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Supporting Local Authorities in the development and integration of SEAPs with Energy Management Systems according to ISO 50001 (50000 AND 1 SEAPS)

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Local Authorities (LAs) in Mediterranean Countries and New Member States face the greatest barriers as to institutionalization of SEAPs and to putting in place internal structures and procedures to develop high-quality energy policy and planning.50000and1SEAPs had two main aims: to structure a coherent approach to integrate Energy Management Systems (EnMS - according to ISO50001) into the SEAPs, and to make the EnMS+SEAP approach a tool to guarantee institutionalisation of energy policies and to ensure the coherent implementation of SEAPs during and after the project.The consortium brought together energy experts, associations of Municipalities, Covenant Coordinators and Supporters, from 8 countries plus ICLEI Europe.Four of the technical partners had previous, direct experience in supporting LAs in the implementation of the ISO50001 EnMS+SEAP approach which guaranteed the quality of the work.The consortium trained LAs, structuring a peer-review scheme and coaching action which lead to the development, implementation and monitoring of sound and reliable SEAPs, based on real data.The institutionalisation of SEAPs lead to their political approval and to the certification of the EnMS.

Results

  • 41 Municipalities in 8 countries develop a  EnMS+SEAP approach, integrating the development of their SEAP with the development of Energy Management System
  • 3 EnMS+SEAP Centralized training sessions for LAs and supporting structures have been lead in Padua (april 2014 – 25 participants), Barcelona (October 2014 – 52 participants); Lyon (November 2015 – 19 participants).
  • 2 Open training sessions have been lead for partners and target Municipalities in Brussels (june 2015 – 48 participants and june 2016 – 37 participants).
  • More than 80 available tools on EnMS+SEAP development and implementation have been produced, collected and used to support the LAs in the 8 target countries of the Project.
  • More than 60 training seminars were held in the 8 project countries in order to launch a strong and effective institutionalization of the EnMS+SEAP approach in LAs involved
  • 39 on 41 LAs involved in the project signed the CoM within the duration of the project
  • Investment plans are developed in all project areas and 143 actions are implemented in the 41 LAs supported within the project duration. 3 of them signed the new Covenant of Mayors according with the 2030 targets.
  • 41 LAs defined its BEI (according with the CoM) and its Energy Review according with ISO 50001 requirements during the project activities establishing internal structure, role and responsibilities formally by naming an Energy Team.
  • Over 60 local forums have been lead in 7 project countries with citizens and stakeholders for EnMS+SEAP development and implementation
  • 38 Municipalities + 3 Federation/Agglomeration of Municipalities developed its SEAP+Management System Action Plans according with ISO 50001 requirements
  • 40 SEAPs have been developed by the end of the Project;
  • 24 SEAPs approved by the end of the Project by City Councils;
  • 11 SEAPs formally approved by the JRC by the end of the Project.
  • Monitoring Program and procedures established in 41 LAs
  • 10 LAs certified according ISO 50001 requirements during the project activities
  • Final technical Guidelines to develop an EnMS+SEAP in LAs all over the world have been developed
  • 108 new Municipalities engaged during the project activities
  • Promotion results oriented brochure in all national language
  • New Booklet on How to develop a Sustainable Energy Action Plan with an Energy Management System
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Lessons learned

  • The integration of ISO50001 helped to overcome many of the typical barriers encountered during the SEAP process: during the initial stage, when relevant structures are put in place and resources are assigned; during the assessment of the baseline, with a more in-depth analysis of energy consumption; during the definition of monitoring procedures and tools, usually one of the most challenging parts of the process.
  • The 50000&1 SEAPs integrated approach embeds the PDCA cycle (continuous improvement) into the planning process of a municipality, so that a SEAP is regularly reviewed and adapted.
  • Development of integrated SEAP + EnMS is a complex and time consuming process, which might be difficult for smaller / less experienced municipalities. That is why it is important to ensure that they are supported in the process by Covenant Coordinators, Supporters and other relevant institutions.
  • Peer-to-peer exchange between "tutoring" and "trainee" partners proved to be very efficient and beneficial for all the parties involved. When organising any future capacity building activities regarding SEAP and/or EnMS development it is worth to consider joining trainings with peer-reviews and peer-exchanges.
  • Lack of experience of certification bodies related to the certification of municipal EnMS - experienced by the project partners - will become less and less a problem in the future.
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Partners and coordinator

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Contact

Sogesca s.r.l.
Via Pitagora, 11a
35030 Rubàno Veneto
Italy
Contact point: 
Name: 
DEVETTA Marco
Tel: 
+39 049 8592143

Budget

In brief

Duration:
01/03/2014 to 28/02/2017
Contract number: 
IEE-13-587

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