The European Commission can identify ICT technical specifications that are not national, European, or international standards, provided they meet precise requirements. Once identified and approved, these specifications can then be referenced in European public procurement. This flexible approach allows the EU to respond to the fast evolution of technology in ICT. It also helps encourage competition, promote interoperability and innovation, and facilitate the provision of cross-border services.
The European Multi Stakeholder Platform (MSP) – the expert advisory group on ICT standardisation - sets up evaluation groups to examine the compliance of technical specifications in the field of ICT that are not national, European or international standards with the requirements set out in in Annex II of Regulation 1025/2012 on European Standardisation. Based on the evaluation groups outcomes, MSP produces an evaluation report with their advice to the Commission on the possibility to identify such technical specifications to be referenced in public procurement.
Before taking its decision, the European Commission will also consult the committee or the relevant sectorial experts. Based on the consultations, the Commission decides whether or not to identify the ICT technical specification as a “common technical specification” that can be used by public authorities in their public procurement (in accordance with the Public Procurement Regulations).
ICT technical specifications to be identified as possible "common technical specifications" must comply with the requirements set out in Annex II of Regulation 1025/2012 on European Standardisation and this includes having market acceptance and being coherent with European Standardisation.
Moreover, the process by which the ICT technical specifications are developed must be open, transparent and based on consensus. The specifications must also meet defined attributes, specifically: maintenance, availability, intellectual property rights licensed on a FRAND basis, relevance, neutrality and stability and quality.