EU Science Hub

Data protection in the selection and/or recruitment process

You have been directed to this web page as you have received a communication from the Joint Research Centre (JRC) relating to a selection and/or recruitment process. Please read carefully below how we use the personal data that you supply to us.

Legal obligations

The JRC collects and processes your personal data according to Regulation 45/2001. The selection and/or recruitment process necessarily involves the collection and use of your personal data.

Privacy statement

How we manage your personal data is described in a privacy statement (specific to each category of staff/visitor). The privacy statement covers:

  • the identity of the person processing the data;
  • the purposes of the processing operation for which your data are intended;
  • the recipients of your data;
  • the existence of your right of access to, and your right to rectify, your data;
  • the legal basis of the processing operation for which your data are intended,
  • the time-limits for storing your data,
  • the right to have recourse at any time to the European Data Protection Supervisor.


Privacy statements (by category)Last update
OFFICIALSOctober 2013
TRAINEESSeptember 2013
INTERIMAIRESSeptember 2013

Criminal Record Extract

During our recruitment/hosting procedures, we will ask you to provide us with a valid and original criminal record extract* from the national database of your latest country of residence. Should you be resident in that country for less than 6 months, a valid and original criminal record extract emanating from your previous country of residence where you have been living for at least 6 months is required.

The request for a criminal record extract is linked to an obligation under the Staff Regulations (Article 28). A list of European equivalent criminal record extracts can be found here. If you so wish, you are entitled to request that your criminal record extract be returned to you after processing by our service. If this is the case, please contact us at:

* The criminal record extract should be in one of the 24 official languages of the European Union. A translation into English, French, German or the language of the country in which the JRC site is located is recommended in order to speed up our procedures. If the criminal record extract is issued in a language other than the 24 official languages of the European Union, a legalised translation into English, French, German or the language of the country in which the JRC site is located is required.

Salary Slips

In case of doubt only, salary slips (from a chosen candidate's previous jobs) as part of the recruitment file are requested from a candidate in order to establish his/her grading. Such information is retained for a maximum retention period of 2 years and then physically destroyed.

Physical Disability Data

If you have a physical disability and you have informed us of this fact at the application phase, this information will only be used to ensure that special arrangements (as requested by you) are put in place for you at the interview phase. If you still require assistance, please contact us at:

If you are recruited, the data relating to your disability (in case special arrangements are required) will be inserted in your personal file for the whole period of your employment/your stay at the JRC.

Third Country Nationals

Before being offered a contract by the Commission, the personal data of third country nationals will be subjected to a security screening, which is tied to obligations arising from Commission Decisions 2001/844/EC of 29 November 2001 and C (94) 2129 of 8 September 1994.

Daily Visitors to the JRC-Ispra site

You may be interested to read how the JRC-Ispra processes your personal data as a daily visitor to the Ispra site.