2016 Call for commitments FAQs

10/02/2016

This page includes a set of Frequent Asked Questions that may help you to solve doubts prior to submit your commitment. If you have any doubt when submitting your commitment, please send an email to EC-EIP-AHA@ec.europa.eu explaining your doubt.

What is the Call for Commitments of the EIP on AHA? 


Regularly, the EIP on AHA opens a new "Call for Commitments" inviting organisations from all over the world, involved in developing, promoting or deploying / implementing innovative solutions for active and healthy ageing, to come forward with projects and initiatives that they will implement in the coming 3 years, which are relevant and can clearly contribute to the goals and action plans of the existing EIP on AHA Action Group as well as possible new action areas within the overall context of the EIP on AHA Strategic Implementation Plan 2011.

Are there any fees required to take part? 


Becoming a partner of the EIP on AHA is not subject to any fees or financial contribution. All work carried out by the partners of the EIP on AHA is purely on an in-kind basis. The EIP on AHA is supported by the European Commission and the only contribution that partners are expected to make is to maintain a positive and active contribution to the work of the EIP on AHA Action groups and activities.

What is a commitment?

A commitment is the declaration of intention to carry out or to contribute to the work of one or several organisations as part of EIP on AHA Action Group. Commitments must be in line with the overall priorities of the EIP on AHA. If you wish to make a commitment that is not linked with one of the 6 Action Groups, you can make it provided it is aligned with the Strategic Implementation Plan 2011 themes.

What kind of organisations are able to participate?

Any organisation is invited to submit commitments. You should be aware that submitting a commitment implies a sustained participation in the activities of the EIP on AHA, and you will report back on the progress and outcomes of your activities. Submitting a commitment is the beginning of a process of collaboration.

Can coalitions or a set of multiple organisations submit a commitment?

Yes. The leading organisation should provide the contact details and specify what other organisations are participating.

Should current EIP on AHA partners update their previous commitments?

Yes, this 3rd call requires current partners interested to continue in the EIP on AHA to re-commit with new or updated commitments. Commitments submitted in previous calls are not automatically included in this round of commitments.

Should new partners participate in collaborative work and synergies?

To be a partner of the EIP on AHA organisations always need at least an individual commitment in order to join. Moreover, all partners are invited to specify in what collaborative work and synergies they would like to collaborate (see next question).

What are synergies and collaborative work?

Collaborative work is an agreed activity carried out by several organisations in the context of an Action Plan. Once your organization is part of the EIP on AHA you will be invited to participate in the definition of new collaborative work for the period 2016-2018.

The Synergies are thematic working groups which interests are cross-cutting to one or several Action Groups under the EIP on AHA. They are established to explore a collaborative approach that includes representatives from different working groups.

If I do not find collaborative work or synergies of my interest, can I suggest new collaborative work or synergies?

Yes. If you want to suggest a new collaborative work or synergy topic for the future, you will have to specify a title for the collaborative work or synergy and a brief description of their objective. They must however be linked to the scope of the 6 Action Groups or linked to the themes of the Strategic Implementation Plan 2011

Should the commitments reply to the general objectives presented in the renovated Action Plans of the 6 Action Groups?

Commitments should be linked to an Action Group and the general objectives of the renovated action plans. Nevertheless, you can also send commitments that are not linked to an Action Group and specify your reasons. But you must ensure that these commitments that are not linked to one of the 6 Action Plans, are linked to the themes of Strategic Implementation Plan 2011 (For example: "C1: Assisted daily living for older people with cognitive impairment" and "C3: Innovation improving social inclusion of older people" are themes that were included in Strategic Implementation Plan but that were not established as part of the 6 Action Groups)".

Should the commitments be on the basis of existing activities within theorganisations that submit them or can they also be on the basis of activities that start in the near future?

Commitments should be based on existing activities, but can also include activities starting in the near future, up to 12 months from the submission of the commitment.

When can I submit commitments?

You can submit your commitments anytime through the online tool. Nevertheless, there are specific rounds and timeframes when the EIP on AHA will collect commitments, analyse them and organise the work with the organisations submitting those commitments. For example, on the 15th of April 2016 the EIP on AHA will collect the commitments submitted until then and include them in the work planning process and the activities of the AG. From then on we intend to review and collect any new commitments submitted on 6-month cycles until the end of 2018.

What is the benefit of submitting a commitment to the EIP on AHA?

Numerous benefits can result from becoming a partner of the EIP on AHA. This includes cooperation with European partners, visibility of your activities, recognition of efforts, exchange of best and innovative practices, support for implementation of new projects, finding new partners / solutions / markets, contribution to a joint European approach to active and healthy ageing (incl. research and innovation programmes). Ultimately, the greatest benefit will be that of becoming part of the largest international network of organisations that are developing, implementing and measuring the impact of innovative solutions in the promotion of active and healthy ageing, and that can help you succeed in reaching your own objectives.

Why do I not see results and outcomes once the commitment is submitted?

Until the commitment is approved, your outcomes and results might not be visible in the commitment “view” but only in the “edit” mode. They are nevertheless saved and stored correctly.

Why my commitment is in a “draft” mode after the final submission?

Until the commitment is approved your commitment will stay in a “draft” mode. This will change in “final” after its approval.

Who is going to approve my commitment?

Firstly, the European Commission will verify the overall coherence of your commitment with the EIP on AHA Strategic Implementation Plan. Therefore each Action Group coordination team will assess the submitted commitment securing its coherence

with the Action Plan objectives. Applicants will be informed about the evaluation results.

Can I modify or revise the submitted commitment?

When a commitment is submitted a confirmation message is sent to the e-mail recipient associated to the ECAS account which submitted the commitment. The message contains a link which allow to view or edit the commitment. In the edit mode the

applicant can update, modify and revise the commitment.

Can I submit a commitment even if the call for commitment is closed?

Yes. A commitment can be submitted anytime. However cut-off dates for the evaluation of the submitted commitments will be set regularly for their inclusion in the Action Group following the evaluation procedures.