- Created by Ines COSTA, last modified by Solene DRUGEOT on Feb 03, 2021
Agency for Digital Government (DIGG) The law on eInvoicing in the public sector entered into force on 1 April 2019. From 1 December 2019, all contracting entities in public sector (central government agencies, municipalities and regions) must be registered in PEPPOL. In Sweden, the standard which meets the new law’s requirements is known as PEPPOL BIS Billing 3.0. Read more about Compulsory e-invoicing in the public sector YES Use of the extra year for compliance of non-central entities (by ) NO Public sector suppliers must send eInvoices according to EN 16931, PEPPOL BIS Billing 3.0 Public sector at sub-central level must receive eInvoices according to EN 16931, PEPPOL BIS Billing 3.0 (if not older/other formats are agreed upon) Standard(s)* (*European Standard on eInvoicing mandatory for contracting authorities since ) PEPPOL BIS Billing 3.0 - Mandatory eInvoice for public sector according to EN 16931 Svefaktura version 1 (a national subset of UBL 1.0 defined in 2004) - old legacy format SFTI Fulltextfaktura (an Edifact D96A invoice aligned to GS1 EANCOM specifications) - old legacy format There is no central solution or platform. Service providers are offering services both to the public sector and to private suppliers. PEPPOL is the preferred solution. NO PEPPOL BIS Billing 3.0 In Sweden, the following laws mandate the use of eInvoicing for public entities: The Act regarding eInvoicing in public procurement: Sweden encourages the use of PEPPOL for electronic procurement, enabling connected public entities and economic operators to communicate with each other. Legacy eProcurement solutions based on EDIFACT (GS1 EANCOM) are still supported by the central, regional and local governments. Solution providers, on behalf of public sector organisations, operate the access point to receive eInvoices from economic operators. For the central government, the Legal, Financial and Administrative Services Agency manages framework agreements for the provision of a common infrastructure for central government organisations. Currently, Visma and CGI are the solution providers operating these framework agreements. These framework agreements can be used by all central government agencies and also approximately 120 local and regional authorities, which have expressed their consent to use them. Several platforms are in use by local and regional governments. Sweden follows the four corner model whereby economic operators and central authorities connect to solution providers responsible for the transmission, reception and processing of eInvoices. In Sweden, the solutions used are based on the recommendations by Single Face To Industry (SFTI) regarding standards for both messages and other infrastructure. SFTI recommends PEPPOL for the Swedish public sector and its suppliers. The eInvoicing model used at sub-central level is also based on PEPPOL. More than 95% of public entities are registered in PEPPOL, which enables additionally the reception of eInvoices from non-domestic suppliers. From 1 April 2019, all central and sub-central public procurement contracting authorities and suppliers (above and below EU threshold and including direct procurement) have to comply with the EN 16931 using the (CIUS) PEPPOL BIS Billing 3.0. Implementation of eInvoicing at sub-central level is close to be fully completed as there is old legacy formats (Svefaktura version 1 and SFTI Fulltextfaktura) still in use. SFTI, a joint initiative in the Swedish public sector to promote and facilitate eProcurement, was responsible for the communication regarding the use of PEPPOL BIS Billing 3.0 both within central and sub-central entities. The main identified benefits of implementing eInvoicing at sub-central level are cost and operational savings, the reduction of administrative burden, optimisation of time-to-payment and contribution to process automation. In Sweden, the EN is implemented through the use of PEPPOL and efforts are being made to increase the use of its compliant CIUS, the PEPPOL BIS Billing 3.0. Sweden plays an active role in OpenPEPPOL where support for the implementation of the EN is considered. The PEPPOL specification is used as-is without any national blends. The Swedish government does not have a systemic approach towards eInvoicing monitoring but has several systems and tools in place to monitor the uptake and implementation of eInvoicing. An important player involved in eInvoicing in Sweden is the Single Face To Industry (SFTI). SFTI is led by the Swedish Association for Local Authorities & Regions (SKL), DIGG and the National Procurement Agency. The SFTI is composed of public administrations, economic operators and IT providers. Its aim is to recommend standards for eProcurement in the public sector and to support its use. It offers a service desk free of charge, publishes guidance on its website and organises a wide range of courses and seminars related to eProcurement. It is active in international standardisation in CEN, OASIS and similar organisations. DIGG is commissioned by the government to facilitate the use of eProcurement (post award) in Swedish central government agencies. DIGG is a sponsor of the work in SFTI. It also has the role of a PEPPOL Authority. In this regard, it is responsible for the registration of companies that wish to become an Access Point (AP) or a Service Metadata Publisher (SMP). Last updated:
Feb 03, 2021 15:47Responsible Legislation Transposed the Directive 2014/55/EU Mandatory for Platform Use of CIUS and/or Extensions Legislation
eInvoicing platform and eInvoicing management solutions
Approach for receiving and processing eInvoices
eInvoicing implementation in sub-central level contracting authorities
Status on the implementation of the European Standard on eInvoicing (EN)
Monitoring eInvoicing implementation
Additional information
You can also access the 2016, 2017, 2018 and 2019 eInvoicing Country Sheets via the eInvoicing User Community.
VERIFIED BY EMSFEI MEMBER
Status | VERIFIED BY EMSFEI MEMBER |
---|---|
Reviewer | Lars Engberg |
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