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<h2 class="h3">Practical information</h2>

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<div class="information-col"><p>Location</p></div>
<div class="information-col"><p>Brussels, Belgium</p></div>
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<div class="information-col"><p>Date</p></div>
<div class="information-col"><p>23 November 2023</p></div>
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<div class="information-col"><p>Target groups</p></div>
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<p>
<strong>Age:</strong> 18+<br>
<strong>Country of residency:</strong> All EU Member States<br>
<strong>Characteristics:</strong> Citizens who have had previous experiences with cross-border administrative procedures in either:<br>
- Application for a study financing for higher education, or<br>
- Initial application for admission to public higher education, or<br>
- Registration of a vehicle abroad.<br>
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<div class="information-col"><p>Fees</p></div>
<div class="information-col"><p>No fees are charged to participate in the focus group</p></div>
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<h2 class="h3">Description</h2>

<p>The focus group for citizens will be an onsite event gathering a small group of up to 15 citizens who live in a different EU Member State than their country of origin, to understand their experience with the procedures that they undergo when moving or studying abroad. Furthermore, the focus group participants will test the Once-Only Technical System (OOTS) firsthand and provide insights and recommendations to improve the OOTS user experience.</p>

<p style="margin-top:2.5rem;"><a class="link-download primary" href="#"><span>Download the privacy statement</span></a></p>

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<h3>How to register for the October Once-Only Technical System Projectathon</h3>
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<li><div><span>1</span><p>The Organising Team invites the National Coordinators register for the Projectathon event via an event registration form (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).</p></div></li>

<li><div><span>2</span><p>The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).</p></div></li>

<li><div><span>3</span><p>The MS Gazelle admin then select the relevant test session (October 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).</p></div></li>

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<h2 class="h3">Citizens’ Focus Group agenda</h2>
<p>The focus group will aim to understand the experiences with the procedures when moving or studying abroad (such as applying for studying or a scholarship abroad as well as registering their car abroad), introduce the OOTS and test it, and finally make suggestions to improve the OOTS in the future.</p>
<p class="illu-projectathon-agenda"><img alt="" aria-hidden="true" src="https://ec.europa.eu/digital-building-blocks/sites/download/attachments/645595199/illu-projectathon-agenda.png"></p>

h3">Citizens’ Focus Group agenda</h2> <p>The focus group will aim to understand the experiences with the procedures when moving or studying abroad (such as applying for studying or a scholarship abroad as well as registering their car abroad), introduce the OOTS and test it, and finally make suggestions to improve the OOTS in the future.</p> <p class="illu-projectathon-agenda"><img alt="" aria-hidden="true" src="https://ec.europa.eu/digital-building-blocks/sites/download/attachments/645595199/illu-projectathon-agenda.png"></p>

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<div class="agenda-hour-col">08:00 - 09:00</div>
<div class="agenda-hour-col">Welcome coffee & registration
<p class="label ccab"><span>CCAB - room 0.A</span></p>
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<div class="agenda-hour-col">09:00 - 09:45</div>
<div class="agenda-hour-col">Introduction to the Once-Only Technical System Projectathon (day 1) 
<p class="label plenary 0.A"><span>Plenary</span></p>
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<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">09:45 - 10:15</div>
<div class="agenda-hour-col">Welcome to the Once-Only Technical System Projectathon
<p class="label plenary"><span>Plenary</span></p>
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</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">10:15 - 12:00</div>
<div class="agenda-hour-col">Technical set-up and initial tests
<p class="label plenary"><span>Plenary</span></p></div>
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<li>
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<div class="agenda-hour-col">12:00 - 13:00</div>
<div class="agenda-hour-col">Lunch
<p class="label ccab"><span>CCAB - room 0.A</span></p>
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<li>
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<div class="agenda-hour-col">13:00 - 15:00</div>
<div class="agenda-hour-col">Peer-to-peer testing - Part 1
<p class="label plenary"><span>Plenary</span></p>
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<div class="agenda-hour-col">15:00 - 15:30</div>
<div class="agenda-hour-col">Coffee break
<p class="label ccab"><span>CCAB - room 0.A</span></p>
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<li>
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<div class="agenda-hour-col">15:00 - 17:00</div>
<div class="agenda-hour-col">Peer-to-peer testing - Part 2
<p class="label plenary"><span>Plenary</span></p>
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<div class="agenda-hour-col">17:00 - 17:20</div>
<div class="agenda-hour-col">Wrap-up of the day + intro to next day 
<p class="label plenary"><span>Plenary</span></p>
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<li>
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<div class="agenda-hour-col">17>08:30 +<00 - 09:00</div>
<div class="agenda-hour-col">Social event>Welcome coffee & registration
<p class="label ccab"><span>CCAB - room 0.A</span></p>
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<div id="how-to-register-box"> <h3>How to register for the October

<li>
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<div class="agenda-hour-col">09:00 - 09:45</div>
<div class="agenda-hour-col">Introduction to the Once-Only Technical System

Projectathon</h3> <ul> <li><div><span>1</span><p>The Organising Team invites the National Coordinators register for the Projectathon event via an event registration form (using EU Survey). They share the link to the event registration form with each person joining the Projectathon from their team. It is mandatory for every participant of a Member State to fill in the event registration form (it is a pre-condition for getting access to the Gazelle platform).</p></div></li> <li><div><span>2</span><p>The organising Team invites each of the persons registered in EU survey as participants to register in Gazelle. The MS team then identifies the MS Gazelle admin that will encode the organisation and users (team members) in the Gazelle platform (active participants only).</p></div></li> <li><div><span>3</span><p>The MS Gazelle admin then select the relevant test session (October 2023) and add your System(s) Under Test (SUT) in the Gazelle platform (active participants only).</p></div></li> </ul> </div>

Projectathon (day 1) 
<p class="label plenary 0.A"><span>Plenary</span></p>
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</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">09:45 - 10:15</div>
<div class="agenda-hour-col">Welcome to the Once-Only Technical System Projectathon
<p class="label plenary"><span>Plenary</span></p>
</div>
</div>
</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">10:15 - 12:00</div>
<div class="agenda-hour-col">Technical set-up and initial tests
<p class="label plenary"><span>Plenary</span></p></div>
</div>
</li> 

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">12:00 - 13:00</div>
<div class="agenda-hour-col">Lunch
<p class="label ccab"><span>CCAB - room 0.A</span></p>
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</li>  

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">13:00 - 15:00</div>
<div class="agenda-hour-col">Peer-to-peer testing - Part 1
<p class="label plenary"><span>Plenary</span></p>
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</div>
</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">15:00 - 15:30</div>
<div class="agenda-hour-col">Coffee break
<p class="label ccab"><span>CCAB - room 0.A</span></p>
</div>
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</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">15:00 - 17:00</div>
<div class="agenda-hour-col">Peer-to-peer testing - Part 2
<p class="label plenary"><span>Plenary</span></p>
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</li>

<li>
<div class="agenda-hour-cols">
<div class="agenda-hour-col">17:00 - 17:20</div>
<div class="agenda-hour-col">Wrap-up of the day + intro to next day 
<p class="label plenary"><span>Plenary</span></p>
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<div class="agenda-hour-col">17:30 +</div>
<div class="agenda-hour-col">Social event
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<h2>Upcoming Forums</h2>
<p class="mb-0">The Commission is organising forums for Citizens and forums for SMEs, each comprising of an onsite focus group and online forums discussing various cross-border procedures.</p>

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<h3>Once-Only Forum for Students and Recent Graduates</h3>
<p class="label upcoming">Upcoming</p> 
<p>This Citizens’ forum will focus on identifying the experiences of current cross-border procedures regarding studying abroad, and how the OOTS can improve these experiences.</p>
<p class="card-upcoming-date">Multiple dates available</p> 
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<a class="btn primary" href="#"><span>Read more</span><span class="ico-cta-forward"></span></a>
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<h3>Once-Only Forum for Expats</h3>
<p class="label upcoming">Upcoming</p>  
<p>This Citizens’ forum will focus on identifying experiences of cross-border procedures related to motor vehicle registration abroad, and how the OOTS can improve these experiences.</p>
<p class="card-upcoming-date">Multiple dates available</p>
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<div class="card-upcoming-footer">  
<a class="btn primary" href="#"><span>Read more</span><span class="ico-cta-forward"></span></a> 
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