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eArchiving Documentation

eArchiving Standards & Specifications

All transfers of information need to be built upon the use of standards and their transfer formats in order to secure reliable information storage and subsequent re-use. eArchiving is providing a common set of specifications for packaging digital information to meet this need. The specifications were originally developed in the E-ARK project and are maintained by the Digital Information LifeCycle Interoperability Standards, DILCIS Board

The eArchiving specifications are based on common, international standards for transmitting, describing and preserving digital data. The main standard is the Reference model for an Open Archival Information System (OAIS)  (OAIS Reference model) which has Information Packages as its basis. The main standard for transmitting Information Packages is the Metadata Encoding and Transmission Standard (METS), and the main standard for preserving Information Packages is Preservation Metadata Implementation Strategies (PREMIS).

At the heart of the eArchiving specifications is the Common Specification for Information Packages, which delivers a basic core specification providing a necessary minimum for institutions across Europe to securely package their data, and then customise their data as required. The Submission Information Package (SIP) is for sending material to an archive, the Archival Information Package (AIP) is for storing material in an archive, and the Dissemination Information Package (DIP) is for accessing material from an archive. Use of these eArchiving specifications provides interoperability across borders; types of institution; and user communities. The specifications for Information Packages also currently covers a set of three key Content Information types: Electronic Records Management Systems (ERMSs); databases; and geodata. Over time this group of Content Information Types will be expanded to meet the needs of user communities.  

Specification description

E-ARK Common Specification for Information Packages (CS IP)

At the heart of the eArchiving specifications is the Common Specification for Information Packages, which delivers a basic core specification providing a necessary minimum for institutions across Europe to securely package their data, and then customise their data as required.

Used standards

  • Reference model for an Open Archival Information System (OAIS)  (OAIS Reference model)
  • Metadata Encoding and Transmission Standard (METS)
  • Preservation Metadata Implementation Strategies (PREMIS)
  • General Data Protection Regulation 2016/679/EU (GDPR)
  • A Content Information Type specification
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)
  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

E-ARK Profile for Submission Information Packages (E-ARK SIP)

The customised profile for the E-ARK Submission Information Package (SIP) is for sending material to an archive and builds upon CS IP.

Used standards

  • Common Specification for Information Packages (CS IP)
  • Reference model for an Open Archival Information System (OAIS)  (OAIS Reference model)
  • Metadata Encoding and Transmission Standard (METS)
  • Preservation Metadata Implementation Strategies (PREMIS)
  • General Data Protection Regulation 2016/679/EU (GDPR)
  • One or more Content Information Type specification
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)
  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

E-ARK Profile for Archival Information Packages (E-ARK  AIP)

The customised profile for the E-ARK Archival Information Package (AIP) is for storing material in an archive and builds upon CS IP.

Used standards

  • Common Specification for Information Packages (CS IP)
  • Reference model for an Open Archival Information System (OAIS)  (OAIS Reference model)
  • Metadata Encoding and Transmission Standard (METS)
  • Preservation Metadata Implementation Strategies (PREMIS)
  • General Data Protection Regulation 2016/679/EU (GDPR)
  • One or more Content Information Type specification
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)
  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

E-ARK Profile for Dissemination Information Packages (E-ARK  DIP)

The customised profile for the E-ARK Dissemination Information Package (DIP) is for accessing material from an archive and builds upon CS IP.

Used standards

  • Common Specification for Information Packages (CS IP)
  • Reference model for an Open Archival Information System (OAIS)  (OAIS Reference model)
  • Metadata Encoding and Transmission Standard (METS)
  • Preservation Metadata Implementation Strategies (PREMIS)
  • General Data Protection Regulation 2016/679/EU (GDPR)
  • One or more Content Information Type specification
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)
  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

E-ARK Content Information Type Specification for ERMS (E-ARK  ERMS)

Electronic Records Management Systems (ERMS) specification

Used standards

  • Information and documentation ‒ Records management ‒ Part 1: Concepts and principles: ISO 15489-1:2016
  • Records management processes ‒ Metadata for records ‒ Part 1: Principles, ISO 23081-1:2006
  • Records management processes ‒ Metadata for records ‒ Part 2: Conceptual and implementation issues: ISO/TS 23081-2:2007

  • Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 1: Overview and statement of principles ISO 16175-1:2010 (ICA)
  • Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 2: Guidelines and functional requirements for digital records management systems: ISO 16175-2:2011 (ICA)

  • Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 3: Guidelines and functional requirements for records in business systems: ISO 16175-3:2010 (ICA)

  • General Data Protection Regulation 2016/679/EU (GDPR)
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)

  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

E-ARK Content Information Type Specification for databases (E-ARK  Database)

Database specification

Used standards

  • Software Independent Archiving of Relational Databases (SIARD)
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)

E-ARK Content Information Type Specification for geodata (E-ARK  Geodata)

Geodata specification

Used standards

  • Geographic information ‒ Metadata ‒ Part 3: XML schema implementation for fundamental concepts: ISO/TS 19115-3:2016
  • Directive 2007/2/EC establishing an Infrastructure for Spatial Information in the European Community (INSPIRE)
  • Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)

  • Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)



For eArchiving in a bigger picture, there is no single EC Directive which governs digital archiving.

In eArchiving there are several main standards and their exchange formats used for transmission of information.

For a description of the Information Packages originating from the OAIS Reference model, the standard METS is used.

For a description of preservation metadata, the standard PREMIS is used.

The full description of these standards is as follows: 

–        Reference model for an Open Archival Information System (OAIS): ISO 14721:2012 (CCSDS 650.0-P-1.1)

–        Preservation Metadata Implementation Strategies (PREMIS) Data Dictionary for Preservation Metadata – Version 3.0

–        Metadata Encoding and Transmission Standard Primer version 1.6 and METS XML-schema – Version 1.12

–        Software Independent Archiving of Relational Databases (SIARD)

–        General Data Protection Regulation 2016/679/EU (GDPR)

Of particular importance is the GDPR legislation, and legal guidance for archives regarding GDPR is available at http://www.eark-project.com/resources/project-deliverables/33-d22-legal-issues-report-european-cultural-preservation-in-a-changing-legislative-landscape and http://www.eark-project.com/resources/project-deliverables/98-d-2-2-1advice

 The eArchiving work is also based on, takes account of, or otherwise takes advantage of:

–        Producer Archive Interface Methodology Abstract Standard (PAIMAS): ISO 20652:2006 (CCSDS 651.0-B-1:2004)

–        Data Description Language ‒ EAST Specification: ISO 15889:2011 (CCSDS 644.0-B-3)

–        Data Entity Dictionary Specification Language: (DEDSL) ‒ Abstract syntax ISO 21961:2003 (CCSDS 647.1-B-1:2001)

–        Data Entity Dictionary Specification Language (DEDSL) ‒ PVL syntax: ISO 21962:2003 (CCSDS 647.2-B-1:2001)

–        Data Entity Dictionary Specification Language (DEDSL) ‒ XML/DTD: ISO 22643:2003 (CCSDS 647.3-B-1:2002)

–        Information and documentation ‒ Records management ‒ Part 1: Concepts and principles: ISO 15489-1:2016

–        ISAD(G) - General International Standard Archival Description - Second edition and its exchange format EAD version 2002 and 3.1

–        ISAAR (CPF) - International Standard Archival Authority Record for Corporate Bodies, Persons and Families, 2nd Edition and its exchange format EAC-CPF

–        Records management processes ‒ Metadata for records ‒ Part 1: Principles, ISO 23081-1:2006

–        Records management processes ‒ Metadata for records ‒ Part 2: Conceptual and implementation issues: ISO/TS 23081-2:2007

–        Audit and certification of trustworthy digital repositories: ISO 16363:2012 (CCSDS 652.0-M-1)

–        Requirements for bodies providing audit and certification of candidate trustworthy digital repositories: ISO 16919:2014 (CCSDS 652.1-M.2)

–        Requirements for bodies providing audit and certification of management systems: ISO/IEC 17021-1

–        Information technology ‒ Document Schema Definition Languages (DSDL) ‒ Part 3: Rule-based validation – Schematron: ISO/IEC 19757-3:2016 (ISO standard)

–        Geographic information ‒ Metadata ‒ Part 3: XML schema implementation for fundamental concepts: ISO/TS 19115-3:2016

–        Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 1: Overview and statement of principles ISO 16175-1:2010 (ICA)

–        Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 2: Guidelines and functional requirements for digital records management systems: ISO 16175-2:2011 (ICA)

–        Information and documentation ‒ Principles and functional requirements for records in electronic office environments ‒ Part 3: Guidelines and functional requirements for records in business systems: ISO 16175-3:2010 (ICA)

–        Information and documentation – Criteria for trustworthy digital archives: DIN 31644:2012-04

–        CoreTrustSeal Data Repositories Requirements

–        Directive 2003/98/EC on the re-use of public sector information (PSI)

–        Directive 2007/2/EC establishing an Infrastructure for Spatial Information in the European Community (INSPIRE)

 

eArchiving Specifications

Common Specifications and Content Information Type Specifications

Create new Content Information Type Specifications

To create a new Content Information Type Specification (CITS), there needs to be a need for that particular CITS from the user communtity. How can you verify if there is a need from the user community?

  1. Explain the need and request a creation of a new CITS by contacting the CEF service desk or e-mailing info@dilcis.eu, including:
    1. Information about the CITS
    2. The use case scenario(s) for its existence
    3. Who will undertake the work
    4. A suggested timeline

The request will be evaluated by the DILCIS board.


Revision of Common Specifications and Content Information Type Specifications

This guidelines outlines the revision cycle process and work related to the revision cycle for Common Specifications and Content Information Type Specifications (CITS).



Contact the Service Desk in case of any questions:

The Service Desk can also by reached via cef-eArchiving-support@ec.europa.eu.

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