1. Interested user groups can submit a proposal responding to the permanent Call for Proposals . Applications for measurement time at one of the JRC-IRMM nuclear facilities must be submitted per e-mail to the Unit Head of the SN3S unit, using the standard application-form . To prepare an adequate proposal, it is advisable that a user group leader contacts in advance a contact person at the IRMM facility of his/her choice.
2. At each closing date the proposals are submitted to the evaluation by the Programme Advisory Committee (PAC) . The PAC selects the experiments following well-defined criteria.
3.The PAC groups the supported experiments in two categories:
- Collaborative experiments: experiments where the visiting groups have valuable expertise for the research performed at the SN3S unit. The proposed experiments must also be closely related with the on-going JRC-IRMM nuclear projects and their results must have a clear added value for the Euratom Work Programme. Exploratory research for the development of new scientific concepts or testing of new equipment (e.g. testing of innovative detectors or performance tests of advanced data acquisition electronics) will be very welcome.
- Associated experiments: other experiments in related domains that have a clear scientific value and where there is a proven need for the use of one of the JRC-IRMM facilities.
4. Users from all approved experiments will obtain, free of charge, measurement time at the designated facility and at the best suited experimental set-up. For each experiment JRC-IRMM will offer the best possible measurement conditions according to the specifications of the users and guaranteeing an optimal data output. Access offered to the external users will also include:
- scientific and technical support during the preparation and execution of the experiment,
- administrative and logistic support,
- training (if necessary).
For collaborative experiments only, the PAC can decide on a full or partial financial support of the users for their travel, accommodation and subsistence. Typically maximum two researchers per experiment can get this financial support for their travel, accommodation and subsistence. The PAC will define for each experiment the limits of the financial support.
The Unit Head of the SN3S unit invites the supported user groups by sending an official invitation letter. All experimental and logistic details of an experiment must be discussed in advance with the local contact designated by the PAC. He will guide the external user group during the experiment. Before you start an approved experiment certain documents must be submitted to get access to the JRC-IRMM facilities and controlled areas.
5. At the end of the experiment the user group leader must submit to the Unit Head of the SN3S unit a short user-report . Within one month after finishing a collaborative experiment with user support, each supported user must submit the "Application for Reimbursement of Expenses" form (that the user will get together with the invitation letter), including its supporting documents.
6. Supported users must publish their results, preferentially in peer-reviewed scientific journals. They must acknowledge the support from JRC-IRMM through EUFRAT.