SME Instrument – 580 proposals received for phase 2

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Deadline for applications for SME Instrument phase 2 (first cut-off date) was 9 October 2014. Executive Agency for SMEs received 580 proposals.


Ranking by country is similar to phase 1 results – the biggest number of proposals came from Italy - 70, followed by Spain – 69 and United Kingdom with 61 proposals.

Statistics per country
Statistics per country


Of the applications received, 78% were submitted by a single company. In total 785 SMEs are participating in this cut-off.

Open Disruptive Innovation scheme attracted the biggest number of applicants, i.e. 191.  

Statistics per topic
Statistics per topic

Results of the evaluation will be published in April 2015. Next deadline for phase 2 is on the 17th of December 2014.


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  • Irene Larroy | Sat, 11/10/2014 - 11:09
    Results in April??

    I read with some confusion that results of the first cut-off for SME phase 2 proposals will be published in April 2015. According to the work programmes, I thought the maximum period for geting results was 4 months, i.e, 9 Febrary 2015. I wwould appreciate if EASME could clarify this point.

  • user_administrator | Mon, 13/10/2014 - 12:15
    Results in April for the public

    6 months is to disclose the results to the public once the grant agreements are signed. Beneficiaries will be informed earlier.

  • Sian Mitchell | Fri, 17/10/2014 - 13:35
    78% of applications from a single company?

    Could you please clarify the statement "Of the applications received, 78% were submitted by a single company" do you really mean that or is there a typing error?

  • chladag | Mon, 27/10/2014 - 11:18
    Data is correct

    Hello, it's not a typing error; the data is correct.

  • Alexander Schulze | Fri, 31/10/2014 - 19:17
    78% of the applications have

    78% of the applications have been submitted by single company (and not by multiple companies unioned in a conglomerate)

Gordana | Mon, 20/10/2014 - 07:54
SME Istrument phase 2 results

Are the beneficiaries will be informed before the march deposition deadline?

  • chladag | Mon, 27/10/2014 - 13:01

    Potential beneficiaries will be informed around February.

  • Alex | Wed, 24/12/2014 - 08:33

    We have already received the Evaluation. Why did you say February? by the way we didn´t pass the threshold :(

  • HB | Wed, 22/10/2014 - 18:18
    Abstracts for proposals

    Will it be possible to see abstracts for the 580 proposals online? If so, where and when will it be published by EASME?

  • chladag | Mon, 27/10/2014 - 12:02
    Abstracts will not be published

    We publish names of beneficaries once grant agreements are signed. See example on this page

  • HB | Thu, 06/11/2014 - 16:25
    Abstracts for proposals

    According to answer from Martizr here below, all abstracts will be published. Could you please inform which is correct?

  • martizr | Fri, 07/11/2014 - 12:22

    For the moment we have published the names only but we will publish all the abstract soon.

  • HB | Wed, 19/11/2014 - 18:34
    Abstracts for proposals

    Publishing the abstracts soon sounds good.
    Where can we see the names that you mentioned that have been published?

  • martizr | Thu, 20/11/2014 - 10:24

    The list of beneficiaries is available on this page:

  • S neuman | Wed, 10/12/2014 - 04:00
    So we can put in the abstract confidential info and trade secret

    Publishing abstracts upon winning might be some kind of an issue in some cases

  • S neuman | Wed, 10/12/2014 - 04:01
    So we can put in the abstract confidential info and trade secret

    Publishing abstracts upon winning might be some kind of an issue in some cases

  • Shilly | Tue, 28/10/2014 - 10:55
    Detailed call topic

    Where can I find the more details topic description for each call?

  • martizr | Wed, 05/11/2014 - 14:35
    The detailed descriptions are

    The detailed descriptions are available on the Participant portal. Direct links per call available on this page:

  • Enrico Bertolotti | Tue, 04/11/2014 - 18:47

    Why abstract will not be published? I think it will be very usefull to have an idea about projects selected and their content.

  • martizr | Wed, 05/11/2014 - 14:36
    We are currently working on

    We are currently working on it. All the abstracts will be available soon.

  • Maurizio | Wed, 05/11/2014 - 17:40
    Awaiting evaluation on second SME INSTC call

    Can an applicant, awaiting evaluation of a proposal submitted for the last deadline, apply for the next one on December with a different project? This is because I've read that, most probably, the evaluations for the last call will be received in February...

  • martizr | Thu, 06/11/2014 - 09:14
    As an organisation you can't

    As an organisation you can't submit a second proposal until the first one is evaluated or the project selected for funding is over.

  • Rita | Mon, 10/11/2014 - 12:08
    Application by country and topic

    Is it possible to cross-check data and to know for each topic from where application come?

  • Marco Morra | Thu, 13/11/2014 - 10:47
    Abstract and Publishing

    The SME instrument is a great innovation because it promises to help strategic growth of SMEs. As such, abstract could (and should) contain information on strategic planning for growth of applicant SMEs, including new products, novelties and so on Confidentiality on these information is required, it would be a pity, and I would say against the nature of the instrument, to publish and make available to competitors strategic plans of a given SME

  • martizr | Thu, 13/11/2014 - 16:43

    It is clearly mentioned in the application form that no confidential information should be included in the 'abstract' as it can be used in communications with third parties.

    See on page 2:


    Erwan EASME

  • Marco Morra | Fri, 14/11/2014 - 09:11

    I agree, but can you imagine the abstract of THE PROJECT for your growth, where you do your best to attract the attention of evaluators, filled just with general and pointless sentences? These abstracts are a mine of relevant information, I agree that according to the present regulation they can be published, maybe for the future the mechanism could be improved. THE SME instrument is an extraordinary innovation, it could bring significant benefit to the European economy, it has to be a perfect tool

  • tito | Tue, 18/11/2014 - 19:53
    eligiblity for startups/micro smes

    Can a well funded start up apply to the SME instrument for Phase 2 or is there some type of restriction? I could not find it in the eligibility criteria...


  • martizr | Thu, 20/11/2014 - 10:21
    Start-ups have the right to

    Start-ups have the right to apply but the SME Instrument is more targeted at well established SMEs

  • guest | Wed, 19/11/2014 - 19:23
    evaluation details

    Will appliants receive detailed information about evaluation of their project to make it better next time?

  • martizr | Thu, 20/11/2014 - 10:20
    No detailed evaluation will

    No detailed evaluation will be provided

  • Nicoletta Purpura | Thu, 20/11/2014 - 16:56
    evaluation of the second deadline phase 1

    can you inform us about the selection procedure of this stage? Will the date of end November respected to give information about the results?

  • martizr | Tue, 25/11/2014 - 11:44
    results soon

    The results of phase 1 for the second cut-off date (24/09) will be announced by mid-December

  • Ioannis | Tue, 25/11/2014 - 11:12
    "EL" country abbreviation?

    Is EL referring to Greece?

  • martizr | Tue, 25/11/2014 - 11:43

    EL refers to Greece

  • Giulia | Thu, 27/11/2014 - 16:36

    Can we resubmitt the phase I proposal in December even if we don't know the outcome from October cutoff yet?

  • chladag | Fri, 28/11/2014 - 16:52
    It is better to wait for the

    It is better to wait for the outcome of the October cut-off before submitting again.

  • Benoît Vettier | Fri, 28/11/2014 - 11:56
    Fast feedback

    Is it reasonable to expect "fast feedback to applicants before the cut-off dates" (submitted in November for the December cutoff)?

  • chladag | Fri, 28/11/2014 - 17:01
    Unfortunately not. You will

    Unfortunately not. You will receive the feedback at the same time as other applicants.

  • Theodore Kokkoris | Sun, 30/11/2014 - 12:28
    Evaluators for the SMEs applications

    Van you inform me of the procedure for the evaluation of the new applications
    Will external evaluators be employed? If yes from the registered ones and with what selection procedure
    Theodore Kokkoris

  • martizr | Mon, 01/12/2014 - 10:37

    Our helpdesk will answer your question by email.


  • Balazs Huszthy | Tue, 02/12/2014 - 10:33
    SME Instrument Phase 2 points

    When do we get information about the points of our proposal? (SME instrument Phase 2)? Will it be available earlier than February?


  • martizr | Tue, 02/12/2014 - 11:38

    You will be only informed about the final result in February


  • Daphne Reed Martin | Thu, 04/12/2014 - 17:25
    Phase 2 Results

    The Phase 2 results in February, OK, but will the successful proposals be notified sooner? Head of SME Unit recently stated that results would be released in December.

  • martizr | Fri, 05/12/2014 - 09:00
    Phase 1 results will be

    Phase 1 results will be announced in December, not Phase 2

  • JB Segard | Mon, 08/12/2014 - 11:58
    october and december cutoff

    Will there be a 50/50 split of the 2014 budget among the two SME Instrument phase 2 cut-off dates ?

  • martizr | Mon, 08/12/2014 - 15:09

    For the budget and indicative number of projects to be funded please check the table at the bottom of this page:

    Erwan @EASME

  • JB Segard | Mon, 08/12/2014 - 18:02

    Many thanks for your reply and sorry for not having been specific enough in my original question. It regards Greener and more integrated transport IT-1-2014 phase 2 ~21 projects €32m.
    Does this mean about 10-11 projects and € 16m selected for the first October 9 cut-off date and the other half for the December cut-off, in the context of two independent assessments ?

  • martizr | Tue, 09/12/2014 - 10:34

    That's it. Budget is split between the 2 cut-offs.

    Erwan @EASME

  • Carolin | Tue, 09/12/2014 - 13:45
    Information about thresholds met in Phase 2?


    In your FAQ document, you state "We aim to inform you within about 4 weeks after submission whether or not your application met all the necessary thresholds in order to be considered fundable".
    How and when will this be for SMEINST-2-2014 with cut-off date 9/10/14?
    So far, we did not get any feedback on our proposal. I know this is no funding decision, but I'd like to know if we are still in or already out...

  • Tatjana Suvescu | Thu, 11/12/2014 - 18:38
    The same thing here

    When will we be told whether or not we have passed the threshold for the October cutoff? I also know that this isn't linked to a funding decision but just want to know whether we at least met the threshold requirements...

  • martizr | Fri, 12/12/2014 - 10:22
    As we said we aim at

    As we said we aim at informing the applicants before the cut-off but for the moment it's not possible...

  • D.K. | Thu, 11/12/2014 - 16:50
    supporting documents for the main project applicant


    Please let me know whether at the time of project official submmission, the main project coordinator (applicant) should submit any of the supporting documents related to its legal namem status, form, financial status, VAT, etc.

    Many thanks in advance,


  • martizr | Fri, 12/12/2014 - 10:46

    you do not need to submit these documents.

    Erwan @EASME

  • Gloria | Thu, 11/12/2014 - 16:52
    LEAR registration


    I would like to know whether the LEAR registration should happen prior the official project submission under SME Instrument, phase 2.

    Thank you,


  • martizr | Fri, 12/12/2014 - 10:43
    The answer is...

    ... no

  • Johan G. | Thu, 11/12/2014 - 16:57
    % of EC contribution


    Please advise on the % of the EC contribution under the SME Instrument, phase 2. It is said that it should be 70% and in exceptional cases 100% of the project budget if it includes strong research component. We do include a strong research component which will be delivered by an academic national institution which is going to act as a subcontractor. Please advise whether we need to transform its status from a subcontractor to an official project partner so as to justify the 100% EC contribution request.



  • martizr | Fri, 12/12/2014 - 10:30
    You do not need to change his

    You do not need to change his status, he can participate as 'partner' or 'subcontractor'.

  • Lora S. | Thu, 11/12/2014 - 19:34
    % of EC contributioin allowed

    Dear colleagues,

    Is there any other Call, funded through the SME Instrument, with the exception of PHC-12-2014 (Clinical research for the validation of biomarkers and/or diagnostic medical devices) which allows for 100% funding. And if yes, under what conditions?

    Thanks in advance,

    Lora S.

  • martizr | Fri, 12/12/2014 - 10:42
    100% funding applies to PHC

    100% funding applies to PHC-12-2014 only.

    Erwan @EASME

  • Onur Oguz | Fri, 12/12/2014 - 14:19
    Phase 1 Evaluation results

    we received our proposal evaluation earlier this week. We are curious about the way that the scores are evaluated. For example, for the criterion 3, we got , Very good, Very Good, Excellent and Very Good, while the score is 3.93. In the self evaluation form, it is marked that Very Good corresponds to 4 and Excellent to 5. Thus having a score of 3.93 with these evaluations seems incoherent. Could you please enlighten on this issue?

    Best regards

    from our application

  • martizr | Fri, 12/12/2014 - 14:45
    For specific explanations on

    For specific explanations on your proposal please contact the helpdesk at

  • Emmanuele | Thu, 18/12/2014 - 22:13
    Evaluation process

    Dear EASME team,
    First and foremost, thanks for your prompt replies and useful insights.
    May I ask you if you can provide us with more info on how the evaluation process is structured? It would be really interesting from our perspective to understand how many professionals (and their background) are involved in evaluating a project. It would be beneficial to have an overview on the different evaluation steps and how they can have an impact on the results.
    Thanks in advance for your kind response.

  • martizr | Fri, 19/12/2014 - 10:29
    Evaluation process

    The evaluation process is explained on the Participant Portal

    Erwan @EASME

  • Emmanuele | Fri, 19/12/2014 - 10:50
    Evaluation process

    Hi Erwan,
    Thank you very much for your quick reply.
    May I ask how much time each evaluator has to review a proposal in phase2 and how many proposals they receive on average each time?

  • martizr | Fri, 19/12/2014 - 13:25
    The evaluators have several

    The evaluators have several days to evaluate a Phase 2 proposal. Deadlines may vary depending on how many proposals is allocated to one and the same expert.

    The number of proposals allocated per expert depends of the topic (because the number of proposals received varies a lot from one topic to another) and it depends on how many experts are available for each specific topic.

    Erwan @EASME

  • Emmanuele | Wed, 24/12/2014 - 15:19
    Evaluation process

    Thanks Erwan for your comprehensive response.

  • Heguli | Tue, 11/10/2016 - 13:23
    Time used for Phase 2 proposal evaluation

    To clarify this a bit more; evaluators do not use several days of working time per proposal! They are paid for reading through and evaluating approximately 3 Phase 2 proposals per a 7 hour working day. It is another thing that the evaluators are given a time frame of several days in which they have to perform the job...

  • Terje Melandso | Thu, 25/12/2014 - 20:37
    Evaluation - SMB phase 2.

    Does Excellent mean 4.5 to 5.0 and Very good mean 3.5 to 4.49,
    Good mean 2.5 to 3.49?

  • martizr | Wed, 07/01/2015 - 13:54
    The range of scoring and its

    The range of scoring and its relevance to the appraisal phrase is the following:

    0-0.99 - Poor
    1-1.99 - Fair
    2-2.99 - Good
    3-3.99 - Very Good
    4-5 - Excellent

    This means that we were possibly slightly too positive in our feedback, because every score above threshold is communicated as “excellent”. We might have to change this in future rounds.
    Each sub-criteria and the subsequent overall score are derived from the individual scores of 4 experts, coming from both technical as well as financial backgrounds.
    This means in order to reflect on eventual improvements of your proposal, you should definitely try to improve the areas not marked as “excellent”.

    Furthermore, we would recommend to discuss, if you haven’t done so, the project with your Enterprise Europe member in your region or the National Contact Point as stipulated in our letter announcing the outcome of the evaluation.

  • Emmanuele | Wed, 07/01/2015 - 22:11
    Score range

    This is really helpful. Thanks for that and happy new year.
    May I make a suggestion?
    It would be particularly useful in the evaluation summary report to have the exact score instead of the category it falls into.
    For example: the score (3.80) instead of very good. That way, we can better prioritize what should be improved.
    I am not sure it would be possible, however if we could have the breakdown of the technical and business evaluation we may better understand where to be more incisive.

  • Ken | Fri, 23/01/2015 - 13:48
    December submission results

    When should we expect to hear threshold results for the Dec 17th submissions? thanks

  • martizr | Fri, 23/01/2015 - 13:59
    The participants will be

    The participants will be informed of the results in February for phase 1 and in March/April for phase 2.

    Erwan @EASME

  • Ioannis | Tue, 10/03/2015 - 09:14
    Phase 2 results for December cutoff

    When are the results for the December cutoff of phase 2 expected?

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