Member States currently find themselves in a transition phase to full e-procurement. According to the new Public Procurement Directives (which entered into force in April 2016), e-Submission will become mandatory for all contracting authorities as of October 2018. All Member States will have to fulfil eNotification and eAccess by 2016 and eSubmission by 2018: that is, all tender submissions will have to be done electronically from that year onwards. At the same time, contracting authorities will have to turn primarily to e-Certis to ask for certificates and other documents: e-Certis will become a sort of clearing house for these documents, regularly updated by the editorial teams of the respective member states.
What is eProcurement about?
E-procurement can significantly simplify the way procurement is conducted and deliver better procurement outcomes by stimulating greater competition across the Single Market.
Contracting authorities and entities that have already made the transition to e-procurement commonly report savings between 5 and 20% and a rapid recuperation of the related investment costs. Given the size of the total procurement market in the EU, each 5% saved could return around €100 billion to the public purse. E-procurement also delivers significant environmental benefits by reducing paper consumption and transport, as well as the need for costly archiving space with its attendant energy consumption.
Despite these indisputable benefits and ambitious political targets, e-Procurement is still used in only 5-10% of procurement procedures carried out across the EU. By comparison, a full online procurement market place has already been achieved in Korea, which generated savings of US$ 4.5 billion (about 8% of total annual procurement expenditure) annually by 2007; in Brazil 80% of public procurement is carried out electronically.
EU's eProcurement Digital Service Infrastructure allows full cross-border interoperability in electronic public procurement. It supports several services:
- e-Certis: a mapping tool that helps public buyers and bidders identify certificates and attestations requested as evidence of eligibility in procurement procedures across all EU countries.
- The European Single Procurement Document (ESPD): the ESPD is a self-declaration used as preliminary evidence, replacing the certificates issued by public authorities or third parties to confirm that the tenderer fulfils the exclusion and selection criteria of the tender. Original evidence will only be requested from the winning tenderer. The ESPD web service allows economic operators and contracting authorities to create, edit and export the electronic ESPD.
What is the Policy Context?
Building block reuse
For more information, see also:
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