European Civil Protection and Humanitarian Aid Operations

Service tools

Negotiated procedures

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The contracting authority may procure services/supplies using a negotiated procedure either for low value contracts of an amount below EUR 60 000 (Article of 137 of the Rules of Application (RAP)) or for exceptional circumstances (Article 134 & 135 RAP).

2018

ex-ante publication for a negotiated procedure
Vehicle insurance for the ECHO (European Commissions Directorate-General for European Civil Protection and Humanitarian Aid Operations) Field Network global fleet

No ECHO-D4-NP-2018-20

Ex-ante publicity for a negotiated procedure

The Directorate-General for European Civil Protection and Humanitarian Operations (DG ECHO) of the European Commission wishes to insure a global fleet of 4x4 vehicles with additional driver and passenger insurance. The services of the winning tenderer will provide fully comprehensive ("CASCO") cover for an initial period of one year, with possible renewals for a further three years.

All economic operators wishing to participate in this negotiated procedure, please express your interest by e-mail to ECHO-D4-HQ-PROCUREMENT@ec.europa.eu no later than 17th September 2018, 12:00 CET.

The Commission will only have the obligation to invite to submit an offer the economic operators who have expressed their interest before the deadline and to the address above.

Indicative date for launching the procedure (sending out the invitations): 20th September 2018


Invitation to tender – Negotiated procedure
Assistance, guidance and support for the launch of a call for tenders to select an aerial firefighting service provider for ECHO (European Commissions Directorate-General for European Civil Protection and Humanitarian Aid Operations)

No ECHO-A1-NP-2018-18

Ex-ante publicity for the low-value contract between EUR 15 000 and EUR 60 000

The Directorate-General for European Civil Protection and Humanitarian Operations (DG ECHO) of the European Commission would like to procure services of an independent expert (or company, university, etc.) in aerial firefighting field to assist, guide and support the team in charge with the preparation of a call for tenders to select an aerial firefighting service provider for DG ECHO. The services of the winning tenderer will consist of drafting the tender specifications in the first stage, providing advice on questions submitted during the publication period of the call for tenders by potential tenderers in the second stage and, provided that there will be offer/s submitted for the call for tenders, the support to the Evaluation Committee in the third stage.

All economic operators wishing to participate in this negotiated procedure, please express your interest by e-mail to ECHO-CIVIL-PROTECTION-TENDERS@ec.europa.eu no later than 27 June 2018, 12:00 CET.

Economic operators who do not express their interest before the deadline and to the address above will not be invited to submit an offer. The latter restriction will not apply to the economic operators directly invited by the Commission.

Indicative date for launching the procedure (sending out the invitations): 2 July 2018


Invitation to tender – Negotiated procedure
Assistance, guidance and support for the launch of international open call for tender to select a pension provider for the European Commissions' Directorate-General for European Civil Protection and Humanitarian Aid Operations' International Humanitarian Experts

No ECHO-D4-NP-2018-07

Ex-ante publicity for the low-value contract between EUR 15 000 and EUR 60 000

The Directorate-General for European Civil Protection and Humanitarian Operations (DG ECHO) of the European Commission would like to procure services of an independent expert (or company, university, etc.) in the pension and insurance field to assist, guide and support the working group in charge with the preparation of an international open call for tenders on pension insurance for DG ECHO humanitarian experts. The services of the winning tenderer will consist of drafting the tender specifications in the first stage, providing advice on questions submitted during the publication period of the international open call for tenders by potential tenderers in the second stage and, provided that there will be offer/s submitted for the international call for tenders, the support to the Evaluation Committee in the third stage.

All economic operators wishing to participate in this negotiated procedure, please express your interest by e-mail to ECHO-D4-HQ-PROCUREMENT@ec.europa.eu no later than 30 April 2018, 12:00 CET.

Economic operators who do not express their interest before the deadline and to the address above will not be invited to submit an offer. The latter restriction will not apply to the economic operators directly invited by the Commission.

Indicative date for launching the procedure (sending out the invitations): 02 May 2018


Invitation to tender - Negotiated procedure
Production of a short animated film about sexual assault and other forms of gender-based violence in emergency situations

No ECHO-D2-NP-2018-11

Ex-ante publicity for a low-value contract between EUR 15 000 AND EUR 60 0000

The Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG ECHO) of the European Commission would like to procure the production of a short animated film about sexual assault and other forms of gender-based violence in emergency situations. The winning tenderer will produce an animated short film (120 seconds) in two language versions (English and French) that is suitable for dissemination on social media.

All economic operators wishing to participate in this negotiated procedure, please express your interest by e-mail to ECHO-COMM-CAMPAIGNS@ec.europa.eu
no later than 8 April 2018, 12:00 CET.

Economic operators who do not express their interest before the deadline and to the address above will not be invited to submit an offer. The latter restriction will not apply to the economic operators directly invited by the Commission.

Indicative date for launching the procedure (sending out the invitations): 9 April 2018


Invitation to tender - Negotiated procedure
External Review of Aviation Safety and Quality Management system (SQMS).

No ECHO-A1-NP-2018-10

Ex-ante publicity for the middle-value contract between EUR 60,000 and EUR 135,000

The Directorate-General for European Civil Protection and Humanitarian Aid Operations (DG ECHO) of the European Commission is implementing humanitarian air transport services in support of its field offices and implementing partners. The project, called ECHO Flight, is externalized to an air service provider. DG ECHO directly charters 6 aircrafts to support the movements of its own personnel and of its implementing partners. In year 2017, ECHO flight operated in 5 different high risk countries, flying a total of 4,800 hours and having transported more than 26,000 passengers and almost 200 metric tonnes of cargo. 

The European Commission would like to procure the evaluation of its Aviation Safety and Quality Management system (SQMS) as applicable to its ECHO flight services and its commercial aviation risks evaluation procedures. The evaluation will focus on the assessment of the European Commission’s current Aviation Safety and Quality Management setup, and its aviation risk management practices.

All economic operators wishing to participate in this negotiated procedure, please express your interest
by e-mail to ECHO-CIVIL-PROTECTION-TENDERS@ec.europa.eu
no later than 13 April 2018, 12:00 CET.

Economic operators who do not express their interest before the deadline and to the address above will not be invited to submit an offer. The latter restriction will not apply to the economic operators directly invited by the Commission.

Indicative date for launching the procedure (sending out the invitations): 16 April 2018


Invitation to tender -  Supply of textile visibility material for field missions

No ECHO-D2-NP-2018-06

Invitation to tender
Tender specifications

Q&A document


Invitation to tender - Regional Seminar

No ECHO-B3-NP-2018-09

Tender document

 


2017

Invitation to Tender – Negotiated Procedure

No ECHO/A2/NP/2017/12

DG ECHO will launch a Negotiated Procedure for Supply of Partners' Helpdesk support services such as:

  • maintaining and updating the DG ECHO partners' website,
  • giving access to e-learning modules addressed to DG ECHO partners and staff
  • providing assistance to DG ECHO partners' in form of a helpdesk service.

The maximum budget allocated to the contract is EUR 60 000 for a period of 6 months.

Any economic operator interested in this tender can send an e-mail no later than 12:00 CET on 5 January 2018  to ECHO-CP-TRAINING-EXERCISES@ec.europa.eu.


Invitation to tender: Production of textile visibility material for field missions

No. ECHO/INF/BUD/2017/00032

Deadline for receipt of offers: 20/12/2017

Tender documents

THIS PROCEDURE HAS BEEN CANCELLED

 

2015

Invitation to negotiate Additional services to Framework contract n° ECHO/C4/FRA/2014/04 Lot 1 – Provision of 'Infrastructure as a Service – IAAS' Services for ECHO

No ECHO/C4/SER/2015/19

Contract Award notice


Invitation to negotiate: Design, plan and conduct an evaluation for the Union Civil Protection Modules Exercises, Technical Assistance and Support Teams and European Union civil protection Teams

No ECHO/B1/SER/2015/04

Deadline for receipt of offers: 15/06/2015

Contract notice : 2015/S 095-171728 of 19/05/2015 

Tender documents (EN)

Clarifications (EN)

Contract Award notice

2014

Invitation to negotiate: Design, plan and conduct an evaluation for the Union Civil Protection Modules Exercises, Technical Assistance and Support Teams and European Union civil protection Teams

No ECHO/B1/SER/2014/09

Deadline for receipt of offers: 09/02/2015

Contract notice : 2014/S 246-433088 of 20/12/2014

Tender documents (EN)

Clarifications N° 1

Cancellation notice : 2015/S 090-160901 of 09/05/2015

 

Framework agreement between the US and the EU on the provision of assistance in respect of medical evaluation of Ebola-infected patients

Contract Award notice 2014/S 210-371099 of 31 October 2014.

Corrigendum Award notice 2014/S 222-391565 of 18 November 2014


Invitation to negotiate: Legal Provisions applying to EU Aid Volunteers on apprenticeship placement or deployment

No ECHO/A3/SER/2014/07

Deadline for receipt of offers: 08/12/2014 

Tender documents (EN)


Invitation to negotiate: Calculation of subsistence payments for the EU Aid Volunteers initiative

No ECHO/A3/SER/2014/08

Deadline for receipt of offers: 08/12/2014

Tender documents (EN)

Last updated
31/08/2018