Blog

CEF DIGITAL home page

CEF eDelivery: Domibus 4.2.4 release is now available

The European Commission is happy to announce the release of Domibus 4.2.4 sample implementation of the eDelivery Access Point.

The Domibus 4.2.4 release includes a number of improvements, notably a fix the deletion issue of entities for tables where the entityId is of type int.

The upgrade from 4.2.x to Domibus 4.2.4 is strongly encouraged. Domibus 4.2.4 is backward compatible with 4.2.x versions.

Supported platforms:

  • Application servers:
    WildFly 20.0.x
    WebLogic 12.2.1.4 (tested version, future versions might work)
    Apache Tomcat 9.0.x
  • Database:
    MySQL 8 (future versions might work)
    Oracle 12c R2 and Oracle 19c
  • JAVA:
    Oracle JRE8 (for WildFly, Tomcat  and WebLogic)
    Oracle OpenJDK 11 up to version 11.0.9.1+1 (only for WildFly and Tomcat, not for WebLogic)

For a more detailed description of the Domibus upgrade, please click here.

The eDelivery Building Block

eDelivery is a building block that provides technical specifications and standards, installable software and ancillary services to allow projects to create a network of nodes for secure digital data exchange.

Domibus is the sample software provided by the European Commission to implement an eDelivery AS4 Access Point for the interoperable, secure and reliable exchange of data. It is based on the eDelivery AS4 profile, an open technical specification for the secure, web-based, payload-agnostic exchange of data or documents.

CEF eDelivery: Domibus 4.2.3 release is now available

The European Commission is happy to announce that the 4.2.3 release of the Domibus AS4 sample implementation software is now available. The Domibus 4.2.3 release includes a number of improvements and bug fixes.

The upgrade from 4.2.x to Domibus 4.2.3 is strongly encouraged. Domibus 4.2.3 is backward compatible with 4.2.x versions.

Supported platforms:

  • Application servers:
    WildFly 20.0.x
    WebLogic 12.2.1.4 (tested version, future versions might work)
    Apache Tomcat 9.0.x
  • Database:
    MySQL 8 (future versions might work)
    Oracle 12c R2 and Oracle 19c
  • JAVA:
    Oracle JRE8 (for WildFly, Tomcat  and WebLogic)
    Oracle OpenJDK 11 up to version 11.0.9.1+1 (only for WildFly and Tomcat, not for WebLogic)

For a more detailed description of the Domibus upgrade, please click here.

The eDelivery Building Block

eDelivery is a building block that provides technical specifications and standards, installable software and ancillary services to allow projects to create a network of nodes for secure digital data exchange.

Domibus is the sample software provided by the European Commission to implement an eDelivery AS4 Access Point for the interoperable, secure and reliable exchange of data. It is based on the eDelivery AS4 profile, an open technical specification for the secure, web-based, payload-agnostic exchange of data or documents.


eDelivery: Domibus 4.1.9 release is now available


The European Commission is happy to announce that the 4.1.9 release of the Domibus AS4 sample implementation software is now available. The Domibus 4.1.9 release includes a number of improvements and bug fixes, including an upgrade CXF version.

The upgrade from 4.1.x to Domibus 4.1.9 is strongly encouraged. Domibus 4.1.9 is backward compatible with 4.1.x.

Please note that this is the last bugfix for the 4.1.x release.

Supported platforms:

  • Application servers:
    WildFly 12
    WebLogic 12.2.1.4 (tested version, future versions might work). Note that the support for WebLogic 12.1.3 has been removed
    Apache Tomcat 8.5.x
  • Database:
    MySQL 5.6 or above
    Oracle 12c (tested version, future versions might work)
  • JAVA:
    Oracle JRE8

For a more detailed description of the Domibus upgrade, click here.

The eDelivery Building Block

eDelivery is a building block that provides technical specifications and standards, installable software and ancillary services to allow projects to create a network of nodes for secure digital data exchange.

Domibus is the sample software provided by the European Commission to implement an eDelivery AS4 Access Point for the interoperable, secure and reliable exchange of data. It is based on the eDelivery AS4 profile, an open technical specification for the secure, web-based, payload-agnostic exchange of data or documents.

Building Block Dashboards 2021 Q1 Update



Global reuse trends 2014-2021


The European Commission is happy to announce the latest CEF Building Block reuse figures for Q1 2021.

Once every quarter, the CEF Monitoring team gathers the latest data to update the different Building Block dashboards.

eArchiving

  • Two  new projects now reuse eArchiving:
    • National Archives of Finland: ensuring that records belonging to the national cultural heritage are preserved for future generations.
    • Swedish National Archives: the official archive of the Swedish government that is responsible for the management of records from Sweden’s public authorities.

eDelivery

  • 10% increase in the total number of exchanged documents sent through eDelivery access points. (539 million documents exchanged as of Q1 2021 compared to 491 million for Q4 2020).
  • 28% increase in the total number of Service Metadata Publishers (SMPs) deployed. (193 SMPs deployed as of Q1 2021 compared to 151 for Q4 2020).

  • Eight new access points are now available in 39 countries, bringing the total number of access points available to 680.

eInvoicing

  • Two new compliant eInvoicing solutions were deployed bringing the total number of solutions deployed to 70.
  • Two eInvoicing bilateral online implementation workshops were organised with individual Member States.

eTranslation

  • 77% increase in the total number of translation requests processed by eTranslation. (582 million translation requests processed as of Q1 2021 compared to 328 million for Q4 2020).

  • 12% increase in the total number of language resources collected by the European Language Resource Coordination initiative. (5.899 language resources collected as of Q1 2021 compared to 5.282 for Q4 2020).
  • Six new projects now reuse eTranslation:
    • CEFAT4Cities: CEFAT4Cities responds to action line "Integration projects" to integrate and complement the latest functionalities of the CEF AT Core Service Platform (CSP) into CEF DSIS, pan-European digital public services and public administrations. CEFAT4Cities will allow EU citizens and businesses to interact, in their own language, with public services on the city, national, regional and EU level.
    • Conference on the Future of Europe: The Conference on the Future of Europe is a citizen-led series of debates and discussions that will enable people from across Europe to share their ideas and help shape our common future.
    • GeoE3: The Action will contribute to Public Open Data DSI by exploiting existing national geospatial platforms to develop a cloud-based ecosystem of generic services that will integrate various high value datasets (sets such as meteorological and statistical data), with geospatial data, to simplify meaningful analysis and visualisation enabling the Open Public Data DSI to better serve the citizen.
    • ICSMS: The Information and Communication System on Market Surveillance (ICSMS) is an IT platform to facilitate communication between market surveillance bodies in EU and EFTA countries.
    • Move Hub: DG MOVE and DG ENER have a (secure) exchange message system between Member States. They wanted to add the translation functionality to it.
    • National Bank of Belgium: The National Bank of Belgium (NBB) has been the central bank of Belgium since 1850. It is a member of the European System of Central Banks.

Visit CEF Digital to learn more about the CEF Building Blocks and visit the CEF Monitoring Dashboard to explore the latest reuse figures in more detail.


European Commission Publishes 2021 eInvoicing Country factsheets



The European Commission is pleased to announce the 2021 update of the CEF eInvoicing Country factsheets and the publication of the CIUS overview

Since 2016, the European Commission monitors this data collection, yearly, to provide an accurate overview of the transposition of  Directive 2014/55/EU on eInvoicing in public procurement, the adoption of the European standard on eInvoicing (EN) and Business-to-Government (B2G) solutions

These country factsheets provide country-specific information about the national legal frameworks, eInvoicing platforms, implementation of the European standard (EN), and the strategy in place to receive and process electronic invoices in each country and monitoring strategy. This year exclusively, several factsheets include additional information on the eInvoicing national initiatives from countries willing to go beyond the scope of the Directive

The publication of these factsheets further enhances transparency and cooperation among eInvoicing stakeholders and encourages a harmonised eInvoicing implementation. To support users in their cross-border eInvoice exchange, our team also published an updated CIUS overview presenting a snapshot of the CIUS in use in the EU market. 

All country factsheets and the CIUS overview are now shared on CEF Digital, and more information on eInvoicing is available on  Connecting Europe Facility (CEF) eInvoicing Building Block



eDelivery's role in the monitoring of goods entering the EU


Story title on the left side of the page. On the right side, picture of cargo ship in the sea

The European Commission’s Directorate-General for Taxation and Customs Union (DG TAXUD) has a new import control system. It comes as a significant reinforcement of the Customs Union's "first line of defence" against security and safety threats posed by illicit traffic in goods across the EU's external borders.

Known as ‘ICS2’ (Import Control System 2), the programme has been operational since March 15, 2021, and it's one of the main contributors towards establishing an integrated EU approach to reinforce customs risk management under the Common Risk Management Framework (CRMF). 

How the EU Customs System works

EU Customs is divided into five distinct parts: entry, import, transit, export, and exit. ICS2 focuses on the entry part, which gathers the necessary information before the goods even leave their country of origin. That information is sent in three stages. The first one is called the 'pre-load stage,' which happens before the goods are even loaded onto a plane or ship. From the analysis done at the 'pre-load stage,' officials might determine the goods are too risky to be sent. There is a second round of check-ups in the "pre-arrival" stage, which occurs while the plane is still in the air, or the ship at sea. Once they reach their destination, the shipments go through another round of check-ups before entering the European internal market.

ICS2 and how it works

ICS2 will help establish an integrated EU approach to enforce the risk of the customs management framework. It is a core delivery of the Union Customs Code, the EU customs risk management strategy and action plan adopted by the Council in 2014. It will support adequate risk-based customs controls whilst facilitating legitimate trade across the EU external borders. It will do this through improved data-driven customs security processes adapted to global business models.

Paolo Gentiloni, Commissioner for the Economy said: "The launch of this new import control system will bring a step-change in the capacity of customs to protect our citizens and the EU's internal market from threats posed by the traffic of dangerous and illicit goods. It will help deliver a more efficient and effective risk-based approach to customs controls in our rapidly evolving supply chains, while supporting a level-playing field and facilitating legitimate trade across our external borders."


Background

In 2018, DG TAXUD decided to use the AS4 message exchange protocol in their ICS2.

Following joint work in DG TAXUD and DIGIT, ICS2 now uses eDelivery in its Shared Trader Interface (ICS2 STI) to provide economic operators who bring the goods into the European Union a single instance of a harmonised trader interface with the customs authorities.

By connecting to an AS4 Access Point, any economic operator with a role in the commercial supply chain can easily submit electronic entry summary declarations to a Member State customs authority. The streamlined process considers international standards and avoids unnecessary point-to-point interaction for businesses and customs controls.

The secure eDelivery channel between the economic operator’s Access Point and the STI’s Access Point prevents data loss, damage, unauthorised alterations and provides evidence that information has been sent and received.

CEF's eDelivery contribution

In a year, the ICS2 Shared Trader Interface (STI) system can generate over 1.5 billion consignments, resulting in three times as many messages transmitted via the eDelivery AS4 message exchange protocol.

eDelivery is a CEF building block that provides technical specifications and standards, installable software, and ancillary services to allow projects to create a network of nodes for secure digital data exchange. By building with eDelivery, public and private organisations from different sectors can easily create a secure and interoperable channel to transfer documents and data among each other over a public or private network.

AS4 is the core standard promoted through eDelivery. Using the eDelivery AS4 Dynamic Receiver profile, DG TAXUD could reuse the pre-existing UUM&DS authentication system, where economic operators can register their digital certificates to authorise messages arriving at their eDelivery Access Point.

The use of eDelivery allows each economic operator to select its preferred eDelivery-conformant software product to establish its Access Point, which avoids vendor lock-in and allows organisations to make the best possible product selection according to their constraints.

DG TAXUD chose to use eDelivery because it is a standards-based, well-established message exchange protocol providing security, reliability, and scalability. More than 35 countries have deployed almost 600 eDelivery Access Points to date. ICS2 STI and systems like it can, through eDelivery, accommodate vast numbers of economic operators in a market-friendly and future-proof way.

How can CEF help you?

At the Connecting Europe Facility, we give you access to free tools, support, and funding to help you build your digital services. Here are some other Building Blocks you might be interested in. 


Collect data from sources and support intelligent decisions at the right time


A free and secure translation tool to break language barriers in the EU


Offers digital services capable of electronically identifying users from all across Europe



Call for reviewers: eArchiving specifications, procedures, and guidelines

laptop on a desk flanked by book stacks

 The Digital Information LifeCycle Interoperability Standards Board (DILCIS Board) is seeking reviewers for eArchiving specifications and guidelines in the area of geodata.

 Created by the E-ARK project, these specifications are a core component of the CEF eArchiving Building Block.

eArchiving aims to provide the core specifications, software, training, and knowledge to help data creators, software developers, and digital archives tackle the challenge of short, medium, and long-term data management and reuse in a sustainable, authentic, cost-efficient, manageable, and interoperable way.

What you need to know

The specifications and documents for review will be released in five groups over 2020-2021. The fifth group of documents available for review are:

  • Documents

Please provide feedback through the DILCIS Board website review page. All of the specifications, procedures and guidelines are listed, with a short description, a link to the full document, and a set of questions to answer. The review will close on 18 July 2021.

 If you have any queries regarding the review process please contact the DILCIS Board: info@dilcis.eu

The eArchiving Building Block and its services are offered at no cost to projects and organisations wishing to ensure secure, long-term data preservation. Visit the CEF Digital platform to learn more.


 



Scientists working in the lab

When his grandfather was diagnosed with Acute Myeloid Leukemia (AML) in 2018, Adam Milton-Baker felt compelled to try to do something to help other families that may face the same fight in the future.

A software developer, Adam was interested in creating systems that integrate Artificial Intelligence (AI), the Internet of Things (IoT), and Robotics in web-based user interfaces. He also had previous experience with developing Artificial Intelligence for the detection of Breast Cancer. When Adam's grandfather was diagnosed with AML, he started the Peter Moss (his grandfather's name) Acute Myeloid & Lymphoblastic Leukemia AI Research Project. Two years later, in 2020, the Asociación de Investigacion en Inteligencia Artificial Para la Leucemia Peter Moss was founded. Its mission is to advance leukemia medical research and medical tech using the latest technologies while keeping it open-source and free. One of the Association’s most important developments is the Hospital Intelligent Automation Server (HIAS).

Making decisions based on contextual information

HIAS is an open-source server that stores all the data gathered by various AI & IoT devices. To make sense of all that data, the team was looking for a tool that could put all that information into context.

"We work a lot on IoT devices," Adam told CEF. "The idea is that people can go into our repository, download a particular project, and set up on their own HIAS network as a device."

The role of CEF's Context Broker

The Context Broker holds all of the contextual data from those devices (configuration, name, etc.). What ends up being shown in the User Interface (UI) is all the information gathered by the Context Broker.

"When we are inside the UI, and we want to have a look at a device or change some of the information, the UI requests the Context Broker, and the Context Broker returns all the information for that device. That's how Context Broker powers the network, it basically holds all of the information, everything that's on the network, and we can use that information to display on the UI," Adam explained.

With the Context Broker’s help, the Magic Leap Acute Lymphoblastic Leukemia Detection System, one of the open-source projects the team developed, aims to make physical and digital objects co-exist and interact in real-time. In this so-called mixed reality, the goal is to utilize an artificial intelligence algorithm trained to detect Acute Lymphoblastic Leukemia (ALL) in images of peripheral blood samples and display the results in Mixed Reality. The Context Broker used is a Python implementation developed by the team to align with the NGSI V2 specs.



The dataset that made this project possible is the Acute Lymphoblastic Leukemia Image Database for Image Processing by Fabio Scotti, Full Professor at Università Degli Studi di Milano Dipartimento di Informatica. The classifier used - an artificial intelligence model that "classifies" data - achieves 98% percent accuracy and works well at classifying unseen images (images it has never seen before) on a small test set. However, to really validate the model, the Association needs to make partnerships with hospitals and medical centers that may provide the amount of data required to be confident that the model works well in the real world.

The classifier is homed on a Raspberry Pi 4, which hosts a local endpoint, making the classifier accessible to the Magic Leap Application. It then allows the near real-time classification of ALL in Mixed Reality over the local network. The Raspberry Pi 4 is connected to the HIAS IoT JumpWay MQTT broker; requests are authenticated using the HIAS private blockchain via the MQTT IoT Agent; and classifications are stored in the historical database with a hash of the category for data integrity.

In the future

It was not that long ago that applying these technologies to everyday medicine seemed like a distant dream. However, increased cooperation among the scientific community has come to accelerate technological advances, especially in healthcare.  

Thanks to the internet, we now live in an era where information and data are more easily available to researchers. One of the challenges now is finding easy-to-use, regulated ways to aggregate that information, enabling them to arrive at the best decisions. In that regard, the Context Broker can play a vital role not just in the fight against Leukemia but also against many other diseases for which we have not yet found a cure.

The CEF Context Broker

Context Broker is a digital platform component that enables the integration of gathered data, including insights for further exploitation. It acts in three distinct ways:

  • Data Broker - assembling information from different systems, eventually belonging to various organisations, instead of performing in separate silos.
  • Leveraging investments - by enabling the Digital Single Market with portable and interoperable solutions in a data marketplace.
  • Easy development - by reducing costs and time in developing context information-based platforms and solutions, it is possible to create meaningful dashboards in a few days.

How can CEF help you?

At the Connecting Europe Facility, we give you access to free tools, support, and funding to help you build your digital services. Here are some other Building Blocks that might be of interest to you. 


Collect data from sources and support smart decisions at the right time


A free and secure translation tool to break language barriers in the EU


Offers digital services capable of electronically identifying users from all across Europe




The BIG Hackathon, Bridging Interoperability Gaps featuring X-Road

The European Commission invites ethical hackers to the BIG Hackathon featuring X-Road® from 28 June to 5 July 2021.

The 'BIG Hackathon' is an online hackathon organised by an open source initiative funded by the ISA2 Sharing and Reuse Action (2016.31). It will build a generic bridge able to connect national systems to the CEF eDelivey network.

CEF eDelivery is a building block that provides technical specifications and standards, installable software and ancillary services to allow projects to create a network of nodes for secure digital data exchange. By building with eDelivery, public and private organisations from different sectors can easily create a safe and interoperable channel to transfer documents and data among each other over a public or private network.

Working with NIIS, the hackathon will use the generic bridge to connect X-Road® (the national data exchange system used in Estonia and Finland) to link with software products in the market that use the eDelivery European interoperability protocol. 

Find out how to get involved on Joinup!


Published: E-ARK in New Review of Information Networking, Volume 25, Issue 2

Stock image of eletronic archives as folders

Leading publisher of academic journals and books, Taylor & Francis, has published its New Review of Information Networking, Volume 25, Issue 2 (2020).

This issue contains four articles about the E-ARK project, E-ARK being the consortium providing the standards and much technical support for the eArchiving Building Block. One of the portfolio of digital Building Blocks funded by the European Commission through the Connecting Europe Facility (CEF).

The articles on this issue consist of:

  • The E-ARK Project: An Introduction to the European Archival Records and Knowledge Preservation Project;
  • The Application of E-ARK Tools for Archival Interoperability to Support a Long-term Sustainable Digital Single Market;
  • Beyond Relational Databases: Preserving the Data;
  • The Role of the Data Warehouse in the Archive;

You can access these articles for free if your organisation has an account with Taylor & Francis, or through individual payments for the respective articles.

Data and documentation are strategic resources, the preservation of which is fundamental to a sustainable digital transition. The eArchiving Building Block provides core specifications, software, training and knowledge to help people preserve and reuse information over the long-term.

The eArchiving Building Block and its services are offered at no cost to projects and organisations wishing to ensure secure, long term data preservation. Visit the CEF Digital platform to learn more.


Exchanging messages with CEF eDelivery at DigitALL Public 2021

Stock image with male of event

In April 2021, the European Commission's CEF eDelivery team participated in the DigitALL Public conference, a three-day virtual event that looked back at the joint achievements of the Connecting Europe Facility (CEF) and the Interoperability solutions for public administrations, businesses and citizens (ISA²) programmes over the last years and set the scene for the digital journey ahead under the new Digital Europe Programme.

The eDelivery session “Exchanging messages with CEF eDelivery” demonstrated CEF eDelivery in a very practical way.

Following an introduction to the CEF eDelivery building block, the session  showed participants how to send AS4 messages using two eDelivery Access Points. During the webinar, attendees first watched a live technical demonstration of sending and receiving AS4 messages where SoapUI was used to simulate the two backend IT systems that interact with Domibus via web services. In the second part of the demonstration, sending and receiving AS4 messages using the file system were shown.

eDelivery is a Building Block that provides technical specifications and standards, installable software and ancillary services to allow projects to create a network of nodes for secure digital data exchange. eDelivery provides the following services:

  • Access Point software & specifications
  • SMP software and specifications
  • SML software,  SML service and SML specifications
  • PKI Service
  • Security Controls guidance
  • Connector specifications
  • eDelivery Stakeholders onboarding
  • eDelivery Conformance and connectivity testing
  • Cost estimation tool
  • Self-assessment tool
  • eDelivery Service Desk
  • eDelivery Training and Deployment
  • eDelivery Developers Community management
  • Trust Models Guidance
  • Guidance on Digital Certificates

Participants to this webinar learned about:

  • The Connecting Europe Facility (CEF) eDelivery Building Block specifications and services
  • Domibus - the European Commission open source sample implementation of the eDelivery AS4 profile that can be used to get familiar with the technical specifications in a test environment or can work as a solution in a production environment

Only recordings from the DigitALL Public main stage are public. So take a moment to see the ‘aftermove’ and recordings form the event main stage.

You can visit the European Commission’s CEF Digital platform to learn more about the eDelivery Building Block and deploy it in your project or organisation.

  



eSignature, Digital Signature Services (DSS) and JAdES demonstrated at DigitALL Public 2021


From 20-22 April 2021, the DigitALL Public conference explored the crucial role of the Connecting Europe Facility (CEF) Building Blocks and interoperability solutions in digitally interconnecting Europe during the last EU budget cycle.

DigitALL Public welcomed inspiring interventions, testimonials and received insights from more than 200 speakers in 56 dedicated sessions. More than 1500 digital enthusiasts connected from 33 countries, clearly demonstrating the interest in the question of how Building Blocks and interoperability solutions make our lives better.

In a (virtual) parallel session, the team behind the CEF eSignature Building Block organised a showcase of its DSS Library, an open software library used for the creation and verification of interoperable and secure electronic signatures in-line with the European Standards.

Electronic signatures building cross-border trust

Following an introduction to the CEF eSignature Building Block, including electronic signatures and digital signature concepts and standards, a live coding session looked at JAdES digital signature creation, validation and augmentation.

The eSignature building block helps public administrations and businesses to accelerate the creation and verification of electronic signatures in-line with the provisions of the eIDAS Regulation on authentication and trust services in the internal market.

The CEF eSignature building block consists of several services managed by the European Commission. These include:

  • The Digital Signature Services (DSS) open-source library for the creation and validation of e-signatures.
  • The Trusted List Manager, which helps the Member States' Trusted List Scheme Operators (TLSOs) create and edit a Trusted List in a standard, machine-readable format.
  • Technical specifications and associated standards (maintained by ETSI), which outline the requirements laid out by the eIDAS Regulation in regard to e-signatures and e-seals.
  • Signature Conformance Testing (maintained by ETSI), to help service providers and public administrations test interoperability and conformity of their e-signature solution.

ETSI published the JAdES standard ( ETSI TS 119 182-1 version 1.1.1) in March of this year (2021-03). JAdES is a brand new standard, and although very recent, has already been implemented in the DSS Library - one of the first implementation of this new international standard.

This session provided an overview of what electronic signatures are, the standards that make them interoperable and how this relates to the legal framework established by the eIDAS Regulation.

This event then offered a live coding session, allowing stakeholders to try out their skills, with the support of experts from the eSignature Building Block team. Participants learned how to:

  • Configure a new workspace, showing practically how quickly one can start building a solution with the DSS Library;
  • Tailor the DSS to  particular needs (the session hosts selected particular modules of DSS, and one format in particular: JAdES);
  • Use the JAdES format to show how a JAdES signature can be created, validated and augmented, referring to the concepts of digital signatures presented earlier;
  • Modify the default DSS validation policy to demonstrate how the way DSS validates signatures can be configured to suit a particular business case (further demonstrating the flexibility of the DSS Library).

Only recordings from the DigitALL Public main stage are public. So take a moment to see the ‘aftermove’ and recordings form the event main stage.

You can visit the European Commission’s CEF Digital platform to learn more about the eSignature Building Block and deploy it in your project or organisation.

  

Story title on the left side. On the right, a picture of a doctor consulting a patient's file on an Ipad.

One of the biggest challenges facing healthcare institutions today is making patients' information readily available without compromising their privacy.

Portugal's São João University Hospital Center is trying to do just that.  Its patients' clinical records date back to 1959, amounting to a pile of documents (15,000 metres) almost twice as high as Mount Everest. 

The Clinical Records Repository project 

Officials at São João University Hospital Center were acutely aware that clinical records in different formats and not always available in real-time made it harder to diagnose diseases and treat patients accordingly. The Clinical Records Repository project enabled healthcare professionals to access their patients' clinical history in a digital format. 

The project was implemented by the São João University Hospital Center, in partnership with the Portuguese Directorate-General of Books, Archives and Libraries (DGLAB), which was a co-promoter of the project. The aim was to identify and adopt best practices regarding digitization and digital preservation of clinical records, creating a blueprint that other healthcare institutions could follow.

The Clinical Records Repository was powered by RODA, an open-source technology developed by KEEP SOLUTIONS that implements the principles and specifications promoted by the  European Commission’s eArchiving Building Block.

Implementing RODA

The São João University Hospital Center and KEEP SOLUTIONS worked together to develop a solution that met the needs of the projects. All the implementation work benefited from the different stakeholders' expertise, particularly the DGLAB, the co-promoter of the project, and INESC TEC (Institute for Systems and Computer Engineering, Technology and Science), one of the project's consultants.

The support provided by the eArchiving Building Block 

RODA is a digital repository developed by KEEP SOLUTIONS in cooperation with DGLAB, capable of incorporating, preserving, and providing access to all kinds of digital material produced by large public and private organizations. Its feature list covers all the functional units of the OAIS (Open Archival Information System) reference model, allowing the incorporated information to remain authentic and accessible over time. This solution implements the specifications and requirements defined by the eArchiving Building Block, an essential tool for the adoption and promotion of good digital preservation practices in Europe.  


What is the eArchiving Building Block 

eArchiving provides core specifications, software, training, and knowledge to help public and private organisations preserve and reuse information over the long term. Following international standards and specifications for digital packaging information enables organisations to transmit documents and data across borders for short-, medium- and long-term storage (and subsequent access and reuse), regardless of the platform they use. Having a standard set of open specifications for packaging and archiving digital information promotes transparency and confidence among all participants in the information lifecycle. With eArchiving, digital archival systems can implement reusable modular components compliant with various national legal backgrounds. 

The project's impact on the daily activities of São João University Hospital Center

The most obvious benefit of the project is that clinicians are now able to access patient information 24/7. With the new system, it is now possible for several doctors to access the same patient file simultaneously, which would be infeasible with a paper document. Once a patient's clinical record produced on paper is available on the repository, it does not need to be physically recorded, filed, or requested again. This positively impacts the care clinicians are able to provide their patients, on the functioning of the hospital’s archival service and other administrative services. It is also important to note the project's impact on staff morale. It brought a change in how the hospital operates, which involved training and capacity building of human resources. 

The processing and filing of documents was conducted according to international standards and good practices. The preparation, digitalization, and quality control of clinical records were meticulously carried out to insure the outcome would not be compromised.

How can CEF help you?

At the Connecting Europe Facility, we give you access to free tools, support, and funding to build your digital services. Below, some of the other Building Blocks you might be interested in. 



                              Supports EU-wide cross-border public services using blockchain technology 

                        

                            Facilitates the preservation, migration, reuse, and trust of your information 

                       

                      Exchanges data and documents securely and reliably.