Legal notice
The information on this site is subject to a disclaimer and copyright notice.
 

Specific Privacy Statement

 
Erasmus + and Creative Europe Project Results Platform are the electronic platforms for the dissemination and exploitation of results of projects funded by the Education and Culture Directorate-General (DG EAC). The new Dissemination and exploitation platform offers a comprehensive overview of all projects funded under the new Erasmus+ and Creative Europe programmes as well as of some projects funded under the previous programmes (Life Long Learning, Youth in Action, Culture…).

The relevant legal bases are:

- the regulation No. 1288/2013 of the European Parliament and of the Council of 11 December 2013 establishing 'Erasmus+': the Union programme for education, training, youth and sport and repealing Decisions No. 1719/2006/EC, No. 1720/2006/EC and No. 1298/2008/EC

- the Regulation No. 1295/2013 of the European Parliament and of the Council of 11 December 2013 establishing the Creative Europe Programme (2014 to 2020)
 

For what ends will the data be used?

 
The data will be used to give information about projects financed by European Commission programmes in the fields of education, training, youth, sport, culture and audiovisual.
 

What sort of information is collected?

 
Information about the projects, such as:
•    contact details for the contractor and his partners: address, telephone number, fax, e-mail, url.
•    professional information about the contact person in the contracting organisation: name, first name, e-mail
•    other specific information, such as the project target group, the duration of the project…


Information on the project results

 
Only the contractor inserts information relevant to the results of the project that he wishes to be available to interested parties.
Results manually uploaded to the dissemination platforms by beneficiaries that may contain personal data must have been lawfully collected by beneficiaries as requested by grant agreements (article II.2 and II.9).
 

What technical means are used?

 
The information is published using standard computer technology; information is used coming from Pegasus and E+Link for the new generation of programmes (Erasmus+ and Creative Europe), from Youthlink, ADAM and EST data bases for the projects belonging to previous programmes.
All data are stored and processed centrally on corporate infrastructure managed by DG DIGIT's Information System Hosting Service (ISHS).
 

Who is the data communicated to?

 
The information on the projects is available to the general public on the Erasmus+ and Creative Europe dissemination platform websites.
 

How can I have access to my information, in order to verify its accuracy and, if necessary, correct it?

 
Any request for modification must be sent by mail or electronic mail to the address of the National Agency or the Executive Agency responsible for the management of the contract.

The information on the project comes from the contractor himself, being the information submitted in application phase and recorded in the management systems. A specific procedure in the VALOR system foresees that any change in the fields contained in the basic project card is modified automatically through a technical update of data from the management tools, where the latest changes are always reflected.  In the particular case of personal data for contact persons, i.e. name, e-mail and telephone, the default option is to hide these data from the public interface. The contractor has then an "opt-in" button by which he/she can choose which data can be displayed or not for each of the partners and coordinating organisation.
The data subject is informed of the consequences of opting in before taking the actual action. The data subject has the possibility to change his/her position concerning the display or not of the contact data anytime during the presence of their project on the platforms.
 

How long are contact details held?

 
The retention of personal data will be ten years after the end of each of the programmes mentioned under point 7, i.e. Lifelong Learning, Youth in Action, Culture, Tempus, Erasmus Mundus, Creative Europe and Erasmus+ in consideration of the following legal obligations/constraints:
- the time limit for potential appeal from applicants or beneficiaries not selected to receive a grant;
- the time limit for potential audits to selected projects;
- the obligation to evaluate the impact of the Programmes, as provided in the Decisions establishing the programmes.

If the platform will host the Europe for Citizens or any other EU programme, the same retention period will apply as well.
 

Privacy policy

 
The European Union is committed to user privacy in compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. This privacy policy covers the European Union's websites within the europa.eu domain.
 
The European Commission's websites within the ec.europa.eu domain may provide links to third-party sites. In order to use third party content on our websites, you may need to accept their specific terms and conditions, including their cookie policies over which we have no control.
 

Who can I contact if I have questions or complaints?

 
Each user can contact the Commission and the platform administrator by contacting the first line support Helpdesk, as explained in the "Contact us" page.
 
Further to the above, each user can contact:
 
 


Conflict and complaints

 
In case of conflict, the complaints can be addressed to the European Data Protection Supervisor (EDPS) http://www.edps.europa.eu


Provisions on use of the results

 
In accordance with Article II.9.3 of Grant agreement, whereby the Agency and/or the Union acquires rights to use the results of the action, these results may be exploited using any of the following modes:
•    distribution to the public in hard copies, in electronic or digital format, on the internet including social networks as a downloadable or non-downloadable file;
•    communication through press information services;
•    inclusion in widely accessible databases or indexes, such as via ‘open access’ or ‘open data’ portals, or similar repositories, whether freely accessible or accessible only upon subscription;
•    edit or re-write in another way the results of the action, including shortening, summarising, modifying the content, correcting technical errors in the content;
•    cut, insert meta-data, legends or other graphic, visual, audio or word elements in the results of the action;
•    extract a part (e.g. audio or video files) of, divide into parts or compile the results of the action;
•    prepare derivative works of the results of the action;
•    translate, insert subtitles in, dub the results of the action in all official languages of EU
•    license or sub-license to third parties, including if there are licensed pre-existing rights, any of the rights or modes of exploitation set out above.

The beneficiaries must ensure that the Agency and/or the Union has the rights of use specified in the General Conditions and in points above for the whole duration of the industrial or intellectual property rights concerned.

Article II.9 of Grant Agreement relating to the use of the results of the action, including industrial and intellectual property rights, by the Agency and/or the Union, shall be interpreted without prejudice to the industrial and intellectual property rights owned by the beneficiary and within the limits of the activities conferred to the Agency and/or the Union.