Reporting

FAQ on COVID-19 impact on LIFE projects

All your questions on the impact of the COVID-19 are answered in this section.

How to send requests during the COVID-19 pandemic

To ensure the continuity of work during the COVID-19 pandemic, we have temporarily adapted the requirements for submitting amendments and/or payment requests. Such requests should be sent via email to: EASME-LIFE-ENQUIRIES@ec.europa.eu, copying the relevant EASME project adviser and external monitor. For heavy emails with multiple attachments, alternatives such as Dropbox may be used to relay the information. Please do not send us hard copies of these requests.

For any other requests, please contact the external monitoring team. Thank you for your understanding in these exceptional circumstances.

If your project received funding from the LIFE+ programme 2007-2013, please use the documents published on the Project administration LIFE+ (2007-2013) page.

How to report

Templates

End of project report (Layman's report)

At the end of the project, a report of 5-10 pages (Layman's report) should be produced summarising the work and results of the project as well as its long-term environmental benefits.

The report should be written for a general audience, in English and another relevant official language of the beneficiary and should avoid using jargon and complicated sentences. The report should include all relevant information: name and project number, duration, total cost, EU contribution and contact details. Powerful images and different voices (i.e. quotes from various stakeholders, partners or volunteers) help to visualise and maximise the impact of the report.

The report must be published in print and electronic format.

Examples of good Layman's reports:

After-LIFE Plans

LIFE projects funded from 2014 onwards (including preparatory, integrated, capacity building and climate action projects, but excluding technical assistance projects), must produce an After-LIFE Plan as a separate chapter of the final report. 

  • For best practice projects, the After-LIFE Plan shall set out how the actions initiated in the LIFE project will be continued and developed in the years that follow the end of the project, and how the longer-term management of the site(s)/habitats/species will be assured.
  • For pilot and demonstration projects, the After-LIFE Plan shall, in addition, set out how the dissemination and communication of the results will continue after the end of the project. It should give details regarding what actions will be carried out, when, by whom, and using what sources of finance.

For all projects, the After-LIFE plan should:

  • present an overview of the project and an assessment of the situation at the end of the project;
  • define the after-LIFE objectives and methodology;
  • identify funding needs and sources of funds;
  • meet the contractual requirements of this task.

Examples of good After-LIFE Plans

Key indicators (KPI)

In their proposals, applicants need to indicate the expected results of their project in terms of environmental and also socio-economic benefits. Once a project is funded, the coordinating beneficiary must record the project results through the KPI webtool (only accessible to LIFE funded projects) twice. The first time (First Snapshot) should be during the initial stages of the project and the second time (Final Snapshot) should be at final report. The European Commission then verifies the data and evaluates the projects progress and success.

LIFE17 and LIFE18 beneficiaries should provide the First Snapshot in the KPI webtool along with their first/earliest report (Progress or Mid-term report).

LIFE19 and onwards beneficiaries should provide the First Snapshot in the KPI webtool during the first nine months of the project’s implementation.

The following video tutorials show how to record the project results in the KPI webtool.

NGO operating grants

Please submit your annual reports – both the technical report (in Word) and the financial report (in Excel and PDF) – by email EASME-LIFE-NGO@ec.europa.eu and Ivona.Malbasic@neemo.eu.

In addition, you must submit a hard copy of your financial report, including the signed financial statement and, if applicable, the signed certificate on the financial statement, to the following address.

By ordinary or registered mail 

European Commission
Executive Agency for Small and Medium-sized Enterprises (EASME)
Unit B.3 LIFE and CIP Eco-Innovation
B-1049 Brussels
Belgium

Delivery by hand is possible at the following address only 

European Commission
Executive Agency for Small and Medium-sized Enterprises (EASME)
Unit B.3 LIFE and CIP Eco-Innovation
Avenue du Bourget 1
B-1140 Brussels
Belgium 

 

The Central Mail Service is open from 08.00 to 17.00 Monday to Thursday, and from 8.00 to 16.00 on Fridays. It is closed on Saturdays, Sundays and European Commission holidays.

 

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