The European Commission will launch soon a call for tenders for a service contract of a maximum value of EUR 100 000,00.
The purpose of this call for tenders is find the most suitable venue for the Net Futures 2016 conference on the 20 and 21 of April 2016 in Brussels. The venue must be available also on 19 April to host a limited number of pre-meetings with Commission external participants.
The selection criteria applied for this call will be:
1. A venue located in the centre of Brussels, close to one of the main railway stations (North, Central or Midi station) or a metro station. The venue must have the following characteristics:
A capacity of receiving at least 1.000 participants;
Modular conference rooms for parallel sessions;
Available on 19, 20 and 21 of April 2016;
2. The venue must be able to provide 38 booths for an exhibition during the two days of the conference.
After expressing the interest to participate and receiving the official invitation the following evidence must be provided in respect of each of the selection criteria identified above and included in the email expressing the interest of the economic operator to participate in the call for tender.
List of recent events with numbers of participants, numbers of rooms made available and number of exhibition booths (if applicable to the event listed)
Interested economic operators can express their interest to participate in the call for tender until 29/01/2016 in writing to CNECT-R2-EOI@ec.europa.eu.
No evaluation is performed at this stage. All the economic operators who have expressed their interest to participate in this procurement procedure within the above-mentioned deadline will be subsequently invited to submit a tender. The contracting authority reserves Version 09/06/2015 – Unit R2
the right to also invite economic operators not included in the list of interested economic operators who responded to this ex-ante advertisement.
An economic operator may consider submitting a tender as a single entity or in collaboration with other service providers: either by submitting a joint tender with (a) partner(s) (assuming joint and several liability towards the contracting authority for the performance of the contract) and/or through subcontracting. In case of a joint tender with (a) partner(s), all partners must be identified in the expression of interest and cannot be modified at a further stage of the procurement procedure.
Only the candidates invited by the contracting authority to participate in this procurement procedure will be admissible.
Processing your reply to the ex-ante advertisement will involve the recording and processing of personal data (such as your name and address). Such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, any personal data requested are required to register your interest to participate in the call for tender and will be processed solely for that purpose by the Data Controller. You are entitled to obtain access to your personal data on request and to rectify any such data that is inaccurate or incomplete. If you have any queries concerning the processing of your personal data, you may address them to the Data Controller.
Details concerning the processing of your personal data are available on the privacy statement at:
You have the right of recourse at any time to the European Data Protection Supervisor for matters relating to the processing of your personal data.
For the purpose of this ex-ante advertisement, the Data Controller shall be the Head of the Unit "Finance", Directorate "Support", Directorate-General for Communications Networks, Content and Technology. Any queries concerning the processing of personal data of the Candidate can be addressed to the data controller by using the e-mail address mentioned under Point "Purpose of this call for tenders" of the present ex-ante advertisement and by indicating the reference of the ex-ante advertisement.