small Collaborative Partnerships should promote the creation and development of transnational networks in the field of sport. The EU can thereby provide opportunities for strengthened cooperation among stakeholders, which would not have existed without EU action. Small Collaborative Partnerships should also foster synergy with, and between, local, regional, national and international policies to promote sport and physical activity and to address sport-related challenges.

Small Collaborative Partnerships should include at least one local or regional sport club.

The Commission, through its Executive Agency, will carry one selection round over the year.

 

Which Activities are supported under this Action?

Erasmus+ offers a large flexibility in terms of activities that Small Collaborative Partnerships can implement, as long as a proposal demonstrates that these activities are the most appropriate to reach the objectives defined for the project. Small Collaborative Partnerships may typically cover a broad range of activities, such as for example:

  • networking among stakeholders;
  • promotion, identification and sharing of good practices;
  • preparation, development and implementation of educational and training modules and tools;
  • awareness-raising activities on the added value of sport and physical activity in relation to the personal, social and professional development of individuals;
  • conferences, seminars, meetings, events and awareness-raising actions underpinning the aforementioned activities.

 

Who can take part in a Small Collaborative Partnership?

Small Collaborative Partnerships are open to any type of public institutions or organisations active in the field of sport and physical activity. Depending on the objective of the project, Small Collaborative Partnerships should involve an appropriate and diverse range of partners in order to benefit from different experiences, profiles and expertise and to produce relevant and quality project results.

Small Collaborative Partnerships target the cooperation between organisations established in Programme Countries.

A Small Collaborative Partnership should be composed of:

  • applicant/coordinator: organisation that submits the project proposal on behalf of all the partners. When the project is granted, the applicant/coordinator will become the main EU grant beneficiary and will sign a beneficiary grant agreement. Please consult Part C of this Guide for more information on financial and contractual arrangements. Its coordinating role stands for the following duties:
  • represents and acts on behalf of the participating organisations vis-à-vis the European Commission;
  • bears the financial and legal responsibility for the proper operational, administrative and financial implementation of the entire project;
  • coordinates the Collaborative Partnership in cooperation with all other project partners;
  • receives the EU financial support from the Erasmus+ Programme and is responsible for distributing the funds among partners involved in the project.
  • partners: organisations that contribute to the preparation, implementation and evaluation of the Small Collaborative Partnership.

 

What are the criteria used to assess a Small Collaborative Partnership?

The list hereafter includes the formal criteria that a Small Collaborative Project must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Eligible participating organisations

Any organisation or public body, with its affiliated entities (if any), active in the field of sport, established in a Programme Country or in any Partner Country of the world (see sec-tion "Eligible Countries" in Part A of this Guide).

For example, such organisation can be (non-exhaustive list):

  • a public body in charge of sport at local, regional or national level;
  • a National Olympic Committee or National Sport confederation;
  • a sport organisation at local, regional or national, level;
  • a national sports league;
  • a sport club;
  • an organisation or union representing athletes;
  • an organisation or unions representing professionals and volunteers in sport (such as coaches, managers, etc);
  • an organisation representing the 'sport for all' movement;
  • an organisation active in the field of physical activity promotion;
  • an organisation representing the active leisure sector;

 

Who can apply?

Any participating organisation established in a Programme Country can be the applicant. This organisation applies on behalf of all participating organisations involved in the project.

Number and profile of participating organisations

A Small Collaborative Partnership is transnational and involves at least three organisations from three different Programme Countries. There is no maximum number of partners. However, the budget for project management and implementation is capped (and equivalent to 5 partners). All participating organisations must be identified at the time of applying for a grant.

Duration of project

From 12 to 24 months. The duration must be chosen at application stage (12, 18 or 24 months), based on the objective of the project and on the type of activities foreseen over time.

Venue(s) of the activity

Activities must take place in the countries (one or more) of the organisations involved in the Small Collaborative Partnership.

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 4 April at 12:00 (midday Brussels time) for projects starting on 1 January of the following year.

How to apply?

Please see Part C of this Guide for more details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Within these categories, projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

  • The relevance of the proposal to:
  • the objectives of European policies in the field of sport;
  • the objectives and the priorities of this Action (see section "What are the aims of a Collaborative Partnership").
  • The extent to which:
  • the proposal is based on a genuine and adequate needs analysis;
  • the objectives are clearly defined, realistic and address issues relevant to the participating organisations and target groups;
  • the proposal is innovative and/or complementary to other initiatives already carried out by the participating organisations;
  • the proposal brings added value at EU level through results that would not be attained by activities carried out solely in a single country .

Quality of the project design and implementation

(max 20 points)

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, monitoring, evaluation and dissemination;
  • The consistency between project objectives, methodology, activities and budget proposed;
  • The quality and feasibility of the methodology proposed;
  • The existence and quality of management arrangements (timelines, organisation, tasks and responsibilities are well defined and realistic);
  • The existence and relevance of quality control measures to ensure that the project implementation is of high quality, completed in time and on budget;
  • The extent to which the project is cost-effective and allocates appropriate resources to each activity.

Quality of the project team and the cooperation arrangements

(maximum 20 points)

  • The extent to which:
  • where appropriate, the project involves an appropriate mix of complementary participating organisations with the necessary profile, experience and expertise to successfully deliver all aspects of the project, including the necessary profile and expertise of their capacities in the field of sport policy and practice;
  • the distribution of responsibilities and tasks demonstrates the commitment and active contribution of all participating organisations;
  • If applicable, the extent to which the involvement of a participating organisation from a Partner Country brings an essential added value to the project.

Impact and dissemination

(maximum 30 points)

  • The quality of measures for evaluating the outcomes of the project;
  • The potential impact of the project:
  • on participants and participating organisations, during and after the project lifetime;
  • outside the organisations and individuals directly participating in the project, at local, regional, national and/or European levels.
  • The quality of the dissemination plan: the appropriateness and quality of measures aimed at sharing the outcomes of the project within and outside the participating organisations;
  • If relevant, the extent to which the proposal describes how the materials, documents and media produced will be made freely available and promoted through open licences, and does not contain disproportionate limitations;
  • The quality of the plans for ensuring the sustainability of the project: its capacity to continue having an impact and producing results after the EU grant has been used up.

 

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score at least half of the maximum points in each of the categories of award criteria mentioned above (i.e. minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 10 points for the categories "quality of the project design and implementation" and "quality of the project team and the cooperation arrangements").

 

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded for Small Collaborative Partnerships: 60 000 EUR

 

Eligible costs

Financing mechanism

Amount

Rule of allocation

Project management and implementation

Project management (e.g. planning, finances, coordination and communication between partners, etc.); small scale learning/teaching/training materials, tools, approaches etc. Virtual cooperation and local project activities; information, promotion and dissemination (e.g. brochures, leaflets, web information, etc.).

Contribution to unit costs

Contribution to the activities of the coordinating organisation:
500 EUR per month

Maximum 1.500 EUR per month

 

 

Based on the duration of the Small Collaborative Partnerships and on the number of participating organisations involved

Contribution to unit costs

Contribution to the activities of the other participating organisations:
250 EUR per organisation per month

Transnational project meetings

Participation in meetings between project partners and hosted by one of the participating organisations for implementation and coordination purposes. Contribution to travel and subsistence costs

Contribution to unit costs

For travel distances between 100 and 1999KM:
575 EUR per participant per meeting

 

For travel distances of 2000 KM or more:
760 EUR per participant per meeting

 

Conditional: applicants must justify the need for the meetings in terms of number of meetings and participants involved. Travel distances must be calculated using the distance calculator supported by the European Commission.

Eligible costs

Financing mechanism

Amount

Rule of allocation

Exceptional costs

Contribution to real costs related to subcontracting or purchase of goods and services.

Real costs

80% of eligible costs
Maximum of 10.000 EUR per project (excluding costs for providing a financial guarantee)

Conditional: subcontracting has to be related to services that cannot be provided directly by the participating organisations for duly justified reasons. Equipment cannot concern normal office equipment or equipment normally used by the participating organisations.

Not-for-profit European sport events

What are the aims of a not-for-profit European sport event?

This Action is aimed to support:

  • Volunteering in sport;
  • Social inclusion through sport;
  • Gender equality in sport;
  • Health-Enhancing Physical Activity;
  • Implementation of the European Week of Sport.

The Commission, through its Executive Agency, will carry out  one selection round over the year.

Within the not-for-profit European sport events, the indicative allocation for different categories will be as follows:

  • approximately 30% for events to implement the European Week of Sport;
  • approximately 70% for events not linked to the European Week of Sport (e.g. relating to volunteering in sport, social inclusion through sport, gender equality in sport, health-enhancing physical activity).

Approximately 4 events should be selected for the implementation of the European Week of Sport. They should focus on the themes identified for the implementation of the European Week of Sport (namely: education, workplace, outdoors, sport clubs and fitness centres).

Approximately 8 events not linked to the European Week of Sport should be selected. In relation to the above topics (i.e. volunteering, social inclusion, gender, HEPA), at least one event should focus on the external dimension of sport (e.g. sport diplomacy) and at least one event should focus on the role of grassroots sport in supporting the objectives of this action (volunteering in sport, social inclusion in and through sport, gender equality in sport, health-enhancing physical activity).

For all the events, gender equality should be promoted. Cooperation with the Partner Countries should be encouraged.

 

What is a not-for-profit European sport event?

This Action provides financial support for:

  • the organisation of European-wide sport events organised in one Programme Country;
  • national events - organised simultaneously in several Programme Countries by organisations or public bodies active in the field of sport.

The expected results of these events are:

  • increased awareness as regards the role of sport in promoting social inclusion, equal opportunities and health-enhancing physical activity;
  • increased participation in sport, physical activity and voluntary activity.

 

Which Activities are supported under this Action?

Support for events will imply assigning EU grants to individual organisations in charge of the preparation, organisation and follow-up to a given event. The following standard activities will be supported under this Action (non-exhaustive list):

  • preparation of the event;
  • organisation of educational activities for athletes, coaches, organisers and volunteers in the run-up to the event;
  • organisation of the event;
  • organisation of side-activities to the sporting event (conferences, seminars);
  • implementation of legacy activities (evaluations, drafting of future plans);
  • communication activities linked to the topic of the event.

 

Which Activities are not eligible under this Action?

  • Sport competitions organised by international, European or national sport federations/leagues on a regular basis;
  • Professional sport competitions.

 

What are the criteria used to assess a not-for-profit European sport event?

The list hereafter includes the formal criteria that a not-for-profit European sport event must respect in order to be eligible for an Erasmus+ grant:

 

Eligibility Criteria

Who can apply?

Any public body or organisation, with its affiliated entities (if any), active in the field of sport, established in a Programme Country. For example, such organisation can be (non-exhaustive list):

  • a public body in charge of sport at local, regional or national level;
  • a sport organisation at local, regional, national, European or international level;
  • the coordinator of a national event organised in the framework of a European event in the field of sport.

Eligible events and participants

European-wide sport events organised in one country must involve participants to the event from at least 10 different Programme Countries.

OR

Sport events organised simultaneously in several Programme Countries must involve participants to the events from at least 10 different Programme Countries. This condition is fulfilled as long as these participants are involved in the sum of events in total.

 All participating organisations must be identified at the time of applying for a grant.

Duration of project

Up to 1 year (from preparation of the event to its follow-up).

Dates of the event

The event must take place during the following year (any time till 31 October).

Where to apply?

To the Education, Audiovisual and Culture Executive Agency, located in Brussels.

When to apply?

Applicants have to submit their grant application by 4 April at 12:00 (midday Brussels time) for projects starting on 1 November of the same year.

How to apply?

Please see Part C of this Guide for more details on how to apply.

 

Applicant organisations will be assessed against the relevant exclusion and selection criteria. For more information please consult Part C of this Guide.

 

Award criteria

Projects will be assessed against the following criteria:

Relevance of the project

(maximum 30 points)

  • The relevance of the proposal to:
  • the objectives of European policies in the field of sport;
  • the objectives and the priorities of this Action (see section "What are the aims of a not-for-profit European Sport event?" ).
  • The extent to which:
  • the proposal is based on a genuine and adequate needs analysis;
  • the objectives are clearly defined, realistic and address issues relevant to the participating organisations and target groups;
  • the proposal is innovative and/or complementary to other initiatives already carried out by the participating organisations;
  • the proposal brings added value at EU level through results that would not be attained by activities carried out solely in a single country.

Quality of the project design and implementation

(maximum 40 points)

  • The clarity, completeness and quality of the work programme, including appropriate phases for preparation, implementation, monitoring, evaluation and dissemination;
  • The consistency between project objectives, methodology, activities and budget proposed;
  • The quality and feasibil