eForms are an EU legislative open standard for publishing public procurement data. They are standard forms used by public buyers to publish notices on Tenders Electronic Daily—an online portal for public procurement notices from across the EU.
eForms were established under Commission Implementing Regulation (EU) 2019/1780, which was published on 25 October 2019. The standard forms to be used for the publication of procurement notices are set out in the annex to this regulation.
eForms are at the core of the digital transformation of public procurement in the EU. Through the use of a common standard and terminology, they can significantly improve the quality and analysis of data.
Well-implemented eForms will increase the ability of businesses and other organisations to find procurement notices. They will also reduce the administrative burden for buyers, increase the ability of governments to make data-driven decisions about public spending, and make public procurement more transparent.
The eForms Implementing Regulation and its annex do not constitute an 'off-the-shelf' law that can be implemented by IT departments 'as is'. Public procurement decision makers must first meet with stakeholders to define the national approach to the various aspects of eForms, such as also using them for contracts below thresholds, taking into account different policies and requirements. The governance of eForms at national level should also be defined. eForms will then have to be implemented into national eProcurement systems.
To support policy makers in EU countries, the European Commission provides:
The European Commission is ensuring coordination and monitoring of developments in EU countries through the Multi-stakeholder Expert Group on eProcurement (EXEP). This is the reference point for the implementation of the eForms in Europe. National representatives are invited to participate in the activities of the dedicated eForms subgroup to discuss issues, receive guidance and share best practices.
The 2020 Connecting Europe Facility (CEF) Telecom eProcurement call has made an indicative €3 million in funding available for proposals in this area.