International Partnerships

Financial Management Toolkit for recipients of EU funds for external actions

This toolkit aims to help recipients of EU funds for external actions to comply with the conditions for financial management set out in contracts for EU-financed external actions.

Objectives

  • Provide basic, practical guidance in a user-friendly format.
  • Identify important risk areas, indicate what can go wrong and explain how these risks can be avoided.
  • Provide best practices, tools and templates.

This toolkit covers eight financial management areas

  • Module 1 - Internal Controls: ENESFR
  • Module 2 - Documentation, Filing and Record Keeping: ENESFR
  • Module 3 - Procurement: : ENESFR
  • Module 4 - Asset Management: : ENESFR
  • Module 5 - Payroll and Time Management: : ENESFR
  • Module 6 - Cash and Bank Management: : ENESFR
  • Module 7 - Accounting: : ENESFR
  • Module 8 - Financial Reporting: : ENESFR

Tools and templates

Tools and templates are provided as ready-to-use annexes to this toolkit:

  • FMT - Module 1 - Internal Control checklist: ENESFR
  • FMT - Module 2 - Documentation checklist: ENESFR
  • FMT - Module 3 - Procurement checklist: ENESFR
  • FMT - Module 4 - Assets Transfer Document: ENESFR
  • FMT - Module 4 - Investment Assets Register: ENESFR
  • FMT - Module 4 - Permanent Inventory Records: ENESFR
  • FMT - Module 4 - Vehicle log book: ENESFR
  • FMT - Module 5 - Presence sheets templates: ENESFR
  • FMT - Module 5 - Timesheet templates: ENESFR
  • FMT - Module 6 - Bank Reconciliation template: ENESFR
  • FMT - Module 6 - Cash Flows Reconciliation template: ENESFR
  • FMT - Module 6 - Cash on hand templates: ENESFR
  • FMT - Module 8 - Financial Reporting checklist: ENESFR

Note: The toolkit is not a set of rules in addition to the existing legal, contractual and regulatory framework. (Legal notice)