Innovation and Networks Executive Agency

Good Practice Working Group

INEA ceased operations on 31 March 2021. The European Climate, Infrastructure and Environment Executive Agency (CINEA) was established on 1 April 2021 to take over its legacy portfolio as well as additional EU funding programmes.

In 2010, the TEN-T Executive Agency launched the Good Practice Working Group (GPWG) with the purpose of discussing with beneficiaries topics of financial and project management in order to simplify and streamline procedures. The concrete objectives were to:

  • Discuss the changes and constraints as perceived by both the Agency and the beneficiaries
  • Sort proposed good practices and form dedicated teams
  • Identify possible areas for improvements
  • Share the findings and best practices

In order to achieve its objectives and promote a real dialogue, the GPWG's membership had a wide base from 11 countries - including participants from Member State ministries, implementing bodies and consulting bodies, as well as all units of the Agency.

  

 

 

After five meetings (the last one on 30 November 2012) and participation at the 2011 and 2013 TEN-T Project Management Workshop, the GPWG achieved concrete outputs: 12 fiches and the revision of this website's Frequently Asked Questions section.

Good practice information sheets

The good practice information sheets describe potential improvements or existing practices that the members of the Working Group decided to share with the wide network of TEN-T beneficiaries. Please note that the proposed improvements are based on discussions at the GPWG level and require further analysis within the Agency to verify the feasibility and prioritise the implementation.

 

GP    Title Download
# 1 Simplifying application procedures .pdf (92.2 KB)
# 2 Organising joint workshops .pdf (113.5 KB)
# 3 Using a liaison unit at beneficiary level to facilitate project management .pdf (99.7 KB)
# 4 Streamlining project monitoring .pdf (106.2 KB)
# 5 Simplifying technical monitoring through synergies between Member States and Agency .pdf (90.4 KB)
# 6 Efficiently organising and documenting public procurement .pdf (104.3 KB)
# 7 Reducing administrative burden for projects through a combined progress reporting .pdf (93 KB)
# 8 Improving the Member State approval times on ASR/SAP/cost claim submissions .pdf (90.4 KB)
# 9 Simplifying ex-ante control .pdf (94.2 KB)
# 10 Using a flat rate to reduce administrative burden .pdf (94.6 KB)
# 11 Determining and documenting the hourly rate for personnel costs pdf.pdf (98 KB)
# 12 How to coordinate multi-country projects  .pdf (144.5 KB)
# 13 Public-Private Partnership (PPP) good practice  .pdf (165.8 KB)

 

FAQs

The other main achievement of the GPWG was its revision of the general Frequently Asked Questions (FAQs) section of this website.

 

The FAQs originated from enquiries submitted by participants of the TEN-T Project Management Workshop held in December 2008 and have been updated to cover a wide range of subjects - including some points which did not in themselves constitute good practices but merited further clarification:

  • eligibility of costs: includes a clearer and more in-depth explanation of how the evaluation of eligibility of costs is done at ex-ante level, as well as the sampling process and the requested documentation
  • procurement requirements at ex-ante and ex-post level:  more information is provided about the information and documentation requested for evaluating the compliance with EU tendering rules
  • currency: for cost claims with more than one currency, one report should be sent per currency

 

 

A new era begins

 

The GPWG has fully delivered to its remit by proving a robust and flexible framework of good practices in response to identified stakeholder needs. These are now embedded in the framework for the application, management and reporting of supported activities.  Furthermore, the current Multi-annual Financial Framework (MFF) is coming to an end, and with the arrival of the new MFF and the Connecting Europe Facility (CEF), the GPWG has decided to terminate its activities. Within the context of the new Financial Perspective, the Agency has established an Advisory Group in its place. This group is intended to serve as a major stakeholder for the Agency in the development of the project and financial management for the current and future programmes.

 

More information on the Advisory Group will be available shortly!