EASME

After submitting your application

After submitting your application

Have you been selected? Congratulations! But what will happen next? Here you can find useful information...

1. When will I get the results?

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From submission to information - SME Instrument
From submission to information - SME Instrument

Results for Phase 1 will be available at the latest after 2 months and for Phase 2 at the latest after 4 months. The evaluation time is influenced by the number of applications and the availability of expert-evaluators for the cut-off.

Both EASME and the expert-evaluators work intensively behind the scenes to make the outcome of evaluation available to you as soon as possible. In the meantime, please be patient, all applicants are notified of the outcome via a letter and their Evaluation Summary Report (ESR) in the Participant Portal.

 

2. What happens if my project is selected… when do I get the funding?

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SME Instrument - financing your project
SME Instrument - financing your project

Successful applicants are invited to prepare and sign a grant agreement with the European Commission. After the signature, the pre-financing payment will be transferred.

The pre-financing amount is about 40 % of the total requested funding. In special cases, it can be belated.

We know that time is money and that's why we aim to do things as fast as possible.

To sign the grant agreement it takes on average 27 days for Phase 1 projects and 96 days for phase 2 projects, from the moment results are issued to the signature of the grant. However, the fastest contracts were signed in only 22 days for Phase 1 and 45 days for Phase 2.

3. Is it possible to speed up the process?

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Speeding-up the process - SME Instrument

After each cut-off, we review the process in order to keep up improving the efficiency and quality of the system. What we have found so far is that project specific requirements can take a lot of time to evaluate (for example the areas of Health and Security).

For SMEs new to EU funding, the validation of the legal entity, the legal representative and the bank account also lengthens the process. In order to smoothen the process applicants can take the following steps:

  • Check your calendar and plan to be available during the grant preparation period. Make sure you are reachable on the phone numbers and e-mails provided and respond quickly when contacted.
  • Think about the roles for the project follow-up within your organisation: who will be the appointed representative for your legal entity, and who will be project legal signatory.
  • If you are new to EU funding: the process is electronic and the contract is signed via the Participant Portal. Before the electronic signature of the contract, you will be invited to provide paper evidence for the validation of the company: legal entity for the appointment of the Legal Entity Appointed Representative (LEAR), financial identification forms to register the bank account, and to complete the SME web-based questionnaire in the Beneficiary Register on the portal. This needs to be done only once for each company. It will launch the chain of trust of the electronic process.
  • Read carefully the Guide for Grant Agreement Preparation (15 pages).
Disclaimer: 
The content of this page is for information purposes only. The relevant legal instruments and the text of the call shall take precedence over the information contained in this page. The European Commission or EASME does not accept responsibility for any use made of the information contained therein.

Comments

  • Domenico Bearzatto's picture

    Dear sirs,
    I received the following text, but cannot access the Participant Portal: which is the link?

    This is to inform you that the following message could not be sent to the PLSIGN (Legal Authorized Signatory appointed to a project) since nobody has been assigned to this role in your organization:
    • 950280095 - PLEF
    Please make sure that the role is assigned to the responsible person in your organisation via the Participant Portal (PP) and the message below is passed on, so that he or she carries out the requested task on PP.

    Dear Legal Signatory,

    The Declaration of Honour required for the Grant Agreement preparation of the above project is available for your signature. Please sign the declaration online. Log on to the Participant Portal, go to My Area > My Project(s) and click the Manage Project (MP) button.

    Regards,
    Participant Portal Grant Management Service

  • faturma's picture

    Dear Domenico,

    for technical issues please contact Participant Portal IT Helpdesk
    http://ec.europa.eu/research/participants/api//contact/index.html

    Marie @EASME

  • Vladimir Vukovic's picture

    According to this article, Evaluation Summary Report should be available on the Participant Portal together with the decission letter. But this is not currently the case with our proposal submission 723860 - only the decission letter is available. Whow should we contact about this issue?

  • Julio's picture

    I have found a link to the list of the beneficiaries of Phase 2 H2020 SME Instrument.
    Where can I find a list of the NON beneficiaries of Phase 2 H2020 SME Instrument?

  • storejo's picture

    Dear Julio, according to data protection rules we don't publish the list of applicants to the SME Instrument that have not received funding. Sorry we cannot help. Best regards, Johanna@EASME

  • ana's picture

    Hi,

    Are all the invitations for the SME phase 2 Pitches next week already sent out?

    Thank you.

  • Anonymous's picture

    After the pitch session last week, when will be the final results for phase 2 proposals published?
    Thank you

  • martizr's picture

    We are now aiming to get the results to the companies in the week of 5-11 March.