Guidance Paper for EU Public Administrations on eInvoicing

Thomas Fillis | 2nd July 2016

eInvoicing represents a clear example of how digital innovation can provide efficiencies and cost-cutting measures of tangible benefit to public administrations, citizens and businesses. However, the proliferation of eInvoicing standards and syntaxes coexisting in the Member States led to increased complexity in term of cross-border interoperability. As a result, the European Parliament and Council voted on the 16th of April 2014 Directive 2014/55/EU on electronic invoicing in public procurement. . In that regard, the Directive calls for the definition of a common European standard at semantic level and additional standardisation deliverables which will enhance interoperability at the syntax level.

The European Multi-Stakeholder Forum on Electronic Invoicing (2014-17 mandate) was established to monitor the uptake of eIvoicing and to help to develop the eInvoicing market across the Member States of the European Union.  In turn, the CEF eInvoicing building block is to promote and support the uptake and accelerate the use of eInvoicing (respecting the forthcoming European standard) amongst both public and private entities in Europe.

As a reference document to help those involved in the implementation of eInvoicing in public procurement, in the context of the implementation of Directive 2014/55/EU on electronic invoicing in public procurement , the European Multi-Stakeholder Forum on eInvoicing has produced a Guidance Paper for EU public administrations.

The Guidance Paper is aimed primarily at decision-makers who have responsibility for eInvoicing as part of public procurement in all public sector organisations throughout Europe. The Guidance Paper is also relevant to suppliers, and service and solution providers, which support both contracting authorities and their suppliers. It does this by providing guidance on the requirements of Directive 2014/55/EU, whereby all contracting authorities engaged in public procurement will be obliged to support eInvoicing by mid-2018 (or up to 18 months later in the case of smaller contracting authorities). While all contracting authorities will have to be able to receive and process electronic invoices that comply with the European norm, nationally specific rules will remain valid.

In addition to the Guidance Paper, the European Commission provides services, specifications and support for the adoption of eInvoicing.of the Connecting Europe Faculty (CEF) Telecommunications programme, CEF Digital provides a set of reusable specifications, software and services that will form part of a wide variety of IT systems in different policy domains of the EU, known as the CEF building blocks. CEF eInvoicing offers a service package that helps you comply with European standards and technical specifications. It includes software, services, documentation and tools helping you to test, deploy and operate the building block.

Last updated on  May 30, 2017 19:08

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