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LegislationThe provision of Section 5 of the Austrian ICT Consolidation Act from 2012 mandates that all contracting partners of the federal government, including foreign contracting partners, must only submit structured electronic invoices for the provision of goods and services to government departments. eInvoicing is mandatory only for the federal government and few exceptions do not require eInvoicing. These include immediate payments, leasing contracts, insurance contracts, etc. eInvoicing platform and management solutionsAustria mandates the use of the Federal Service Portal (Unternehmensserviceportal – USP), the central processing eInvoicing platform of the federal government to receive eInvoices. eInvoices based on Austrian national eInvoicing format ‘ebInterface’ as well as PEPPOL eInvoices are sent to the Austrian Federal Government through the Federal Service Portal. The portal is operated by the Federal Computing Centre (BRZ). A one-time registration step is necessary before eInvoices can be transmitted (source). Solution providers in Austria can choose their preferred eInvoicing platform for submitting eInvoices. However, any used solution must connect to the Federal Service Portal (USP) that provides authentication services necessary for the submission of eInvoices and to the E-rechnung.gv.at, which is a data transfer “method” for the submission of eInvoices specifically to the Austrian Public Sector. Additionally, the Federal Economic chamber maintains a list of service operators, connected to USP, through which the automatic electronic transmission of invoices to federal agencies can be performed. Approach for receiving and processingThe Austrian federal government receives and processes eInvoices from economic operators supported by the following solutions:
Thus, companies submit eInvoices via E-rechnung.gv.at after authenticating in the Federal Service Portal (USP) or as paper, e-mail, PDF etc. via a solution provider managing the transmission. Solution providers already connected to the Federal Service Portal (USP) can forward their clients’ invoices without the need for individual registration. After the submission, the eInvoices are stored as PDFs. This is followed by an automatic pre-acquisition of the invoice receipt document, linking to the archive, which then initiates the processing workflow. The eInvoice processing is integrated into the federal budgeting and bookkeeping system process. Processing eInvoices once received by public administrations at federal level is done through automated and integrated systems linked to the workflow and core systems of the public administrations. While the processing of eInvoices is automated and integrated in federal government, it widely differs for all other public entities. For example, in cases when organisations do not have ERP systems in place, eInvoices are processed manually. Additional informationThe Federal Procurement Agency (BBG) and the Austrian Federal Computing Center (BRZ) work in different EU initiatives (CEN/e-SENS). BBG together with BRZ are currently participating in the e-SENS pilot on eInvoicing. Update informationAs a member state representative you can edit this information via the eInvoicing User community. Updates will be automatically shown on this page. Last updated:
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