The Institute is located about 12 km north of Karlsruhe, surrounded by forest, close to the towns Linkenheim-Hochstetten, Eggenstein-Leopoldshafen and Stutensee. It is located on the site of the Karlsruhe Institute of Technology, the former national Research Centre Karlsruhe (KIT Campus Nord). For directions, see KIT North Campus Travel Information. JRC-ITU staff has access to a part of its facilities, particularly the canteen and cafeteria, a small shop and the library.
You will be invited to come to JRC-ITU before 9h00 on your first day. This will be the 1st or 16th of a month or the first working day after. If you cannot come with your own car, we offer a pick/up service from your provisional apartment.
On the day you take up duty, you will be received by your HR officer. He/she will provide you with a folder containing forms that make up your personal file and which will serve as basis for the determination of rights when entering into service. Your personnel officer will also provide you with the necessary information you need to settle in Karlsruhe.
At 10h00 the statutory staff will follow a presentation of rights and duties given by the PMO (Pay Master Office) by videoconference – only given the 1st of a month. We recommend seeing the Commission's Newcomer info website before!
At lunch break, your tutor and other colleagues of your unit will pick you up for lunch and for registration with KIT. At 14h00 every newcomer has to participate in the mandatory radiation protection training, followed by the chemical instructions. Any medical exam, outfitting with clothes and the information about wardrobes and card safe are also possible on the first day.
You will also receive a brochure about Living and working in Germany, issued by the Ministry of Foreign Affairs. Its on-line version in several languages can be found on Discover Germany. Some countries also offer information about living in Germany, see the example of Connexions France (FR). Some private initiatives also offer information such as Expat Karlsruhe.
A mentor in your unit is supposed to help you with issues linked to your start, together with other experienced colleagues nearby.
Working with JRC-ITU, you will have to use up to three badges (see photo). One is the KIT badge, necessary to access the KIT site, use the KIT shuttle bus to the city centre /Campus Süd) or to pay your lunch at the canteen. Cash payments are not possible. This badge is issued with the "KIT-Ausweisantrag" in your welcome folder. The second badge is the JRC-ITU badge which you must wear all time inside the JRC-ITU premises. It must be kept in your personal locker when you leave and is determined which areas/rooms you may enter. The third badge is the Commission service card, only for statutory staff and necessary to prove your status when visiting other Commission buildings. JRC-ITU grant holders and trainees are considered as visitors in other Commission sites.
Please note that German law requires all residents to carry identity papers which they may be asked to show at any time, not only for police control, but also to obtain accommodation, open a bank account or call on an official service.
You will also receive a "routing slip" with the names of persons and services that you should meet in the first 2 weeks. On the first day you should always see the time registration office for your rime registration card and other issues.