DPO -4019 JRC : SELFIE Self-reflection on Effective Learning by Fostering Innovation through Educational technologies
PROTECTION OF YOUR PERSONAL DATA
Table of Contents
This privacy statement explains the reason for the processing, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data (the right to access, rectify, block etc.).
The European institutions are committed to protecting and respecting your privacy. As this service/application collects and further processes personal data, Regulation (EC) N°45/20011 , of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.
This statement concerns SELFIE self-reflection tool on digital technology use for school undertaken by the European Commission, JRC, Head of Unit B.4 (Human Capital & Employment). SELFIE (Self- reflection on Effective Learning by Fostering Innovation through Educational technologies) is a self-reflection tool to support general and vocational schools on their journey of embedding technology in teaching, learning and assessment.
SELFIE is a joint effort between the Directorate General Joint Research Centre (DG JRC) and the Directorate General Education Youth, Sport and Culture (DG EAC) of the European Commission.
SELFIE has been developed by the JRC on behalf of the DG EAC of the European Commission and is an initiative of the Digital Education Action Plan, COM(2018) 22.
2. Why do we process your data?
Purpose of the processing operation: Head of Unit JRC B4 (referred to hereafter as Data Controller) collects and uses the information provided on an anonymous and voluntary basis by school leaders, teachers, and students through a series of questions to generate automatically (through SELFIE tool) a tailor-made report showing the aggregated results in a visual and interactive way. These results are fully anonymised and do not include any personal information such as gender or age. Individual students, teachers, school leaders or any other staff members replying to SELFIE questions cannot be identified personally in these reports. The report belongs to the school and only the school can access it. SELFIE does not measure or compare the knowledge or skills of school leaders, teachers or students and is not designed to assess or benchmark schools. The aggregated results show how digital technologies are used for teaching and learning at your school and can be used to start a conversation on technology use and develop an action plan. SELFIE can then be used at a later stage to gauge progress and adapt the action plan.
SELFIE supports the development of quality education policies, which is foreseen under Art. 165 of the Treaty on the Functioning of the European Union. The European Commission may use the aggregated data from SELFIE platform in the following ways:
- download aggregated and anonymised data into other European Commission systems for analysis.
- produce public reports and presentations based on aggregated and anonymised data and its analysis.
In both cases, institutional details will be safeguarded and will not be divulged to any other individuals or third party organisations for any other purpose whatsoever. Also, individual participants and participating institutions will never be identified in these reports and analyses. At no time will individual responses from the school ever be shared or made public, or any aggregated data shared that might allow individual students or staff members to be identified.
Participation of the data subjects is voluntary (Art. 5(d) of Regulation (EC) 45/2001). Art 27 of Regulation (EC) N° 45/2001 is not applicable.
3. Which data do we collect and process?
Most of the data collected are non-personal and refer to the school.
The personal data collected from the data subjects (school leaders, teachers, other school staff and students), on an anonymous and voluntary basis, and further processed are the following:
gender, birth year (only for students), age group (for school leaders and teachers), confidence in using technology (teachers), total years of work experience (for school leaders and teachers), attendance and usefulness of professional development activities (only for teachers), use of devices for teaching (only for teachers); confidence in using technology (only for teachers); percentage of time using digital technologies in class (only for teachers); time of technology use (only for students).
For all these questions, there is a 'Prefer not to say' option available.
Additional non-compulsory information: additional email address, contact person in the school (name and surname), role of the contact person, website or social media account.
4. How long do we keep your data?
Head of Unit JRC B4 only keeps the data for the time necessary to fulfil the purpose of collection or further processing, for a maximum duration of 4 years after the end of the project.
SELFIE will be active until at least end of 2020 when the Digital Education Action Plan of the European Commission expires
5. How do we protect your data?
All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored on the servers of the European Commission; the operations of which abide by the European Commission’s security decision of 16 August 2006 [C(2006) 3602] concerning the security of information systems used by the European Commission.
6. Who has access to your data and to whom is it disclosed?
Access to your data is provided to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
The personal and non-personal data collected for the school through SELFIE can be used as aggregated data in public reports and presentations, as mentioned in section 2.
7. What are your rights and how can you exercise them?
According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify and/or block it in case the data is inaccurate or incomplete. You can exercise your rights by contacting the data controller, or in case of conflict the Data Protection Officer and if necessary the European Data Protection Supervisor using the contact information given at point 8 below.
8. Contact information
If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller using the following contact information:
The Data Controller:
Head of Unit JRC B4
Address: European Commission, Joint Research Centre, Edificio Expo, Calle Inca Garcilaso, 3, 41092 Seville, Spain
In accordance with Regulation (EC) No 45/2001, you have the right to access and rectify information concerning you. You can exercise this right by contacting JRC-EAC-SELFIE-TOOL@ec.europa.eu
The Data Protection Officer (DPO) of the Commission: DATA-PROTECTION-OFFICER@ec.europa.eu
The European Data Protection Supervisor (EDPS): firstname.lastname@example.org.
9. Where to find more detailed information?
The Commission Data Protection Officer publishes the register of all operations processing personal data. You can access the register on the following link: http://ec.europa.eu/dpo-register
This specific processing has been notified to the DPO with the following reference: DPO-4019
More information on SELFIE can be found on the project's website, which also includes a 2' introductory video, at schools-go-digital
The Digital Education Action Plan, where SELFIE is one of the proposed actions (p. 6), can be found at digital-education-action-plan.pdf
Apart from this Privacy Statement, a short note on the data protection and data use will also be available to the participants on the above-mentioned website. In case of doubt, please check the version in English.