This privacy statement explains the reason for the processing, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data (the right to access, rectify, block etc.).
The European institutions are committed to protecting and respecting your privacy. As this service/application collects and further processes personal data, Regulation (EC) N°45/2001, of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data, is applicable.
This privacy statement concerns the contributions submitted to the European Commission's DG Communication (including the European Commission Representations in Member States) in the broad debate on the future of Europe, hereinafter referred as the operating DG.
Why do we process your data?
Purpose of the processing operation: The Deputy Director General of DG COMMUNICATION in charge of issues related to the European Commission Representations and citizens' outreach in the Member States (referred to hereafter as "Data Controller") collects contributions to the broad debate on the future of Europe to enhance the Commission's understanding of citizens' concerns. For illustrative purposes, a contribution (or an extract of it) might be shared by the Commission with a wider audience through Commission channels like a web page, publication, social media, a speech, etc. When these extracts are shared with a wider audience, this will be done anonymously unless the contributing person (hereafter the "data subject") has explicitly agreed to the use of his/her personal data together with the (extract of the) contribution after an explicit individual request by the Commission.
Which data do we collect and process?
Only data necessary for submitting contributions can be collected and processed, namely data needed for anonymous statistical purpose: country, gender, age group, education level, profession, language of contribution and contribution. All contributions can be submitted anonymously, without providing first name, family name, e-mail address. If you decide to provide your name and email address, they could only be used by the Commission to allow the Commission to contact the data subject for requesting his/her explicit agreement on sharing/publishing the (extract of) the contribution. If this this agreement is not given, the Commission can use the contribution only anonymously. Name and email address may also be used to send clarifications and feedback on the results of the survey.
The data are given by data subjects on a voluntary basis. No data fields fall under article 10 of Regulation 45/2001.
Lawfulness of the processing operation:
The processing operations of personal data in the context of consultations are necessary and lawful under article 5 (a) of Regulation (EC) 45/2001.
Stakeholders and the public at large send their contributions to public consultations on a voluntary basis (Art. 5(d) Regulation 45/2001).
How long do we keep your data?
The consultation will stay published online for 13 months as of 9 May 2018.
The Controller only keeps the data for as long as follow-up actions on the contribution are necessary with regard to the purpose(s) of the processing of personal data.
All personal data will be deleted from databases 1 year after the last action in relation to the Consultation.Reports containing personal data will be archived according to the Commission's legal framework.
How do we protect your data?
All data in electronic format (e-mails, documents, uploaded batches of data etc.) are stored on the servers of the European Commission the operations of which abide by the European Commission’s security decision of 16 August 2006 [C(2006) 3602] concerning the security of information systems used by the European Commission.
Who has access to your data and to whom is it disclosed?
Personal data collected in this context may become part of a database with the purpose of facilitating the interaction between the European Commission and its stakeholders in their areas of interest. If personal data will be shared with stakeholders, then a specific notification will cover this processing.
Data related to the country, age or gender could be transmitted to other EU Institutions or bodies, for statistical purposes. No data on the name or e-mail addresses will be transferred.
What are your rights and how can you exercise them?
According to Regulation (EC) n°45/2001, you are entitled to access your personal data and rectify, block or delete it in case the data is inaccurate or incomplete. You can exercise your rights by contacting, first, the data controller or, in case of conflict, the Data Protection Officer and, if necessary, the European Data Protection Supervisor using the contact information given below.
If you have comments or questions, any concerns or a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller using the following contact information:
The Data Controller:
- The Deputy Director-General of DG COMMUNICATION (in charge of issues related to Commission Representations and citizens' outreach in the Member States): firstname.lastname@example.org
For any complaints, you may also contact:
The Data Protection Officer (DPO) of the Commission: DATA-PROTECTION-OFFICER@ec.europa.eu
The European Data Protection Supervisor (EDPS): email@example.com
Where to find more detailed information?
The Commission Data Protection Officer publishes the register of all operations processing personal data. You can access the register on the following link: http://ec.europa.eu/dpo-register. This data processing has been notified to the Data Protection Officer under the number DPO-3828.1.