Announcement | This website is no longer being updated

The CEF Telecom programme 2014-2020 has concluded. The CEF Digital platform is no longer being actively updated.

Please visit the following websites to access the latest information:

CEF DIGITAL home page

Story title on the left side. On the right, a picture of a doctor consulting a patient's file on an Ipad.

One of the biggest challenges facing healthcare institutions today is making patients' information readily available without compromising their privacy.

Portugal's São João University Hospital Center is trying to do just that.  Its patients' clinical records date back to 1959, amounting to a pile of documents (15,000 metres) almost twice as high as Mount Everest. 

The Clinical Records Repository project 

Officials at São João University Hospital Center were acutely aware that clinical records in different formats and not always available in real-time made it harder to diagnose diseases and treat patients accordingly. The Clinical Records Repository project enabled healthcare professionals to access their patients' clinical history in a digital format. 

The project was implemented by the São João University Hospital Center, in partnership with the Portuguese Directorate-General of Books, Archives and Libraries (DGLAB), which was a co-promoter of the project. The aim was to identify and adopt best practices regarding digitization and digital preservation of clinical records, creating a blueprint that other healthcare institutions could follow.

The Clinical Records Repository was powered by RODA, an open-source technology developed by KEEP SOLUTIONS that implements the principles and specifications promoted by the  European Commission’s eArchiving Building Block.

Implementing RODA

The São João University Hospital Center and KEEP SOLUTIONS worked together to develop a solution that met the needs of the projects. All the implementation work benefited from the different stakeholders' expertise, particularly the DGLAB, the co-promoter of the project, and INESC TEC (Institute for Systems and Computer Engineering, Technology and Science), one of the project's consultants.

The support provided by the eArchiving Building Block 

RODA is a digital repository developed by KEEP SOLUTIONS in cooperation with DGLAB, capable of incorporating, preserving, and providing access to all kinds of digital material produced by large public and private organizations. Its feature list covers all the functional units of the OAIS (Open Archival Information System) reference model, allowing the incorporated information to remain authentic and accessible over time. This solution implements the specifications and requirements defined by the eArchiving Building Block, an essential tool for the adoption and promotion of good digital preservation practices in Europe.  

What is the eArchiving Building Block 

eArchiving provides core specifications, software, training, and knowledge to help public and private organisations preserve and reuse information over the long term. Following international standards and specifications for digital packaging information enables organisations to transmit documents and data across borders for short-, medium- and long-term storage (and subsequent access and reuse), regardless of the platform they use. Having a standard set of open specifications for packaging and archiving digital information promotes transparency and confidence among all participants in the information lifecycle. With eArchiving, digital archival systems can implement reusable modular components compliant with various national legal backgrounds. 

The project's impact on the daily activities of São João University Hospital Center

The most obvious benefit of the project is that clinicians are now able to access patient information 24/7. With the new system, it is now possible for several doctors to access the same patient file simultaneously, which would be infeasible with a paper document. Once a patient's clinical record produced on paper is available on the repository, it does not need to be physically recorded, filed, or requested again. This positively impacts the care clinicians are able to provide their patients, on the functioning of the hospital’s archival service and other administrative services. It is also important to note the project's impact on staff morale. It brought a change in how the hospital operates, which involved training and capacity building of human resources. 

The processing and filing of documents was conducted according to international standards and good practices. The preparation, digitalization, and quality control of clinical records were meticulously carried out to insure the outcome would not be compromised.

How can CEF help you?

At the Connecting Europe Facility, we give you access to free tools, support, and funding to build your digital services. Below, some of the other Building Blocks you might be interested in. 

                              Supports EU-wide cross-border public services using blockchain technology 


                            Facilitates the preservation, migration, reuse, and trust of your information 


                      Exchanges data and documents securely and reliably. 


Last updated on  May 27, 2021 10:41
Share this post

Disclaimer of endorsement

The documents and information posted on this Website contain external links or pointers to information created and maintained by other public and private organizations.  These links and pointers are provided for the user’s convenience.  The CEF does not control or guarantee the accuracy, relevance, timeliness or completeness of this outside information.  The inclusion of links or pointers to particular items is not intended to reflect their importance, nor is it intended as an endorsement by the CEF of any views expressed or products or services offered on these outside sites or the organizations sponsoring the cites.  The CEF does not endorse individual vendors, products or services.  Therefore, any reference herein to any vendor, product or services by trade name, trademark, or manufacturer or otherwise does not constitute or imply the endorsement, recommendation or approval of the CEF.

Any reference in this website to any person, or organization, or activities, products, or services related to such person or organization, or any linkages from this website to the website of another party, do not constitute or imply the endorsement, recommendation, or favoring of CEF, or any of its employees or contractors acting on its behalf.

Event calendar
Media library
Success stories


Subscribe to our newsletter

This page has no comments.