National Operations Departement

Swedish Police

Border Policing Section

1. Introduction

This metadata information is provided by Swedish authorities to ensure compliance with the requirements of Articles 5 and 7 of Regulation 862/2007 on Community Statistics on Migration and International Protection.

As required by Article 9 of the Regulation 862/2007, Member States must report to Eurostat on the data sources used, the reasons for the selection of these sources and the effects of the selected data on the quality of the statistics. Member States shall provide it with all the information necessary to evaluate the quality, comparability and completeness of the statistical information.

The reference terms for the assessment of quality compliance are provided by Eurostat in the EIL technical guidelines (See section 3.4 Statistical concepts and definitions from the EIL ESMS file).

2. General description of the statistical domain at national level

EIL National System (level of development, main changes that affected the system in the last years and further development)

Sweden does not have an EIL national system.

Swedish Police Authority: Previously, Swedish Police consisted of 21 police authorities. In January 2015, Swedish Police merged in to one police authority. During 2013 a new national data-system for registering data was introduced and the implementation is ongoing.

Migration Agency: Aliens database contains all information regarding third country nationals applying for residence permit in Sweden. Data is transferred to statistical database every 24 hours.

Legal national framework relevant for EIL statistics

Sweden does not have a legal framework relevant for EIL statistics.

Institutional infrastructure (list of the institutions involved in managing the EIL registers and the institutions involved in the production of the EIL statistics)

The statistics to complete the EIL report is collected from Swedish Police and Migration Agency.

General procedure for recording Non-EU citizens refused entry at the external borders

Each local police-officer is responsible for registering refused entry at external border in a national register.

General procedure for recording Non-EU citizens found to be illegally present 

Presently we record these individuals in two different systems owned by Swedish Police and the Migration Agency. See 2.3

General procedure for recording Non-EU citizens ordered to leave

Presently we record these individuals in two different systems owned by Swedish Police and the Migration Agency. See 2.3

General procedure for recording Non-EU citizens returned following an order to leave

Presently we record these individuals in two different systems owned by Swedish Police and the Migration Agency. See 2.3

3. Main problems that affect the quality of the data and what tables are concerned including the compliance status with the definitions from EIL Technical Guideline

(See metadata information including concepts and definitions from the EIL ESMS file)

Regarding Swedish Police: Previously the data regarding the Swedish Police Authority's cases (see below for specification) was mainly manually collected through several different systems which made it hard to ensure the quality of the statistics. During 2013 a new national data-system for registering data was introduced and the implementation is ongoing. The system is undergoing development during 2015 to further ensure the quality of the data inserted and collected. There is still a need for manual cross-check of the data provided by the Police-regions.

Regarding Migration Agency: Methodological changes -see below.

Tables concerned are:

Table Y2 – The figures in this table presently consists of estimation based on the following groups compiled:

• Asylum-applicants where the asylum-application was made in the territory and not at the border or in connection with arrival to Sweden. Collected from the Migration Agency.
• Decisions of illegal stay where the person was detected in the territory. Collected from the Police regions.
• Overstayers detected leaving via the external border (in this group we haven’t been able to collect the full numbers regarding overstayers detected). Collected from the Police regions.

Our definition of illegally present has varied. In 2008, the National Police Board changed the way they account for illegal apprehensions, only recognizing factual apprehensions concerning illegal stay under the Aliens Act where no asylum applications were submitted. The former basis for the statistics was the assumption that undocumented asylum seekers who applied for asylum in the country could be regarded as illegal apprehended. From 2009 the police reverted to this system. As a consequence, the figures for 2008 are exceptional low and not comparable to the figures for 2009.

In 2015 the Migration Agency complied their definition with the definition used in the FRAN statistics table 3 ill stay. Previous years the Migration Agency have used the definition that only asylum-seekers that do not have a passport are to be reported in the EIL Y2 table but now they use the definition that asylum-seekers that haven't applied for asylum at the external border are to be reported also in the EIL statistics table Y2 as well as in the FRAN table 3.

Table Y3 - The figures in this table presently consists of estimation based on the following groups compiled:

• Asylum-applicants with a negative decision. Collected from the Migration Agency.
• Decisions of illegal stay where the person was detected in the territory (in this group we haven’t been able to collect information regarding the individuals leaving the following months after the decision was received –only the individuals leaving the territory the same month as the decision was issued. We also haven’t been able to report whether the individual have returned to a third country or not). Collected from the Police regions.
• Overstayers detected leaving via the external border (in this group we haven’t been able to collect the full numbers regarding overstayers detected, we also haven’t been able to report whether the individual have returned to a third country or not). Collected from the Police regions.

In this category individuals with a judicial decision have not been included yet because such details as the citizenship have not been available.

Table Y4 - The figures in this table presently consists of estimation based on the following groups compiled:

• Asylum-applicants with a negative decision. Collected from the Migration Agency.
• Decisions of illegal stay where the person was detected in the territory (in this group we haven’t been able to collect information regarding the individuals leaving the following months after the decision was received –only the individuals leaving the territory the same month as the decision was issued. We also haven’t been able to report whether the individual have returned to a third country or not). Collected from the Police regions.
• Overstayers detected leaving via the external border (in this group we haven’t been able to collect the full numbers regarding overstayers detected, we also haven’t been able to report whether the individual have returned to a third country or not). Collected from the Police regions.

In this category individuals with a judicial decision have not been included yet because such details as the citizenship have not been available.

Further details regarding type of assistance, agreement procedure and destination country (tables Y4.2, Y4.3 and Y4.4) is not available at the moment. For coming EIL-report (2016 for 2015) we will try to extract these figures.With the new data-system (Police Authority's) fully implemented we hope that judicial decisions will be easier to extract from the system.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

National systematic process of gathering data for official statistics.

Aliens database contains all information regarding third country nationals applying for residence permit in Sweden. Data is transferred to statistical database every 24 hours.

Description of the data validation system at national level

There are no systematic checks

Estimations used: Details on the estimations done for EIL statistics (methodology applied and the concerned categories and tables)

See 2.3

Not applicable.

Not available.
New concept added with the migration to SIMS 2.0.
Information (content) will be available after the next collection.

1. Description of the Quality management system at national level

Since we are in the process of leaving manual reporting and implementing a national data-system there is not yet a quality system at national level. The implementation of a national system is ongoing.

• Good quality (extensive quality) - covers all quality requirements and substantial quality checks are performed and a very good cooperation exists between institutions.
• Sufficient quality (acceptable quality) - covers minimum requirements, but issues still exist and more information/validation is needed for a better quality assessment and acceptable cooperation issues exists.
• Poor quality (inadequate quality) - the data do not meet the minimum requirements or there is not enough information for quality assessment and important cooperation issues exists.

1. General aspects

The statistics collected under the Regulation 862/2007 are widely used in official publications and by a wide range of users at national, European and International level.

Main users of EIL statistics at national level
The EIL statistics produced are regularly used by national administrations: academic researchers and civil society groups working on a wide range of topics including the integration of immigrants, the development and monitoring of national asylum and immigration procedures, and the projection of the future population and labour force.

The EIL statistics is not used at national level.

Main users of EIL statistics at European and International level
The main users of EIL statistics are Eurostat, DG Home Affairs and EASO. The statistics are used in several publications of the Commission, as well as in the preparation of regular reports, policy proposals and analysis. The statistics also provide an input to the EMN studies and reports that address specific issues of current policy importance.

2. EIL data publication at national level

Presentation of the EIL statistics published at national level

Not applicable

Differences between the data provided to Eurostat and the data published at national level (Comparability of figures)

Not applicable

Not applicable

Completeness of the data provided based on Articles 5 and 7 Regulation 862/2007 (mandatory data provision) and justification of the missing mandatory breakdowns and completeness of the data provided on voluntary basis.

Not applicable.

We are not able to provide accuracy in percentage.

Procedures and classifications used in case of missing information (e.g. unknown citizenship, age, etc)

In case of incomplete registration we ask the local police for the missing information. No estimates are made regarding missing information e.g. judicial decisions and overstayers.

Not applicable.

Not applicable.

Not applicable.

 *target population refers to the population that should be included (as it is specified in technical guidelines)

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Not applicable.

Details related to the data revision policy and expected revisions of the data sent to Eurostat

There is no revision of data planned.

Not applicable.

Not available.

Not available.

Not available.

Problems with data provision to Eurostat in due time and the impact of these problems on the data quality provided to Eurostat

The time-limit is not the problem, rather the cross-checking of figures.

Not applicable.

1. Provision of data using the Eurostat EIL Technical Guidelines and exceptions applied

Not available.

2. Details on categories of Non-EU citizens difficult to be classified using the reference definitions from EIL technical guidelines and the categories excluded from these reasons (excluded from the statistics reported)

Not available.

3. Description of records related to "Unknown" country of citizenship category

Not available.

4. Description of records related to "Unknown" age category

Not available.

5. Description of records related to "Unknown" sex category

Not available.

6. Establishing the reported ground in case of “multiple grounds” for the same refusal and the impact on double counting of the person in the same dataset

It is applied the methodological procedure of "one ground per refused person", as laid down in EIL Technical Guidelines (procedure of "higher” ground overrules the “lower” ground for refusal).

The person can be counted more times.

7. Type of "external border" applicable

Sea border and Air border

8. The definition of “refused Non-EU citizens” applied

The Schengen Borders Code's refusal definition is applied for the Statistics reported to Eurostat

9. The correspondence between the national system of “grounds for refusal" classification and Schengen Borders Code classification.

No difference

10. The definition of “Non-EU citizens found to be illegally present” applied

See 2.3 

11. The definition of “Non-EU citizens ordered to leave” applied

See 2.3 

12. The definition of “Non-EU citizens returned following an order to leave” applied

See 2.3 

Not available.

Methodological changes between the present reference year and previous year(s)

 See 2.3

Justification of the important changes in figures reported for the present reference year and previous year(s)

 See 2.3

Not available.

1. Links between the statistics on refused Non-EU citizens and the statistics on Non-EU citizens found to be illegally present.

No link

2. Links between the statistics on Non-EU citizens found to be illegally present and the statistics on Non-EU citizens with obligation to leave.

Refusal in the territory and overstayers detected leaving via the external border are obligated to leave. Negative asylum-decision are obligated to leave.

3. Links between the statistics on Non-EU citizens found to be illegally present and the statistics on Non-EU citizens with obligation to leave.

See above.

4. Coherence between the EIL statistics and Asylum statistics

The Migration Agency report the Asylum statistics to Eurostat and the Police Authority report the EIL statistics. The numbers regarding asylum-applicants are somewhat used in the EIL statistics -see 2.3.

5. Dublin cases included in EIL statistics and the impact on the totals provided 

Dublin cases not included.

6. Inclusion of voluntary returned Non-EU citizens in the statistics on Non-EU citizens who actually left the territory 

See 2.3

Links between the EIL statistics and Asylum statistics and details related to the asylum applicant(s) case(s) included in EIL statistics. 

See 2.3

Not applicable.

Not applicable.

1. Links and differences between the Non-EU citizens with obligation to leave and Non-EU citizens who actually left the territory

All individuals reported in the actually left-category have a decision that they are obligated to leave.

2. Links and differences between the Non-EU citizens who actually left the territory and Non-EU citizens who left the territory to a third country

All individuals reported in the category for left the territory to at third country are reported in the category actually left. For furter information see 2.3

Not available.

Not available.

Presentation of the National online national database for EIL data accessible to the public and the accessibility procedure

There is no online database for EIL data

Not available.

Not available.

Not available.

Not available.

Presentation of the available quality management - documentation

 Not available.

Not available.

Not available.

Not applicable.

Not applicable.

Not applicable.

The following classification is used for data availability at Eurostat level:

The term "not applicable" relates to the categories of data which do not exist in national legislation/administrative procedures and therefore such statistics cannot be issued.

The term "not available" relates to categories of data that exist in the national legal/administrative system but cannot be delivered under EIL data collection for various reasons (e.g. data cannot exist, data exist but are not collected, data are unreliable, etc.).