Austrian birth registration and family allowance (ALF)
Automatic Family Allowances without Application (ALF) is a no-stop-shop solution for parents with which family allowances for new-born children are paid out automatically. Filling in forms or a visiting the tax office is no longer necessary.
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In the once-only process the public services are integrated so that the parents have to visit only the civil registry office and have to bring along (in a standard-case) no evidences except their personal identification (passport or personal ID card). In some cases (for example in larger local authorities), registry offices have even subsidiaries in hospitals so that the parents can do the whole procedure in the hospital. The data of the citizens are stored in a couple of interacting registers, such as, central civil register (ZPR), central citizenship register (ZSR) and central residence register (ZMR), where the government, in permission of the citizens, are allowed to use them. The Civil Registry Office forwards the parents‘ and child’s data to the social insureance and tax authority and these agencies deliver their respective services to the parents automatically.
The parents of the newborn child have to go only once to the civil registry office in order to register the baby as well as get the family allowance (as long as all informations are available) automatically.
|Start date||1 May 2015|
|Nature and status of project||Rolled Out|
|Is the OOP case/enabler mandatory?||Mandatory|
Enabling assets or components
The Austrian Act for family benefits 1967, https://www.ris.bka.gv.at/Dokumente/BgblAuth/BGBLA_2015_I_50/BGBLA_2015_I_50.pdf
An access to the social insurance agency to deliver the social insurance number for newborns as well as an access to the civil register for an aoutomatic notive of newborns entitled for benefit was necessary.
Fraud prevention through automatic proof of entitlement on basis of validated data (registers).
Public administrations get better quality of data through single data collection (civil register).
Data handling / data exchange
Type of data sharing
|Stakeholder name||Stakeholder type||Stakeholder role||Kind of data|
|Hospital||NGO||Data consumer||Personal data|
|Civil registry office||Government||Data consumer||Personal data|
|Social insurance||Government||Data consumer||Personal data|
|Tax authority||Government||Data consumer||Personal data|
The Federal Ministry of the Interior maintains the interacting registers (ZMR - Central residence register, ZPR - Central civil register). The local authorities are responsible fo the central residence register. The Federal Ministry of Families and Youth Affairs is responsible for the legal aspects of the family allowance and provides the rule catalogue for the acknowledgement of the family allowance.
The hospital indicates the birth of a child to the Civil Registry Office or one of the parents visits only the Civil Registry Office. The Civil Registry Office delivers a notification to the Social Insurance. The Social Insurance provides then the Social Security number to the Tax Authority and the Social Security Card (e-card) to the parents of the newborn. The Tax Authority delivers the family allowance to the parents.
Benefits for involved actors
The benefits for the parents are:
• Reducing administrative burden since they do not need to provide evidences as the Civil Registry Office has anyway through the access to the registers.
• Procedures are simplified, less cumbersome and more convenient, since the Civil Registry Office forwards the parents' and child's data to the social insurance and tax authority and these agencies deliver their respective services to the parents automatically
• Higher satisfaction of parents since they receive the family allowance through proactive service provisioning (non-stop-service)
Benefits of the once-only principle implementation for public administrations are:
• Increased efficiency and effectiveness of public administration through co-creation and collaboration between administrations by opening up and sharing and re-using knowledge and resources -> citizens have less burden, simpler processes and receive faster service through the re-use of existing data across public administration
• Sharing and re-using of data enables legal obligations to be fulfilled faster
• Public administrations can retrieve the data from the sources where these data are approved and quality-assured
• Governments receive better quality of data
Disclaimer: Please note that this article is a result of the SCOOP4C Pilot Project, not an application of a CEF Building Block.
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